Word Short Cuts

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Short Cut Key Ctrl + Shift + A Alt + Ctrl + 1 Alt + Ctrl + 2 Alt + Ctrl + 3 Ctrl + Shift + L Alt + F10 Alt + F5 Ctrl+B Ctrl + PgDn Ctrl + PgUp Alt + Ctrl +

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Home Esc Ctrl+E Shift+F3

15

Left arrow

16

Shift + Left arrow

Word Command AllCaps ApplyHeading1 ApplyHeading2 ApplyHeading3 ApplyListBullet AppMaximize AppRestore Bold BrowseNext BrowsePrev

Description Makes the selection all capitals (toggle) Applies Heading 1 style to the selected text Applies Heading 2 style to the selected text Applies Heading 3 style to the selected text Applies List Bullet style to the selected text Enlarges the application window to full size Restores the application window to normal size Makes the selection bold (toggle) Jump to the next browse object Jump to the previous browse object

BrowseSel

Select the next/prev browse object

Cancel CenterPara ChangeCase

Terminates an action Centers the paragraph between the indents Changes the case of the letters in the selection Moves the insertion point to the left one

CharLeft CharLeftExtend CharRight

character Extends the selection to the left one character Moves the insertion point to the right one

17

Rt arrow

18

Shift + Rt arrow CharRightExtend

character Extends the selection to the right one character Closes the active window pane (if you are in

19

Alt + Shift + C

Normal View and have, for example, the

ClosePane

Footnote pane open) Alt+Drag (or press Ctrl + Shift 20

+ F8 and drag,

ColumnSelect

Selects a columnar block of text

Copies the formatting of the selection Makes a copy of the selection without using the

but Alt + Drag is 21

far easier!) Ctrl +Shift+C

CopyFormat

22

Shift + F2

CopyText

23

Alt + F3

CreateAutoText

24

Ctrl+ Backspace DeleteBackWord

25

Ctrl + Del

26

Ctrl+W, Ctrl+F4 DocClose

the active window. (But doesn’t intercept the

27

Ctrl + F10

menu command) Enlarges the active window to full size

DeleteWord

DocMaximize

clipboard (press Return to paste) Adds an AutoText entry to the active template Deletes the previous word without putting it on the Clipboard Deletes the next word without putting it on the Clipboard Prompts to save the document and then closes

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Ctrl + F7 Ctrl + F5 Ctrl + F8

DocMove DocRestore DocSize

31

Alt + Ctrl + S

DocSplit

32

Alt + Shift + F9 DoFieldClick

33 34 35 36

Ctrl + Shift + D Alt R, G Alt R, I Alt R, U Ctrl+Shift+F5

37

(Or: Alt I, K)

fields Double underlines the selection (toggle) Groups the selected drawing objects Sets up a grid for aligning drawing objects Ungroups the selected group of drawing objects

EditBookmark

Brings up the bookmark dialog

Del

EditClear

39 40

Ctrl+C Ctrl+X

EditCopy EditCut

41

Ctrl+F

EditFind

42

F5, Ctrl+G

EditGoTo

43

Alt E, K

EditLinks

44

Ctrl+V

EditPaste

45

Alt E, S

EditPasteSpecial

46

Backspc

adjusts the split Executes the action associated with macrobutton

DoubleUnderline DrawGroup DrawSnapToGrid DrawUngroup

38

Alt + Shift +

Changes the position of the active window Restores the window to normal size Changes the size of the active window Splits the active window horizontally and then

EditRedo

Performs a forward delete or removes the selection without putting it on the Clipboard Copies the selection and puts it on the Clipboard Cuts the selection and puts it on the Clipboard Finds the specified text or the specified formatting Jumps to a specified place in the active document Allows links to be viewed, updated, opened, or removed Inserts the Clipboard contents at the insertion point Inserts the Clipboard contents as a linked object, embedded object, or other format Redoes the last action that was undone Repeats the last command, or redoes the last action that was undone (unfortunately, doesn’t

47

F4

EditRedoOrRepeat

work for as many commands in Word 2000 as in Word 97 and below, but this is still one of Word’s

48

Ctrl+H

49 50

Ctrl+A EditSelectAll Ctrl+Z EditUndo Alt + PageDn (to

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select to end of column, use Alt + Shift + PgDn)

