CONFIDENTIAL. Exam Matter BHARAT SANCHAR NIGAM LIMITED (A GOVT OF INDIA ENTERPRISE) O/O CHIEF GENERAL MANAGER ASSAM TELECOM CIRCLE, GUWAHATI-01 No. DGM(A)/TTA(DR:2008)/
Dtd.15 .02.2009
To, Shri PRABIN CH. SARKAR, DE (CMTS) & Supervising Officer for DR:2008TTA Exam O/o the GMTD, BSNL, BONGAIGAON Sub :- Instructions to be followed during and after exam for possible recruitment in the cadre of TTA(DR) in BSNL- (Rectt Year: 2008). The above mentioned examination is to be held on 22-02-09 and will consist of One paper only which will be as follows : Date of Exam 22-02-09
Time 1000 hrs to 1300 hrs.
Duration 3 hours
Marks 200
2. On receipt of the question papers, the containers containing the question papers of the above noted examination may kindly be examined immediately in order to see that they are unopened, not tampered and intact and given certificate in Form A-3(Annexure-IV) attached.. In case any damage/tampering is suspected, the DGM(A)/Examination Coordinator may be informed followed by a detailed confidential report. 3. The candidates having valid Hall permits or Hall permits (Provisional)should only be allowed to enter the Examination Hall on the date of exam prior to commencement of the exam. 4. Use of Calculators, mobile phones, log table, i pod, any electronic/mechanical gadget in any form are not permitted in the above examination. An announcement in this regard should be made in the examination hall prior to the exam. Candidature must be cancelled if anybody violates it or adopts any unfair means while appearing in the exam. 5. The candidates will have to put tick mark against the options denoting the nearest answers given on question paper booklets. Used question paper booklets i.e, the answer books and the list of security codes allotted to the candidates (Hardcopy & soft copy) who have actually appeared in the examination may be sent to the examiner(s) concerned by insured post. Name of the evaluator(s) along with his/their Postal Address(es) are enclosed (Annexure-VIII). It may be ensured address is written correctly and it is dispatched by insured post . 6. The list of the security code numbers of the candidates who actually appeared may be prepared in good quality paper in the prescribed form vide Annexure-VII of Rule-24 of Part-III 1|Page
of Appendix 37 of P&T Manual Volume-IV(5th Edition).A soft copy of the same may be prepared on a CD and sent to the evaluator whose name and address are given in sealed envelope (Annexure-VIII, to be opened after exam is over) in a CD mailer alongwith used question paper booklets by insured post only. 7. How to allot the secret numbers to roll numbers of candidates who appeared in Exam:Ref.Annexure-VII). As soon as the examination is over, a SECRET NUMBER assigned to the candidates and the portion of the answer books containing the roll numbers may kindly be torn off. The torn portion may kindly be kept in your custody for at least 6 months. The secret number will be a six digit number, beginning with your SSA code, as illustrated below :Your SSA code is:……………… As your SSA code is: Roll Number 1204 1205 1206
secret code number should be written as given below ………../1000 ABSENT ………../1001.
