Case Study Operational Planning And Budget Preparation
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THE GOLD COAST CITY COUNCIL, AUSTRALIA
Case study : Operational Plan And Budget Preparation FROM
Samuel Philipose I MBA ‘D’
ABOUT THE ORGANIZATION • The Gold Coast is the sixth largest city in Australia and one of the fastest growing regions in country. Covering an area of 1400 square kilometers, the city's boundaries extend from just south of Beenleigh to Coolangatta, taking in South Stradbroke Island and part of Moreton Bay and extending west to the hinterland of Mount Tambourine and the Lamington and Darlington Ranges.
GOAL OF THE BUDGET • The principal goal in preparing the draft operation and budget plan is to strengthen the nexus between planning and budgeting and to further promote the corporate plan as the principal driver for resource allocation.
KEY ROLES • • • • • • • •
DIRECTORATES PLANING ENVIRONMENT AND TRANSPORT (PET) TECHNICAL SERVICES EXECUTIVE LEADERSHIP TEAM (ELT) CO-ORDINATION COMMITTEE MANAGERS REVIEW GROUP (MRG) SPECIAL BUDGET COMMITTEE (SBC) CORPORATE PLANNING AND PERFORMANCE (CP&P)
THE PRELIMINARY • CP&P officers provide presentations to directors and managers outlining the process for collection of 2005-2006 data. • Managers prepare draft proposed activities and measures and form a business plan. • CP&P officers meet with all managers and key staffs to discuss the prepared activities measures, targets & baseline data. • Each directorate prepares a summary of proposed activities in a standard spreadsheet format available on the GCCC intranet each focus area has been allocated a lead directorate that is a central point of contact for any contributions of proposed activities from other directorates.
OPERATIONAL PLAN AND BUDGET DEVELOPMENT • ELT evaluates all proposed activities approved and submitted by directorates and determines the priority actions for inclusive in the operational plan. • ELT decides budget cuts that may affect the operational plan. • ELT considers the draft operational plan before submission to council. • SBC considers draft operational plan and directorate budgets • Co-ordination committee considers operational plan prior to submission to a full council meeting. • Council (full meeting) adopts the operational plan. • Council (full meeting) adopts the budget.
TIMINGS • The Local Government Act 1993 (LGA) requires local government adopt and operational plan before the start of the financial year to which it applies the LGA also specifies that councils adopt a budget between 1st June and 31st August for each financial year.
TIMINGS CONTD……… • Step-1 Feb 18 ELT considers the first draft operational plan • Step-2 March 23 ELT decides budget cuts • Step-3 April 18 ELT considers draft operational plan • Step-4 May 4 SBC considers draft operational plan & budgets • Step-5 June 6 co-ordination committee considers operational plan • Step -6 June 10 council adopts the operational plan • Step-7 June 17 council adopts the budget •
COMPLETION OF BUDGET • The successful completion of these steps within the assigned timelines is achieved through a range of background activities that are coordinated by corporate governance directorate primarily through the CP&P officers. •
THANKYOU
Case study : Operational Plan And Budget Preparation FROM
Samuel Philipose I MBA ‘D’
ABOUT THE ORGANIZATION • The Gold Coast is the sixth largest city in Australia and one of the fastest growing regions in country. Covering an area of 1400 square kilometers, the city's boundaries extend from just south of Beenleigh to Coolangatta, taking in South Stradbroke Island and part of Moreton Bay and extending west to the hinterland of Mount Tambourine and the Lamington and Darlington Ranges.
GOAL OF THE BUDGET • The principal goal in preparing the draft operation and budget plan is to strengthen the nexus between planning and budgeting and to further promote the corporate plan as the principal driver for resource allocation.
KEY ROLES • • • • • • • •
DIRECTORATES PLANING ENVIRONMENT AND TRANSPORT (PET) TECHNICAL SERVICES EXECUTIVE LEADERSHIP TEAM (ELT) CO-ORDINATION COMMITTEE MANAGERS REVIEW GROUP (MRG) SPECIAL BUDGET COMMITTEE (SBC) CORPORATE PLANNING AND PERFORMANCE (CP&P)
THE PRELIMINARY • CP&P officers provide presentations to directors and managers outlining the process for collection of 2005-2006 data. • Managers prepare draft proposed activities and measures and form a business plan. • CP&P officers meet with all managers and key staffs to discuss the prepared activities measures, targets & baseline data. • Each directorate prepares a summary of proposed activities in a standard spreadsheet format available on the GCCC intranet each focus area has been allocated a lead directorate that is a central point of contact for any contributions of proposed activities from other directorates.
OPERATIONAL PLAN AND BUDGET DEVELOPMENT • ELT evaluates all proposed activities approved and submitted by directorates and determines the priority actions for inclusive in the operational plan. • ELT decides budget cuts that may affect the operational plan. • ELT considers the draft operational plan before submission to council. • SBC considers draft operational plan and directorate budgets • Co-ordination committee considers operational plan prior to submission to a full council meeting. • Council (full meeting) adopts the operational plan. • Council (full meeting) adopts the budget.
TIMINGS • The Local Government Act 1993 (LGA) requires local government adopt and operational plan before the start of the financial year to which it applies the LGA also specifies that councils adopt a budget between 1st June and 31st August for each financial year.
TIMINGS CONTD……… • Step-1 Feb 18 ELT considers the first draft operational plan • Step-2 March 23 ELT decides budget cuts • Step-3 April 18 ELT considers draft operational plan • Step-4 May 4 SBC considers draft operational plan & budgets • Step-5 June 6 co-ordination committee considers operational plan • Step -6 June 10 council adopts the operational plan • Step-7 June 17 council adopts the budget •
COMPLETION OF BUDGET • The successful completion of these steps within the assigned timelines is achieved through a range of background activities that are coordinated by corporate governance directorate primarily through the CP&P officers. •
THANKYOU
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