EditReplace

EndOfColumn

most useful shortcuts, if not the most useful) Finds the specified text or the specified formatting and replaces it Selects the entire document Reverses the last action

Moves to the last cell in the current table column

52

Ctrl+Shift+End

EndOfDocExtend

53

Ctrl+End

EndOfDocument

54

End

EndOfLine

55

Shift+End

EndOfLineExtend

56

Alt+End Alt + Ctrl +

EndOfRow

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PgDn Shift + Alt + Ctrl + PgDn F8 (press Esc to turn off)

EndOfWindow EndOfWindowExtend ExtendSelection

Extends the selection to the end of the last line of the document Moves the insertion point to the end of the last line of the document Moves the insertion point to the end of the current line Extends the selection to the end of the current line Moves to the last cell in the current row Moves the insertion point to the end of the last visible line on the screen Extends the selection to the end of the last visible line on the screen Turns on extend selection mode and then expands the selection with the direction keys Closes the current document, or if no documents are open, quits Word. Horrible command, as it

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Alt + F4 (<9>)

FileCloseOrExit

makes it a long winded business to quit Word. But there’s a simple solution – assign Alt+F4 to FileExit instead. Quits Microsoft Word and prompts to save the

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Alt + F4 (Word 97)

documents (does intercept the menu item, but FileExit

not the keyboard shortcut, or the x button. An AutoExit macro is usually a better way of intercepting this). Creates a new document or template (brings up the dialog). Note that: Word pretends that Ctrl+N is assigned to FileNew but it isn’t, it’s assigned to FileNewDefault You can fix this in Word 2000 by assigning Ctrl+N to the

62

NOT Ctrl+N!!

FileNew

FileNewDialog command. In Word 97 the only way to fix it is to create a macro called FileNew (to do this, press Alt + F8, type "FileNew" without the quotes and Click "Create". The macro will automatically contain the code

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Ctrl+N

FileNewDefault

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Ctrl+O

FileOpen

needed to make it work). Creates a new document based on the Normal template. Opens an existing document or template

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Alt F, U Ctrl + P Ctrl+F2 Alt F, I Ctrl+S

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Alt F, A (or F12) FileSaveAs

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Ctrl+Shift+F

Font

72

Ctrl+Shift+P

FontSizeSelect

73

Alt + Ctrl + K

FormatAutoFormat

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Alt O, B

75

Alt O, E

ading FormatChangeCase

76

Alt O, C

FormatColumns

77

Alt O, D

FormatDropCap

78

Ctrl+D

FormatFont

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Alt + Shift + R

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Alt O, P Alt O, S Alt O, T

FilePageSetup FilePrint FilePrintPreview FileProperties FileSave

Changes the page setup of the selected sections Prints the active document (brings up the dialog) Displays full pages as they will be printed Shows the properties of the active document FileSave Saves a copy of the document in a separate file (brings up the dialog) Activates the Fonts listbox on the formatting toolbar Activates the Font Size drop-down on the formatting toolbar Automatically formats a document (or

sometimes, automatically screws it up) FormatBordersAndSh Changes the borders and shading of the selected

FormatHeaderFooterL ink FormatParagraph FormatStyle FormatTabs

paragraphs, table cells, and pictures Changes the case of the letters in the selection Changes the column format of the selected sections (brings up the dialog) Formats the first character of current paragraph as a dropped capital (must select it first) Brings up the Format + Font dialog Links the current header/footer to the previous section (but does not intercept the button on the Header Footer toolbar) Brings up the Format Paragraph dialog Applies, creates, or modifies styles Brings up the Format Tabs dialog Returns to the previous insertion point (goes back to up to 3 points, then returns to where

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Shift + F5

GoBack

you started; this is one of the most useful shortcuts of them all. Also useful when opening a document, if you want to g straight to where

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Ctrl + >

GrowFont

85

Ctrl + ]

GrowFontOnePoint

86

Ctrl + T (or drag

you were last editing it) Increases the font size of the selection Increases the font size of the selection by one point

HangingIndent

Increases the hanging indent

Help

Microsoft Word Help Lets you get help on a command or screen

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the ruler) F1

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Shift + F1

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Ctrl + Shift + H Hidden

HelpTool

region or examine text properties Makes the selection hidden text (toggle)