Note(i) Same Secret Code number should not be given to more than one candidate. (ii) Two copies of the secret code numbers may be prepared at your end. One of them may be kept with you for record and the other may be sent to DGM(A), Examination Coordinator, confidentially, by name within three days from the date of examination. It should be sent by registered post in a sealed envelope. Please refer to Annexure-VII for further details. 8. If no candidate takes the examination at your center, this fact should be intimated to the DGM(A) Examination Coordinator as well as the examiners concerned. The sealed question paper packets may be returned UNOPENED to the Circle Office after the examination is over. 9. The date and hour of the examination and the numbers of question paper, serial number on question paper sent are indicated on each sealed envelope. The sealed envelopes containing question paper booklets which should be kept in your personal safe custody and each of them should be opened in the presence of the candidates, five minutes before the commencement of the examination. The opened inner covers/envelopes with the seals should be kept by the supervising in his/her safe custody for six months. 10. Instructions for your guidance as Supervising officer are contained in Part-III of Appendix No. 37 to the P&T Manual-IV(5th Edition). Attention is invited to Appendix No. 37 to the P&T Manual Vol-IV(5th Edition) regarding treatment of candidates found to be using unfair means in departmental examination. 11. Action may please be taken on the conclusion of the examination in each paper in accordance with rule-24, rule-25 and 26 of Part-III referred to above. The certificate referred to in Rule-26 may either be written in the handwriting of the Supervising Officer or may be typed. 1|Page
A copy of the list of candidates, their roll numbers and their secret code No. should also be sent to DGM(A)& examination coordinator (by name) without any delay on the conclusion of the examination in two sealed envelopes marked “Confidential” by registered post. 12. a)It may kindly be ensured that the Result-sheet/tabulation sheet is prepared in the prescribed form on good paper and enclosed with the used question paper booklets and sent to evaluator only by insured post (not parcel). b) Absentee statement should be prepared separately and sent to DGM(A) & Circle Exam Coordinator in sealed envelope by registered post. 13. After the examination in all the papers are over, a detailed statement of question papers may be sent to DGM(A) Exam Coordinator indicating :-the following in Form-BI (Annexure-V) (i) Numbers received, ii) Distributed, iii) Balance. A copy of the above statement may kindly be sent to Circle office. Balance/unused/unopened question paper booklets and their envelops should be sent to the DGM(A) Circle office , Guwahati. 15. The portion containing the roll numbers, small sheet attached to top of question paper booklet should be torn off and a secret code number with six digits should be written on the used question paper booklets beginning with your SSA code. Please refer to Annexure-VII .The used question paper booklets, i.e answer books sent to the evaluator/examiner should contain the code number only. In the marksheets sent to the examiners, only the code number should be indicated. The torn off portion of answer book and copy of list of Roll numbers and code numbers may be kept in your custody for 6 months. 16. All the formalities and technicalities for holding the examinations as per the provisions contained in Appendix 37 of P&T Manual Vol.IV(5th Edition)may be scrupulously followed. 17. The list of evaluator(s)/examiner(s) when received may be treated as confidential as per the provisions contained in Rule-22 of Part-III ,Appendix 37 of P&T manual Vol-IV(5th Edition) 18.
No candidate should be allowed to leave the examination hall before exam is over.
19. No candidate should be allowed to carry the question papers booklet. If anybody tries, Police is to be informed and FIR is to be lodged. 20. The Hall Permit should be collected from all the candidates appearing in Exam after the exam is over and kept in safe custody with the supervising officer for one year. 21. A certificate(Form-B2 attached as Annexure VI) may be sent to the Circle Exam Coordinator. 22.a) It is reiterated that used question paper booklets should be sent to the Evaluators/Examiner in waterproof sealed envelope along with tabulation sheet (hardcopy and 1|Page
soft copy as per format given in Annexure-VII)marked “Confidential” by insured post (insured for Rs 500/-,insured letter not parcel). b) Proof of dispatch (in original) should be kept by supervising officer in his/her personal custody for six months. c) Only hardcopy of secret codes allotted against Roll No. for the candidate present should be sent to DGM(Admn) & Circle Exam Coordinator by name in a sealed envelope marked as “Confidential” by Registered post only. It should be sent to DGM(Admn) only and one copy should be preserved by the Supervising officer of the SSA in his/her personal custody. It must be signed by the Supervising officer. Please refer to Annexure-VIII for the format. It must be as per the format given in Annexure-VIII. d) A copy of attendance sheet and absentee statement should alsPage 4 of 12 o be sent in separate sealed envelope marked as “CONFIDENTIAL” to DGM(A) (by name) and sent by registered post. 23. Different Forms (namely A1,A2,A3,B1,B2) enclosed as Annexures required at different time are to be duly filled in by the Supervising Officer and or invigilators and sent to DGM(A) and Examination Coordinator. These are summarized below. Sl.No 1
2 3 4
5
6
Subject Confirmation of receipt of sealed examination materials Declaration by Center Supervisor Declaration by invigilators
When required After receipt of examination from Circle Exam Coordinator Before commencement of exam Before commencement of exam
Form No
Attached as Annexure-I, IA
A1
Annexure-II
A2
Annexure-III
Declaration by invigilators and countersigned by Center Supervisor Number of candidates registered, present etc Smooth conduct of examination
Before commencement of exam
A3
Remarks To be given to Exam Coordinator -do-do-
Annexure-IV -do-
After exam
B1
Annexure-V -do-
After exam
B2
Annexure-VI
-do-
24. All unused question paper booklet must be returned to DGM(A) and Exam Coordinator in sealed envelope marked “CONFIDENTIAL” by registered post. The number of such unused question paper booklets should be mentioned in the forwarding letter to be signed by the Supervising officer. (P.S.Bhattacharjee) DGM (Admn)& Exam Coordinator O/O Chief General Manager Assam Telecom Circle, Panbazar, Guwahati-01.
