Sap-hr: Functional Overview

SAP- HR Functional Overview

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Sub-modules in HR

Personnel Management Personnel Administration

Organizational Management Time Management

Recruitment

Shift Planning

Personnel Development

Administration

Benefits Administration

Incentive Wages

Compensation Management

Time Sheet

Personnel Cost Planning

Travel Management

HR Funds & Position Management

Payroll

Management of Global Employees

Training & Events Management 2

Personnel Administration

• Hire employees with or without integration to Recruitment and Organizational Management Component • Central repository for employee master data which can be accessed by all other submodules of HR • Other employee actions like transfer, promotion, confirmation, leaving etc. • Automatic creation of employee actions using dynamic actions • Integration with all other sub-modules of HR • Employee self service to view / modify certain employee master data.

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Personnel Development • Development planning for individual position / employee as well as for a department • Qualifications catalog – repository to store skill sets required and existing in the organization. • Career planning of an employee considering criteria like qualifications, preferences of employee, potentials, designations and even dislikes • Design predefined career paths which can also be used in individual’s career plan • Profile matching with requirement • Integration with training sub-module

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Recruitment •

Web application for employment opportunities with application status check

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Employee self-service on employment opportunities with application status check for internal applicants

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Create and process vacancies with / without integration to organizational management

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Central repository for applicant master data

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Hold proposed pay-scale information for applicants

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Sequential follow up of applicant activities / automatic creation of applicant activities

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Bulk processing of applicant master data depending on applicant status

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SAP Business Workflow for recruitment processes

• Transfer applicant master data of selected applicants to employee master data in HR- PA administration as employee master data. •

Applicant correspondence by mail or letters

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Check for previous applicant

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Integration with HR-PA administration for internal applicants

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Benefits Administration • Benefits Enrollment & Administration • Eligibility monitoring of employees for benefits enrollment • Different benefit plans : enrollment to plans and termination • Benefits – USA • Benefits Asia • Integration with SAP's international payroll module • Cost Summary (employer and employee) of benefits enrollments • Data transfer to service provider • Standard Employee Self Service functionality for employees to enroll for benefit plans.

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Personnel Cost Planning

• Planning and administration of personnel costs based on either projected pay, actual basic salary of employees or payroll results • Planning with various scenarios and comparison between scenarios • Integration with Controlling module of Accounting

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Organizational Management •

Model the functional and reporting structure of an enterprise in organizational management.

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Organizational Plan and Manpower plan with various Plan versions and statuses.

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Creation of vacancies in integration with PA - Recruitment module

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Graphical representation of Organizational structure

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Organizational reassignment of an employee.

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Integration with PA Personnel Administration, Personnel development, Cost planning. 8

Time Management •

Recording and maintaining of time data for an employee

• Interface with selected external time recording systems as well as flat file transfer, or manual time recording directly in system •

Processing attendance and absence data

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Shift Planning for organizational units considering employee preferences

• Calculation of incentive wages depending on time data entered for e.g. piecework wages and time wages

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Travel Management •

Travel Planning

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Trip Data

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Approval of Trips

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Accounting business trips

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Reporting results of trip cost accounting

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Payroll • Payroll Process

• Processing Payroll Run

• Payroll Data

• Payroll log

• Country Grouping

• Retroactive Accounting

• Payroll Area

• Remuneration Statement • Bank Transfer • Posting to FI

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Training and Events Management •

External & Internal Training Events

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Resources taken into consideration while planning

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Attendee prebooking, booking, cancellation, rebooking for a particular training event

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Appraisals for Training event and Attendee both

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Follow up of Training Event

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Internal cost allocation and billing

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Other features like - broacher, mail notification to attendees

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HR Structures – Enterprise structure. – Organizational structure. – Personnel structure. – Payscale Structure. – Wagetype Structure.

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HR Structures

Personnel Personnel Structure Structure

Independant Contractant ext. Intérimaire External External

Active Active

Hourly Worker Monthly worker Executive Manager Senior Manager Retiree Retiree Student

Hourly Worker Monthly worker Executive Manager Senior Manager Student

Organizational Organizational Structure Structure

Enterprise Enterprise Structure Structure

Executive Manager Senior Manager Expatrié Expatrié

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Sorti Sorti

Hourly Worker Monthly worker Executive Manager Senior Manager Student

HR Structures: Syntax

Organizational

Personnel

Organizational unit (O)

Employee group (activ, externe, …)

Pers. area (New York, Cali, …)

Position (S)

Employee subgroup (employé, Exe, …)

Pers.subarea (Sales, Service)

Job (C)

Enterprise

Person (P) 15

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