2009 Ohio Conference Advance Registration

OHIO CONFERENCE NAACP

79 STATE CONVENTION OCTOBER 22 – 25, 2009 DAYTON OHIO

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CONVENTION HOUSING SCHEDULE AT- A-GLANCE REGISTRATION FORMS

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NAACP 100 Years: Bold Dreams – Big Victories! NAACP 100 Years: Bold Dreams – Big Victories! 79th ANNUAL STATE CONVENTION & ACT-SO GALA (Afro-Academic, Cultural, Technological & Scientific Olympics) October 22nd – 25th, 2009 Crowne Plaza Hotel & Conference Center 33 East Fifth Street Dayton, Ohio 45402 CONVENTION HOUSING GROUP ROOM RATES Standard Room Rate: $89.00/night Hotel room rates are subject to applicable state and local taxes in effect at the time of check in. METHOD OF RESERVATIONS Individual attendees will make reservations for the Event directly with Crowne Plaza Hotel reservations at the toll free number is: 1-800-2276963 or locally 937-224-0800. You may also fax the enclosed form to the hotel. CUT-OFF DATE The “cut-off date” for accepting reservations into this room block is October 9, 2009. Reservation requests received after 5:00 p.m. local time at the Crowne Plaza Dayton on the cut-off date will be accepted on a space and rate availability basis.

PARKING Indoor parking is available in the Dayton Transportation Center, which is connected via skywalk to the Hotel. Vehicles over 6’8” cannot fit into the garage. Valet parking and reserved spots are available with advance notice. Additional service charges may apply. Street parking is available near the hotel. Most street parking has a two-hour maximum and requires

payment to the parking meter Monday through Friday. street parking is complimentary.

After 6:00 pm,

Hotel Fax Registration Form Fax To:

Group Sales - Crowne Plaza Hotel – Dayton, Ohio

Fax Number:

1-937-224-1231

Attn: Sonya Harchaoui, Sales Manager ______________________________________________________ STATE CONVENTION INFORMATION

ORGANIZATION: CONTACT: ADDRESS:

Ohio Conference of the NAACP Sybil Edwards-McNabb, President 233 S. High St., Suite 206 Columbus, OH 43215

NAME OF EVENT:

2009 NAACP State Convention

CONVENTION DATES:

Thursday, October 22, 2009 - Sunday, October 25, 2009

GUEST INFORMATION Name:

__________________________________________________

Address:

__________________________________________________

City, State & Zip:

__________________________________________________

Arrival Date:

___________________

Number of rooms: ______

Departure Date: ____________

Number of guests per room: ______________ Maximum 4 persons per room

Name of Guests in Room 1

Name of Guests in Room 2

____________________

____________________

____________________

____________________

____________________ Page 2 – Hotel Fax Registration Form

____________________

Name:

__________________________________________________

Name of Guests in Room 3

Name of Guests in Room 4

____________________

____________________

____________________

____________________

____________________

____________________

CREDIT CARD INFORMATION Credit Card Type: ___________

Credit Card Number ___________________

Expiration Date: ____________

Phone Number: ______________________

Name as it appears on Card: Signature:

________________________________________

_______________________________________________________

For telephone inquiries, please call the hotel directly at 1-937-2240800 and / or use the information sheet.

OHIO CONFERENCE NAACP 79TH STATE CONVENTION SCHEDULE AT A GLANCE This is tentative, final schedule will appear in Convention Journal. THURSDAY, OCTOBER 22, 2009 9:00 AM – 10:00 AM LABOR BREAKFAST 11:00 AM – 1:00 PM LEGAL SEMINAR NOON – 1:30 PM MINISTERS LUNCHEON 2:00 PM – 3:30 PM NAACP CENSUS TRAINING 3:45 PM – 4:45 PM BLACK HISTORY TOUR 5:00 PM – 7:00 PM SOUL FOOD DINNER 7:00 PM – 9:00 PM MASS MEETING 10:00 PM – MIDNIGHT DELEGATE RECEPTION ADDITIONAL ITEMS 9:00 AM – MIDNIGHT 11:00 AM – 6:30 PM NOON – 4:00 PM

VENDORS VOTER REGISTRATION, HEALTH SCREENINGS & EDUCATION LITERACY ON SITE REGISTRATION

FRIDAY, OCTOBER 23, 2009 9:00 AM – 10:15 AM BUSINESS SESSION 10:15 AM - 10:45 PM PRESS CONFERENCE 10:45 PM - 11:45 PM BRANCH ADMINISTRATION TRAINING NOON – 1:30 PM MEMBERSHIP LUNCHEON 2:00 PM – 3:00 PM CRIMINAL JUSTICE TRAINING 6:00 PM –MIDNIGHT DAYTON FREEDOM FUND BANQUET (See Notes Below) ADDITIONAL ITEMS 9:00 AM – 5:00 PM ON SITE REGISTRATION 9:00 AM – MIDNIGHT SUPPORT OUR VENDORS SATURDAY, OCTOBER 24, 2009 8:00 AM – 9:30 AM WIN BREAKFAST 9:45 AM - 10:45 PM ECONOMIC EMPOWERMENT TRAINING 11:00 AM – NOON DIVERSITY WORKSHOP NOON – 1:45 PM YOUTH LEADERSHIP LUNCHEON 2:00 PM – 4:00 PM CONFERENCE ELECTIONS 4:00 PM – 5:00 PM CLOSING BUSINESS SESSION 6:30 PM – MIDNIGHT PRESIDENT’S RECEPTION & ACT-SO GALA

