20090212 - Aim To Excel -

You have a wonderful ability to be very analytical and critical about others. Use a part of it at least, to improve yourself. Prove that you can IMPROVE.

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LEARN TO

DEEPEN

WIDEN &

SHARPEN YOUR

LEARNING SKILLS

You have a wonderful ability to be very analytical and critical about others. Use a part of it at least, to improve yourself. Prove that you can IMPROVE. March 24, 2009

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BECOME A PROACTIVE PERSON.

MAKE UP YOUR MIND TO CREATE YOUR UNIQUE

PLAN OF ACTION TO STRIVE FOR SUCCESS.

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BE POSITIVE.

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CONSCIOUS AND CONTINUOUS EFFORTS ARE REQUIRED TO

EAS E

INC R

DECREASE March 24, 2009

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YOU MUST THINK

LIKE A PERSON OF ACTION, AND ACT LIKE A PERSON OF THOUGHT.

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STRETCH YOURSELF.

COME OUT OF THE COMFORT ZONE – BE WILLING TO MOVE INTO THE March 24, 2009 CHALLENGE ZONE.

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DO NOT POSTPONE

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TIME MANAGEMENT

VES

IMPRO

YOUR EFFECTIVENESS

+ YOUR OVERALL LIFE 24 March 2009

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ESSENTIALLY . . .

TIME MANAGEMENT IS

1

st

THINGS

1

st

FIRST THINGS FIRST DOES A BETTER ALTERNATIVE EXIST AT ALL ?

TIME IS UNCONTROLLABLE WE CANNOT MANAGE TIME WE CAN ONLY MANAGE OURSELVES & OUR USE OF TIME HENCE, TIME MANAGEMENT IS ESSENTIALLY

SELF – MANAGEMENT SELF – MANAGEMENT REFERS TO YOUR ABILITY TO

PLAN, ORGANISE, DIRECT & CONTROL

MANAGING OURSELVES & OUR USE OF TIME ESSENTIALLY, IT CONSISTS OF . . . ~ AN IDEA OF PRIORITISATION, OF CLARIFYING VALUES, & OF COMPARING ~ THE RELATIVE WORTH OF ACTIVITIES, BASED ON THEIR RELATIONSHIP TO THOSE VALUES.

THUS, THE FOCUS IS ON

SE TT ING GOALS – [SPECIFIC LONG-TERM, MEDIUM-TERM & SHORT-TERM GOALS]

AND DIRECTING TIME & ENERGY TOWARDS THE ATTAINMENT OF THESE GOALS, IN HARMONY WITH VALUES.

THE FIRS T S TEP

– DETERMINE YOUR GOALS ~ BE CLEAR, DETAILED AND SPECIFIC ABOUT YOUR FUTURE PLANS AND WHAT YOU HAVE TO DO TODAY, TO ACCOMPLISH THOSE GOALS. THERE IS ABSOLUTELY NO OTHER WAY, TO CONCRETISE YOUR GOALS. BE WILLING TO DO

AT LEAST S OMETH ING, EV ER Y DAY , IN ORDER TO ACHIEVE YOUR GOALS.

TIME MANAGEMENT BEGINS AND IMPROVES WITH GOAL-SETTING.

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Goals are important to help an individual visualize “what” they want to achieve and formulate a plan for “how” they are going to achieve it.

Wh at d o yo u r ea lly want? Wh at a re your choice s? Wh at ar e you will ing to pay / giv e / sacri fi ce for what you want? March 24, 2009

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Career Spiritual

Community

Physical

Education

Leisure

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Family

Financial

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Goal Setting as a Tool of Empowerment • Goals focus attention and action…

“I have something to live for…” • Goals mobilize energy and effort • Goals motivate to search for strategies to accomplish them • Goals stated in specific terms increase persistence. March 24, 2009

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What a Good Goal Looks Like • Stated as outcomes rather than activities • Specific enough to be verifiable and to drive action • Challenging • Both venturesome and prudent • Realistic in regard to resources and control • Sustainable over a reasonable period of time • Flexible without being wishy-washy • Congruent with values • Set in a reasonable time frame ( ~ Immediate, Intermediate, and Final Outcomes) March 24, 2009 27

Goal Setting • Setting personal goals is appropriate for people of all ages and for all types of activities. • Goals should be S.M.A.R.T. S pecific M easurable A ttainable R ealistic T imely March 24, 2009

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When Setting Goals • Make the commitment • Break down your goal into small achievable steps • Remember, revisions are sometimes necessary March 24, 2009

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“Write it down. Written goals have a way of transforming wishes into wants; cant's into cans; dreams into plans; and plans into reality.

Don't just think it - ink it!” -Unknown March 24, 2009

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“Destiny is no matter of chance. It is a matter of choice. It is not a thing to be waited for. It is a thing to be achieved.” March 24, 2009

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5 Rules For Goal Setting • Crystallize your thinking • Develop an action plan with deadlines • Develop a desire to complete your goal • Allow your goal-setting confidence to grow stronger • Never give up March 24, 2009

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ACTION is POWER! Take Action Now. March 24, 2009

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SO ME IMPO RTA NT QUEST ION S: 3. HAVE YOU SET YOUR GOALS ? 1. WHAT DO YOU WANT TO DO IN LIFE ? 2. TO BECOME WHAT YOU WANT TO BECOME, WHAT DO YOU WANT TO LEARN ? 2. WHAT IS YOUR TIME PERSPECTIVE ? 1. DO YOU COMPLETE THE PLANNED TASK, EACH DAY, OR HAVE A TENDENCY TO PROCRASTINATE ? IF SO, WHY ? 2. HAVE YOU PREPARED TIME-LOGS, AND THUS HAVE A CLEAR IDEA OF THE TIME YOU ARE REALLY UTILISING TO ACHIEVE YOUR GOALS ? 3. ARE YOU SPENDING MORE TIME THAN REQUIRED FOR THE ROUTINE S.N.M. ACTIVITIES ? 4. DO YOU COMPLETE THINGS ON TIME ? OR, YOU USUALLY FEEL RUSHED, PUSHED AND THUS, STRESSED ?