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Click on it HyperlinkOpen Ctrl + M (or drag Indent the ruler) Alt + Ctrl + M InsertAnnotation (or Alt I, M)

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F3

InsertAutoText

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Alt I, B

InsertBreak

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Alt I, C

InsertCaption

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Ctrl + Shift +

Connect to a hyperlink’s address Moves the left indent to the next tab stop Inserts a comment Replaces the name of the AutoText entry with its contents Ends a page, column, or section at the insertion point Inserts a caption above or below a selected object

InsertColumnBreak

Inserts a column break at the insertion point

InsertDateField

Inserts a date field Inserts an endnote reference at the insertion

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Return Alt + Shift + D

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Alt + Ctrl + D

InsertEndnoteNow

99

Alt I, F

InsertField

point without displaying the dialog Inserts a field in the active document Inserts an empty field with the enclosing field

100 Ctrl+F9

InsertFieldChars

101 Alt I, L

InsertFile

102 Alt I, N

InsertFootnote

103 Alt + Ctrl + F

InsertFootnoteNow

104 Ctrl + K

InsertHyperlink

105 Alt I, D

InsertIndexAndTables

106 Alt + Ctrl + L

InsertListNumField

or authorities into the document Inserts a ListNum Field Brings up a dialog to insert a mail merge field at

107 Alt + Shift + F

InsertMergeField

the insertion point. (It does not intercept the

108 Ctrl + Return 109 Alt + Shift + P

InsertPageBreak InsertPageField

button on the Mail merge. toolbar) Inserts a page break at the insertion point Inserts a page number field Empties the spike AutoText entry and inserts all

110 Ctrl + Shift + F3 InsertSpike 111 Alt + Shift + T 112 Ctrl + I

InsertTimeField Italic

113 Ctrl + J

JustifyPara

114 Ctrl + L 115 Down arrow 116 Shift + down

LeftPara LineDown LineDownExtend

characters Inserts the text of another file into the active document Inserts a footnote or endnote reference at the insertion point Inserts a footnote reference at the insertion point without displaying the dialog Insert Hyperlink Inserts an index or a table of contents, figures,

of its contents into the document Inserts a time field Makes the selection italic (toggle) Aligns the paragraph at both the left and the right indent Aligns the paragraph at the left indent Moves the insertion point down one line Extends the selection down one line

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arrow Up arrow Shift + up arrow Ctrl + F11 Alt + Shift + K

121 Alt+Shift+E

LineUp LineUpExtend LockFields MailMergeCheck MailMergeEditDataSo urce

122 Alt + Shift + N

MailMergeToDoc

123 Alt Shift + M

MailMergeToPrinter

124 Alt + Shift + I

MarkCitation

125 Alt + Shift + X

MarkIndexEntry

126 Alt + Shift + O 127 Alt or F10

MarkTableOfContents Entry MenuMode

Moves the insertion point up one line Extends the selection up one line Locks the selected fields to prevent updating Checks for errors in a mail merge Lets you edit a mail merge data source Collects the results of the mail merge in a document Sends the results of the mail merge to the printer Marks the text you want to include in the table of authorities Marks the text you want to include in the index Inserts a TC field (but it is far better to use Heading Styles to generate your Table of Contents instead) Makes the menu bar active Starts or switches to Microsoft Development Environment application, allowing you to view

128 Alt + Shift + F11 MicrosoftScriptEditor the HTML/XML source code that would be behind the document if it were in .htm format (or that is 129 Alt + Ctrl + F1

behind it if it already is in .htm format). MicrosoftSystemInfo Execute the Microsoft System Info application Moves the selection to a specified location

130 F2

MoveText

without using the clipboard (press Return to

131 Tab 132 F11 133 Alt + F7 Alt + down 134 arrow

NextCell NextField NextMisspelling

execute the more) Moves to the next table cell Moves to the next field Find next spelling error

