Sap Human Capital Management - Workshop Presentation
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SAP WORKSHOP HCM Overview
1
SAP Modules In Perspective
Personnel Administration Training & Event Recruitment Management
Payroll Time Management
Personnel Development Compensation Management
2
3
Objectives The Personal Administration module enables users to: Describe HR Structures Describe elements of the Enterprise Structure Describe elements of the Personnel Structure Describe the elements of the Organizational Management Create the Personnel Area, Personnel Subarea, Employee
Groups and Employee Subgroups Understand the concept of Groupings
4
HR Structures
Enterprise
Personnel
Chicago Philadelphia Foster City
Atlanta
SAP North America (NA)
Example: Active Workforce Retiree 5
Enterprise Structure
Client
Model ModelCompany Company((Services) Services)
Company Code
MCS MCSAG AG
MCS MCSNA NA
MCS MCSASIA ASIA
Personnel Area
Chicago Chicago
Atlanta Atlanta
Philadelphia Philadelphia
Personnel Subarea
Training Training
Administration Administration
6
Personnel Structure Administrative
Organizational
Organizational Unit
Way of Classifying Employees
Position
Job
7
Personnel Structure - Employee Group
Employee Groups
Retiree
Early Retiree
Active Workforce 8
Personnel Structure - Employee Subgroup
Hourly Wage Earner
Trainee
Active Workforce (Employee Group) Co-Op Student
Salaried Employee 9
Organizational Structure: Organizational Units Executive Offices Organizational units describe a company's distinct business units. HR
Finance
Examples: By department By geographical region By business process
Payroll Benefits
A/P
A/R
Audit 10
Organizational Structure: Org units, Position, Job and Relationships
11
Enterprise, Personnel and Organizational Structures
Enterprise Structure Personnel Structure Organizational Structure
12
Master Data Maintenance - Infotypes Master data in SAP is stored in screens containing related fields called Infotypes. Personal Information Address Organizational Assignment Bank Details
Employee Actions
13
Master Data Maintenance - Screens
14
Personnel Action Example - Hiring
Hiring Action Run
15
Personnel Actions Features of Personnel Actions:
Sequential processing of infotypes
Ensures recording of all required data
Efficient data entry
16
Ad Hoc Query Feature
Enables Users to Query and View Master Data Caters Instantaneous Reporting Requirements related to Master Data Simple Graphical interface for filtering criteria Example: Generate a list of employees hired in April and located at Kolkata
17
Ad Hoc Query - Screen
18
END OF PERSONAL ADMINISTRATION
19
20
Recruitment Manages the Organization’s recruitment processes
Handles Workforce Requirements and Job Advertising
Manage Applications and related data
Application status monitoring
Correspondence
Applicant Data Administration
21
Vacancies in Recruitment Module
22
Publishing Vacancies
23
Applicant Status
24
Applicant Activities and Applicant Correspondence
25
Hiring an Applicant
26
END OF RECRUITMENT
27
28
Time Management
29
Time Management and Enterprise Structure and Groupings
30
Personnel Sub area Groupings for Work Schedules
31
Time Management - Employee Sub Group Groupings
32
Work Scheduling
33
Planned Working Time Overview
34
Attendance and Absence counting
35
Overview of Time Evaluation
TATA CONSULTANCY SERVICES36
END OF TIME MANAGEMENT
37
38
Payroll Highlights
Salary Processing
Manage Revision of Pay
Perform Tax calculations
Advance Payments
Integration with Time Management
Generate Statutory Reports like Income Tax, PF, etc
Generate reports to evaluate Payroll results
Full & Final Settlement
Report payroll results to Finance 39
Salary Processing Payroll Processing
Master Data Time Data
Error Correction
Simulation Run
Error Free
Loans Data YES
Investment Details
Start Payroll Run NO
Third party Deductions
Corrections Exit Payroll Change Master data
Payroll Results
Wage Type Distribution
Wage Type Statement
Report to Finance
Pay slip generation
Bank Transfer
40
Payroll Areas Payroll Areas Payroll area xx
01/01
02/01
Monthly payroll run, on the 28th of the current month
Payroll area yy
01/05
01/12
Weekly payroll run, on the Thursday of the current week
R
SAP AG
41
Payroll Status and Control Payroll Control Record Incorrect pers .nos
International Payroll Accounting Payroll
Payroll area
XX monthly
Payroll status
Subs .activities
Environment
Tools
Release payroll Start payroll Check result Corrections Exit payroll
Release for payroll Released for correction Exit payroll Check payroll results
