Supplemental Budget

2009-2010 ASWSUV Supplemental Budget Forty-seven thousand, two-hundred seventy-eight dollars and twenty-seven cents ($47,278.27) was not spent in the 2008-2009 fiscal year. This proposal was created by the Budget Committee to allocate these funds. It was unanimously approved by the committee (7-0-0) with a “do pass as amended” recommendation at the August 16, 2009 meeting.

Line item # 0100-03 Training Retreat

Current Balance $3,000

Proposed Balance Increase $500

Proposed Total $3,500

This line item is used to fund the annual ASWSUV Summer Retreat. The ASWSUV training retreat has cost more than budgeted the past two years. The retreat this year also cost more. An additional $500 makes up the difference. More funds will be requested from the S&A committee in subsequent years.

0100-03 Supplies

$5,500

$1,478.27

$6,978.27

This line item pays for student government office supplies. Five-thousand dollars was not enough last year. This year we bought a safe, a camera, and will help purchase a new fax machine.

0100-03 Promotions

$3,000

$4,000

$7,000

This line-item covers all advertising expenses, including advertising in the VanCouger, ASWSUV swag, and A-frames. This year we will be increasing our advertisements to include the ASWSUV brand. See “Public Relations Budget Proposal” for further details.

0100-03 Miscellaneous

$3,000

$400

$3,400

This line-item is used to cover unforeseen costs or fees that do not fit under other line-items. Not including Comcast cable bills, $7,724.46 was spent last year. The average cost per purchase on this total was $234.07. These expenditures provided services such as: food during ROAR, resource fairs, and other large gatherings of students; student seats at the Chancellor’s Seminar Series; and networking opportunities with other campus entities. The budget also covers unforeseen office items such as shelving, dry-cleaning for table clothes, and cables for the Wii. Additional funds from “DLA Budget” will be used to supplement this line item. It is less than last year.

0100-03 WSACC

$0

$5,500

$5,500

This line item is new. It would serve as the operating budget for the Washington Student Association’s Campus Chapter (WSACC). The group is charged with extending student focused legislative efforts. This money will be used to help pay for Coug Day at the Capital and other forms of advocacy at local, state, and federal levels. See “DLA expenditures estimate and justification, 2009-2010” for further details.

0100-03 ETF

$0

$6,900

$6,900

This line item is new. It would serve as the operating budget for the Environmental Task Force (ETF). The group is charged with increasing sustainable practices on campus through education and partnership with other campus entities such as Facilities, faculty, and administration as well as community organizations. This money will be used to help sponsor and coordinate a Cougar Pride Days in the fall with Facilities, sustainable energy projects for the VELS building, sponsor and coordinate a sustainability fair during Earth week, and subsidize other sustainable initiatives.

0100-03 SGC Hosting

$850

$100

$950

This line item covers all costs associated with holding one Student Government Council (SGC) meeting per year. SGC meetings allow the presidents and vice presidents from each campus to meet and discuss institution wide issues. Meetings are quarterly. Each campus hosts one. The SGC meeting, held July 16th and 17th, required additional funds. Last year the meeting required an additional $78.45.

0100-03 SG Meetings

$0

$700

$700

This line item is new. It will cover expenses associated with All-Student Government meetings which no longer will come out of “Miscellaneous.”

0100-03 Intentional Savings

$0

$8,000

$8,000

This line item is new. It will not be permanent. Responsible budgets have below 10% rollover. The naming of this line item signifies an awareness and desire to responsibly spend funds in a year with significant rollover. The intent to save $8000 is based on a new Executive position salary, Director of Academic Affairs. If a legitimate need arises and the funds are needed, the budget committee would come together to vote on the premise of those needs.

0100-04 Travel- General

$3,000

$2,000

$5,000

This line item covers all expenses associated with travel for meetings and events. This includes fuel, flight, lodging, and food costs. Travel to WWU, EWU, UW, CWU, and Evergreen College are also planned for this year. The purposes for these travels include research about sustainable practices, student government structure, legislative plans, and to build general rapport.

0200-01 Committee Chairs

$1,200

$200

$1,400

This line item allows committee chairs to be paid a stipend. An additional $200 would allow the committee chair of the WRC to be paid a $400 stipend per semester. It would also allow the WRC to create a vice-chair position to be paid a $300 stipend per semester. Stipends are paid in accordance with By-law 840.04.

0200-03 Elections Board Materials

$1,000

$1,000

$2,000

This line item is used to buy all elections material. An additional $1000 will allow elections materials to be purchased from this line item instead of “Miscellaneous.” This would maintain high voter turnout.

0200-03 SEP

$50,737

$0

$50,737

This line item is the “Senate Budget”. These funds allow the ASWSUV Senate to provide resources to RSO’s (clubs) and other student organizations on campus. The funds support events, performances, guest lectures, undergraduate travel, and other non-academic purposes. In 2006-2007 this line item was budgeted $37,266.00. A total of $13,414.48 was spent. In 2007-2008 this line item was budgeted $56,534.00. A total of $45,014.33 was spent. Of this total, the Speech and Debate club received $13,100.71, Bowling Nights received $7,500, and other line items received $7,632.38 in transfers. Speech and Debate club is inactive, Bowling Nights are funded by the Activities Pool, and transfers to other line items are unnecessary in a balanced budget. All together, $28,233.09 was spent in areas Senate no longer funds. If these extraneous expenses are subtracted from the total spent, then the adjusted total spent is $16,781.24. Based on the 2006-2007 total spent, this is an increase of 20.06%. In 2008-2009 this line item was budgeted $47,431.05. A total of $27,181.00 was spent. The rollover of $28,574.73 is almost the exact total spent extraneously in 2007-2008. The total spent increased 38.26% based on the 2007-2008 adjusted total. The average rate of growth between 2007-2008 and 2008-2009 25.32%.* In 2009-2010 this line item was budgeted $50,737.00. If spending increases at the average rate growth of 25.32%, this line item is expected to spend $34,063.22. Growth of 86.66% is needed for this line item to be spent in its entirety. New levels of advocacy, education, and outreach are needed to spend what has already been budgeted in this line item. *Average Rate of Growth = (value at end of period - value at beginning of period)/value at beginning of period * 100/years in between

0500-03 Activities Pool

$45,000

$10,000

$55,000

This line item allows an array of events to be held on campus. This year we will be increasing the quality and quantity of our events. See “Activities Board Budget” for list of dates, events, costs, and further details.

0500-03 Ticket Subsidies

$12,000

$3,000

$15,000

This line item allows outside event tickets to be subsidized. This year we will be offering a greater quantity and variety of tickets. See “Final Tickets” ticket options, costs, offering, and further details.

0500-03 LDD fund

$9,000

$3,500

$12,500

This line item provides funds for the Leadership Development Director. The position is charged with planning on-campus leadership seminars and events as well as providing leadership for RSOs and within ASWSUV. Two leadership seminars will be hosted on campus, one in the fall and one in the spring. A community wide leadership seminar will be held at Skyview High School. See “Leadership Development Dates and Budget” for dates, costs, and further details.