An Integrated Approach To Costs Management
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An Integrated Approach to Costs Management
B E N E F ITS
Increased accuracy and clarity of costs estimates
Increased accuracy and clarity of costs estimates Providing meaningful costs estimates, schedules and bills of costs to the court
Increased accuracy and clarity of costs estimates Providing meaningful costs estimates, schedules and bills of costs to the court Where the actual costs vary from the estimate, allowing litigants, their lawyers and the courts to see clearly where the variations have occurred
P RO B LE MS
Estimates have yet to become authoritative or reliable
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis Absence of a consistent system of identifying cost categories from estimate to time recording through to assessment
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis Absence of a consistent system of identifying cost categories from estimate to time recording through to assessment
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis Absence of a consistent system of identifying cost categories from estimate to time recording through to assessment Items grouped by activity (eg drafting, attending, telephoning) rather than by task
A STA N DA R DI S E D S E T O F TA S KS
By referencing standard tasks:
By referencing standard tasks: – The estimate can be prepared
By referencing standard tasks: – The estimate can be prepared – Time and other costs can be recorded
By referencing standard tasks: – The estimate can be prepared – Time and other costs can be recorded – The claim for costs can be prepared and then assessed
Only with such a standardised set of task descriptions can an effective comparison be made and any proper analysis be taken between:
Only with such a standardised set of task descriptions can an effective comparison be made and any proper analysis be taken between: – The comparative costs (whether estimated or actual) of each party
Only with such a standardised set of task descriptions can an effective comparison be made and any proper analysis be taken between: – The comparative costs (whether estimated or actual) of each party – The estimated and actual costs of a single party
A standardised set of tasks will have to cater for:
A standardised set of tasks will have to cater for: – All parties to the litigation, whether they be claimant, defendant, respondent, interested party or others
A standardised set of tasks will have to cater for: – All parties to the litigation, whether they be claimant, defendant, respondent, interested party or others – All types of litigation
For convenience each task will be ascribed a standard code.
A unified and standardised set of tasks must represent a balance between on the one hand a set of tasks optimised for estimating and on the other hand a set optimised for time recording and assessment of actual cost
TH E P ROP OS E D A P P ROAC H
Standardised Codes
Preparation of Case Plan & Cost Estimate
Standardised Codes
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Standardised Codes
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Standardised Codes
Case Management by the Court
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners Review of Costs Sought Against Estimate
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners Review of Costs Sought Against Estimate
Periodic Review of Cumulative Costs
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners End Review
Review of Costs Sought Against Estimate
Periodic Review of Cumulative Costs
Preparation of Case Plan & Cost Estimate
Estimates “Knowledge Bank”
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners End Review
Review of Costs Sought Against Estimate
Periodic Review of Cumulative Costs
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Prepare Case Plan and Cost Estimate
Standardised Codes and Assumptions
Identify Assumptions
Prepare Case Plan and Cost Estimate
Standardised Codes and Assumptions
Identify Assumptions
Prepare Case Plan and Cost Estimate
Standardised Codes and Assumptions
Submitted to Court and Other Side
Assumptions
Standardised Tasks
Estimates
Actual Costs
B E N E F ITS
Increased accuracy and clarity of costs estimates
Increased accuracy and clarity of costs estimates Providing meaningful costs estimates, schedules and bills of costs to the court
Increased accuracy and clarity of costs estimates Providing meaningful costs estimates, schedules and bills of costs to the court Where the actual costs vary from the estimate, allowing litigants, their lawyers and the courts to see clearly where the variations have occurred
P RO B LE MS
Estimates have yet to become authoritative or reliable
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis Absence of a consistent system of identifying cost categories from estimate to time recording through to assessment
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis Absence of a consistent system of identifying cost categories from estimate to time recording through to assessment
Estimates have yet to become authoritative or reliable Difficulty in comparing estimates with actual costs incurred on a like-for-like basis Absence of a consistent system of identifying cost categories from estimate to time recording through to assessment Items grouped by activity (eg drafting, attending, telephoning) rather than by task
A STA N DA R DI S E D S E T O F TA S KS
By referencing standard tasks:
By referencing standard tasks: – The estimate can be prepared
By referencing standard tasks: – The estimate can be prepared – Time and other costs can be recorded
By referencing standard tasks: – The estimate can be prepared – Time and other costs can be recorded – The claim for costs can be prepared and then assessed
Only with such a standardised set of task descriptions can an effective comparison be made and any proper analysis be taken between:
Only with such a standardised set of task descriptions can an effective comparison be made and any proper analysis be taken between: – The comparative costs (whether estimated or actual) of each party
Only with such a standardised set of task descriptions can an effective comparison be made and any proper analysis be taken between: – The comparative costs (whether estimated or actual) of each party – The estimated and actual costs of a single party
A standardised set of tasks will have to cater for:
A standardised set of tasks will have to cater for: – All parties to the litigation, whether they be claimant, defendant, respondent, interested party or others
A standardised set of tasks will have to cater for: – All parties to the litigation, whether they be claimant, defendant, respondent, interested party or others – All types of litigation
For convenience each task will be ascribed a standard code.
A unified and standardised set of tasks must represent a balance between on the one hand a set of tasks optimised for estimating and on the other hand a set optimised for time recording and assessment of actual cost
TH E P ROP OS E D A P P ROAC H
Standardised Codes
Preparation of Case Plan & Cost Estimate
Standardised Codes
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Standardised Codes
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Standardised Codes
Case Management by the Court
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners Review of Costs Sought Against Estimate
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners Review of Costs Sought Against Estimate
Periodic Review of Cumulative Costs
Preparation of Case Plan & Cost Estimate
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners End Review
Review of Costs Sought Against Estimate
Periodic Review of Cumulative Costs
Preparation of Case Plan & Cost Estimate
Estimates “Knowledge Bank”
Disclosure of Estimates
Case Management by the Court
Standardised Codes
Time Recording by Fee Earners End Review
Review of Costs Sought Against Estimate
Periodic Review of Cumulative Costs
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Standardised Codes and Assumptions
Identify Assumptions
Prepare Case Plan and Cost Estimate
Standardised Codes and Assumptions
Identify Assumptions
Prepare Case Plan and Cost Estimate
Standardised Codes and Assumptions
Identify Assumptions
Prepare Case Plan and Cost Estimate
Standardised Codes and Assumptions
Submitted to Court and Other Side
Assumptions
Standardised Tasks
Estimates
Actual Costs
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