Sap-hr-payroll-procedure-manual-for-end-users.docx

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

USER MANUAL SAP HCM PAYROLL

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Document Control Document Revision History Tanggal Version PIC 12.12.2012 0.1 I Wayan Ardhana 21.12.2012 0.2 Noverdo 08.01.2013 1.0 Noverdo Document Approval Project Role Nama

Deskripsi Initial creation Update Final

Tandatangan

Tanggal

2

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

TABLE of CONTENTS 1

OVERVIEW ................................................................................................................... 6

2

BASIC PAY ................................................................................................................... 8 2.1

3

4

Increase Basic Pay ............................................................................................................... 11

RECURRING PAYMENT / DEDUCTION ..................................................................... 13 3.1

Maintain Allowances/Deduction (Amount) ............................................................................ 13

3.2

Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA) ............................... 15

ADDITIONAL PAYMENT / DEDUCTION..................................................................... 16 4.1

Maintain Allowances/Deduction (Amount) ............................................................................ 16

5

OFF-CYCLE PAYMENT .............................................................................................. 19

6

EMPLOYEE REMUNERATION INFO.......................................................................... 21

7

TAX DATA INDONESIA .............................................................................................. 23

8

JAMSOSTEK DATA INDONESIA ............................................................................... 25

9

PREVIOUS EMPLOYMENT DETAILS ........................................................................ 27

10 MASS PROCESSING DATA ....................................................................................... 31 10.1

THR ....................................................................................................................................... 31

10.1.1 10.2

Mantain THR Rate factor table .......................................................................................... 34

Incentive ................................................................................................................................ 35

11 PAYROLL PROCESSING ........................................................................................... 38 11.1

Payroll Control Record .......................................................................................................... 38

11.2

Flow Payroll ........................................................................................................................... 41

11.3

Payroll Simulation ................................................................................................................. 42

11.4

Release Payroll ..................................................................................................................... 45

11.5

Run Payroll ............................................................................................................................ 47

3

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11.6

Payroll Correction .................................................................................................................. 50

11.7

Exit Payroll ............................................................................................................................ 52

11.8

Troubleshooting .................................................................................................................... 53

12 OFF-CYCLE PROCESSING ........................................................................................ 54 12.1

Off-Cycle Simulation ............................................................................................................. 54

12.2

Run Off-Cycle Payroll ............................................................................................................ 57

13 REMUNERATION STATEMENT / PAYSLIP ............................................................... 60 13.1

Display Payslip ...................................................................................................................... 60

13.2

Print Payslip .......................................................................................................................... 64

14 GENERAL PAYROLL REPORT .................................................................................. 67 14.1

Setting Variant (Module) ....................................................................................................... 67

14.2

Setting Table Item ................................................................................................................. 69

14.3

Setting Table Wage Type ...................................................................................................... 70

14.4

Run (ALV Mode) ................................................................................................................... 72

14.5

Run (Print Mode) ................................................................................................................... 77

15 BANK TRANSFER ...................................................................................................... 79 15.1

Bank Transfer Process .......................................................................................................... 79

15.2

Bank Transfer Report ............................................................................................................ 85

16 WAGE TYPE REPORTER ........................................................................................... 87 17 DISPLAY PAYROLL RESULT .................................................................................... 91 18 JAMSOSTEK REPORT ............................................................................................... 93 19 AD-HOC QUERY ......................................................................................................... 99 20 POSTING TO ACCOUNTING .................................................................................... 103 20.1

Test Run and Simulation ..................................................................................................... 103

4

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

20.2

Production Run.................................................................................................................... 109

20.3

Release Document .............................................................................................................. 110

20.4

Approve Document ............................................................................................................. 111

20.5

Display Document ............................................................................................................... 113

20.6

Reverse Posting .................................................................................................................. 115

21 TAX REPORT ............................................................................................................ 120 21.1

tax reports for form 1721, 1721 A 1721 A1 dan E-SPT ...................................................... 120

21.2

Employee 1721-II Tax Report (ZHRR005) .......................................................................... 124

5

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

1

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

OVERVIEW

Payroll is one of the SAP-HR module that responsible for calculating employee remuneration. Payroll has tight integration with other module: 1. Organizational Management (OM), as cost center provider to costing payroll result. 2. Personnel Administration (PA), as employee master data provider. 3. Time Management (TM), as time related data provider. Payroll cycle:

Payroll cycle detail: 1. 2. 3. 4. 5. 6. 7. 8. 9.

Input employee payroll master data Input employee time data Receive time evaluation result Release payroll Run payroll Posting to accounting Bank transfer Internal reporting External reporting: Tax and Jamsostek.

6

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Master data payroll: Infotype Name 0000 Actions

0001

Organizational Assignment

0002 0006 0007 0021 0241 0242

Personal Data Address Planned Working Time Family Data Tax Data Indonesia Jamsostek Data Indonesia Bank Details Basic Pay Recurring Payment/Deduction Additional Payment/Deduction Off-cycle Payment Employee Remuneration Info Previous Employment Details

0009 0008 0014 0015 0267 2010 0694

Function Contains employment status in the system. This indicates the status: active, inactive or withdrawn. This information is important for pro-rata calculation in payroll. The grouping of employee based on enterprise and personnel structure are stored in this infotype. All fields in this infotype are important for payroll calculation rule, payroll posting as well as user authorization. The infotype contains Company Code, Cost Centre, Personnel Area, Personnel Subarea, Employee Group, Employee Subgroup, Payroll area, Work Contract, Position, Job, and Administrator. This infotype contain all employee personal data Store address for 1721-A1 form Contains employee work schedule Contains family date to calculate PTKP Contains NPWP and PTKP data Contains Jamsostek ID Contains bank data for payroll transfer Contains grade and basic pay data Contains recurring allowance/deduction Contains additional allowance/deduction Contains off-cycle allowance/deduction Contains adjustment time allowance/deduction Contains previous income tax