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ADDITIONAL INSTRUCTIONS FOR CENTRE SEUPERVISING OFFICERS AND INVIGILATORS
I.
STEPS TO BE ENSURED BEFORE DISTRIBUTION OF QUESTION PAPERS.
A. FOR CENTRE SUPERVISORS. 1. The Centre supervising officer must verify before handing over the Question papers to the invigilators for distribution that the question paper as per programme of exam notified.
2. The Centre supervisors must brief all invigilators staff on duty to carry out the instructions sequentially and carefully without fail. 3. The centre Supervisor will give a certificate in Form AI (Annexure-II) B. FOR STAFF ON INVIGILATION DUTY. 1.
2. 3. 4. 5.
Each invigilator will give a certificate in Form A2 (Annexure -III ). Question paper which is not properly printed or has blank or incomplete inside pages need not be distributed . In case any such question paper is given to any candidate the same may be replaced immediately with a good copy. The invigilators should ensure that the candidates are seated according to the seating plan to be finalized by Center supervisor. The invigilators must verify the Hall permit of each candidate and ensure that the actual candidate is appearing in the exam. The invigilators should also check that the candidates write their roll numbers correctly(as per hall permits) on the space provided on small sheet attached to the top of question paper booklets.
II. SECURITY CODE NUMBERS : The Centre supervising Officer must also ensure that each of the used question paper booklet is assigned a unique secret code number after exam is over as per the detailed instructions separately available to them(Annexure-VIII in sealed cover) III. DESPATCH OF USED QUESTION PAPER BOOKLETS. The used question paper booklets ( i.e. the booklets marked by the candidates) should be sent to the evaluator(s) by name (whose name(s) appear(s) in Annexure-IX (sealed envelope) in water proof two sealed, envelopes marked “Confidential” by insured post (insured for five hundred rupees) after Exam is over along with the marksheet (hard and soft copy) as per Annexure-VIII signed by the Supervising Officer. IV. DESPATCH OF UNUSED QUESTION PAPERS. In no case unused paper booklet is dispatched to the evaluators. It should be returned to the Circle Exam Coordinator by post. Enclo: a) Instructions(page 1 to 3) b) Additional instructions (page 4) c) Annexure( I to VII) (P.S.Bhattacharjee) DGM (Admn) & Exam Coordinator
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CONFIDENTIAL. Exam Matter BHARAT SANCHAR NIGAM LIMITED O/O CHIEF GENERAL MANAGER ASSAM TELECOM CIRCLE, GUWAHATI-01 No. DGM(A)/TTA(DR:2008)/
Dtd.13 .02.2009
To, Shri PRABIN CH. SARKAR, DE (CMTS) & Supervising Officer for DR:2008TTA Exam O/o the GMTD, BSNL, BONGAIGAON Sub :- Instructions to be followed during and after exam for possible recruitment in the cadre of TTA(DR) in BSNL- (Rectt Year: 2008). The above mentioned examination is to be held on 22-02-09 and will consist of One paper only which will be as follows : Date of Exam 22-02-09
Time 1000 hrs to 1300 hrs.
