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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
CHAPTER 1 INTRODUCTION 1.1 Background of the Study Now a days’ the advancement of technology grows rapidly and improves systems in easier innovations. Technology has a large contribution in industry and our home. Technology is an essential part of our lives, it makes our work easy for us. We use technology make our work more reliable. In extent to technologies, our barangay has daily transactions in the office of the barangay, and it is manually made, hand written documentation. Barangay is one of the small administrative division in the Philippines, it is in charge
of
compiling
records
with
in
barangay’s
jurisdiction.
Barangay officials do comply with the request of the peoples requirement’s like Barangay clearance, Business permits and Referrals. The request document is manually created by the barangay official. There are times that series of request at a time that gives a hard day for the barangay officials to provide the need document of the
people. Our group decided to create this system called "Barangay Alion [] Request
System". It is a system that makes the documentation of the barangay, endorsement more easily for both sides and trace/record all the transactions made. It has database to save information
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
About the person who requested for future use and help those to trace the number of people are now living/residing in the barangay.
1.2 Statement of the problem 1.2.1 General Problem How will the "Barangay System" benefit both the barangay and the people? 1.2.2 Specific problems 1. How will the proponents intend to make a module that will record and print the result of the request form? 2. How will the proponents can secure the given information of the person who requested? 3. How can the proposed system help in minimizing the use of paper?
1.3 Project Objectives 1.3.1 General Objectives 1. To make a module that will record and print the result of the request form. 2. To secure and safely store the personal information about the residents. 3. To produce digital copy of the records instead of keeping paper copies of it.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
1.4 Scope and limitation This Barangay System provides a record keeping and updating information of the citizens, it is designed to maintain an updated records of residents for easy identification. Viewing of a certain recorded data files accessed just by name to get information efficiently. Also include automatic printing of Barangay Clearance, Business Permit and Referrals to have a fast, reliable transaction and releasing with authentication.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
CHAPTER 2 Related literature
According to J.E Caunbang that the study of “Barangay Residents Record Management System” is to enhance the way of managing, issuing certificate and keeping all the residents confidential records. According to Lado, M. e al. (20xx), a computerized information System is created (?) to maintain complete and up to date which is easily accessible for verification, monitoring and reference purposes. It can automate the record keeping process in order to produce efficient and accurate reports and proper automated file management. It converts data into a useful form that will allow the operation to work smoothly. According to John Kevin P. Imus (2018), the purpos e of this study is to address a solution to the difficulty that has been occurring in a barangay. The idea was to introduce management information system to help solve the problem. This paper provides an efficient and effective way to record and manage information that is needed of every barangay. The Barangay
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Management Information System is a program which contains features that records and manages information and at the same time can send documents from barangay hall to the city hall. According to Jane Kristine G. Suarez and Jaime P. Pulumbarit (2017) that the development of a “Barangay Office Management System” enables the user to manage and print barangay citizen’s request and financial records and reports such as: Summary of Collections, Budget Information, Census, Barangay Cases, Barangay Certificates, Barangay Clearance, Barangay Indigency, Barangay Bonifide, Barangay Recommendation, Barangay Permits, Occupancy Permit, Building Permit, Business Permit, Billboard/Tarpaulin Permit and Excavation Permit etc. According to Herbert C. Cando that the purpose of this study is to maintain complete and up to date which is easily accessible for verification, monitoring and reference purposes. Moreover, one that can automate the recordkeeping process in order to produce efficient and accurate reports and proper automated file management. It converts data into a useful form that will allow the operation to work smoothly.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
CHAPTER 3 Methodology Software Development Life Cycle (SDLC) is a framework defining tasks performed at each step in the software development process. SDLC is a structure followed by a development learn within the software organization. It consists of a detailed plan describing how to plan, analyze, design, develop, implement, maintain and replace specific software. The life cycle defines a methodology for improving the quality of software and the overall development process. This software development life cycle is also known as the software development process. In designing and developing the propose system “Barangay System” it presented the waterfall model, one of the oldest models and is widely used. This model emphasizes planning and early stages, it ensure design clause before they developed. Also, its intensive documents and preparation make it work well for projects in which quality control is a major concerned. The water life cycle consist of several stages, assume in the following figure. The model begins with
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
stablishing system requirements and software requirements, continues with architectural design, detailed design, coding, testing and maintenance. And its stages, documents that explain the objectives and describe the requirements for that phase was created. At the end of each stages, a review to determine whether the project can proceed to the next stage was held. Requirement gathering and analysis. All possible requirement of the system to be developed are captured in this phase and documented. System design. The requirement from first phase are studied and this phase and the system design is prepared. This system design specify hardware and system requirements and helps and defining the overall system architecture. Implementation. With inputs from the system design, each unit is developed and tested for its functionality. Testing. All the units developed in the implementation are integrated in to a system after testing each unit. The entire system is tested for any faults and failure. Maintenance. In this stage the last phase of the cycle deals with the changes over to a new improved system to fix those issues and patches released. Also to enhance the product some better versions are released. Maintenance is done to deliver these changes in the customer environment.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Requirements
Water Fall Life Cycle
Analysis System Design
Implementation
Testing
Deployment
Maintenance
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
(RUP) Rational Unified Process
Phases Inception Elaboration
Construction Transition
Model Implementation Test Deployment Configuration Management Project Management Environment I1
E1
C1 C2
Cn T1
Interaction Table 1.1
T2
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Inception In this phase our team determine the structure of the project is worth pursuing, it was based on the purpose of the project. The estimated costs (monetary and time), and what resources will be required to complete the project.