7

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

2

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

BASIC PAY

Infotype Basic Pay (0008) is used to store grade and base salary. Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow below steps:

8

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show below screen, then click Create button:

System will show below screen:

9

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Fill the fields below: Field Name Description Start

M/O/ C M

User Action and Values

M

Always fill 31.12.9999

M

Defaulted based on company: 01: SBL Defaulted based on area: 01: Jakarta 02: Surabaya 03: Kalimantan

PS Type

Start date of basic pay End date of basic pay Pay Scale Type

PS Area

Pay Scale Area

M

Reason PS Group

Reason for changing Grade

O M

PS Level Basic Salary

Level Basic Salary amount

M M

To

Sap Release: SAP ECC 6.0

Grade is associated with ESG at IT0001 For grade 3D-10, the amount is defaulted with UMR amount. For others, the amount must be filled manually.

Press button or Enter to continue process. Legend : M = Mandatory ; O = Optional ; C = Conditional System will show below screen:

10

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

2.1

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Increase Basic Pay

Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow below steps: -

Click Overview button.

11

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

-

Then,

-

System will show “Basic Pay” menu, change relevant information:

-

Press button

or Ctrl + S to save the data.

12

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

3

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

RECURRING PAYMENT / DEDUCTION

Infotype Recurring Payment/Deduction (0014) is used to store recurring allowance or deduction. 3.1

Maintain Allowances/Deduction (Amount)

Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow below steps:

Fill the value below: 13

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Field Name

Description

Personnel no. Sty / Wage Type

Last Change by: Noverdo

M/O/ C M M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create ( ) melanjutkan proses. Legend : M = Mandatory ; O = Optional ; C = Conditional System will show screen below:

Fill the value below: Field Name Description Start To Amount

Start date End date Amount

M/O/ C M M C

Number

Number

C

User Action and Values

For WT2020 and WT2030, amount is calculated automatically by SAP, based on relevant parameters. Number is relevant for WT2010.

Press button or Ctrl + S to save data. Legend : M = Mandatory ; O = Optional ; C = Conditional

14

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

3.2

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Mantain Position Allowence (POSA) and Length of Service Allowence (LOSA)

POSA in SBL can calculated automaticaly (indirect valuation) by SAP based on Job Family or Job. The value will be stored in IT0014. LOSA in SBL can be calculated by SAP based on Length Of Service Employe in IT0041 then the value will be automaticaly calculate besed on Job Family To mapping the value for two of this WT, we can set in ZHRT007.

After that fill Job Family in IT0001 (organization assignment)

To get the amount value automaticaly from SAP user must create this allowence (WT2020 and WT2030) in IT0014 and leve it blank for amount field then save.

15

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

4

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

ADDITIONAL PAYMENT / DEDUCTION

Infotype Additional Payment/Deduction (0015) is used to store additional allowance or deduction. 4.1

Maintain Allowances/Deduction (Amount)

Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow below steps:

16

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Fill value below: Field Name

Description

Personnel no. Sty / Wage Type

Last Change by: Noverdo

M/O/ C M M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create ( ) to continue process. Legend : M = Mandatory ; O = Optional ; C = Conditional System will show screen below:

Fill value below: Field Name Amount Date of Origin

Description

M/O/ C M M

User Action and Values

Press button or Ctrl + S untuk save data. Legend : M = Mandatory ; O = Optional ; C = Conditional 17

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

4.2

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Mantain Inpatient & Outpatient

Some wage type (outpatient and inpatient) has additional information to fulfill. There are some validation regarding limit of outpatient/inpatient when entering the amount.

The validation for two kind of this wage type are: 1. Inpatient limit and outpatient limit are seperate limit but all of them based on Basic salary. For inpatient the limit is 1x basic salary, for outpatient the limit is 2x basic salary 2. In additional field you can fill hospital name, famiy member type and family member name for administration purpose who claim this allowence.

18

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

5

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

OFF-CYCLE PAYMENT

Infotype Additional Off-cycle (0267) is used to store off-cycle payment, for example THR or incentives. Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow below steps:

Fill the fields below: 19

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Field Name

Description

Personnel no. InfoType

Nomor NIK

Last Change by: Noverdo

M/O/ C M M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create ( ) to continue process. Legend : M = Mandatory ; O = Optional ; C = Conditional System will show below screen:

Fill the fields below: Field Name Amount Payment date Off-cycle reason Payroll Identifier

Description

M/O/ C M M M

User Action and Values

O

Always empty

Always fill 0002

20

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Press button

or Ctrl + S to save data.

M/O/ C

Sap Release: SAP ECC 6.0

User Action and Values

Legend : M = Mandatory ; O = Optional ; C = Conditional 6

EMPLOYEE REMUNERATION INFO

Infotype Employee Remuneration Info (2010) is used to store adjustment time related allowance. Adjustment must be done because time evaluation 21-31 December cannot be processed automatically by payroll January. It must be calculated manually and entered at IT2010. Transaction access: SAP Menu User Menu T-code

Human Resource -> Time Management -> Administration -> Maintain Time Data Time Management -> Administration -> Time Data -> Maintain Time Data PA61

At “Maintain Master Data” screen, follow below steps:

21

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Fill the field below: Field Name Description Personnel no. Sty / Wage Type

M/O/ C M M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create ( ) to continue process. Legend : M = Mandatory ; O = Optional ; C = Conditional System will show screen below:

Fill the fields below: Field Name Description Date Amount Number Press button

M/O/ C M C C

User Action and Values

Fill amount or number based on user decision.

or Ctrl + S to save data.

