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SREEKUMAAR TEXIND CORPORATION Responsibilities of the Manager ADMINISTRATION Factories Act } * To have returns filed in Time Pollution Control Board } * To Remit the Statutory payments in time Fire Service } Employees state insurance } * To Remit the Statutory payments in time Provident Fund } * To review any pending work in this field Sales Tax } * To have returns filed in Time Health Department } * No objection Certificate Electricity Board } * To pay the amount within due dates Telephones } * for proper function of equipments. Minimum Wages Act } * Minimum wages payment Chart Thiruverkadu Municipality } *Tax and Factory licence Diesel Generator Set } *Apply for Licence and payment of Tariffs. A E P C, TEXTILE COMMITTEE, HANDLOOM ASSOCIATION TEXPROCIL,Andhra Chamber of Commerce 1. Income Tax hearing 2. Corporation of Chennai – House property-tax payment 3. Ramachandran Advocate: hand over the photos. 4. AEPC journal subscription Payment 5. Texprocil case-Singaravelu advocate follow up- Manickavasagam 6. Drinking water set righting/Iron removal to be set right Water management – Iron Removal Plant, RO Plant and STP and All Water pumps. Prepare the periodical Lab test reports and Submit to 7. Pollution control Board follow up. 8. Service Tax Returns filing-Mr.Kulasekaran, Supdt. 9. Perambur Registration office for Applying copy docs. 10.Sales Tax Vat refund-Pay and Accounts Dept. 11.Meet ACS hospital for conducting medical camps for Eye and General at our premises. 12.Sivakumar,Auditor – details of Devi Exports Balance sheets 13.Closing stock of Fabric, Garments and Sundry Debts to Uco Bank5/2 14.Filing of Vat Monthly Return for Sept’08 to Dec’08 15.Vardhman Bale missing -follow up and settle with transporter 16.Note book to be maintained and write each of their requirements 17.Supervisors Training program-20.1.2009-jaslin-Arrange for projectors. 18.HODs Incentive schemes. 19.Thruverkadu Municipality -Tax Assessment and Factory licence

20.Social Audit and CTPAT audit team formation and Monitor 21.Firms Return filing at Chennai Central Registration Office 22.CCTV Quotation Finalisation 23. Letter to all suppliers charging VAT 12.5%- Not to charge at that rate. 24.Lift Lock fixing 25.Renewal of Tata tele Dialup 26.Budget monitoring meeting once in fortnight 27. DGFT- Import and Export Code –Change to Category from Merchant to Manufacturer-Exporter 28.Tiruvallur Inspector of factories-Boiler Certicate to obtain 29.Bill on Tirupathi – Dated December’08 End 30. Proffessional Courier Rates finalization. 31.Catalogue from Featherlite and Godrej 32.Demand draft to be sent to Pedexil 33.Telephone rates change letters. 34.Safety Locker in MD’s Room 35.Railings to cover the Ditch at EB Room and Under two staircases 36.All cable route Map- Shanti Power G. Ramalingam REPAIRS AND MAINTENANCE WORK * To assess any maintenance work pending and take action. * Maintenance Card for all the machines to be checked * Maintenance Card should accompany all the requisition for any parts change. * Distilled water supply * Proper placement of Materials in work place * Drinking Water Supply – water Potability certificate with all the contents of Minerals and * Toilets water supply * Cleanliness of working Place and Toilets. Which Department is unclean and disorderly:* Van movement monitoring * Water Taps cleaning at toilet, dining and for drinking twice in a week SECURITY GUARDS DUTY AND their records scrutiny Security personnel follow up: Records Maintenanace, Guards placement, Guards calibre

1. Display Board –Firm Objective 2. Dispose the Dead stock stores materials 3. Yellow painting for Production halls 4. Display Board of Policies of the company 5. Towel Stand and Tissue stand in all Toilets Reduction of number Sweepers to half of the strength TOILET CHECKLIST *Doors functioning – Doors Intact/ Latch Proper/ *Lights Functioning- All Tube Lights *Condition of Wash Basin *Taps/ Flush Tanks – Any Leakages *Floor Cleanliness- Mats at Entrance of Toilet *Bins Condition- If Full Remove Wastes *Usage of Cleaning Material- Phenoyil, Soap oil, Bleaching Powder etc. HOUSE KEEPING CHECKLIST *All over Floor Cleaning( Factory area, Corridor, Staircase) - Sweeping on hourly basis/Moping with machine daily. *Open Terrace to be swept once in a week and Walkway around the factory building to be swept twice a week *Glass Panel cleaning on daily basis *All Bins to be cleaned and remove the wastes on hourly basis *Dining Table cleaning before and after every food, Dining Hall floor Sweeping twice a day *Lights, Air conditioners, Fans and Bus bars Cleanliness- Clean with Cloth swiping twice a week *Tiles/ windows/ doors Cleaning with cloth twice in week Workers Team along with Administration Staff - Committee to be Formed to oversee the Operations of Complete Housekeeping.