Elaboration This phase we analyze the necessary requirements in architecture of the system. On this cycle, the phase will signifies the transition from low-risk to high-risk. Since the actual development and coding will take place in the following phase
Construction At this phase the implementation of all application features will take place. The services or existing software should occur where integration phase is.
Transition These phase releases support, bug fixes, patches, and other concern, this shows the finished product is to be delivered.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Use Case Diagram
Log in
Insert Data
Print Data
View Record
Admin
Print Record
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Sequence Diagram
Admin Log in
Verify
If Username/Password
Database
Username:
Main
Correct
Menu
Password:
If wrong Username/
Choose
Password
Transaction
Brgy. Clearance
Business Business Permit
Database
Save to
Transaction Add Data
Business Permit
Log out
Referral View Records
Barangay Transaction Brgy. Clearance
Print
Add some data
Searching for Records
Printing
File name
The Data Checking (DB)
View Records
Print
Database
Generating Reports
View Records
Referral Database Add Data
Print Print
Save to (DB)
Database
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
CHAPTER 4 DATA GATHERING PROCEDURES AND OUTPUT Data collection is the process of gathering and measuring information on targeted variables in an established systematic fashion which then enables one to answer relevant question and evaluate outcome. In order to come up with a good system the proponents need to gather data. This data that the proponents gathered will be used to provide tools that will help the client to make their works a lot easier. The proponents can assure that the tools to be set are the things that only matters to the client. 4.1 Data Gathering 4.1.1 Interview An interview is a conversation where questions are asked, and answers
are
given. In common parlance, the word “interview” refers to a one on one conversation with one person acting in the role of the interviewer and the other in the role of the interviewee.
The interviewer asks questions, the interviewee responds, with
participants taking turns talking. Interviews usually the primary purpose of the interview, although information transfers can happen in both directions simultaneously. To make the system as useful as possible approaching the client for request and other modification helps a lot to build the system better than before. The proponents
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
will ask for opinions and other information to the clients that may help them to improve the system. The possible output of having an interview is the proponents will know the flow of the transaction of the system. The sequence of building the program or the system will be determined and organized. 4.1.2 Research Research comprises “creative and systematic work undertaken to increase the stock of knowledge of humans, culture and society, and the use of this stock of knowledge to devise new applications. The proponents browse the internet and search for an effective methodology used in developing a system. We found that most of the developers used the SDLC or the Software Development Life Cycle. 4.2 Conclusion
References Tacuban, T. 2016. Barangay Decision Support and Mapping System. Asia Pacific Journal of Multidisciplinary Research, Vol. 4, No. 2, 7-15. http://link (EXAMPLE FORMAT) Caunbang, John Edmar L. (2017)
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
https://www.academia.edu/31530757/Barangay_Resident_Record_Manage ment_and_Certificate_Issuance_System_Of_Barangay_Ticol_Sorsogon_Cit y Lado, M.J et al. (February, 2017)
https://www.slideshare.net/MarkJohnPerezLado/computerizedinformation-system-in-barangay-poblacion-danao-city-cebu John Kevin P. Imus. (February 19, 2018)
http://advancejournals.org/International-Journal-of-Mathematics-andComputing/article/barangay-office-management-system/ Jane Kristine G. Suarez and Jaime P. Pulumbarit (March 31, 2017)
https://www.ijcaonline.org/archives/volume180/number19/imus-2018ijca-916441.pdf Herbert C. Cando (February 27, 2017)
https://www.slideshare.net/MarkJohnPerezLado/computerizedinformation-system-in-barangay-poblacion-danao-city-cebu
CHAPTER 1 INTRODUCTION 1.1 Background of the Study Now a days’ the advancement of technology grows rapidly and improves systems in easier innovations. Technology has a large contribution in industry and our home. Technology is an essential part of our lives, it makes our work easy for us. We use technology make our work more reliable. In extent to technologies, our barangay has daily transactions in the office of the barangay, and it is manually made, hand written documentation. Barangay is one of the small administrative division in the Philippines, it is in charge
of
compiling
records
with
in
barangay’s
jurisdiction.
