20090724erishighlight Report
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ERIS Project – Progress reporting Summary – Period April 2009-End July 2009 Work package 1 – User Engagement
Slow progress (detail)
WP Spend in Period = £0
Workpackage commenced, but proceeding slowly due to resource availability.
Work package 2 – Digital Curation
Proceeding as planned (detail)
WP Spend in Period = £0
Workpackage planning underway – come confusion over deliverables (obj.3 in particular) but progressing as planned
Work package 3 – Technological Enhancements
Proceeding as planned (detail)
WP Spend in Period = £0
Commencing detail planning for development activity – use scenarios/cases and allocation of resource and priority by end Sept 09
Work package 4 - Sustainability
Proceeding as planned (detail)
WP Spend in Period = £0
Unlikely to make significant progress in first 6 months of project, but have started looking at website contents and options for promotion of open access mandates Work package 5 – Project Management
Requires attention (detail)
WP Spend in Period = £4769
Most major project products now underway – project plan due for sign off by end July. Work commencing on the detail scope and planning for Work packages
Overall Project Budget Spend at reporting date (detail) Overall Progress against Schedule at reporting date (detail)
Under spent (£50218) On track
Work package 1 – User Engagement Reporting Period End May – End July 2009 Activities during period
Problems Identified during period •
•
Commenced delivery planning with OCLC
Planned for next period (Aug-end Sept09) •
Compete survey requirements and focus group planning
Limited resource availability during summery period
Problems anticipated in the next period: None reported
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other = £xxxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 2 – Digital Curation Reporting Period End May – End July 2009 Activities during period • • •
Determined effort allocation Held initial teleconference Began preparation of survey questions
Planned for next period (Aug-end Sept09) • •
Finalise survey and disseminate Start thinking about DCC tools element of the curation framework
Problems Identified during period • Some confusion re. the machinereadable-policies objective in W/P Problems anticipated in the next period: • Not necessarily a problem, but we need to make sure we hit the right people with the survey. The SCURL event should act as a springboard for this. Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other = £xxxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 3 – Technological Enhancements Reporting Period End May – End July 2009 Activities during period
Problems Identified during period
• • •
•
Completed high level delivery schedule Held initial planning meetings Completed requirements planning template
Lack of WP3 leader at NLS – currently recruiting to replace JT role as information systems development manager
Problems anticipated for next period Planned for next period • • •
Agree allocation of development across Dspace/Eprints Agree level of harvester based development for NLS Complete User scenarios and use cases for planned enhancements
• •
Ability for NLS to make commitments during early tenure of new NLS IS dev mgr Discussions expected re adequate WP3 leadership in first year of project
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other= £xxxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 4 – Sustainability Reporting Period End May – End July 2009 Activities during period
Problems Identified during period
• •
•
Initial website planning with IS team Discussions re incorporation of IRIScotland deliverables (council and Repository Manager group) into ERIS project (for WP4 objective 1 – encourage open access mandates)
None identified
Problems anticipated for next period •
Website design and time for content creation
Planned for next period •
Discussions with JISC Repository Support Project, Welsh Repository Network and UKCorr (UK asscn. Of repository managers) re association with ERIS websites
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other = £xxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 5 – Project Management Reporting Period End May – End July 2009 Activities during period
Problems Identified during period
• • • •
•
• •
Completed project plan Attended JISC VRE and Inf11 start up meeting Set up and populated project blog Commenced work on communications plan, benefits realisation plan and product quality plan Set up other project controls – risk/issues logs, project meeting schedules etc Meetings held with SICSA on engagement with ERIS
Planned for next period • • • • •
Complete work package initiation activities Create initial content for project website Assist in planning and set up of WP1, WP2 and WP3 Establish SCURL/SLIC communications Carry out first formative review in time for Oct board meeting
•
Resource issue with use of contract staff on WP2 (FEC costs issue) now resolved, but requires delivery team discussions Resourcing issue at NLS re replacement for JT as IS Development manager
Problems anticipated for next period •
n/a
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff = £4175.65 Travel and Subsistence = £545.04 Software Licensing and Maintenance = £xxxxx Other = £48.05
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Budget Statement Budget Headings
Total budget allocated in period (April – July 09)
Expenditure this reporting period (£)
Total expenditure to date (£)
Further information
Income (JISC)
(54,998)
(54,998)
Income from JISC - £13,747 p/m since 1st April 09
Staff (all WP)
4175.65
4175.65
Support staff (i.e. PM)
Travel & Subsistence
545.04
545.04
Travel to OR09
Other (please specify)
48.8
48.8
Hospitality (meeting lunch)
TOTALS
(50218.5)
(50218.5)
Equipment
Dissemination activities
Back to Summary Page
Se pt 09
WP1
Au g 09
Jul y 09
Activity Month
4
5
6
Month
4
5
6
Month
4
5
6
Month
4
5
6
Month
4
5
6
1: Network development and planning 2: User engagement 3: Review, reporting and recommendations 4: Development of user recommendations 5: Implementation and review WP2 1: Institutional survey 2: Curation policy framework 3: Digital Preservation policy 4: Feasibility of Long term Repository WP3 1: Virtual Repositories for Research Pools 2: Resource aggregations 3: Versioning 4: Access enhancements 5: Statistical reporting 6: Interchange via ORE for preservation WP4 i.OA Mandate advocacy i.1: Cost / benefit analysis report; i.2: Business plan i.3: Governance model WP5 1.Communication and dissemination strategy 1.Management of online presence 1.Project Management 1.Project Reporting to JISC / SCURL 1.Summative evaluation
Slow progress (detail)
WP Spend in Period = £0
Workpackage commenced, but proceeding slowly due to resource availability.
