Training Office Enge

Manage your

Full Training Cycle

Move Improve

Main System Functions • Manage the training records of all employees • Define training requirements based on tasks, curriculum, modules, courses and SOPs • Enroll employees automatically when generating training sessions • Enroll employees automatically for retraining of new or updated techniques

The synergy in TrainingOffice™ TrainingOffice™ is a multilingual training management system. Its modules form a set of successive gears that, together, optimise the training cycle in your organisation. Furthermore, the numerous capabilities that have been included in the system have been added with your very relevant needs in mind. TrainingOffice™ interface is a customised, multilingual tool designed to fit each and every person involved in training: administrators, managers, registrars, learners, instructional designers or instructors.

• Record employee training progress and results

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• Provide a content management tool to structure course content and reuse existing documents.

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• Provide a proven and intuitive Authoring/ Designer Tool

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• Provide multi-level sign-offs • Manage Standard Operating Procedures (SOPs) and Good Practices (GxP)

• Integrate any type of resource: training, best practices, standard procedures • Manage financial aspects of training: cost tracking and reporting • Produce various reports for an efficient management.

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• Manage any type of training: self-learning, distance, classroom, coaching, reading, blended

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• Archive training records

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• Notify staff of new/pending training

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MODULE

Learning/ Trainee Learners can simply glance at their calendar to see when they are due to start any of their new training activities. TrainingOffice™ provides a user-friendly and intuitive interface for Trainees: • Information Center: Training / Reading Activities to sign, emails to read • Training Activities to complete • Employee Profile: Training Record, Revision History, Signed Entry Correction. The course information lists: • the type of course (instructor-led, e-learning, CBT), • a description of the course, • the start date of training sessions, and • the course outline. Learners have access to the courses in their Certificate program. They can see which they have succeeded and those they have failed.

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Tutoring The work environment of instructors has been designed to provide them with quick access to: • a list of all the courses they are tutoring, • a timetable for each one of those courses, • the number of essay-type tests they have to correct for each course and a quick link to the actual answers that need correcting. Trainers are responsible for providing advice and guidance to Trainees who are enrolled in training activities. • Information Center: Training Activities to approve, send batch emails, Signed Entry Correction approval • Access and manage existing Activity Sessions • Trainee Management: view Trainee information • Completed Activity Management: Training Entry, Document Upload, Signed Entry Correction.

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Training Coordination Training Coordinators are responsible for assigning Trainers and enrolling Trainees to pre-defined training activity sessions. • Training Activity Management: create sessions (online and classroom) and assign trainees • Training Dashboard: keep track of all trainingrelated activities in the organization • Completed Activity Management: Training Entry, Document Upload, Signed Entry Correction • Information Center: approve training requests online, batch email employees.

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Supervision The Supervision Module contains the tools to ensure that employees are effectively trained to efficiently perform their tasks. • Supervisor Dashboard • Employee Management: view of employee training records • Completed Activity Management: Reports, Training Entry, Signed Entry Correction. Generate several reports automatically: • Achievement of objectives and exam results with final mark • Training costs • Learners’ detailed progress • Reports to manage and audit training files • Various reports to manage employees’ results, skills and training needs • Various reports to facilitate on demand audit of training files

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Management Administrators are responsible for system management and configuration. TrainingOffice Audit™ provides all the necessary tools to set up and maintain the application. • Employee Management: create employees and manage access privileges • Data Management: create and manage Categories, Skills, Providers, Facilities, Groups Training managers can count on getting easy access to course, user and team management tools. Furthermore, they can create course sessions, manage content providers (e-commerce), manage skills, manage facilities, view numerous reports.

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Registration This module manages user registration to the Learning Centre as well as enrolment of learners on courses. This is where enrolment requests are processed and approved, instructors and instructional designers are assigned and where enrolment reports are generated for specific periods. Tools to search for users and courses help registrars in their job. Various reports are generated concerning course enrolments.

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Configuration This module for administrators includes the tools to update the TrainingOffice™ license, configure the ecommerce parameters and update currencies and add customized reports.

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Design From the properties records of learning activities, designers can create different types of courses (external, instructor-led, CBT and videoconference). Designers use TrainingOffice™ to develop and distribute training activities. They organize and process the information that is conveyed to the Trainees and ensure its efficiency so that Trainees have, at their disposal, all the necessary means to understand the subject matter. • Access Training Activity List • Create new Training Activity • Search for documents • Manage question pools. The SCORM compliant property can be added to resources in order to use the compliance to the standard as a search criterion for learning material.

Professional Services • Consulting Services - System Implementation - System Integration - System Validation - Data Indexing and Data Migration • Instructional Design and Content Authoring • Multimedia Production • Content Re-Purposing, Migration

Technology Our core technology, TrainingOffice™, is a solution that allows organizations to efficiently manage their training activities Our technology offering also includes: • Hosting Services (ASP/ MSP) 24 / 7 • Annual Maintenance Agreements • Service Level Agreements (SLA), Help Desk.

M A N AG E M E NT O F YO U R F U L L T R A I NING CYCLE

• Coaching, Methodology, “Best Practices”.

Nexio Technologies Inc. • 417 Saint-Nicolas, Suite 400, Montreal (Quebec) H2Y 2P4 • 1 888 798-3707 • [email protected] • www.nexio.com