Duration 3 hours
Marks 200
2. On receipt of the question papers, the containers containing the question papers of the above noted examination may kindly be examined immediately in order to see that they are unopened, not tampered and intact and given certificate in Form A-3(Annexure-IV) attached.. In case any damage/tampering is suspected, the DGM(A)/Examination Coordinator may be informed followed by a detailed confidential report. 3. The candidates having valid Hall permits or Hall permits (Provisional)should only be allowed to enter the Examination Hall on the date of exam prior to commencement of the exam. 4. Use of Calculators, mobile phones, log table, i pod, any electronic/mechanical gadget in any form are not permitted in the above examination. An announcement in this regard should be made in the examination hall prior to the exam. Candidature must be cancelled if anybody violates it or adopts any unfair means while appearing in the exam. 5.The candidates will have to put tick mark against the options denoting the nearest answers given on question paper booklets. Used question paper booklets i.e, the answer books and the list of security codes allotted to the candidates (Hardcopy & soft copy) who have actually appeared in the examination may be sent to the examiner(s) concerned by insured post. Name of the evaluator(s) along with his/their Postal Address(es) are enclosed (Annexure-VIII). It may be ensured address is written correctly and it is dispatched by insured post . 6. The list of the security code numbers of the candidates who actually appeared may be prepared in good quality paper in the prescribed form vide Annexure-VII of Rule-24 of Part-III 1|Page
CONFIDENTIAL. Exam Matter BHARAT SANCHAR NIGAM LIMITED O/O CHIEF GENERAL MANAGER ASSAM TELECOM CIRCLE, GUWAHATI-01 No. DGM(A)/TTA(DR:2008)/
Dtd.13 .02.2009
To, MD. Y. ALI, DE (Mobile) & Supervising Officer for DR:2008TTA Exam O/o the GMTD, BSNL, DIBRUGARH
Sub :- Instructions to be followed during and after exam for possible recruitment in the cadre of TTA(DR) in BSNL- (Rectt Year: 2008). The above mentioned examination is to be held on 22-02-09 and will consist of One paper only which will be as follows : Date of Exam 22-02-09
Time 1000 hrs to 1300 hrs.
Duration 3 hours
Marks 200
2. On receipt of the question papers, the containers containing the question papers of the above noted examination may kindly be examined immediately in order to see that they are unopened, not tampered and intact and given certificate in Form A-3(Annexure-IV) attached.. In case any damage/tampering is suspected, the DGM(A)/Examination Coordinator may be informed followed by a detailed confidential report. 3. The candidates having valid Hall permits or Hall permits (Provisional)should only be allowed to enter the Examination Hall on the date of exam prior to commencement of the exam. 4. Use of Calculators, mobile phones, log table, i pod, any electronic/mechanical gadget in any form are not permitted in the above examination. An announcement in this regard should be made in the examination hall prior to the exam. Candidature must be cancelled if anybody violates it or adopts any unfair means while appearing in the exam. 5. The candidates will have to put tick mark against the options denoting the nearest answers given on question paper booklets. Used question paper booklets i.e, the answer books and the list of security codes allotted to the candidates (Hardcopy & soft copy) who have actually appeared in the examination may be sent to the examiner(s) concerned by insured post. Name of the evaluator(s) along with his/their Postal Address(es) are enclosed (Annexure-VIII). It may be ensured address is written correctly and it is dispatched by insured post . 6. The list of the security code numbers of the candidates who actually appeared may be prepared in good quality paper in the prescribed form vide Annexure-VII of Rule-24 of Part-III 1|Page
CONFIDENTIAL. Exam Matter BHARAT SANCHAR NIGAM LIMITED O/O CHIEF GENERAL MANAGER ASSAM TELECOM CIRCLE, GUWAHATI-01 No. DGM(A)/TTA(DR:2008)/
Dtd.13 .02.2009
To, Shri T.C. BORDOLOI, DE (MTCE) & Supervising Officer for DR:2008TTA Exam O/o the GMTD, BSNL, NAGAON Sub :- Instructions to be followed during and after exam for possible recruitment in the cadre of TTA(DR) in BSNL- (Rectt Year: 2008). The above mentioned examination is to be held on 22-02-09 and will consist of One paper only which will be as follows : Date of Exam 22-02-09
Time 1000 hrs to 1300 hrs.