Coordinates the different stages of payroll accounting SAP AG
R
42
Payroll Processing Log Payroll Log Payroll run of
Basic Basic data data (non (non -specific -specific ))
01.05.1998
General data Payroll period Selection General program control
Procedure Procedurefor for successful successful personnel personnel numbers numbers
Successful personnel numbers 00012356 James Bond 02356748 Harald Batman 05/1998 (01.05.1998 - 31.05.1998) Messages Messages
Rejected personnel numbers 00012342 John Little Messages Statistics Display statistics for the payroll run
Procedure for rejected personnel numbers
R
SAP AG
43
Manage Revision of Pay
Manage changes in Pay Scale Structure and maintains history
Perform Arrear Calculation in case of back dated change in pay
Caters to any Mid-period change in pay
44
Manage Revision of Pay- Example
45
Perform Tax Calculations
Tax Calculations performed during Payroll processing
Caters to Organization specific Tax Exemption. Eg. Tax Exemption for Uniform Allowance
46
Integration with Time Management Calculates remuneration based on
Attendance,
Absence,
Substitution
Calculates Leave Encashment
47
Integration with Time Management Time Management
Absence Data
Attendance Data
Substitution Data
Payroll
Partial Period Remuneration
Shift Change Compensation
Leave Compensation
48
Advance Payments
Manages Salary advances
Can be paid through Off cycle or through regular payroll
49
Statutory Reports
Comes as a Standard feature Generates Reports like Income Tax, Provident Fund, etc Predefined formats as per regulation Easy to implement legal changes through Patches provided by SAP
50
Generate Statutory Reports
51
Generates Statutory reports
52
Full & Final Settlement Determines amount payable to employee at the time of Retirement, Early Separation, Dismissal like
Notice Pay
Provident Fund
Gratuity
Superannuation
Leave Encashment
Reimbursement
53
END OF PAYROLL
54
55
Compensation Management Highlights
Toolset for strategic remuneration Planning
Empowers manager to offer competitive and motivating remuneration
Fixed Pay
Variable Pay
Performance linked Pay
Promotion
56
Salary Fixation Market survey data on position
Industry Benchmark Data
Payroll data of different age group and impact level wise
Report of compensation data on market survey for a position Report of compensation data from payroll data age group wise
Salary Comparison report
Arrive at Final Salary
57
Salary Increase or Bonus Payment
Guideline for level 1
Distribution of bonus
Guideline for level 2
Appraisal Rating Salary increase
Guideline for level …
Guideline for level …
Distribution of compensation package and generation of Total compensation statement along with letter generation
Guideline for level …
58
END OF COMPENSATION MANAGEMENT
59
60
Components of Personnel Development
61
Tasks involved in Personnel Development
62
Information Required for Appraisals
63
Integration
64
END OF PERSONNEL DEVELOPMENT
65
66
Processes in Training & Event Management – ESS/Internet Services :
Employees can request for training in ESS. Demand Determination :
The demand for training is determined from the requests from employees or their supervisors. Employee Qualifications : Potential trainees are chosen in the view of their current and desired skills or qualifications.
67
Processes in Training & Event Management contd.
Resource Management : Room Instructor Materials Other ( PCs, projectors etc.)
Learning Methods : Class room training Hands-on training Web-based training etc.
68
Processes in Training & Event Management contd.
Attendance :
Prebooked
Booked
Rebooked
Replaced
Cancelled
Firmly Booked
69
Processes in Training & Event Management contd.
Correspondence : System generated mail sent to Trainees and Faculties
To confirm the details of a scheduled training event To support groups for necessary arrangement of resources
Reporting and Appraisals Program feedback and suggestions for improvements of the processes. Feedback on the Trainees by their trainers. Appraisals by the superiors of the attendees regarding the implementation of newly acquired skills in work area.
70
A Typical Training Process Begin Finalization of catalog by Functional Expert Team
Updating of Training Catalog.
Booking Resources by Trg. Agencies
Conducting the event by Trg. Agencies
Pre-booking by trainees / approval by superior.
Booking attendees to events by Trg. Agencies.
Booking the attendance by Trg. agency
Acknowledge pre-booking and send format to collect expectation from the trainee.