ADDITIONAL ITEMS 9:00 AM – NOON 9:00 AM – MIDNIGHT

ON SITE REGISTRATION SUPPORT OUR VENDORS

SUNDAY, OCTOBER 25, 2009 10:00 AM EXECUTIVE COMMITTEE MEETING DAYTON FREEDOM FUND BANQUET “Transforming Our Community Through A Shared Vision, Equality For All Americans – Bold Dreams, Big Victories” The Dayton Unit NAACP will host their 58th Annual Freedom Fund Banquet on Friday, October 23, 2009 at the Dayton Convention & Exhibit Center at 6:30 pm. Guest Speaker: The Honorable Kevin Boyce, Ohio State Treasurer The pricing information for this event is as followed;  $60.00  $30.00  FREE

Individual Tickets For Registered Convention Delegates For Registered Unit Presidents

Please note that tickets, reservations or information pertaining to the Freedom Fund Banquet can only be obtained from the Dayton Unit. Please call the Dayton NAACP Freedom Fund Chairperson at 937-222-2172.

ADVANCE REGISTRATION FORM SECTION I – CONTACT INFORMATION (Please provide the name and contact information of the person responsible for advance registration package pickup)

Registering Person ____________________________________________ Unit Name _______________________________

Unit Number

______

Address_____________________________________________________ City, State & Zip ______________________________________________ Telephone ______________ Fax _____________ Email _______________ ___________________________________________________________ SECTION II – UNIT ASSESSMENTS Small Units: Medium Units: Large Units:

Units with less than 100 Members Units with 101-499 Members Units with 500 or more Members

$200.00 $300.00 $500.00

State Conference Assessment $ ______________

SECTION III – REGISTRATION FULL REGISTRATION

(Includes 1 ticket for the Youth Luncheon and 1 ticket to ACT-SO GALA)

Number of Adult Registrations

_________ x $80.00 = $__________

Number of Youth Registrations

_________ x $40.00 = $__________

DAILY REGISTRATION Number of Adult Registrations

_________ x $10.00 = $__________

Number of Youth Registrations

_________ x $ 5.00 = $__________

TOTAL REGISTRATIONS

$ _________

Please provide the names of each registration on next sheet, indicate if they are adult or youth and if they are full or daily registrants. If they are registering by the day(s), indicate which day(s) they will be attending; Thursday, Friday or Saturday.

PLEASE RETURN THIS PAGE

REGISTRANT LISTING NAME(S)

ADULT/YOUTH

FULL/DAILY

DAY

(Circle One)

(Circle One)

(Thu Fri Sat)

1.

________________________________

A

Y

F D

TFS

2.

________________________________

A

Y

F D

TFS

3.

________________________________

A

Y

F D

TFS

4.

________________________________

A

Y

F D

TFS

5.

________________________________

A

Y

F D

TFS

6.

________________________________

A

Y

F D

TFS

7.

________________________________

A

Y

F D

TFS

8.

________________________________

A

Y

F D

TFS

9.

________________________________

A

Y

F D

TFS

10.

________________________________

A

Y

F D

TFS

11.

________________________________

A

Y

F D

TFS

12.

________________________________

A

Y

F D

TFS

13.

________________________________

A

Y

F D

TFS

14.

________________________________

A

Y

F D

TFS

15.

________________________________

A

Y

F D

TFS

16.

________________________________

A

Y

F D

TFS

17.

________________________________

A

Y

F D

TFS

18.

________________________________

A

Y

F D

TFS

19.

________________________________

A

Y

F D

TFS

20.

________________________________

A

Y

F D

TFS

PLEASE RETURN THIS PAGE

SECTION IV – TICKET ORDERS THURSDAY, OCTOBER 22, 2009 9:00 AM LABOR BREAKFAST

______ x $35.00 = $ ________

12:00 PM

MINISTERS LUNCHEON

______ x $35.00 = $ ________

5:00 PM

SOUL FOOD DINNER

______ x $15.00 = $ ________

FRIDAY, OCTOBER 23, 2009 12:00 PM MEMBERSHIP LUNCHEON

______ x $35.00 = $ ________

SATURDAY, OCTOBER 24, 2009 9:00 AM WIN BREAKFAST

______ x $25.00 = $ ________

12:00 PM

YOUTH LUNCHEON

______ x $35.00 = $ ________

6:30 PM

ACT-SO GALA

______ x $40.00 = $ ________ TOTAL TICKETS

$ _______

SECTION V – PACKAGE TOTALS SECTION II – UNIT ASSESSMENTS

$ _____________

SECTION III – REGISTRATION

$ _____________

SECTION IV – TICKET ORDERS

$ _____________

TOTAL CONFERENCE PACKAGE TOTALS

$ _____________

Make Checks Payable To: The Ohio Conference NAACP

Please Return With Payment To: THE OHIO CONFERENCE NAACP 79TH ANNUAL STATE CONVENTION 233 SOUTH HIGH STREET, SUITE 206 COLUMBUS, OHIO 43215

The Ohio Conference NAACP 233 South High Street, Suite 206 Columbus, Ohio 43215 614-221-5187