Kokila Discipline of employees in Factory * Correct Time in: Late comers : Department wise Nos: * Correct Time out Over time: Which Department and Why: * Employees not wearing identity card – Department wise details Nos. * Physical presence should be checked on daily basis * No noise

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Leave, permission procedures to be written Payment to Trainee Tailors Mcaffee Renewal- 11 systems Telephone-Landline-Sheme changing for low cost Canteen meetings minutes 6. Leave wages payment 7. Settlement payment 8. Induction Training for all existing workers 9. Lawyer appointment letter for labour and legal opinions 10.Doctor Appointment letter for periodical visits to factory 11. Saranya/Prabha/Devi/Kalai/Alamelu/Mohana/Kokila OFFICE BOYS -Movements Allocation Through REGISTER/Display Board. Mr. Doss; Mr.Dinesh • Record Room Cleanliness Vasanthi ACCOUNTS * Vouching on daily basis. * Daybook Maintenance - checking everyday * Passing of Bills for Payment on daily basis: * Statement of Pending Bills Month wise * Passing of vouchers for Payment on daily basis * Follow up of the statutory Payment of bills- ESI, PF, TDS, Phone, Mobile phones, Electricity etc. Bills from Raj Enterprises 1. Break up of manufacturing and other expenses in percentages 2. Work out the accounts balance as on 31.12.2008 to arrive at the profit earned so far- compare the position as on 31.3.2008 and 31.12.2008 3. Exchange New notes against Damaged notes 4. Factory Salary Break up; Split up Admn. Salary 5. Comparison statement between budget and Actual expenses and separate statement for fabric (salem) and (Chennai) 6. CIF –Freight charges to sales account 7. Price difference to adjust in Sales amount 8. Fabric 45%;Accessories 10%; Manufacturing 25% Gross Profit 20% Less Administration and Selling exp 10% Add Duty drawback 10% Net Profit 20%

9. Review Sundry Creditors and Sundry creditors 10.Transfer Price difference from Admn. Head to Selling head Hema E- Mail and Fax Copies to be seen on daily basis Ganesh/Manickvasagam DOCUMENTATION * Filing should be maintained properly. * Set the procedure (Manual) for the documentation for each Buyer * Follow up with Merchandisers for the billing of all the sample dispatches * Daily report should be submitted giving the details of pending bills to be submitted to bank, shipment made etc. * Intimate to the Buyer/Buying house as and when goods dispatched on daily basis 1. Channi Fabrics Periodical letters 2. Pending bills statement-export and domestic-Hotsource(courier) BANKING WORK Uco Bank, Chennai-1, HDFC Bank, Chennai-2, ABN AMRO Bank, Chenaai-34 * To get balance amount available in the Bank account everyday and tally with our books. * To get and ask for the Advise slip on daily basis * To clarify and/or rectify any problems in Banking * To submit periodically the letters for discharging of the bills collected other than bills sent for collection/negotiation. * Prepare BRC statements: status * Follow up of Duty Draw back receivables. * Prepare the Pending Invoices for Receipt and follow up with Buying Houses either by E-Mail or by Letters Preferably daily basis. Pending bills to be submitted to bank with reasons for delay Advise slip of Remittance in bank (Received and Pending) Pending bills for Submission of the letters for discharging Daily cargo movement from factory, stuffing of the goods for sea sailing Goods shipment ready for next week details-whether invoice, packing list made ready Intimation to the Buyer/Buying house as and when material dispatched: Pending Duty Draw back receivables. Pending Invoices for Receipt and follow up with Buying