Duration 3 hours
Marks 200
2. On receipt of the question papers, the containers containing the question papers of the above noted examination may kindly be examined immediately in order to see that they are unopened, not tampered and intact and given certificate in Form A-3(Annexure-IV) attached.. In case any damage/tampering is suspected, the DGM(A)/Examination Coordinator may be informed followed by a detailed confidential report. 3. The candidates having valid Hall permits or Hall permits (Provisional)should only be allowed to enter the Examination Hall on the date of exam prior to commencement of the exam. 4. Use of Calculators, mobile phones, log table, i pod, any electronic/mechanical gadget in any form are not permitted in the above examination. An announcement in this regard should be made in the examination hall prior to the exam. Candidature must be cancelled if anybody violates it or adopts any unfair means while appearing in the exam. 5. The candidates will have to put tick mark against the options denoting the nearest answers given on question paper booklets. Used question paper booklets i.e, the answer books and the list of security codes allotted to the candidates (Hardcopy & soft copy) who have actually appeared in the examination may be sent to the examiner(s) concerned by insured post. Name of the evaluator(s) along with his/their Postal Address(es) are enclosed (Annexure-VIII). It may be ensured address is written correctly and it is dispatched by insured post . 6. The list of the security code numbers of the candidates who actually appeared may be prepared in good quality paper in the prescribed form vide Annexure-VII of Rule-24 of Part-III 1|Page
CONFIDENTIAL. Exam Matter BHARAT SANCHAR NIGAM LIMITED O/O CHIEF GENERAL MANAGER ASSAM TELECOM CIRCLE, GUWAHATI-01 No. DGM(A)/TTA(DR:2008)/
Dtd.13 .02.2009
To, Shri HIRENDRA NATH, DE (PLG) & Supervising Officer for DR:2008TTA Exam O/o the GMTD, BSNL, SILCHAR Sub :- Instructions to be followed during and after exam for possible recruitment in the cadre of TTA(DR) in BSNL- (Rectt Year: 2008). The above mentioned examination is to be held on 22-02-09 and will consist of One paper only which will be as follows : Date of Exam 22-02-09
Time 1000 hrs to 1300 hrs.
Duration 3 hours
Marks 200
2. On receipt of the question papers, the containers containing the question papers of the above noted examination may kindly be examined immediately in order to see that they are unopened, not tampered and intact and given certificate in Form A-3(Annexure-IV) attached.. In case any damage/tampering is suspected, the DGM(A)/Examination Coordinator may be informed followed by a detailed confidential report. 3. The candidates having valid Hall permits or Hall permits (Provisional)should only be allowed to enter the Examination Hall on the date of exam prior to commencement of the exam. 4. Use of Calculators, mobile phones, log table, i pod, any electronic/mechanical gadget in any form are not permitted in the above examination. An announcement in this regard should be made in the examination hall prior to the exam. Candidature must be cancelled if anybody violates it or adopts any unfair means while appearing in the exam. 5. The candidates will have to put tick mark against the options denoting the nearest answers given on question paper booklets. Used question paper booklets i.e, the answer books and the list of security codes allotted to the candidates (Hardcopy & soft copy) who have actually appeared in the examination may be sent to the examiner(s) concerned by insured post. Name of the evaluator(s) along with his/their Postal Address(es) are enclosed (Annexure-VIII). It may be ensured address is written correctly and it is dispatched by insured post . 6. The list of the security code numbers of the candidates who actually appeared may be prepared in good quality paper in the prescribed form vide Annexure-VII of Rule-24 of Part-III 1|Page
CONFIDENTIAL. Exam Matter BHARAT SANCHAR NIGAM LIMITED O/O CHIEF GENERAL MANAGER ASSAM TELECOM CIRCLE, GUWAHATI-01 No. DGM(A)/TTA(DR:2008)/
Dtd.13 .02.2009
To, Shri HARISH HALOI, DE (EXT-II) & Supervising Officer for DR:2008TTA Exam O/o the GM, Kamrup Telecom District, BSNL, DISPUR, GUWAHATI.