Legend : M = Mandatory ; O = Optional ; C = Conditional

22

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

7

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

TAX DATA INDONESIA

Infotype Tax Data Indonesia (0241) is used to store NPWP and PTKP details. Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow step below:

Fill the fields below: Field Name Description Personnel no.

M/O/ C M

User Action and Values

Press button Create ( ) melanjutkan proses. Legend : M = Mandatory ; O = Optional ; C = Conditional 23

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show screen below:

Fill the fields below: Field Name

Description

From To Personal Tax ID NPWP Registration Date Married for Tax purposes Spouse benefit No of dependant Unemployment Ref No

Start date End date NPWP number

Press button

or Ctrl + S to save data.

M/O/ C M M O

User Action and Values Hiring date 31.12.9999

NPWP Registration Date

O

Married for Tax purposes Spouse benefit No of dependant

O

Tick X if married

O M

Tick X if has spouse benefit Fill with F to read from IT0021

Unemployment Ref No

C

Fill if woman married and has spouse benefit

Legend : M = Mandatory ; O = Optional ; C = Conditional

24

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

8

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

JAMSOSTEK DATA INDONESIA

Infotype Jamsostek Data Indonesia (0242) is used to store Jamsostek ID and Jamsostek type of JPK (single/married). Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow step below:

25

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Fill the fields below: Field Name Description Personnel no.

M/O/ C M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create ( ) melanjutkan proses. Legend : M = Mandatory ; O = Optional ; C = Conditional System will show screen below:

Fill the fields below: Field Name Description From To Identification No. Married for …

Start date End date Jamsostek ID

Press button

or Ctrl + S to save data.

Married for Jamsostek purposes

M/O/ C M M M

User Action and Values

C

Tick ifparticipating JPK married

Leave blank if still unkown.

Legend : M = Mandatory ; O = Optional ; C = Conditional

26

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

9

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

PREVIOUS EMPLOYMENT DETAILS

Infotype Previous Employment Details (0694) is used to store previous income tax data, incase of employee coming from other company or contract extention with changing personnel number. Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Personnel Management -> Administration -> HR Master Data -> Maintain Master Data PA30

At “Maintain Master Data” screen, follow steps below:

Isi field-field dalam “” sebagai berikut: 27

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Field Name Personnel no.

Description

Last Change by: Noverdo

M/O/ C M

Sap Release: SAP ECC 6.0

User Action and Values

Press button Create ( ) to continue process. Legend : M = Mandatory ; O = Optional ; C = Conditional

28

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show screen below:

Fill the fields below: Field Name Description Date of Origin

Join date

Total regular income

Previous income

M/O/ C M M

Total regular income tax submitted

Previous tax

M

Married for tax purposes

M

Spouse benefit Number of dependents

M

Press button

User Action and Values Filled with hiring date Refer to point 14 Form 1721-A1 or WT/412+WT/413 at CRT latest previous PERNR. Refer to point 21 Form 1721-A1 or WT/424 at CRT latest previous PERNR. The values must be same with data at IT0241.

M or Ctrl + S to save data.

29

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Legend : M = Mandatory ; O = Optional ; C = Conditional

30

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

10 MASS PROCESSING DATA Basically the data input process can be done through a variety of processes, such as manual input or upload with LSMW. However, manual input or upload with LSMW requires user to do calculations outside first before put into SAP. These programs below help perform calculations automatically allowances. The results of the program is to upload allowance into IT0015 or IT0267 or IT2010. 10.1 THR This program will generate THR value. Importance prerequisite of the program is date type 01 (Date of entry) in IT0041 as a reference for the calculation pro-rate THR. SAP Menu User Menu T-code

ZHRE001

At “Proses THR” screen, please follow this steps

31

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Fill the fields below: No Field Name . 1. THR Date

Last Change by: Noverdo

Description Fill with Hari Raya date at the year

Sap Release: SAP ECC 6.0

M/O/ User Action and C Values M Election date determines Start Date and End Date period, count 30 days before Hari Raya. M Di-default 3 (activemeans of active employees over a period of 30 days before Hari Raya. Employees leaving prior to the past 30 days did not get THR. O

2.

Employment status

Status karyawan

3.

Test Run

Tick if want to see the data before upload. Untick when u want to upload.

4.

Payment Date THR date will be process, as M a reference for date ini IT0015/0267 O Radio Button: Choose this button if THR Additional process along with the Payment payroll regular (0015) Radio Button: Select this button if you want O Off-cycle the process does not (0267) coincide with the regular payroll or off-cycle

5.

6.

12

Press button

atau tombol F8 untuk mengeksekusi data.

Legend : M = Mandatory ; O = Optional ; C = Conditional

32

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Setelah itu sistem akan menampilkan karyawan yang memperoleh THR:

Field-field yang muncul adalah: No Field Name Description . 1 Exception Sign of success or failure of upload THR 2

Infotype

Infotype to store THR value

3

Subtype

Wage type code for store THR

4

Wage type

Wage type text THR storage

5

NIK

Nomor Induk Karyawan

6

Name

Employee name

7

Date

THR process date

8

Base THR

THR base calculation

9

Faktor Pengali

THR multiplier

10

Nilai THR Final

THR value(Full)

11

THR Prorata

Employee prorate value

12

THR

THR Final value

13

THR Prorata Final

Multiplier factor value x THR Prorate

14

Message

Sign of success or failure of upload THR

33

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

10.1.1 MANTAIN THR RATE FACTOR TABLE

SAP Menu User Menu T-code

ZHRT002

This Table will store THR rate based on employee length of service to get THR calculation result

34

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

10.2 Incentive Program ini meng-generate nilai Incentives. SAP Menu User Menu T-code

ZHRE002

Pada screen “Upload Incentive”, ikuti langkah-langkah sebagai berikut

35

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Fill the fields below: No Field Name . 1. Standard HR selection

Last Change by: Noverdo

Description Start date – End date Personnel number, PA, PSA, dll

Sap Release: SAP ECC 6.0

M/O/ User Action C Values M

2.