Preparing Training Calendar by Trg. Agency
Program Feedback. Feedback Analysis for improvement
End
71
END OF TRAINING AND EVENT MANAGEMENT
72
1
SAP Modules In Perspective
Personnel Administration Training & Event Recruitment Management
Payroll Time Management
Personnel Development Compensation Management
2
3
Objectives The Personal Administration module enables users to: Describe HR Structures Describe elements of the Enterprise Structure Describe elements of the Personnel Structure Describe the elements of the Organizational Management Create the Personnel Area, Personnel Subarea, Employee
Groups and Employee Subgroups Understand the concept of Groupings
4
HR Structures
Enterprise
Personnel
Chicago Philadelphia Foster City
Atlanta
SAP North America (NA)
Example: Active Workforce Retiree 5
Enterprise Structure
Client
Model ModelCompany Company((Services) Services)
Company Code
MCS MCSAG AG
MCS MCSNA NA
MCS MCSASIA ASIA
Personnel Area
Chicago Chicago
Atlanta Atlanta
Philadelphia Philadelphia
Personnel Subarea
Training Training
Administration Administration
6
Personnel Structure Administrative
Organizational
Organizational Unit
Way of Classifying Employees
Position
Job
7
Personnel Structure - Employee Group
Employee Groups
Retiree
Early Retiree
Active Workforce 8
Personnel Structure - Employee Subgroup
Hourly Wage Earner
Trainee
Active Workforce (Employee Group) Co-Op Student
Salaried Employee 9
Organizational Structure: Organizational Units Executive Offices Organizational units describe a company's distinct business units. HR
Finance
Examples: By department By geographical region By business process
Payroll Benefits
A/P
A/R
Audit 10
Organizational Structure: Org units, Position, Job and Relationships
11
Enterprise, Personnel and Organizational Structures
Enterprise Structure Personnel Structure Organizational Structure
12
Master Data Maintenance - Infotypes Master data in SAP is stored in screens containing related fields called Infotypes. Personal Information Address Organizational Assignment Bank Details
Employee Actions
13
Master Data Maintenance - Screens
14
Personnel Action Example - Hiring
Hiring Action Run
15
Personnel Actions Features of Personnel Actions:
Sequential processing of infotypes
Ensures recording of all required data
Efficient data entry
16
Ad Hoc Query Feature
Enables Users to Query and View Master Data Caters Instantaneous Reporting Requirements related to Master Data Simple Graphical interface for filtering criteria Example: Generate a list of employees hired in April and located at Kolkata
17
Ad Hoc Query - Screen
18
END OF PERSONAL ADMINISTRATION
19
20
Recruitment Manages the Organization’s recruitment processes
Handles Workforce Requirements and Job Advertising
Manage Applications and related data
Application status monitoring
Correspondence
Applicant Data Administration
21
Vacancies in Recruitment Module
22
Publishing Vacancies
23
Applicant Status
24
Applicant Activities and Applicant Correspondence
25
Hiring an Applicant
26
END OF RECRUITMENT
27
28
Time Management
29
Time Management and Enterprise Structure and Groupings
30
Personnel Sub area Groupings for Work Schedules
31
Time Management - Employee Sub Group Groupings
32
Work Scheduling
33
Planned Working Time Overview
34
Attendance and Absence counting
35
Overview of Time Evaluation
TATA CONSULTANCY SERVICES36
END OF TIME MANAGEMENT
37
38
Payroll Highlights
Salary Processing
Manage Revision of Pay
Perform Tax calculations
Advance Payments
Integration with Time Management
Generate Statutory Reports like Income Tax, PF, etc
Generate reports to evaluate Payroll results
Full & Final Settlement
Report payroll results to Finance 39
Salary Processing Payroll Processing
Master Data Time Data
Error Correction
Simulation Run
Error Free
Loans Data YES
Investment Details
Start Payroll Run NO
Third party Deductions
Corrections Exit Payroll Change Master data
Payroll Results
Wage Type Distribution
Wage Type Statement
Report to Finance
Pay slip generation
Bank Transfer
40
Payroll Areas Payroll Areas Payroll area xx
01/01
02/01
Monthly payroll run, on the 28th of the current month
Payroll area yy
01/05
01/12
Weekly payroll run, on the Thursday of the current week
R
SAP AG
41
Payroll Status and Control Payroll Control Record Incorrect pers .nos
International Payroll Accounting Payroll
Payroll area
XX monthly
Payroll status
Subs .activities
Environment
Tools
Release payroll Start payroll Check result Corrections Exit payroll
Release for payroll Released for correction Exit payroll Check payroll results
Coordinates the different stages of payroll accounting SAP AG
R
42