Sub :- Instructions to be followed during and after exam for possible recruitment in the cadre of TTA(DR) in BSNL- (Rectt Year: 2008). The above mentioned examination is to be held on 22-02-09 and will consist of One paper only which will be as follows : Date of Exam 22-02-09
Time 1000 hrs to 1300 hrs.
Duration 3 hours
Marks 200
2. On receipt of the question papers, the containers containing the question papers of the above noted examination may kindly be examined immediately in order to see that they are unopened, not tampered and intact and given certificate in Form A-3(Annexure-IV) attached.. In case any damage/tampering is suspected, the DGM(A)/Examination Coordinator may be informed followed by a detailed confidential report. 3. The candidates having valid Hall permits or Hall permits (Provisional)should only be allowed to enter the Examination Hall on the date of exam prior to commencement of the exam. 4. Use of Calculators, mobile phones, log table, i pod, any electronic/mechanical gadget in any form are not permitted in the above examination. An announcement in this regard should be made in the examination hall prior to the exam. Candidature must be cancelled if anybody violates it or adopts any unfair means while appearing in the exam. 5. The candidates will have to put tick mark against the options denoting the nearest answers given on question paper booklets. Used question paper booklets i.e, the answer books and the list of security codes allotted to the candidates (Hardcopy & soft copy) who have actually appeared in the examination may be sent to the examiner(s) concerned by insured post. Name of the evaluator(s) along with his/their Postal Address(es) are enclosed (Annexure-VIII). It may be ensured address is written correctly and it is dispatched by insured post . 6 The list of the security code numbers of the candidates who actually appeared may be prepared in good quality paper in the prescribed form vide Annexure-VII of Rule-24 of Part-III
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CONFIDENTIAL. Exam Matter BHARAT SANCHAR NIGAM LIMITED O/O CHIEF GENERAL MANAGER ASSAM TELECOM CIRCLE, GUWAHATI-01 No. DGM(A)/TTA(DR:2008)/
Dtd.13 .02.2009
To, Shri PRABHAT CH. NEOG, DGM &
Supervising Officer for DR:2008 TTA Exam O/o the GMTD, BSNL, JORHAT. Sub :- Instructions to be followed during and after exam for possible recruitment in the cadre of TTA(DR) in BSNL- (Rectt Year: 2008). The above mentioned examination is to be held on 22-02-09 and will consist of One paper only which will be as follows : Date of Exam 22-02-09
Time 1000 hrs to 1300 hrs.
Duration 3 hours
Marks 200
2. On receipt of the question papers, the containers containing the question papers of the above noted examination may kindly be examined immediately in order to see that they are unopened, not tampered and intact and given certificate in Form A-3(Annexure-IV) attached.. In case any damage/tampering is suspected, the DGM(A)/Examination Coordinator may be informed followed by a detailed confidential report. 3. The candidates having valid Hall permits or Hall permits (Provisional)should only be allowed to enter the Examination Hall on the date of exam prior to commencement of the exam. 4. Use of Calculators, mobile phones, log table, i pod, any electronic/mechanical gadget in any form are not permitted in the above examination. An announcement in this regard should be made in the examination hall prior to the exam. Candidature must be cancelled if anybody violates it or adopts any unfair means while appearing in the exam. 5. The candidates will have to put tick mark against the options denoting the nearest answers given on question paper booklets. Used question paper booklets i.e, the answer books and the list of security codes allotted to the candidates (Hardcopy & soft copy) who have actually appeared in the examination may be sent to the examiner(s) concerned by insured post. Name of the evaluator(s) along with his/their Postal Address(es) are enclosed (Annexure-VIII). It may be ensured address is written correctly and it is dispatched by insured post . 6 The list of the security code numbers of the candidates who actually appeared may be prepared in good quality paper in the prescribed form vide Annexure-VII of Rule-24 of Part-III 1|Page
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