Payment Date THR process date, regerence for date in IT0015/0267

M

3.

Incentive amount

Incentive amount

M

4.

Test Run

Tick if you want to see the data before upload process. Untick apabila akan melakukan proses upload.

O

5.

Radio Button: Additional Payment (0015)

Tick this button button if Incentive process with regular payroll

O

6.

Radio Button: Off-cycle (0267)

Tick this button button if Incentive not process with regular payroll or off-cycle

O

12

Press button

or F8 to exection data.

and

Legend : M = Mandatory ; O = Optional ; C = Conditional And system will display a window that show all employee who get Incentive like picture below.

36

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Field-field that appear ini this window: No Field Name Description . 1 Personnel Area 2

Personnel Subarea

3

NIK

4

Employee Name

5

Add. Payment Type

6

Payment Date

7

Incentive Amount

8

Status

9

Message

Sign success or failed for upload data

37

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11 PAYROLL PROCESSING After all master data related to payroll completely input and time evaluation already processed, then payroll process can start. 11.1 Payroll Control Record Payroll control record and infotype 0003 (Payroll Status) plays an important role in determining the period of the payroll. Payroll control record to control and limit the payroll period in general, while infotype 0003 (Payroll Status) control period and individual limits per employee. Payroll control record

38

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Infotype 0003 (Payroll Status)

39

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Retroactive Scenario

40

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11.2 Flow Payroll payroll process can be described as follows:

In the event of correction, then the field infotype 0003 will be updated.

Thus, when we re-run payroll using matchcode W to run only employees who corrected it .

41

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11.3 Payroll Simulation The simulation process to ensure all payroll calculations correctly and appropriately in accordance with the master data and time evaluation has been done. This process does not update the database. Thus, the checks can only be done through a screen simulations, not through payroll report. Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Simulate Payroll PC00_M34_CALC_SIMU

On "Maintain Master Data" screen follow the steps: Fill the fields below: Field Name

Description

Payroll Area

Fill with payroll Area code

M/O/ C M

User Action and Values

42

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Other period

Fill payroll simuation

Personnel Number

If the simulations carried out for all employees in certain Payroll area then clear the field "Personnel Number".

C

Schema

Fill with ZID00

M

Forced Retro Accounting as of

Fill with the previous period when desired retro to the previous period

C

Display Log

Tick if you want to display Payroll log

C

Remuneration statement parameter

Fill with ZRM

C

Press button

period

M/O/ C for C

Sap Release: SAP ECC 6.0

User Action and Values

There are 3 variants payslip for each company: SG (ZRM2), SP (ZRM3), ST (ZRM4)

or F8 to exection data.

Legend : M = Mandatory ; O = Optional ; C = Conditional Then the system displays the results of running the regular payroll. When clicked at the payroll log, it will display payroll run summary:

43

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

44

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11.4 Release Payroll If the payroll simulation process has been completed and is ready to run payroll, payroll release process is carried out. This process resulted in all the master data associated with payroll can not be maintained in the current month and the previous period. Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Payroll Indonesia -> Payroll Accounting -> Release Payroll PA03

On "Maintain Master Data" screen follow the steps as follow:

Fill the fields below: Field Name Description Payroll Area

Fill with payroll Area code

M/O/ C M

User Action and Values

Legend : M = Mandatory ; O = Optional ; C = Conditional

45

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

The system will display the following menu: 1. Click on the button Released f. payroll to make payroll release. 2. Then click Save to save the changes.

46

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11.5 Run Payroll The process is basically similar to the simulation, but the payroll run will update the database. Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Start Payroll PC00_M34_CALC

On "Maintain Master Data" screen follow the steps as follow:

47

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

48

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Fill the fields below: Field Name Description

M/O/ C M

Payroll Area

Fill with payroll Area code

Current Period

Fill payroll period running payroll

Personnel Number

If the simulations carried C out for all employees in certain Payroll area then clear the field "Personnel Number”, if the simulation would do for certain employees then enter the desired employee PERNR M Fill with ZID00

Schema

for M

Forced Retro Fill with the previous Accounting as period when desired retro of to the previous period

C

Test Run (no Untick if you want to run update) payroll

C

Display Log

Tick if you want to display Payroll log

C

Remuneration statement parameter

Fill with ZRM

C

Press button

Sap Release: SAP ECC 6.0

User Action and Values

for run payroll, make sure to use Current Period

or F8 to execute data.

Legend : M = Mandatory ; O = Optional ; C = Conditional

49

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Then system will be display payroll regular result 11.6 Payroll Correction When payroll found data that must be corrected, then do the payroll correction. This process will open the lock master data. Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Payroll Indonesia -> Payroll Accounting -> Release Payroll PA03

On "Maintain Master Data" screen follow the steps as follow:

Fill the fields below: Field Name Description Payroll Area

Isikan kode payroll Area

M/O/ C M

User Action and Values

Legend : M = Mandatory ; O = Optional ; C = Conditional

50

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will show the menu like below:: 1. Click on the button Rel. f. Correction to make payroll release. 2. Then click Save to save the changes

51

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11.7 Exit Payroll This process similar with closing processing in Accounting. if result of payroll is considered valid, then do exit payroll. After exit payroll, master data will be open back. Special for exit payroll Desember, Update the field Earliest retro acctg period to date 1 January next year. This is to keep exit payroll at December, is no longger possible to update the payroll master data prior to January 1 next year. Transaction access: SAP Menu User Menu T-code

Human Resources -> Personnel Management -> Administration > HR Master Data -> Maintain Payroll Indonesia -> Payroll Accounting -> Release Payroll PA03

Pada screen “Maintain Master Data” screen ikuti langkah-langkah sebagai berikut

Fill the fields below: Field Name Description Payroll Area

Fill payroll Area Code

M/O/ C M

User Action and Values

52

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

11.8 Troubleshooting Here will be discussing errors that may rise as simulation or run payroll. These errors usually occur during payroll simulation, including the cause : : No.

