2008 Ctodp Plan St. Jerome

2008 CTODP Plan St. Jerome

Agenda  History  Plan  Lessons

Learned  Opportunities

History  

$104,001 (163) -2007 $105,609 (157) - 2006 – –

70% from St. Jerome Parish 8% St. Thomas More 

  

30% of school families in St. Thomas zip codes

Estimate that <25% of school families participate No CTC re-direct monies Employer Matching limited ($1,300)

Establish Committee  Cross-functional –

School  Pastor,

–

Faculty, Family

Parish  Pastor,

–

team

Parishioners

Other Parishes/Coalition with West Valley Schools

Set Goals 

Short-term Financial – –



Long-term Financial – – –



$300K ITC $50K CTC Cover financial need of school families ($360K) Provide reduced tuition costs to all by $1500/year on availability Support all KDG and transfers with CTC funds annually

Participation % –

80% of school families 

– –

Each family should recruit 4 friends/families to re-direct

100% of faculty/staff Increase parish participation by 10%

Numbers to remember   



~$1.1M and tuition is free $500K and we all reduce tuition by over 50% 4- If all the school families recruited four other friends/families we’d achieve our goal 5%-CTODP participation rate vs. 20+%CDA campaign; one is a redirect of taxes and the other is a donation

Committee Structure  Challenging

to obtain volunteers  Five regulars including one from parish  Establish regular meetings  Start early in the year  Constant communication is critical  Liaison between school and other parishes/schools

Committee Structure 

School Grade Representatives – – – – –



Contact each family in grade Coordinate small family meetings Support for overall campaign at Festival, masses and Xmas Concert Support for booth at festival and announcements and after masses 12 Days of CTODP during Xmas

Parish Representative – – – –

Coordinate Parish mass speaking spots Participate in after mass sign-ups and informational handouts Provide education and obtain continued support from Fr. Andres and Fr. Ben Liaison with Religious Education coordinator

Committee Structure 

Neighboring Parish Representatives – – –



Coordinate neighboring Parish mass speaking spots Participate in after mass sign-ups and informational handouts Focus: St. Thomas More, St. James, OLV, St. Luke, St. Paul, St. Helens, St. Rose

Ministries Representative –

Contact each ministry 

– –

Choir, Eucharistic Ministers, KofC, etc.

Speak at their meetings Support for overall campaign at Festival, masses and Xmas Concert

Committee Structure 

Matching Gift Representative – –



Obtain listing and educate participants on companies that provide matching gifts Support for overall campaign at festival, masses and Xmas Concert

Accountant –

Can support financial questions

School Plan 

Start Early-Big Push at the Back to School Bash in August – – –

 

Class meetings, call tree Regular communication to school families –

 

Email, newsletter, signage, mass, etc.

Festival booth December Push – – –



Solicit volunteers Tempe Schools C.U. Loans Raffle for $500 tuition credit

12 Days of CTODP Before school; circle drop off reminders Internet and loan sign-up nights after school

Thank you letters

Parish Plan       

Ministries focus Mass speeches After mass internet sign-up Festival booth Bulletin Inserts, Reminders, and Advertising Thank you letters Fr. Andres and Fr. Ben support and reminders

Ministries Plan   

Speak at ministries meetings Reminder emails/phone calls Obtain contacts for distribution of information to include –

 

After mass internet sign-up

Thank you letters Fr. Andres and Fr. Ben support and reminders

Neighboring Parish Plan     

Call and obtain commitment to speak Obtain support for mass schedules to include handouts Need “provided by” stickers for applications Bulletin Insert and Advertising Thank you letters

What worked well?  

Coordinated Support between Parish and School Communicate, Communicate, Communicate – –

People really don’t understand the program Need at least 5 touches until they are comfortable Email and phone reminders  Mass, school functions, 

   

Speaking at St. Jerome and other Parish masses Sign-ups at Back to School Bash, Christmas and Band Concerts Tempe Schools C.U. Loans Support from CTODP-use them, it works

Lessons Learned 

Recruit a larger committee – – – –



Incent school parents to participate by providing extra hours Ask parents that receive funds to participate, especially if they do not have $ to re-direct The more people that understand the program, the more available to “spread the Good News” Spanish speakers needed

West Valley School Partnership and other Parishes – –

80+% still came from St. Jerome Significant resource drain

Lessons Learned 



More focus on St. Jerome through ministries and smaller meetings Funding –



CTC-Corporate Tax Program still untapped – –



Set aside funds/small budget ($1K) to support campaign including incentives to participate, mailings, small coffee/donut gatherings after mass, etc. This is critical opportunity and much bigger payoff vs. ITC Need to solicit parishioners who own or work for C-Corporations…if you don’t ask…you don’t receive…

Economy-Big issue; no job-no taxes or cash to fund

Lessons Learned 

Communicate early and often – – – – –

Email updates are essential to both school and parish Start after refund season to get people to use refund $ Remind parish importance of program and that its not a gift, rather a re-direct Better leverage all the ministries to reach people Provide good visual aids that show what the program means to school and parish   



How many children does it help? The financial value to the parish Affordability of the school to other less fortunate

Ensure admission standards are consistent and properly communicated

Results 

ITC – – –

Up over 30% from 2007 to $135K One of top in Valley Participation increased over 40 people to 205 from 163 80+% from St. Jerome Parish  90% comes in last few weeks of year 

–



Participation rate at school and faculty unknown but much higher

CTC –

Obtained single largest re-direct for 2008 from employer of school family ($240K)

Contact Information 

Glen Sgambati Co-Chair –

602.538.2135 [email protected]

 Dan –

Subia Co-Chair

602.206.5057 [email protected]