NextObject

Moves to the next object on the page Switches to the next document window,

135 Ctrl + F6

NextWindow

equivalent to selecting a document from the

136 Ctrl+Shift+N

NormalStyle

137 Ctrl + 0

OpenOrCloseUpPara

Window menu. Applies the Normal style Sets or removes extra spacing above the

138 F6

OtherPane

selected paragraph Switches to another window pane in Normal View (for instance, if you have if you have a Footnotes pane open in Normal view and want to

switch to the main document and back without closing the pane). Collapses an Outline in Outline View by one level Demotes the selected paragraphs one heading

139 Alt + _ Alt+Shift+rt 140 arrow 141 Alt + + Alt+Shift+down 142 arrow Alt+Shift+up 143 arrow Alt+Shift+left 144 arrow

OutlineCollapse

145 Alt + Shift + L

OutlineShowFirstLine paragraph only or showing all of the body text in

OutlineDemote OutlineExpand OutlineMoveDown OutlineMoveUp OutlinePromote

146 Ins

Overtype

147 PgDn

PageDown

148 Shift+ PgDn

PageDownExtend

149 PgUp

PageUp

150 Shift + PgUp

PageUpExtend

151 152

Ctrl + down arrow Shift + Ctrl + down arrow

ParaDown ParaDownExtend

153 Ctrl + up arrow ParaUp 154

Shift + Ctrl + up arrow

ParaUpExtend

155 Ctrl+Shift+V

PasteFormat

156 157 158 159

PrevCell PrevField PrevObject PrevWindow

Shift + Tab Shift + F11 Alt + up arrow Ctrl + Shift + F6

160 Sfift+F4

RepeatFind

161 Ctrl+Spacebar

ResetChar

level Expands an Outline in Outline View by one level Moves the selection below the next item in the outline Moves the selection above the previous item in the outline Promotes the selected paragraphs one heading level Toggles between showing the first line of each the outline Toggles the typing mode between replacing and inserting Moves the insertion point and document display to the next screen of text Extends the selection and changes the document display to the next screen of text Moves the insertion point and document display to the previous screen of text Extends the selection and changes the document display to the previous screen of text Moves the insertion point to the beginning of the next paragraph Extends the selection to the beginning of the next paragraph Moves the insertion point to the beginning of the previous paragraph Extends the selection to the beginning of the previous paragraph Applies the previously copied formatting to selection Moves to the previous table cell Moves to the previous field Moves to the previous object on the page Switches back to the previous document window Repeats Go To or Find to find the next occurrence Makes the selection the default character format

162 Ctrl+Q

ResetPara

163 Ctrl +R 164 Ctrl + *

RightPara ShowAll

165 Alt + Shift + A

ShowAllHeadings

166 Ctrl + <

ShrinkFont

167 Ctrl + [

ShrinkFontOnePoint

168 169 170 171

Ctrl Ctrl Ctrl Ctrl

+ + + +

Shift + K SmallCaps 1 SpacePara1 5 SpacePara15 2 SpacePara2

of the applied style Makes the selection the default paragraph format of the applied style Aligns the paragraph at the right indent Shows/hides all nonprinting characters Displays all of the heading levels and the body text in Outline View Decreases the font size of the selection Decreases the font size of the selection by one point Makes the selection small capitals (toggle) Sets the line spacing to single space Sets the line spacing to one-and-one-half space Sets the line spacing to double space Deletes the selection and adds it to the “Spike”

172 Ctrl + F3

Spike

AutoText entry (which allows you to move text

173 Alt + PgUp

StartOfColumn

and graphics from nonadjacent locations) Moves to the first cell in the current column Extends the selection to the beginning of the

174 Ctrl+Shift+Home StartOfDocExtend 175 Ctrl +Home

StartOfDocument

176 Home

StartOfLine

177 Shift+Home

StartOfLineExtend

178 Alt+Home

StartOfRow

179 Alt+Ctrl+PgUp

StartOfWindow

180

current line Extends the selection to the beginning of the current line Moves to the first cell in the current row Moves the insertion point to the beginning of the

first visible line on the screen StartOfWindowExten Extends the selection to the beginning of the

Alt+Ctrl+PgUp

d

Ctrl + = Subscript Ctrl + + Superscript Ctrl + Shift + Q SymbolFont Alt A, F TableAutoFormat Alt A, H TableHeadings Alt + click