Error

Penyebab Data IT0242 (Jamsostek) or IT0319 (pension / insurance) does not exist, while the employee is required to have the infotype. Data IT0241 (Tax) does not exist, while the employee is required to have the infotype. Retirement date or complete data does not exist in IT0041 contract (date type Z3) or employees retired / completed contracts. Data IT0007 (Planned Working Time) or IT0008 (Basic Pay) does not exist, while the employee is required to have the infotype Data cost center in IT0001 doesnt exist. Data WkHrs / period value is 0. Should contain 173.00. This is due to creation IT0008 done before IT0007. This is due to the smaller value of the discounted income (take home pay minus). Make adjustment to the existing pieces that take home pay is not a minus.

53

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

12 OFF-CYCLE PROCESSING Off-cycle payroll processing is a payroll processing outside regular payroll period. Generally only run one type of benefit. such as THR or Incentives. This process doesnt count the deduction going on regular processing. 12.1 Off-Cycle Simulation Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Simulate Payroll PC00_M34_CALC_SIMU

On the screen "Maintain Master Data" follow the steps as follows :

54

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Fill the fields below: Field Name Description

M/O/ C M

Payroll Area

Fill payroll area code

Other period

Fill payroll period that will be simulate

C

Personnel Number

If the simulations carried out for all employees in the Payroll area of interest then clear the field "Personnel Number".

C

Schema

Fill with ZID0

M

Off-Cycle Payroll

Fill with off-cycle period date

M

Forced Retro Accounting as of

Fill with previous period when desired run retro to previous period.

C

Display Log

Thick if you want to show payroll log

C

Remuneration statement parameter

Fill with ZRM

C

Press button

Sap Release: SAP ECC 6.0

User Action and Values

or button F8 to execute..

55

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Then system will be display result of payroll simulation.

56

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

12.2 Run Off-Cycle Payroll Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Simulate Payroll PC00_M34_CALC

On the screen "Maintain Master Data" follow the steps as follows:

57

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Fill the fields below: Field Name Description

M/O/ C M

Payroll Area

Fill with payroll area code

Other period

Fill with payroll period desired to be simulate

C

Personnel Number

If the simulations carried out for all employees in the Payroll area of interest then clear the field "Personnel Number".

C

Schema

Fill with ZID0

M

Off-Cycle Payroll

Fill with off-cycle date

M

Forced Retro Accounting as of

Fill with previous period when desired run retro to previous period.

C

Display Log

Thick if you want to show payroll log

C

Remuneration statement parameter

Fill with ZRM

C

Press button

Sap Release: SAP ECC 6.0

User Action and Values

or Button f8 to execute.

58

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Then System will show simulation result.

59

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

13 REMUNERATION STATEMENT / PAYSLIP Here is explained how to show and print the employee payslip. 13.1 Display Payslip Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Print Remuneration Statement PC00_M34_CEDT

On the screen "Maintain Master Data" follow the steps as follows:

60

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Fill the fields below: Field Name Description Payroll Area Fill payroll Area code

M/O/C M

other period

Fill with payroll period desired to be simulate

C

Personnel Number

If the simulations carried out for all employees in the Payroll area of interest then clear the field "Personnel Number". but if you want specify the personall number, fill personal number of emplyee.

C

Form Name

M

Print current period

M

Print retroactive runs

M

Layout of retroactive

M

Sort retroactive runs

M

Output language

M

Press button

Sap Release: SAP ECC 6.0

User Action and Values

:

or button f8 to execute. 61

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Maka sistem akan menampilkan seperti berikut:

62

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

63

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

13.2 Print Payslip -

To print the payslip you can follow this step:

-

Then the system will show dialog box like below:

64

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

-

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Properties menu will displayed like picture below:

After double click then system will be show menu like below :

65

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

-

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will be return to the printer selection menu as in the previous step.

Can be seen the difference with the first printing menu, there is the "Time of print" are marked with a blue box. Be sure always choose the "X Print immediately" if you want to print to the printer directly.

66

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

14 GENERAL PAYROLL REPORT After running payroll, user can output payroll results through payroll report, one of which is the General Payroll Report. This report is a custom report SAP Menu User Menu T-code

Additional Payroll -> Report -> Report Payroll ZHRR002

14.1 Setting Variant (Module) This report is designed to be able to output with a flexible user as desired Transaction access: SAP Menu User Menu T-code

Additional Payroll -> Table -> Maintain Table Module ZHRT005

On the screen "Maintain Master Data" follow the steps as follows:

67

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

68

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Module

Module code you want to use

Module Text

Module short description

M/O/ C M

Sap Release: SAP ECC 6.0

User Action and Values

M

Legend : M = Mandatory ; O = Optional ; C = Conditional 14.2 Setting Table Item Here defined detail item from each module created above:. Transaction access: SAP Menu User Menu T-code

Additional Payroll -> Table -> Maintain Table Item ZHRT006

At “Maintain Master Data” screen, follow this steps:

69

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Field Name

Last Change by: Noverdo

Description

Item

M/O/ C M

Sap Release: SAP ECC 6.0

User Action and Values How to fill item: Module Code sequence. Eg: 107001.

add

with

Additional Payroll -> Table -> Maintain Table wage type ZCHRT_WT01_2000 / ZCHRT_WT01_3000 ZCHRT_WT01_4000

/

Seq. No.

