Sample Slide

Strategies for High Impact Presentation

TYPES OF PRESENTATION Information Presentation  Objective is to inform people.  FYI type  Cerebral/Logical Persuasive Presentation  Objective is to create a change in emotion, belief, action.  Not just cerebral but emotional

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Strategies for High Impact Presentation

FIVE ELEMENTS OF A PRESENTATION Audience Content Approach Presenter Venue Visit us at: Thriving And Living

Strategies for High Impact Presentation

OBJECTIVES OF EFFECTIVE DELIVERY  Make the audience enthusiastic about the topic.  Keep them awake and focused on you.  Maximize understanding of the ideas to be presented.  Make the audience accepts the ideas, rather than resist the idea being presented.

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Strategies for High Impact Presentation

PROBLEM OF THE AUDIENCE IN A BUSINESS PRESENTATION  Speaker tells a lot of unnecessary details or information.  Speaker is not time conscious when the audience so many other things to do.  The topic is not properly sequenced.  Speaker stays on the topic too long.  Speaker uses words or expressions to impress the audience.

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Strategies for High Impact Presentation

AUDIENCE’S LEVELS OF COMMUNICATION  Mental Level Ensure that the audience: a. Can follow the sequence. b. Finds the topic easy to grasp, rather exert effort to understand c. Can clearly picture the concept you are presenting.

 Emotional Level Ensure that the audience: a. Is awake during the presentation. b. Finds your topic interesting. c. Feels something about the topic (positive or negative). d. Is attached to your presentation. e. Desires to interact. Visit us at: Thriving And Living

Strategies for High Impact Presentation

General Guidelines in Preparing Content  Write down what you want your audience to know. Brainstorm on the ideas; do not censor right away.  Review each idea. Divide ideas according to NICE TO KNOW and NEED TO KNOW.  Remove the NICE TO KNOW ideas and concentrate On the NEED TO KNOW.  Arrange the NEED TO KNOW ideas in sequence.  Write down the ideas in sentences as you want to say it.  Edit accordingly. Visit us at: Thriving And Living

Strategies for High Impact Presentation

SIMPLIFYING TECHNIQUES How to soften a profound or technical topic: •

Convert titles into questions. From “Kinds of Computer Operating System”, make it “What are the different kinds of Computer Operating System? Anyone? What kind of OS have you used so far?”

8. Sound conversational rather than essay-like. 10. Write with active verbs rather than passive. 4. Limit your sentences to no more than twenty words. Visit us at: Thriving And Living

Strategies for High Impact Presentation

How to soften a profound or technical topic: 5. Speak in first and second person rather than third person. Most of your pronouns should be I, you, we and us. It, they, and them are impersonal and speech sound like a lecture. •

Put actions in the contents. Instead of just abstract concepts make participants imagine people doing the concept in a given situation: Samples, stories, analogies, experience.

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Put emotion in your non-verbals. Show feelings in your voice. Animate/Demonstrate your talk.

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Be multi-sensory a. Audio-visual b. Touch d. Feelings-any emotional reaction

c. Movements e. Smell/taste Visit us at: Thriving And Living

Strategies for High Impact Presentation

How to soften a profound or technical topic: 9. Simplify texts in visual materials.. a. b. c. d. d.

Simple terms, not technical, intellectual. If so, explain. Short words Short lines. Key points Bullets

10. Use humor a. Practical funny stories b. Jokes

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Strategies for High Impact Presentation

APPROACHES IN COMMUNICATION  • • •

Lecture Reduce lectures in maximum of twenty minuets only. Make the lecture interactive if exceeds the acceptable time. Liven up the lecture using: expressive tone of voice visual movements humor interesting materials

 Participative Approach The speaker uses variety of activities to ensure that participant are involved in the presentation process. Workshops Brainstorming Drills Case Studies Games and Energizers

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Strategies for High Impact Presentation

APPROACHES IN COMMUNICATION  Multi-sensory Approach Activities which promote not only listening and seeing but also touching, smelling, tasting and moving.  Repetitive Approach Emphasis on a very important concept is made by repeating it several times in different activities or by linking it with related activities.  Consultative Approach The speaker uses the analytical skills of the audience in drawing out the concepts/ideas to be driven through questioning techniques Visit us at: Thriving And Living

Strategies for High Impact Presentation

FACILITATION - is a discussion tool more effective than lecture.

FACILITATOR - a person skilled in leading participants to a learning activity in processing it and in drawing out the desired concepts/ ideas from the participants

What does a facilitator do?  draws ideas from his audience  

neutral to any conflicting parties a believer of every idea; protects it from attack or ridicule from others

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Strategies for High Impact Presentation

QUESTIONING TECHNIQUES Right Objective

: To generate involvement. To make participants think and talk. Wrong Objective : To test the stock knowledge of participants. To know who is the smartest.

Types of Questions: •

Provocative Questions. Generate ideas and stir the minds of participants. All ‘W’ and ‘H’ questions.

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Yes/No Questions. Weakest type of question. Should be followed by provocative questions.

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Leading Questions. Directs participants to the very point the speaker wants to stress. Visit us at: Thriving And Living

Strategies for High Impact Presentation

Types of Questions: •

Throw Back Questions. Questions asked by participants. Instead of the speaker answering it, he throws it back to the participant to generate involvement.

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Fill in the blanks. These questions come in the form of a sentence. But the statement ends with a tag question or a “W” question.

How to handle difficult questions •

Consult others.

3. Put on Issues Chart

2. Admit and consult 4. Admit and Research

5. Save on the next module

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Strategies for High Impact Presentation

 Encouraging participation during discussions a. b. c. d.

Link previous answers Use name of audience. Give sincere praises and compliments. Consider all answers are acceptable.

 Self-disclosure - Participants finds more meaning into what speaker is talking about when he shares personal experiences or insights. Visit us at: Thriving And Living

Strategies for High Impact Presentation

 Empathy Highlight participants’ feelings whether positive or not.

 Humor Use jokes to keep the participants attuned and awake. Be careful on green jokes, slapstick or toilet humor.

 Chorus/Cheering Response This is simply asking the group to speak out a word or a statement in unison. When the speaker utters the punch line, the participants bark the chorus. Visit us at: Thriving And Living

Strategies for High Impact Presentation

HOW TO DELIVER YOUR PRESENTATION  Be interactive  Keep your participants thinking.  Ask them questions.  Make them talk.

 Be animated  Use varying facial expressions when needed  Use big hard movements.  Use varying emotions in your voice.

 Relax your audience  Be casual.  Use a conversation tone.  Do not look serious.  Entertain them, don’t give sermon. Visit us at: Thriving And Living