Scripture Indexing On A Mac

1. Download Skim (PDF reader for Mac) and open your PDF proof in Skim. a. When you begin to work, be sure to his Save frequently. b. In the View menu, choose “Show Notes Pane”. This will show you everything you are highlighting. c. Turn on the highlight mode. Now, whenever you highlight something with your cursor, it will be highlighted in yellow with Skim.

d. Take note, when saving Skim will make a .skim file with the same name as your PDF. DO NOT trash this file, as it holds the highlighting notes. 2. Highlight all references in Skim. a. Be sure that all items are separate. For instance look at a string of references like this: Gen 1:1; 3:5, 7, 9. This is 4 separate references and should be highlighted as for separate items Gen 1:1 3:5 7 9 (Iʼll explain how this is later fixed) 3. Once all items are highlighted in Skim and saved, export the highlights you have made from Skim. Choose File>Export. Choose for the File Format, “Notes as RTF”.

4. Open the resulting .rtf file in TextEdit. a. Choose “• Highlight, page “ and replace it with nothing

b. Place a tab mark at the very beginning of the text. Now choose the paragraph mark and copy it into the Find.

c. Then choose the Tab mark and copy it into the Replace field. Hit Replace All.

d. Remove the very first tab with a paragraph break (hit Return) e. Copy the two Tab marks and place into the Find field

f. Copy the paragraph mark and place it into the Replace. Hit Replace All. Hit Save. The result is the PDF pg.# [tab] scripture citation.

5. Okay, now we will fix all of the partial quotations. Open your PDF in Skim on the left side of your screen, and move the .RTF in TextEdit to the right side. As you can see, your Skim highlights are in the same order as your text file.

a. Scan through your text file and add book names (be consistent, use abbreviations or full book names) and any missing chapters. i. To jump right to a Skim highlight, doubleclick on the page number in the highlight b. In this image, all of the bottom items need the book abbreviation added. I add “1 Sam[tab]” before the citations. I add the chapters to the bottom three as well. i. When you come upon any book name, you also need to do a quick Find and Replace. example, • Find “1 Samuel “ and Replace it with “1 Sam[tab]”

• Also Find “1 Sam ” (your book may have used a period after an abbrev., so “1 Sam.”) and Replace it with “1 Sam[tab]” ii. Do this every time you come across a new book— Do a Find and Replace for the full book name and the abbreviation type used in the proof. c. The Result of the above image is tab separation

d. You need to be diligent all through this. All of the book name abbreviations need to be consistent. e. While filling in the missing info, you need to also make note of citations that are in footnotes. AFTER the citation put [tab]n.6. f. Hit Save every once in a while as you go through this second major process. g. Final Find and Replaces— If your citations used colons (eg. Gen 1:1), replace all colons with periods. Also replace en dashes and em dashes with a regular dash. 6. You now have a large .RTF text file that has the pdf pg# [tab] book [tab] citation 7. Now open Excel or Numbers or whatever spreadsheet software you use. a. Highlight your whole text file and paste it into your spreadsheet. (This may take a while for your system to do, as it is a lot of text you are pasting)

b. The result is a 3-columned spreadsheet like above. c. Move column A (the page number) to the right side, with one blank column after

column C. d. Now in the first field of the blank column, you must make an equation to fix the page numbering (in case you didnʼt notice, the page numbers are the page of the PDF, not the page number of your proofs). i. Look at your first item page number, and compare it to the actual proof page number. You will likely need to subtract 20+ pages. Your equation should look like this. (in the brackets corrects the page number, the “&” sign will add the footnote column to the column). Drag down the equation to fill that column all the way through your spreadsheet (grab the bottom corner and drag down) ii. The result is this:

iii. The first 3 columns are what your results are. e. Now, highlight everything and sort things alphabetically by column A and B.

i. This will alphabetize your index by book name, with ascending chapter and verse items.

• NOTE: spreadsheets donʼt understand the dash (-) sign. These will need to be placed properly in your final edit. ii. Okay, you need a plain .txt file to be a middleman between your spreadsheet and your word processor. In your spreadsheet app, export your file to .txt or csv on your Desktop. iii. If you just made a .csv file, replace the .csv with .txt. iv.Open the resulting file in TextEdit and delete everything (we did the last few steps just to get a blank file). 8. Okay, the final tedious part. a. Open your word processor. (Pages or MS Word) b. Book by Book, cut (CUT not copy) and paste the first 3 columns of info from your spreadsheet into the blank .txt file, and then cut and paste that into your word processor.

c. Once you do the cut and paste, hold down your alt/option key and drag your mouse to highlight all of the redundant book abbreviation names. Then just put the bookname once at the top d. Go through what you have just pasted. With a careful eye: i. Put any duplicates on the same line (eg. Gen 1:1 [tab] 6, 35, 109). They will all be grouped together, so do quick deletes and comma additions to bring them together. ii. Citations that had dashes for verse ranges will be out of sequence. Cut and paste the whole line to the correct position. e. Repeat for each book. Add Major Headings as per the convention you are following, and sub-headings for each book. Any questions, fire me off an email. [email protected]