Column sequence that will appear/display in report

M

Module Text

Item short description

M

Legend : M = Mandatory ; O = Optional ; C = Conditional 14.3 Setting Table Wage Type Transaction access: SAP Menu User Menu T-code

70

item

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

At “Maintain Master Data” screen, follow this steps:

Field Name Module

Description

M/O/C M

User Action and Values

Item

M

Program Name

M

ZHRR002 Can only be filled by “+” dan “-“.

Operation

Operation calculation

M

Seq. No.

Key if it takes more than one line in one module and the same item.

M

PA

Authorization limit for each personnel area

M

Wage type 1

Wage type 1

M

Wage type ..

Wage type to-n

C

Row

Item will be display at row-n

M

Column

Item will be display at column -n

M

If users wrong enter PA value, then the system will not save the changes made.

Legend : M = Mandatory ; O = Optional ; C = Conditional 71

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

14.4 Run (ALV Mode) Here are described to run report for the purposes of downloading to Excel and analysis. Transaction access: SAP Menu User Menu T-code

Additional Payroll -> Report -> Report Payroll ZHRR002

On “Report” screen follows this steps:

72

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

No. Field Name Description 1. ALV - Year to Date Result, click if you want to show YTD data - Select the report type to do the display on screen or exported to excel. - In the field, select the layout that has been made (to be described in the next step)

M/O/C User Action and Values C

2.

Module

Choose module

C

Special run

Fill for display off-cycle payroll data

C

3.

Additional

Splitting choose. Click show header & footer, for display header and footer information

M

4.

Signee Information

Input footer information, like signature.

C

Press button

or button f8 to execute.

Legend : M = Mandatory ; O = Optional ; C = Conditional

73

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

After execute system will display new screen :

Can be seen on the screen, that to show the report in ALV mode there are a lot of columns to be displayed either needed or not and it can be removed if desired some unwanted columns. Here are the steps to remove the unwanted columns in ALV mode:

74

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

After click at “Copy” (

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

) button ALV display modes are as follows:

Changes can be seen after the election column (layout editing table). If the selection of those columns are used then the layout can be saved. To perform layout storage can be done by following these steps:

To use the saved layout can be done during initialization initial payroll report on ALV field.

75

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

To do export to a spreadsheet file can be done by:

1.

2.

3.

4. 5. Microsoft Excel will appear, then save the document to do in Microsoft Excel (spreadsheet application used)

76

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

14.5 Run (Print Mode) Here are described the run report for printing purposes.

77

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

No. Field Name

Description

1.

Text report

- Choose a layout that will be used will be grouped based on what. - Special for PA, PSA, Cost Centre on Additional (No. 6 in the figure) must choose Split by Cost Centre

2.

Module

Select the module to be selected

C

Special run

Fill to display off-cycle payroll data

3.

Additional

Splitting choose. Click show header & footer, for display header and footer information

C M

4.

Signee Information

Input footer information, like signature.

C

5.

Printer Destination

Input footer information, like signature.

C

Press button

M/O/C User Action and Values C

or button f8 to execute.

Legend : M = Mandatory ; O = Optional ; C = Conditional Setelah dieksekusi maka sistem akan menampilkan tampilan seperti berikut:

78

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

15 BANK TRANSFER 15.1 Bank Transfer Process Here is explained how to generate a txt file for bank transfer access: A. First step we must run Pre.program DME first SAP Menu User Menu T-code

Payroll Indonesia -> Payroll Accounting -> Bank Transfer -> Pre.program DME PC00_M34_CDTC

79

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Payroll Area

Isikan kode payroll Area

M/O/ C M

Sap Release: SAP ECC 6.0

User Action and Values

Isi periode payroll yang M hendak disimulasikan C Personnel If the simulations carried Number out for all employees in the Payroll area of interest then clear the field "Personnel Number". C Company Code If the simulations carried out for all employees in the Payroll area of interest then clear the field “Company Code” C Personnel area If the simulations carried out for all employees in the Payroll area of interest then clear the field “Personnel area” C Personnel If the simulations carried Subarea out for all employees in the Payroll area of interest then clear the field “Personnel Subarea” M Payment Always fill with “T” Method (Transfer) Other period

80

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Test

Tick for simulation purpose (test)

Press button

M/O/ C C

Sap Release: SAP ECC 6.0

User Action and Values

or button f8 to execute.

After execute system will display as below:

81

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

After that release the test check mark date as show in picture below

Sap Release: SAP ECC 6.0

and run again to create Program run

B. Second step : After Run Pre.program DME run Create DME to get the .txt file SAP Menu User Menu T-code

Payroll Indonesia -> Payroll Accounting -> Bank Transfer >Create DME(SWIFT MT100) PC00_M34_FFOT

82

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Select Program Run date and choose the date which already generated by Pre program DME

Field Name Program Date

M/O/ C Run Choose program run date M from step numbr 1 result

Identificaion feature Payment method Print Control

Press button

Description

User Action and Values

Will be fil automatically C after choose program run date C Always fill with “T” (Transfer) M Always choose “Payments in MT Format” and “Print payment summary” atau tombol F8 untuk mengeksekusi data.

83

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Than system will show the result

Click at the file name in red box then system will show

After click

the system will display a window

84

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Create .txt file name in file name field, you can also choose where you want to save this .txt file by click at browse symbol in the right of file name field then clik then system will create the txt file. 15.2 Bank Transfer Report Di sini dijelaskan report bank transfer untuk keperluan pengiriman data take home pay karyawan ke masing-masing bank. Transaction access: SAP Menu User Menu T-code

Additional Payroll -> Report -> Report Payroll ZHRR002

On “Payroll Report” screen follows this steps

85

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

No. Field Name

Description

1.