Barangay officials do comply with the request of the peoples requirement’s like Barangay clearance, Business permits and Referrals. The request document is manually created by the barangay official. There are times that series of request at a time that gives a hard day for the barangay officials to provide the need document of the
people. Our group decided to create this system called "Barangay Alion [] Request
System". It is a system that makes the documentation of the barangay, endorsement more easily for both sides and trace/record all the transactions made. It has database to save information
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
About the person who requested for future use and help those to trace the number of people are now living/residing in the barangay.
1.2 Statement of the problem 1.2.1 General Problem How will the "Barangay System" benefit both the barangay and the people? 1.2.2 Specific problems 1. How will the proponents intend to make a module that will record and print the result of the request form? 2. How will the proponents can secure the given information of the person who requested? 3. How can the proposed system help in minimizing the use of paper?
1.3 Project Objectives 1.3.1 General Objectives 1. To make a module that will record and print the result of the request form. 2. To secure and safely store the personal information about the residents. 3. To produce digital copy of the records instead of keeping paper copies of it.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
1.4 Scope and limitation This Barangay System provides a record keeping and updating information of the citizens, it is designed to maintain an updated records of residents for easy identification. Viewing of a certain recorded data files accessed just by name to get information efficiently. Also include automatic printing of Barangay Clearance, Business Permit and Referrals to have a fast, reliable transaction and releasing with authentication.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
CHAPTER 2 Related literature
According to J.E Caunbang that the study of “Barangay Residents Record Management System” is to enhance the way of managing, issuing certificate and keeping all the residents confidential records. According to Lado, M. e al. (20xx), a computerized information System is created (?) to maintain complete and up to date which is easily accessible for verification, monitoring and reference purposes. It can automate the record keeping process in order to produce efficient and accurate reports and proper automated file management. It converts data into a useful form that will allow the operation to work smoothly. According to John Kevin P. Imus (2018), the purpos e of this study is to address a solution to the difficulty that has been occurring in a barangay. The idea was to introduce management information system to help solve the problem. This paper provides an efficient and effective way to record and manage information that is needed of every barangay. The Barangay
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Management Information System is a program which contains features that records and manages information and at the same time can send documents from barangay hall to the city hall. According to Jane Kristine G. Suarez and Jaime P. Pulumbarit (2017) that the development of a “Barangay Office Management System” enables the user to manage and print barangay citizen’s request and financial records and reports such as: Summary of Collections, Budget Information, Census, Barangay Cases, Barangay Certificates, Barangay Clearance, Barangay Indigency, Barangay Bonifide, Barangay Recommendation, Barangay Permits, Occupancy Permit, Building Permit, Business Permit, Billboard/Tarpaulin Permit and Excavation Permit etc. According to Herbert C. Cando that the purpose of this study is to maintain complete and up to date which is easily accessible for verification, monitoring and reference purposes. Moreover, one that can automate the recordkeeping process in order to produce efficient and accurate reports and proper automated file management. It converts data into a useful form that will allow the operation to work smoothly.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
CHAPTER 3 Methodology Software Development Life Cycle (SDLC) is a framework defining tasks performed at each step in the software development process. SDLC is a structure followed by a development learn within the software organization. It consists of a detailed plan describing how to plan, analyze, design, develop, implement, maintain and replace specific software. The life cycle defines a methodology for improving the quality of software and the overall development process. This software development life cycle is also known as the software development process. In designing and developing the propose system “Barangay System” it presented the waterfall model, one of the oldest models and is widely used. This model emphasizes planning and early stages, it ensure design clause before they developed. Also, its intensive documents and preparation make it work well for projects in which quality control is a major concerned. The water life cycle consist of several stages, assume in the following figure. The model begins with
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
stablishing system requirements and software requirements, continues with architectural design, detailed design, coding, testing and maintenance. And its stages, documents that explain the objectives and describe the requirements for that phase was created. At the end of each stages, a review to determine whether the project can proceed to the next stage was held. Requirement gathering and analysis. All possible requirement of the system to be developed are captured in this phase and documented. System design. The requirement from first phase are studied and this phase and the system design is prepared. This system design specify hardware and system requirements and helps and defining the overall system architecture. Implementation. With inputs from the system design, each unit is developed and tested for its functionality. Testing. All the units developed in the implementation are integrated in to a system after testing each unit. The entire system is tested for any faults and failure. Maintenance. In this stage the last phase of the cycle deals with the changes over to a new improved system to fix those issues and patches released. Also to enhance the product some better versions are released. Maintenance is done to deliver these changes in the customer environment.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Requirements
Water Fall Life Cycle
Analysis System Design
Implementation
Testing
Deployment
Maintenance
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
(RUP) Rational Unified Process
Phases Inception Elaboration
Construction Transition
Model Implementation Test Deployment Configuration Management Project Management Environment I1
E1
C1 C2
Cn T1
Interaction Table 1.1
T2
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Inception In this phase our team determine the structure of the project is worth pursuing, it was based on the purpose of the project. The estimated costs (monetary and time), and what resources will be required to complete the project.