Work package 2 – Digital Curation
Proceeding as planned (detail)
WP Spend in Period = £0
Workpackage planning underway – come confusion over deliverables (obj.3 in particular) but progressing as planned
Work package 3 – Technological Enhancements
Proceeding as planned (detail)
WP Spend in Period = £0
Commencing detail planning for development activity – use scenarios/cases and allocation of resource and priority by end Sept 09
Work package 4 - Sustainability
Proceeding as planned (detail)
WP Spend in Period = £0
Unlikely to make significant progress in first 6 months of project, but have started looking at website contents and options for promotion of open access mandates Work package 5 – Project Management
Requires attention (detail)
WP Spend in Period = £4769
Most major project products now underway – project plan due for sign off by end July. Work commencing on the detail scope and planning for Work packages
Overall Project Budget Spend at reporting date (detail) Overall Progress against Schedule at reporting date (detail)
Under spent (£50218) On track
Work package 1 – User Engagement Reporting Period End May – End July 2009 Activities during period
Problems Identified during period •
•
Commenced delivery planning with OCLC
Planned for next period (Aug-end Sept09) •
Compete survey requirements and focus group planning
Limited resource availability during summery period
Problems anticipated in the next period: None reported
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other = £xxxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 2 – Digital Curation Reporting Period End May – End July 2009 Activities during period • • •
Determined effort allocation Held initial teleconference Began preparation of survey questions
Planned for next period (Aug-end Sept09) • •
Finalise survey and disseminate Start thinking about DCC tools element of the curation framework
Problems Identified during period • Some confusion re. the machinereadable-policies objective in W/P Problems anticipated in the next period: • Not necessarily a problem, but we need to make sure we hit the right people with the survey. The SCURL event should act as a springboard for this. Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other = £xxxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 3 – Technological Enhancements Reporting Period End May – End July 2009 Activities during period
Problems Identified during period
• • •
•
Completed high level delivery schedule Held initial planning meetings Completed requirements planning template
Lack of WP3 leader at NLS – currently recruiting to replace JT role as information systems development manager
Problems anticipated for next period Planned for next period • • •
Agree allocation of development across Dspace/Eprints Agree level of harvester based development for NLS Complete User scenarios and use cases for planned enhancements
• •
Ability for NLS to make commitments during early tenure of new NLS IS dev mgr Discussions expected re adequate WP3 leadership in first year of project
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other= £xxxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 4 – Sustainability Reporting Period End May – End July 2009 Activities during period
Problems Identified during period
• •
•
Initial website planning with IS team Discussions re incorporation of IRIScotland deliverables (council and Repository Manager group) into ERIS project (for WP4 objective 1 – encourage open access mandates)
None identified
Problems anticipated for next period •
Website design and time for content creation
Planned for next period •
Discussions with JISC Repository Support Project, Welsh Repository Network and UKCorr (UK asscn. Of repository managers) re association with ERIS websites
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff costs = £xxxxx Travel and Subsistence = £xxxxx Software Licensing and Maintenance = £xxxxx Other = £xxxx
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Work package 5 – Project Management Reporting Period End May – End July 2009 Activities during period
Problems Identified during period
• • • •
•
• •
Completed project plan Attended JISC VRE and Inf11 start up meeting Set up and populated project blog Commenced work on communications plan, benefits realisation plan and product quality plan Set up other project controls – risk/issues logs, project meeting schedules etc Meetings held with SICSA on engagement with ERIS
Planned for next period • • • • •
Complete work package initiation activities Create initial content for project website Assist in planning and set up of WP1, WP2 and WP3 Establish SCURL/SLIC communications Carry out first formative review in time for Oct board meeting
•
Resource issue with use of contract staff on WP2 (FEC costs issue) now resolved, but requires delivery team discussions Resourcing issue at NLS re replacement for JT as IS Development manager
Problems anticipated for next period •
n/a
Total period spend on work package = £xx,xxx Breakdown of expenditure across period • • • •
Staff = £4175.65 Travel and Subsistence = £545.04 Software Licensing and Maintenance = £xxxxx Other = £48.05
Spend TD /Budget remaining = £xx,xxx/£xx,xxx
Back to Summary Page
Budget Statement Budget Headings
Total budget allocated in period (April – July 09)
Expenditure this reporting period (£)
Total expenditure to date (£)
Further information
Income (JISC)
(54,998)
(54,998)
Income from JISC - £13,747 p/m since 1st April 09
Staff (all WP)
4175.65
4175.65
Support staff (i.e. PM)
Travel & Subsistence
545.04
545.04
Travel to OR09
Other (please specify)
48.8
48.8
Hospitality (meeting lunch)
TOTALS
(50218.5)
(50218.5)
Equipment
Dissemination activities
Back to Summary Page
Se pt 09
WP1
Au g 09
Jul y 09
Activity Month
4
5
6
Month
4
5
6
Month
4
5
6
Month
4
5
6
Month
4
5
6
1: Network development and planning 2: User engagement 3: Review, reporting and recommendations 4: Development of user recommendations 5: Implementation and review WP2 1: Institutional survey 2: Curation policy framework 3: Digital Preservation policy 4: Feasibility of Long term Repository WP3 1: Virtual Repositories for Research Pools 2: Resource aggregations 3: Versioning 4: Access enhancements 5: Statistical reporting 6: Interchange via ORE for preservation WP4 i.OA Mandate advocacy i.1: Cost / benefit analysis report; i.2: Business plan i.3: Governance model WP5 1.Communication and dissemination strategy 1.Management of online presence 1.Project Management 1.Project Reporting to JISC / SCURL 1.Summative evaluation
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