Text report

- Choose a layout that will be used will be grouped based on what. - Special for PA, PSA, Cost Centre on Additional (No. 6 in the figure) must choose Split by Cost Centre

2.

Module

Select the module to be selected

C

Special run

Fill to display off-cycle payroll data

3.

Additional

Splitting choose. Click show header & footer, for display header and footer information

C M

4.

Signee Information

Input footer information, like signature.

C

5.

Printer Destination

Input footer information, like signature.

C

Press button

M/O/C User Action and Values C

Choose Bank Transfer (1200)

or button f8 to execute.

After execute system will display

86

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

16 WAGE TYPE REPORTER After running the payroll, the user can issue the results of payroll reports through payroll solution, one of which is the Wage Type Reporter. This report is a standard report Transaction access: SAP Menu User Menu T-code

Additional Payroll (SGG) -> Wage Type Reporter PC00_M99_CWTR / ZCHRPY03

On “Wage Type Reporter” screen follow this step as follow:

87

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Personnel Number

If the simulations carried out for all employees in the Payroll area of interest then clear the field “Personnel Number”, If the simulations carried out for specific employee fill the personnel number field

Company Code

Company code

M/O/ C C

Sap Release: SAP ECC 6.0

User Action and Values

C

Personnel Area

C

Personnel subarea

C

Employee Group

C

Employee subgroup

C

Payroll Area

Fill with payroll area

M

Regular Payroll Run

Fill payroll period for simulation

C

Wage type

Fill wage type Isikan wage type you want to appear

C

88

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Object Selection

Choose layout table (field - field you want to display)

M/O/ C C

Sap Release: SAP ECC 6.0

User Action and Values

Layout determines the breakdown data will appear. For example: Personnel number is selected, the report will breakdown by NIK. Wage type is selected, the report will breakdown by wage type. With this option, the user can determine the level of segregation repor. M

Output Press button

or button f8 to execute..

89

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Tampilan SAP List Viewer:

To display a report that lists the wage type with the bank and his account, be sure to choose the breakdown by Wage Type.

90

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

17 DISPLAY PAYROLL RESULT To get the details of payroll result, the user can run the Display Payroll Result Report. This report is a standard report . Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Tools -> Display Payroll Result PC_PAYRESULT

On “Display Payroll Result” screen follow this step as follow: -

Input Employee NIK then press “Enter” at keyboard atau ikon

-

Complete the instructions as in the following picture::

Current Indicator For Period InPeriod

.

: O (old), O (previous), A (active). : Proces payroll for a particular month : Proces payroll ForPer month at InPeriod month 91

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

-

System will display menu as follow and follow instuction as in picture.

-

System will display payroll result as follow

92

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

18 JAMSOSTEK REPORT Here described jamsostek report for the purposes of reporting to the Social Security Office. Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Sub activities -> Per payroll period -> Reporting ZHRR001

on “Maintain Master Data” screen follow this steps as follows:

93

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Payroll Area

Fill payroll Area code

Other period

Fill payroll period that you want

M/O/ C M

Sap Release: SAP ECC 6.0

User Action and Values

C

If the report carried out for C all employees in the Payroll area of interest then clear the field “Personnel Number”, If the simulations carried out for specific employee fill the personnel number field C Personnel Area C Jamsostek Choose grouping Grouping Personnel Number

Legal Jamsostek report

C

Other report

C

Print format selection

M

Press button

or button f8 to execute.. 94

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will display as follow:

Example display of each form: 1. Form 1A, as well as on-report to another report. Layout table in this form can also be customized, and can also be exported to a spreadsheet or document format.

2. Form 2, n this form there are only editing menu layout:

95

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

96

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

3. Form 2A, layout table on this form can also be customized, and can also be exported to a spreadsheet or document format.

97

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

4. Yearly, layout table on this form can also be customized, and can also be exported to a spreadsheet or document format.

98

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

19 AD-HOC QUERY Here described ad-hoc queries that are flexible. Transaction access: SAP Menu User Menu T-code

Personel Management -> Administration -> Info System -> Reports -> Ad Hoc Query S_PH0_48000510

On “Maintain Master Data” screen follow this steps as follow:

99

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will display a window as picture below:

To do query follow these steps:

100

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

No. Field Name 1. Field group /fields

Description - At group field ( ), click icon Chose fields for query.

M/O/C User Action and Values O

2.

At the chosen field tick output to display on the menu no. 3.

C

3.

Preview the results of the selection query on field

C

4.

ight-click one of the fields of the selected record. And a menu no. 5 will appear.

C

C

Output

5.

Menu Right Click

Choose Only Value (red sign at no 5) for display value in each record

6.

Selection

7.

Value

8.

Hitlist

C If need to do selection (filter) in query, tick this option. If you want to display all do not tick C Fill selection criteria that you want from condition menu condition no.6. Click on this button to C display the number of records to be processed.

9.

Click icon

or Press button “F8” in keyboard.

101

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

No. Field Name Description Example for query result :

10.

Click icon

Sap Release: SAP ECC 6.0

M/O/C User Action and Values

to save quary result.

102

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

20 POSTING TO ACCOUNTING Here is described process of posting payroll to Accounting. 20.1 Test Run and Simulation Before running the actual posting, need to do the post simulation first. This is because in the process of posting payroll, SAP did not recognize document park stage Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Subs. Activities -> Per Payroll Period -> Reporting -> Posting Accounting -> Create Posting Run PC00_M99_CIPE

On the screen "Maintain Master Data" screen follow the steps as follows:

103

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Period

Period to be processed

M/O/ C M

Payroll Area (Period)

Input payroll area

M

Sap Release: SAP ECC 6.0

User Values

Action

and

Offcycle Payroll Especially for posting off-cycle, C Run filled with A and process date M Type of T: Test run  ensure the Document correct setting in HR (account Creation balance) S: Simulation run  ensure the correct settings in FICO O: Production run  run live Above three types are performed sequentially, start from T  O M Posting date Period Definition: set date at 25 Payment Date: set date at 25 Manual: If you want to manually specify the date of posting, click on the manual, then fill the date. O Document date Fill in the desired document date. When emptied, it will default to the date of tersystem.