YOUR CHOICES, DECISIONS AND ACTIONS OF TODAY WILL CERTAINLY INFLUENCE YOUR ABILITY TO ACHIEVE YOUR GOALS. TIME MANAGEMENT IMPLIES APPRECIATING THE VALUE OF TIME & TREATING IT AS A RESOURCE. TIME, SO FAR AS WE ARE CONCERNED,

IS NOT UNLIMITED AND HENCE, OF GREAT VALUE ~ USE TIME VERY VERY VERY CAREFULLY LET IT ADD VALUE TO YOUR LIFE.

THIS, INVOLVES, BEING CHOOSY, TAKING CAUTIOUS DECISIONS, ETC. QUESTIONS SUCH AS, WHAT IS IMPORTANT ? NOT IMPORTANT ? AND LESS IMPORTANT ? WHAT IS EFFECTIVE ? LESS EFFECTIVE ? WHAT IS EFFICIENT ? LESS EFFICIENT ? WHAT IS URGENT ? LESS URGENT ? NOTE THAT: WHAT IS NOT IMPORTANT NOW, MAY OR MAY NOT BECOME IMPORTANT LATER, BUT, WHAT IS NOT URGENT NOW, WILL SURELY BECOME URGENT, LATER.

I M P O R T A N C E

I M P O R T A N T N O T I M P

1. RELATIONSHIP BUILDING 3. PLANNING 4. RECOGNISING NEW OPPORTUNITIES

1. 2. 3. 4.

2. 3. 4.

SOME PHONE CALLS 2. SOME MAIL SOME VISITORS 3. PLEASANT ACTIVITIES

NOT URGENT

URGENCY ~

4.

DEAD-LINE DRIVEN PROJECTS PRESSING PROBLEMS CRISES

INTERRUPTIONS SOME REPORTS PRESSING MATTERS URGENT

PRAC TICE US ING T IME-T RAC KIN G T OOLS : MONTHLY PLANNER, WEEKLY OBJECTIVES LIST WEEKLY PLANNER, TIME-LOG, ETC. 1. LIST THINGS TO BE DONE 2. TRACK THINGS ALREADY COMPLETED / PARTLY FINISHED/ TO BE FOLLOWED UP, ETC. 3. COMPARE THE TIME ACTUALLY SPENT, WITH TIME THAT WAS PLANNED TO BE SPENT, AND DRAW USEFUL LESSONS FOR THE FUTURE. ~ NOTE YOUR TENDENCIES AND DISTRACTIONS. 4. ANALYSE TIME WASTERS AND SEE WHAT YOU CAN REALLY DO ABOUT THEM.

Time Management: Working for You  Control

Procrastination  Make a Task List  Plan Effectively  Set Goals  Make Schedules  Meet Deadlines  Be Decisive  Set Priorities 24 March 2009

 Do

Not Try to be Perfect  Keep Desk Organized  Stay Focused  Learn to Say “No”  Control Interruptions  Concentrate on Results  Stay Motivated  Write Down Ideas 39

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IMPROVE CLARITY IN THOUGHT, WORD AND ACTION.

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BE WILLING TO

LEARN FROM FAILURES – OF YOUR OWN & ALSO THAT OF OTHERS.

ANALYSIS OF REASONS FOR FAILURE, ~ WHETHER OURS OR THAT OF OTHERS,

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WILL REVEAL SECRETS OF SUCCESS.

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MEDITATE MEDITATION

SILENCES THE AGITATED MIND; STRENGTHENS THE HESITATING MIND; STIMULATES THE ACTIVISED MIND.

CREATIVITY

DAWNS AND YOU START AFFECTING ETERNITY. March 24, 2009

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LEARN TO LOOK WHERE EVERYONE ELSE HAS LOOKED, BUT LEARN TO SEE WHAT NONE ELSE HAS SEEN.

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DON’T UNDERESTIMATE THE TASK, &

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DON’T OVERESTIMATE YOURSELF.

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THE QUALITY OF YOUR LIFE IS THE QUALITY OF YOUR COMMUNICATION, BOTH WITH YOURSELF AND OTHERS. March 24, 2009

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BE READING. BE RELATING. BE REFLECTING. BE REVIEWING. BE RADIATING.

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Ef ficiency and Ef fectiveness

Efficiency and Effectiveness • Efficiency: performing activities at the lowest possible costs • Effectiveness: doing what the organization must do to serve customers and compete 56

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Effectiveness vs. Efficiency Efficiency is “doing things right” ~ focuses on resources A measure of how well or productively, resources are used to achieve a goal. Effectiveness is “doing the right thing” ~ focuses on task A measure of the appropriateness of the goals an organization is pursuing and of the degree to which the organization Marchachieves 24, 2009 57 those goals.

f o l e v le d n h a ig y h c n A s s e i e ic ven f f e i t c y s e t i f e l f i t e a b t a li t i i f c ro fa P h y g i c s s n h e e i n c i e f v f i t E c Low ow effe ruptcy l nk d a n b a o t s lead

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Faster up the Learning Curve HIGHER PERFORMANCE

SOONER

WHAT YOU NEED TO KNOW

PROCESS

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“It is not the strongest of the species that survive, nor the most intelligent, but rather the one most responsive to change.” Charles Darwin, “On the Origin of the Species by Natural Selection”, 1859

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