Sims Net

Quick Reference Sheet

Lesson Register in SIMS .net Taking the Register Searching for a Register 1. Select Routines | Take Lesson Register | Lesson Register to display the Registers browser. 2. Click the Search button on the toolbar, or press Ctrl+S to display your timetable for today. Alternatively you may wish to: ■ View AM and PM Registration Select the Edit session marks check box. Repeatedly clicking this check box toggles the display between registration groups and timetabled lessons. ■ View a Timetable for a Different Teacher Click the Teacher Search button and select from the Teachers browser, then click OK to return to the Registers browser. Click the Search button on the toolbar, to display the teacher’s timetable. ■ View a Timetable for a Different Date Enter the required date in the Date field or select from the Calendar, then click the Search button on the toolbar to display the timetable. 3. Double-click on the required lesson/session from the timetable. The selected register is displayed in the Register panel. Lesson Register Details

Example of Timetabled Lessons

Example of AM/PM Registration

Viewing/Editing Another Register for the Current Class The Previous and Next buttons on the Edit Register toolbar, can be used to view or edit other lessons for the current class. For example, to add a Doctor's appointment or a planned trip in the future, click the Next button until the required register is displayed and enter the appropriate mark. Tip: Clicking the Browse button (or pressing Alternatively, to correct errors or Ctrl+B) hides the timetable and displays a larger see how many of your lessons a area of the register, enabling you to view more student attended over the last names. Clicking the Browse button again displays month, click the Previous button. the timetable once again. The button icon indicates hide (red arrow) or Click the Codes button to open the Lesson Attendance Codes dialog. show (green arrow) the browser.

Clicking the Add button allows an additional student to be added to the register.

Click the Undo button if you wish to restore saved data.

Where a late mark has been entered, a shaded cell indicates that the amount of minutes late have been recorded for this student via the Minutes Late button.

An additional student has been added to the register via the Add button.

Taking the Register 1. Select Routines | Take Lesson Register | Lesson Register to display the Registers browser. 2. Locate the required register and double-click on it to select it. The selected register is displayed in the Register panel. 3. Click on the name of the first student to whom you wish to give a mark and enter the required mark using the keyboard. Alternatively, click the Codes button to display a list of Lesson Attendance Codes.

Tip: Click on the Select All button or right-click anywhere in the register and select Select All from the pop-up menu. Enter /, \ or N to mark all students either present or absent (no reason yet provided) and then mark known absences, e.g. medical, religious observance, etc., by clicking on the appropriate name and over-typing the mark in the associated cell with the required code.

Codes button

4. 5. 6. 7.

Double-click to select the required code. The Lesson Attendance Codes list can remain open until the register is marked, if required. To close the list of codes click on the Codes button again. Move to the next student by clicking on the student's name or by using the cursor control keys (arrow keys) on the keyboard to move up and down the list of students. Continue entering marks until the register is complete. If you attempt to overwrite an existing mark, you will be asked to confirm your action. Click the Yes button to continue. Click the Save button to retain your marks. The register can be printed for future reference by clicking the Print button.

Did you know that when you enter all known codes and click Save, any cells that have not been populated will be filled with the code N (no reason provided for absence).

Quick Reference Sheet

Lesson Register in SIMS .net Recording Minutes Late

Minutes Late Report

The Minutes Late functionality enables the amount of time that a student was late arriving at class to be recorded. A Minutes Late report can be produced, if required. 1. Select Routines | Take Lesson Register | Lesson Register to display the Registers browser. 2. Locate the required register and double-click on it to select it. The selected register will be displayed in the Register panel. 3. Click the name of the student who has arrived late. 4. Click the Minutes Late button to open the Minutes Late dialog.

1. Select Routines | Take Lesson Register | Lesson Report to display the Minutes Late Report browser. 2. Select a date range by entering a To and From date or selecting from the Calendars. 3. Select the Scope from the drop-down list. 4. A default title is shown as ‘Minutes Late for Lessons’ but can be edited, if required. 5. Specify the Subjects to be included in the report by selecting the appropriate check boxes. 6. Click the Search button to generate the report, which is displayed in Print Preview.

Minutes Late button

5. Enter the amount of minutes that the student was late and click the OK button to return to the Edit Register page. 6. Click the Save button to save the information. NOTE: The minutes late figure can be edited by opening the Minutes Late dialog again, amending the minutes late and clicking OK to return to the Edit Register page. Ensure that you click the Save button to save your changes.

Adding Extra Names to Registers If a student’s name is not on the selected register, this routine can be used to record the student’s attendance. NOTE: The student(s) will be added to the class for the current lesson only. 1. Click the Add button to open the Select Student browser. Add button

2. Use the options available in the browser to locate the required student.

Search button

7. The report can be sorted by Period or Class. Select the appropriate radio button to indicate your choice. 8. Click the Print button to open a standard Windows® Print dialog. Ensure that the printer settings are correct for your printer and click the OK button to print the report. Print button

Viewing the Report Preview The preview can be resized by using the Zoom In and Zoom Out buttons or by selecting a percentage from the drop-down list. Zoom In and Zoom Out buttons

To view one or more pages of a multiple page report at one time, select the Single View or Multiple Page View button. Single Page View button Multiple Page View button

Click and hold the left mouse button, then drag the pointer over the page icons until the layout you require is highlighted. The search results can be viewed as Details (see example graphic), as a List (student name(s) only are displayed), or as Photographs (providing student photos are available on the system). Click on the View button and select from the drop-down list. 3. Highlight the required name and click the OK button. Alternatively, double-click the name to return to the Lesson register. The extra name will be added to the bottom of the list of names ready for marking. IMPORTANT NOTE: Adding a name to a Lesson register does not alter class membership. The appropriate staff must edit the class membership, in the usual way, using routines outside of Lesson register.

To browse through a multiple page report, select the Backward and Forward buttons, as required. There is also a search facility (Find button), which enables you to find for example, a specific Find button name or year. This guide is based on the version of the software (7.64) in use at the time of publication. For details of changes to the software, please refer to the associated online help file. For further copies of this, or other laminates, please email [email protected].

Overwriting Existing Marks

For information on available training courses, please contact Capita Professional Services on 01234 763672 or email [email protected].

If you attempt to overwrite an existing (saved) mark, you will be asked to confirm your action. Click the Yes button to continue. Overwriting existing marks can cause a conflict: ■ Conflicting session marks must be resolved via the Attendance module (Process | OMR Entry | Resolve Conflicting Marks). ■ Conflicting lesson marks must be resolved via the Lesson Monitor module (Tools | Notifications | Resolve Conflicting Marks). If a conflict has arisen, the original mark will be displayed in the SIMS .net register until the conflict has been resolved.

© Capita Business Services Ltd 2005. All rights reserved. No part of this publication may be reproduced, photocopied, stored on a retrieval system, translated or transmitted without the express written consent of the publisher. Capita Education Services, Franklin Court, Priory Business Park, Cardington, Bedford, MK44 3JZ Tel: 01234 838080

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