Sap Documents Management And Distribution
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Lösungsübersicht
How automated document distribution optimizes your business processes SEAL Systems
The Motivation The Solution The Results Some Extras Your Benefits The Company
The Motivation
Shop papers for business processes such as Purchase Orders Sales Orders Maintenance and Work Orders Production Orders requires SAP Spool output
and print outs of describing documents
Document Input Management & Document Output Management
3
The Motivation A typical production procedure for such shop papers is:
1. Print the business process report from SAP R/3®
2. Search the describing documents in your DMS
3. Print the describing documents
4. Create a sequenced package
5. Distribute the package
Document Input Management & Document Output Management
4
The Motivation
This process is • Time consuming Manual document search Interactive printing of documents Manual sorting of the documents
• Not secure Not all documents are printed Wrong Sequence Wrong version of a document
Document Input Management & Document Output Management
5
The Solution
1. Implement SAP DMS
2. Load your documents into SAP DMS
3. Link your documents to your business processes
4. Implement the complementary and certified SAP integrations
for document distribution from SEAL Systems
Document Input Management & Document Output Management
6
The Solution: 1. Implement SAP DMS
Functions
Integration in the SAP System
Version management Document structures Classification Finding documents
Document info record
Vault Status management Document distribution
Links to other SAP objects Material master Equipment Customer ........ Engineering change management Workflow ......
Web access Interfaces to external systems CAD systems Plot management Archive systems
Document Input Management & Document Output Management
7
The Solution: 2. Load your documents into SAP DMS
The DMS Loader from SEAL Systems supports fast and reliable batch loading of documents into SAP DMS
for data migration with validation full transparent very flexible
Document Input Management & Document Output Management
8
The Solution: 2. Load your documents into SAP DMS
• Direct integration of Office
•Call Office programs as plug in •Individual attributes can be exchanged between R/3 and the document
Document Input Management & Document Output Management
9
The Solution: 2. Load your documents into SAP DMS
• Direct integration for CAD – Management of Parts, Assemblies, Drawings and Prcocesses – Team Collaboration – Concurrent Engineering – Data and process management (e.g. automatic BOM creation)
Document Input Management & Document Output Management
10
The Solution: 2. Load your documents into SAP DMS
• Automatic generation of long term formats (PDF, PDF/A, TIFF) with application and format converters from SEAL Systems •
Office (WORD, EXCEL, PPT, Visio, Project, Outlook, …)
•
CAD (AutoCAD, Inventor, Microstation, Solid Edge, Solid Works, …)
SAP R/3
Standard modules DMS
MM PP
KPRO KPRO
SD
SAP conversion server
DPF DPF 44 Convert Convert
Applications Applications converter converter Format Format converter converter
SAP conversion server
DPF DPF 44 Convert Convert
Stamp Stamp program program
Content Content server server Location A
Applikations Applikations converter converter Format Format converter converter Stemp Stemp program program
Content Content server server Location B
Document Input Management & Document Output Management
11
The Solution: 3. Link your documents to your business processes
Creation of structures (Bill of Materials, Document BOM’s, Direct Object Links,…) Link the structures or objects To your business objects
Document Input Management & Document Output Management
12
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
Document Input Management & Document Output Management
13
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
1. Document collection
Document Input Management & Document Output Management
14
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
1. Document collection
2. Document distribution
Define the output parameter and print
Document Input Management & Document Output Management
15
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
3. Integrate the document collection into the print programs of the business processes
Select the maintenance order Select the print function Shop floor papers
Define the parameter and print PRToutput documents of the operations Documents of Equipments Documents of functional locataions Select the shop papers Have a look to the SEAL Systems document list Document Input Management & Document Output Management
16
The Result Fully sequenced Shop papers for business processes such as
Purchase Orders Sales Orders Maintenance and Work Orders Production Orders
With ONE mouse click!
Document Input Management & Document Output Management
17
Some Extras Soft-Barcode support
Stamping and watermarking
Document Input Management & Document Output Management
18
Some Extras
• Support of all printers and plotters
• Electronic distribution to Fax, E-Mail or Web portal
• Page Numbering
• Banner und Trailing Pages with distribution information
• Automatic saving in SAP for later retrieval
Document Input Management & Document Output Management
19
Your Benefits •
Save money for extra DMS licenses and maintenance (SAP DMS is for free!)
•
Integrate your documents into your business processes
•
Save time when creating the shop papers for production, maintenance, purchase or sales processes – No manual search of documents anymore – Automatic batch printed – Integrated distribution
•
Extend the security of your business processes – The right document at the right time at the right place – Stamping and watermarking for document control – Storage of the distribution information in SAP
•
Easy to use – One click – Banner and trailing pages for easy document distribution – Electronic distribution instead of paper based distribution
•
Create strong and fast ROI – Short implementation times – Controlable costs – High savings
Document Input Management & Document Output Management
20
SEAL Systems AG – The company
• 100 employees, 10 Mio. € turnover • Locations – Erlangen, Darmstadt, Hannover, Dortmund (Germany) – Paris (F), Maryville, Peoria (USA), Melbourne (AU)
• Partner in Benelux, Scandinavia, South Africa, Switzerland and United Kingdom • Solutions for – Printing and distribuition – Conversion – Publishing
• 850 Installations in 35 countries • 400 SAP Integrations • SAP Certified Software Partner
Document Input Management & Document Output Management
21
SEAL Systems France – Your Contact
SEAL Systems www.sealsystems.com [email protected] [email protected] [email protected]
Document Input Management & Document Output Management
22
www.sealsystems.com
Thank you for your attention! www.sealsystems.com
© SEAL Systems AG, 2007 Document Input Management & Document Output Management
23
How automated document distribution optimizes your business processes SEAL Systems
The Motivation The Solution The Results Some Extras Your Benefits The Company
The Motivation
Shop papers for business processes such as Purchase Orders Sales Orders Maintenance and Work Orders Production Orders requires SAP Spool output
and print outs of describing documents
Document Input Management & Document Output Management
3
The Motivation A typical production procedure for such shop papers is:
1. Print the business process report from SAP R/3®
2. Search the describing documents in your DMS
3. Print the describing documents
4. Create a sequenced package
5. Distribute the package
Document Input Management & Document Output Management
4
The Motivation
This process is • Time consuming Manual document search Interactive printing of documents Manual sorting of the documents
• Not secure Not all documents are printed Wrong Sequence Wrong version of a document
Document Input Management & Document Output Management
5
The Solution
1. Implement SAP DMS
2. Load your documents into SAP DMS
3. Link your documents to your business processes
4. Implement the complementary and certified SAP integrations
for document distribution from SEAL Systems
Document Input Management & Document Output Management
6
The Solution: 1. Implement SAP DMS
Functions
Integration in the SAP System
Version management Document structures Classification Finding documents
Document info record
Vault Status management Document distribution
Links to other SAP objects Material master Equipment Customer ........ Engineering change management Workflow ......