104

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Field Name

Description

Posting variant

Choose SAP

Last Change by: Noverdo

M/O/ C M

Sap Release: SAP ECC 6.0

User Values

Action

and

Press button or button f8 to execute. Legend : M = Mandatory ; O = Optional ; C = Conditional

105

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will display menu as shown bellow:

If the amount is 0, meaning document balance. Click the back button ( continue the simulation process.

)to

Repeat the process run but the type of document creation select "S" to do simulations, and then click the executable as shown below:

106

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

System will display menu as shown bellow: Click on the Document Overview to continue.

System will display menu as shown bellow:

Double click at document that you want to see.

107

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Then the system will display the following screen:

108

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

20.2 Production Run Here is described the process of Real posting . To make a release and posting documents, click the back button ( ) at menu bar until appears on the posting screen to maintain master data again, then change the "Type of Document Creation" select "P" to do releases and posting documents. Continue this steps as before to execute the data.

109

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

20.3 Release Document Here explained the way to release posting document. This transaction can only be run by users who have posting authorization approval. To release posting document please refer to this steps: 1.

2.

110

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

3.

4.

20.4 Approve Document Here explained the way to approve document posting. This transaction can only be run by users who have posting authorization approval. After the document release, click back icon ( like picture shown below.

). Then system will display a menu

Click at “Posting Run Overview” to start posting process. 111

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Then system will display a menu like picture shown below.

Click the document that you want to (All documents released). Click icon Posting Document (

).

After that system will display a new confirmation window to post the document, then click Immediately to post the document.

Then system will display as below:

112

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

20.5 Display Document Here explained the way to display document posting. Click back icon (

) at SAP menu bar.

Then the system will return to the previous view, to see the status of the document that already post before we can use menu Edit -> Filter -> Delete filter

It would appear that the document that we had been posting before with status “Documents posted”. at post number, double click on the field is given in picture below.

Then the system will display the overview documents again. After that check number then choose menu go to at menu bar: Goto -> Accounting documents as picture shown below.

113

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

The system will display the following menus as picture below. Do as instructed in picture

Then system will display Accounting document as picture below:

114

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

20.6 Reverse Posting Here is described a process of reverse posting document. Reverse postingg can be said cancellation at previous post. Especially for payroll, the reverse process can only be done from the SAP-HR Transaction access: SAP Menu User Menu T-code

Payroll Indonesia -> Subs. Activities -> Per Payroll Period -> Reporting -> Posting Accounting -> Edit Run PCP0

At “Maintain Master Data” screen follow this steps: Delete filter di menu Edit -> Filter -> Delete filter

Then system will show all document as picture below:

115

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

-

Check the document to be direverse (as picture shown above)

-

Choose at menu bar: Edit => Reversal => Reverse documents

-

System will ask for approval to reverse the document, choose Yes to start reverse.

-

Then system will ask confirmation on how to reverse, choose Immediately.

-

Then system will display a screen as picture below

116

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

-

Click back (

) at SAP menu bar, to continue reverse process

-

Then we can see the status of document had been changed, as shown below:

double click on a document that was processed to see accounting documents. -

The system will display a screen similar to the following:

-

Give Check mark at the document that already reverse.

-

Then choose SAP menu bar: Goto -> Accounting documents as shown in the picture.

-

After click accounting documents system will display screen as picture below and did as instructed picture.

117

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

-

Then, system will display accounting:

-

Can be seen below is a screenshot of the first post (before reverse). Original document number be reverse with new number.

118

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

119

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

21 TAX REPORT 21.1 tax reports for form 1721, 1721 A 1721 A1 dan E-SPT This section will discuss how to generate tax reports for

form 1721, 1721 A 1721 A1 dan E-

SPT SAP Menu User Menu T-code

Payroll -> Asia Pasific -> Indonesia -> Sub activities -> Reportin -> Tax PC00_M34_CTAX1 / ZHRR006

120

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Current Period

Fill with payroll periode

Statutory Report

Tax Fill with payroll Area code

M/O/ C M

M

Sap Release: SAP ECC 6.0

User Action and Values For run payroll make sure for always use current periode check all form choice

Print Format Choose SAP script to O Selection print out format same ass Indonesian tax form Additional Complete the detail footer O selection for for form 1721A1 form 1721A1 Press button or button F8 to execute. Legend : M = Mandatory ; O = Optional ; C = Conditional After execute the system will show a window like picture below

121

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

You can click on 1721, 1721 A, 1721 A1 to get tax report and also you can click on display Etax Data for E-SPT Form 1721 :

Form 1721 A

122

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

Form 1721 A1

E-Tax

123

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

21.2 Employee 1721-II Tax Report (ZHRR005) This report is use to employee movement tax 1721-II (terminated, new join, new tax id, transfer/mutation)

124

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Sap Release: SAP ECC 6.0

125

USER MANUAL SAP HUMAN CAPITAL MANAGEMENT

Organizational Management User Manual Consultant: Noverdo

Last Change by: Noverdo

Field Name

Description

Current Period

Fill with payroll periode

M/O/ C M

PSG for tax office

Fill with payroll Area code

M

Sap Release: SAP ECC 6.0

User Action and Values For run payroll make sure for always use current periode check all form choice

Employee With Choose if you choose “all O Tax employee” at selection for form1721-II O selection for Choose for output form1721-II process Press button or button F8 to execute. Legend : M = Mandatory ; O = Optional ; C = Conditional

126