Elaboration This phase we analyze the necessary requirements in architecture of the system. On this cycle, the phase will signifies the transition from low-risk to high-risk. Since the actual development and coding will take place in the following phase
Construction At this phase the implementation of all application features will take place. The services or existing software should occur where integration phase is.
Transition These phase releases support, bug fixes, patches, and other concern, this shows the finished product is to be delivered.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Use Case Diagram
Log in
Insert Data
Print Data
View Record
Admin
Print Record
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Sequence Diagram
Admin Log in
Verify
If Username/Password
Database
Username:
Main
Correct
Menu
Password:
If wrong Username/
Choose
Password
Transaction
Brgy. Clearance
Business Business Permit
Database
Save to
Transaction Add Data
Business Permit
Log out
Referral View Records
Barangay Transaction Brgy. Clearance
Add some data
Searching for Records
Printing
File name
The Data Checking (DB)
View Records
Database
Generating Reports
View Records
Referral Database Add Data
Print Print
Save to (DB)
Database
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
CHAPTER 4 DATA GATHERING PROCEDURES AND OUTPUT Data collection is the process of gathering and measuring information on targeted variables in an established systematic fashion which then enables one to answer relevant question and evaluate outcome. In order to come up with a good system the proponents need to gather data. This data that the proponents gathered will be used to provide tools that will help the client to make their works a lot easier. The proponents can assure that the tools to be set are the things that only matters to the client. 4.1 Data Gathering 4.1.1 Interview An interview is a conversation where questions are asked, and answers
are
given. In common parlance, the word “interview” refers to a one on one conversation with one person acting in the role of the interviewer and the other in the role of the interviewee.
The interviewer asks questions, the interviewee responds, with
participants taking turns talking. Interviews usually the primary purpose of the interview, although information transfers can happen in both directions simultaneously. To make the system as useful as possible approaching the client for request and other modification helps a lot to build the system better than before. The proponents
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
will ask for opinions and other information to the clients that may help them to improve the system. The possible output of having an interview is the proponents will know the flow of the transaction of the system. The sequence of building the program or the system will be determined and organized. 4.1.2 Research Research comprises “creative and systematic work undertaken to increase the stock of knowledge of humans, culture and society, and the use of this stock of knowledge to devise new applications. The proponents browse the internet and search for an effective methodology used in developing a system. We found that most of the developers used the SDLC or the Software Development Life Cycle. 4.2 Conclusion
References Tacuban, T. 2016. Barangay Decision Support and Mapping System. Asia Pacific Journal of Multidisciplinary Research, Vol. 4, No. 2, 7-15. http://link (EXAMPLE FORMAT) Caunbang, John Edmar L. (2017)
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
https://www.academia.edu/31530757/Barangay_Resident_Record_Manage ment_and_Certificate_Issuance_System_Of_Barangay_Ticol_Sorsogon_Cit y Lado, M.J et al. (February, 2017)
https://www.slideshare.net/MarkJohnPerezLado/computerizedinformation-system-in-barangay-poblacion-danao-city-cebu John Kevin P. Imus. (February 19, 2018)
http://advancejournals.org/International-Journal-of-Mathematics-andComputing/article/barangay-office-management-system/ Jane Kristine G. Suarez and Jaime P. Pulumbarit (March 31, 2017)
https://www.ijcaonline.org/archives/volume180/number19/imus-2018ijca-916441.pdf Herbert C. Cando (February 27, 2017)
https://www.slideshare.net/MarkJohnPerezLado/computerizedinformation-system-in-barangay-poblacion-danao-city-cebu
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