Payroll Processing Log Payroll Log Payroll run of
Basic Basic data data (non (non -specific -specific ))
01.05.1998
General data Payroll period Selection General program control
Procedure Procedurefor for successful successful personnel personnel numbers numbers
Successful personnel numbers 00012356 James Bond 02356748 Harald Batman 05/1998 (01.05.1998 - 31.05.1998) Messages Messages
Rejected personnel numbers 00012342 John Little Messages Statistics Display statistics for the payroll run
Procedure for rejected personnel numbers
R
SAP AG
43
Manage Revision of Pay
Manage changes in Pay Scale Structure and maintains history
Perform Arrear Calculation in case of back dated change in pay
Caters to any Mid-period change in pay
44
Manage Revision of Pay- Example
45
Perform Tax Calculations
Tax Calculations performed during Payroll processing
Caters to Organization specific Tax Exemption. Eg. Tax Exemption for Uniform Allowance
46
Integration with Time Management Calculates remuneration based on
Attendance,
Absence,
Substitution
Calculates Leave Encashment
47
Integration with Time Management Time Management
Absence Data
Attendance Data
Substitution Data
Payroll
Partial Period Remuneration
Shift Change Compensation
Leave Compensation
48
Advance Payments
Manages Salary advances
Can be paid through Off cycle or through regular payroll
49
Statutory Reports
Comes as a Standard feature Generates Reports like Income Tax, Provident Fund, etc Predefined formats as per regulation Easy to implement legal changes through Patches provided by SAP
50
Generate Statutory Reports
51
Generates Statutory reports
52
Full & Final Settlement Determines amount payable to employee at the time of Retirement, Early Separation, Dismissal like
Notice Pay
Provident Fund
Gratuity
Superannuation
Leave Encashment
Reimbursement
53
END OF PAYROLL
54
55
Compensation Management Highlights
Toolset for strategic remuneration Planning
Empowers manager to offer competitive and motivating remuneration
Fixed Pay
Variable Pay
Performance linked Pay
Promotion
56
Salary Fixation Market survey data on position
Industry Benchmark Data
Payroll data of different age group and impact level wise
Report of compensation data on market survey for a position Report of compensation data from payroll data age group wise
Salary Comparison report
Arrive at Final Salary
57
Salary Increase or Bonus Payment
Guideline for level 1
Distribution of bonus
Guideline for level 2
Appraisal Rating Salary increase
Guideline for level …
Guideline for level …
Distribution of compensation package and generation of Total compensation statement along with letter generation
Guideline for level …
58
END OF COMPENSATION MANAGEMENT
59
60
Components of Personnel Development
61
Tasks involved in Personnel Development
62
Information Required for Appraisals
63
Integration
64
END OF PERSONNEL DEVELOPMENT
65
66
Processes in Training & Event Management – ESS/Internet Services :
Employees can request for training in ESS. Demand Determination :
The demand for training is determined from the requests from employees or their supervisors. Employee Qualifications : Potential trainees are chosen in the view of their current and desired skills or qualifications.
67
Processes in Training & Event Management contd.
Resource Management : Room Instructor Materials Other ( PCs, projectors etc.)
Learning Methods : Class room training Hands-on training Web-based training etc.
68
Processes in Training & Event Management contd.
Attendance :
Prebooked
Booked
Rebooked
Replaced
Cancelled
Firmly Booked
69
Processes in Training & Event Management contd.
Correspondence : System generated mail sent to Trainees and Faculties
To confirm the details of a scheduled training event To support groups for necessary arrangement of resources
Reporting and Appraisals Program feedback and suggestions for improvements of the processes. Feedback on the Trainees by their trainers. Appraisals by the superiors of the attendees regarding the implementation of newly acquired skills in work area.
70
A Typical Training Process Begin Finalization of catalog by Functional Expert Team
Updating of Training Catalog.
Booking Resources by Trg. Agencies
Conducting the event by Trg. Agencies
Pre-booking by trainees / approval by superior.
Booking attendees to events by Trg. Agencies.
Booking the attendance by Trg. agency
Acknowledge pre-booking and send format to collect expectation from the trainee.
Preparing Training Calendar by Trg. Agency
Program Feedback. Feedback Analysis for improvement
End
71
END OF TRAINING AND EVENT MANAGEMENT
72
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