Writing Letters

WRITING LETTERS

REASONS FOR WRITING

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To give/request information To make complaints To make corrections To make suggestions To ask for permission To give advice To thank

LAYOUT

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Appropriate greeting Introduction with your opening remarks; reason for writing-paragraph 1 Main body –paragraphs 2,3 Conclusion; closing remarks –final paragraph

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INFORMAL LETTERS

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SEMI-FORMAL LETTERS

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FORMAL LETTERS

INFORMAL STYLE 

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We write informal letters to friends, relatives we know well, people of our own age Greeting: Dear Julie Personal, short style Use of slang , colloquial language, idioms, phrasal verbs Use of descriptive adjectives Use of short forms Informal beginnings and endings Closing remarks: Best wishes/ Love/ Regards

SEMI-FORMAL STYLE EXAMPLES OF SENTENCES

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It would be a good idea if… Please accept my apologies for… I’m afraid… Would it be all right if…? Thank you very much for… Please let me know if… I was dissatisfied with… I think…

FORMAL STYLE        

We write formal letters to people we have not met Greeting: Dear Sir/Madam/ Mr. Smith Impersonal style Complex sentence structure, formal language Each paragraph develops one specific topic Include only facts; no descriptive adjectives No short forms Closing remarks: Yours faithfully/ Yours sincerely

TYPES OF LETTERS

TRANSACTIONAL LETTERS 

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Are written in response to some written information (an advertisement, a letter, an invitation, a note etc.) Include all the factual information given in the rubric Use a style that is appropriate to the target reader Start with an appropriate greeting, followed by an introduction which gives the opening remarks and the reason for writing The main body- separate paragraphs with a separate topic linked with appropriate linking words and phrases The conclusion- summarizes the points in the main body and/or makes reference to future action and includes closing remarks followed by an appropriate ending

LETTERS OF APPLICATION FORMAL STYLE

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Salutation Paragraph 1- reason for writing Paragraphs 2,3- qualifications/ previous experience Final paragraph- closing remarks Ending+ Name

LETTERS OF COMPLAINT USUALLY FORMAL

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Salutation Paragraph 1- reason for writing Paragraphs 2,3- complaint with justification Final paragraph- closing remarks Ending +Name

LETTERS OF APOLOGY FORMAL OR INFORMAL    

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Salutation Paragraph 1- reason for writing Paragraph 2- apologize Final paragraph- repair your mistake, closing remarks Ending +Name

LETTERS OF INVITATION FORMAL OR INFORMAL  

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Salutation Paragraph 1- opening remarks and reason for writing Paragraphs 2,3- further information/directions/explains Last paragraph- closing remarks Ending+ Name

NARRATIVE LETTERS FORMAL OR INFORMAL   

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Salutations Paragraph 1- reasons for writing Paragraphs 2,3- description of the event/person/object/place Final paragraph- closing remarks Ending + Name