187 (Alt + drag to

188

first line of the document Moves the insertion point to the beginning of the

Shift+

181 Strl + Shift + S Style 182 183 184 185 186

first line of the document Moves the insertion point to the beginning of the

select several) Click in left margin

first visible line on the screen Activates the Style drop-down on the Formatting toolbar Makes the selection subscript (toggle) Makes the selection superscript (toggle) Applies the Symbol font to the selection Applies a set of formatting to a table Toggles table headings attribute on and off

TableSelectColumn

Selects the current column in a table

TableSelectRow

Selects the current row in a table

189

Alt + doubleclick

190 Alt + Ctrl + U

TableSelectTable

Selects an entire table

TableUpdateAutoFormUpdates the table formatting to match the at

applied Table Autoformat settings

Shift + F9 (Alt + 191

F9 toggles all field codes on or

ToggleFieldDisplay

Shows the field codes or the results for the selection (toggle)

off) Allows you to customizes the Word user interface 192 Alt T, C

ToolsCustomize

193 Alt + F8

ToolsMacro

194 F7

ToolsProofing

195 Ctr.l + Shift + E

ToolsRevisionMarksTo

196 Shift + F7

ggle ToolsThesaurus

197 Ctrl+U

Underline

(menus, keyboard and toolbars) and store the customizations in a template (defaults to Normal.dot, so be careful!) Runs, creates, deletes, or revises a macro Checks the spelling and grammar in the active document Toggles track changes for the active document Finds a synonym for the selected word Formats the selection with a continuous underline (toggle)

Ctrl + Shift + T 198 (or drag the

UnHang

Decreases the hanging indent

UnIndent

Moves the left indent to the previous tab stop

ruler) Ctrl + Shift + M 199 (or drag the ruler) 200 Ctrl+Shift+F9 201

Ctrl + Shift + F11

202 F9

UnlinkFields UnlockFields UpdateFields

203 Ctrl + Shiift + F7 UpdateSource 204

Hover over comment

ViewAnnotations

reference

results Unlocks the selected fields for updating Updates and displays the results of the selected fields Copies the modified text of a linked file back to its source file Show or hide the comment pane If in Normal View, opens a pane for viewing and

Dbl-click the 205 endnote

Permanently replaces the field codes with the

ViewEndnoteArea

editing the endnote (toggle). If in Page/Print Layout View, switches from the body text to the endnote or vice versa

206 At + F9

ViewFieldCodes

Dbl-click the 207 footnote

ViewFootnoteArea

reference

Shows the field codes or results for all fields (toggle) If in Normal View, opens a pane for viewing and editing the footnote (toggle). If in Page/Print Layout View, switches from the body text to the footnote or vice versa. If in Normal View, opens a pane for viewing and editing footnotes and endnotes (toggle). If in

208 Alt V, F

ViewFootnotes

209 Alt V, H Alt V, N

ViewHeader

text to the footnotes/endnotes or vice versa. Displays header in page layout view

210 (or Alt + Ctrl +

ViewNormal

Changes the editing view to normal view

ViewOutline

Displays a document's outline

Page/Print Layout View, switches from the body

N) Alt V, O 211 (or Alt + Ctrl + O) Displays the page more-or-less as it will be

Alt V, P 212 (or Alt + Ctrl +

ViewPage

P)

printed, and allows editing (In Word 2000 the menu item is called Print Layout, but fortunately the command hasn’t changed. Shows the VB editing environment (Tools +

213 Alt + F11

ViewVBCode

214 Alt + left arrow

WebGoBack

page number hyperlink in the table of contents

215 Alt + rt arrow 216 Alt W, A 217 Ctrl + left arrow Shift + Ctrl + 218 left arrow 219 Ctrl + rt arrow Shift + Ctrl + rt 220 arrow

WebGoForward WindowArrangeAll WordLeft

and then want to return to the TOC) Forward hyperlink Arranges windows as non-overlapping tiles Moves the insertion point to the left one word

WordLeftExtend

Extends the selection to the left one word

WordRight

Moves the insertion point to the right one word

WordRightExtend

Extends the selection to the right one word

221 Ctrl + Shift + W WordUnderline

Macro + Visual Basic Editor) Backward hyperlink (useful if you clicked on a

Underlines the words but not the spaces in the selection (toggle)