Web Based Functional Doc

INDEX Introduction 1 Role of school admin in the application

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2 3

1.1. 1 Create User name / Password

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1.1.2

Change Current Password

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1.1.3

View All User name / Password

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1.1.4

Edit Flash News

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1.1.5

View All Registered Students

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1.1.6

View New User name / Password

Role of the Parents

2.1 Results:

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2.1.1 Current Results

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2.1.2 View All Results

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2.2 Attendance

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2.2.1 Date Wise Attendance

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2.2.2 View All

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2.3 Change Current Password 2.4 Forget Password

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PART – II: Web Based Application Introduction: This is the second part of the product “Vidya” school Management system. The windows based application is related to this web based in the aspect of two types of users.

1) The school admin & 2) The parents In the home page of this web application both the user’s admin and the parents will be given privileges to access the site, by providing the login, user name & password. The vendor can create as many numbers of admins as per the school management instructions.

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The whole application has various sections like. User login Announcement Gallery Registration School Information The menus: Home, About Us, Contact Us Site Map.

1.1. Role of school admin in the application: After typing the use name and password the admin will land in his private page. This page has the following mentioned options. These options provide the facility to entertain all the operations of his school in the internet.

The options are as follows; 1.1 1 Create User name / Password 1.1.2 Change Current Password 1.1.3 View All User name / Password

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1.1.4 Edit Flash News 1.1.5 View All Registered Students 1.1.6 View New User name / Password

1.1.1

Create User name / Password: Using this option, the user name and password for all new students will be created automatically, admin only need to use this option, no need to create explicitly. If no new user names are updated in the database than on clicking, the error message “No Changes Found” will be displayed to the admin in the current page itself. The created user name and password can be viewed in the tabular form which is present in the option (3)

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1.1.2

Change Current Password: To change his user name and password this option provides the facility in the page know as “Change User name and Password”. This page contains four text fields for entering and confirming the old and new, user name & password respectively.

1.1.3

View All User name / Password: On clicking this option the administrator can view all the user name and password of all students along with their id and name. At the end email id of those will be present who have changed their user name and password. This email id will used to send the new user name and password to the parent.

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1.1.4

Edit Flash News : Using this option the admin can edit the flash news running in the internet application. On clicking this option the page called ‘Edit Flash News’ will be displayed with one tabular form. The admin has to select the specific number from the combo box, and the text message to be typed in the text box present beside to the combo box, and on clicking the ‘Change Flash News’ the typed new news will run in the inter net application.

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1.1.5

View All Registered Students: The admin need to select the class and academic year in the page called “View All Registered Students”. By using this option the admin can view the details like ‘Name , Gender, Date of Birth, Father Name, present Address, Present Telephone, Email ID’ of all the students. The admin as well as the parents can take the details regarding the students in any of the specified format. Ex: CSV, Excel, Xml, PDF, RTF.

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1.1.6

View New User name / Password: This option is to view exclusively the list of students who got new admission. Before taking the print out the admin has generate the use name and password for each and every student with the help of the option (1). After this he has to come to this option to get the print out of newly admitted students and can submit to the office.

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2. Role of the Parents: The parents will login with help of the user name and password in the login section. There are two option were present; 1) Results 2) Attendance

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2.1 2.1.1 2.1.2

Results: This option provides the facility to view two types of results of their children. The current and all results. Current Results: View All Results:

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2.1.1 Current Results: On clicking this option the parents can view the results of current examination held, along with the graphical representation.

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2.1.2

View All Results: The parents will view all the exam results of the entire examinations commenced in the whole academic year, with graphical representation.

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2.2

Attendance: This option provides the parents to view the attendance details, either by date wise, or they can view all.

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2.2.1

Date wise Attendance: This option allows the parents to check the attendance, by exact date wise, month wise, or year wise. For this the parents has to specify the date from the combo box, and after clicking the submit button the details of attendance will be displayed.

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2.2.2

View all: On clicking this option the parents can view the details of attendance of the whole month from the starting.

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2.3

Change Current Password (Option) : This option provides the facility to change the user name and password to the parents. On clicking the page ‘Change User name and Password’ will be displayed in which the parents has to their old username and password and can enter the new user name and password in both the old .

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2.4

Forgot Password: This option is for the parents, when the parents forgotten the password, then on clicking this option the page called ‘Forgot Password’. In this page two text boxes are present. In the “Enter id” the parent or student has to type his student id which he received from the school. And the same email id he has to enter which he typed while changing his user name and password. which was provided by the school first time.

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The present site provides the scholar ship and Admission form; these are just the example templates. The exact format of these two forms will created by the Surya Infolab. To make any changes or updating in any of the options under the menus like “Gallery, Registration, and School Information” the school authority has to contact the Surya Infolab.

Future Enhancements: These enhancements are in favor of school management. 1. They can view all the online of the children.

admission applications for the ‘LKG’ based on age

2. The school management can view short details about the students who have passed with 85% and above irrespective of their gender.

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