Web access Interfaces to external systems CAD systems Plot management Archive systems
Document Input Management & Document Output Management
7
The Solution: 2. Load your documents into SAP DMS
The DMS Loader from SEAL Systems supports fast and reliable batch loading of documents into SAP DMS
for data migration with validation full transparent very flexible
Document Input Management & Document Output Management
8
The Solution: 2. Load your documents into SAP DMS
• Direct integration of Office
•Call Office programs as plug in •Individual attributes can be exchanged between R/3 and the document
Document Input Management & Document Output Management
9
The Solution: 2. Load your documents into SAP DMS
• Direct integration for CAD – Management of Parts, Assemblies, Drawings and Prcocesses – Team Collaboration – Concurrent Engineering – Data and process management (e.g. automatic BOM creation)
Document Input Management & Document Output Management
10
The Solution: 2. Load your documents into SAP DMS
• Automatic generation of long term formats (PDF, PDF/A, TIFF) with application and format converters from SEAL Systems •
Office (WORD, EXCEL, PPT, Visio, Project, Outlook, …)
•
CAD (AutoCAD, Inventor, Microstation, Solid Edge, Solid Works, …)
SAP R/3
Standard modules DMS
MM PP
KPRO KPRO
SD
SAP conversion server
DPF DPF 44 Convert Convert
Applications Applications converter converter Format Format converter converter
SAP conversion server
DPF DPF 44 Convert Convert
Stamp Stamp program program
Content Content server server Location A
Applikations Applikations converter converter Format Format converter converter Stemp Stemp program program
Content Content server server Location B
Document Input Management & Document Output Management
11
The Solution: 3. Link your documents to your business processes
Creation of structures (Bill of Materials, Document BOM’s, Direct Object Links,…) Link the structures or objects To your business objects
Document Input Management & Document Output Management
12
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
Document Input Management & Document Output Management
13
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
1. Document collection
Document Input Management & Document Output Management
14
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
1. Document collection
2. Document distribution
Define the output parameter and print
Document Input Management & Document Output Management
15
The Solution: 4. Implement the complementary and certified SAP integrations for document distribution from SEAL Systems
3. Integrate the document collection into the print programs of the business processes
Select the maintenance order Select the print function Shop floor papers
Define the parameter and print PRToutput documents of the operations Documents of Equipments Documents of functional locataions Select the shop papers Have a look to the SEAL Systems document list Document Input Management & Document Output Management
16
The Result Fully sequenced Shop papers for business processes such as
Purchase Orders Sales Orders Maintenance and Work Orders Production Orders
With ONE mouse click!
Document Input Management & Document Output Management
17
Some Extras Soft-Barcode support
Stamping and watermarking
Document Input Management & Document Output Management
18
Some Extras
• Support of all printers and plotters
• Electronic distribution to Fax, E-Mail or Web portal
• Page Numbering
• Banner und Trailing Pages with distribution information
• Automatic saving in SAP for later retrieval
Document Input Management & Document Output Management
19
Your Benefits •
Save money for extra DMS licenses and maintenance (SAP DMS is for free!)
•
Integrate your documents into your business processes
•
Save time when creating the shop papers for production, maintenance, purchase or sales processes – No manual search of documents anymore – Automatic batch printed – Integrated distribution
•
Extend the security of your business processes – The right document at the right time at the right place – Stamping and watermarking for document control – Storage of the distribution information in SAP
•
Easy to use – One click – Banner and trailing pages for easy document distribution – Electronic distribution instead of paper based distribution
•
Create strong and fast ROI – Short implementation times – Controlable costs – High savings
Document Input Management & Document Output Management
20
SEAL Systems AG – The company
• 100 employees, 10 Mio. € turnover • Locations – Erlangen, Darmstadt, Hannover, Dortmund (Germany) – Paris (F), Maryville, Peoria (USA), Melbourne (AU)
• Partner in Benelux, Scandinavia, South Africa, Switzerland and United Kingdom • Solutions for – Printing and distribuition – Conversion – Publishing
• 850 Installations in 35 countries • 400 SAP Integrations • SAP Certified Software Partner
Document Input Management & Document Output Management
21
SEAL Systems France – Your Contact
SEAL Systems www.sealsystems.com [email protected] [email protected] [email protected]
Document Input Management & Document Output Management
22
www.sealsystems.com
Thank you for your attention! www.sealsystems.com
© SEAL Systems AG, 2007 Document Input Management & Document Output Management
23
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