Houses either by E-Mail or by Letters – follow up details 1. Uco bank- Interest accrued statement and TDS certificate on FDs 2. Uco Bank- Pending Bills statement Upto Date. 3. Indian Bank Statement-Duty Drawback 4. StateBank of India Statement 5. VAT Payment collection from Pay and Accounts office 6. Uco Bank –ECGC letter reply Vedha/Chitra REPORTS FOR QUALITY STANDARDS * Follow up whether all entries are made by all the departments every day. WORKERS WELFARE AND GREIVANCE MEETING 1. Tamil Version of all Job Responsibilities, Work Instructions * Cutting Department * Sewing Department * Fabric Department * Stores Department * Finishing Department * Quality assurance Department * Sampling Department * Documentation * Merchandising * Maintenance * Accounts 2. Proper functioning of Mail and Computers. * Computers – Vcare * Network Software – Maptech * Network Cabling – Cocepts and Devises * Telephone Networking-Concepts and Devices * Anti Virus software – McAfee- Vcare * Accounts – Tally * Attendance -Zecons 3. Prepare Work Instructions From Manager to Scavenger both in English and Tamil. Flow chart to be prepared for each department 4. Follow Perry -Ellies Questionnaire for Social Compliance 5. Review the social compliance and C-TPAT reports and Quality Reports and carry out the follow up measures periodical 6. Fusing machine usage display at Cutting Department 7. Conduct periodical- Various Committee meetings 8. Quality Manual and monitoring REPORTS FOR QUALITY STANDARDS – ISO 9000 Whether all entries are made by all the departments with details up to which date entries made for each statement.

Capital Expenditure to be Incurred during 2008-2009 1. 2. 3. 4. 5.

Drinking water Plant to set right Pavement Pathway- Carried out CCTV Fixing at important places Intercom-Pager-Addressing systems Upgrading Tally from single user to Multiuser – Production/Stores/Human Resources/Accounts 6. ERP software for Merchandising 7. Airconditioners at Conference Room&QA Room-Done 8. Furniture & Fixtures- HRD & Accounts -Racks and Pinning Board 9. Projectors and Computer at Coference room 10.Entrance Main Board 11.Entrance – Focus Lighting and Garden lighting 12.Fencing above the existing compound wall- Barbed Wire with post. 13.Mike and loudspeaker 14.Concepts and Devices – Telephone Instruments 15.

Recruitment Policy Vacancies for various positions have to be informed to Human Resources Department. Candidates for various jobs directly approach the factory and they are asked to wait at the visitors’ room besides Security office. Preliminary screening of the candidates is done by the HR department through Mr.Ramalingam to determine the age and suitability for the job. In his absence HR Department In-charge Ms.Kokila will carry out the same. Application forms are written by the Assistant from HR Department. Then the candidates are issued necessary pass by Security and let inside the

factory and sent to the concerned section for Interview by the Department In-charge, who evaluates the candidate by noting down the details in the evaluation form for the respective job and if selected the joining time is written and sent back to HR department. HR department then enquires about the candidate with the referred person mentioned in the application about the background of the candidate. In addition either Mr.Ramalingam or the Manager would enquire candidates the previous employment company over phone to determine the background. If the candidate is either come for first employment or from outstations Mr.Ramalingam would visit to the residence of the candidate to know about the background and submit the report to the Management. After the acceptance of candidature, worker’s Token number is allotted and appointment letter in Tamil is issued in duplicate and receive back one copy acknowledged by the worker. For immediate usage Time card is issued which has to be shown to the security while entering factory in the morning and hand over the same to HR department for notifying the time of entry and in the evening Worker has to collect the Time card and leave the factory. This Time card is valid till he/she is issued identity card (Swiping Card).

Resignation Policy If a worker says no interest in the job he/she is asked to submit the Resignation letter and surrender the identity card. If the worker is employed more than one or two months for whom Provident fund contribution is made he/she asked to come after two months to take letter addressed to PF authorities for issuance of closure of PF amount. If a worker is employed more than five years the y may be asked to forward the letter for the payment of Gratuity in addition to letter for PF withdrawal. The Token number allotted serially to the worker as and when they join the employment and it would never be allotted again to anybody else even the said worker leave the organization by Resignation.

The identity card issued to worker will be taken back on resignation by the worker. The said identity card will be destroyed and entry made in the register counter signed by the Manager or Managing Director.

Canteen The canteen building shall be constructed in accordance with the plans approved by the chief inspector and shall accommodate at least a dining hall, kitchen room, pantry and washing places separately for workers and for utensils. The minimum height of the building shall not be less than 3.7 meters and all the walls and roof shall be of suitable heat-resisting materials and shall be water-proof. In a canteen the floor and inside walls upto a height of 1.2 meters from the floor shall be made of smooth and impervious materials: the remaining portion of the inside walls shall be made smooth by cement plaster or in any other manner approved by the Chief Inspector.

The doors and windows of a canteen building shall be of fly-proof construction and shall allow adequate ventilation. The canteen shall be sufficiently lighted at all times when any persons have access to it. In every canteen:1) All inside walls of rooms and ceiling and passages and staircases shall be lime washed or colour washed at least once in each year or painted once in three years dating from the period when last lime washed or painted, as the case may be; 2) All wood work shall be varnished or painted once in three years dating from the period when last varnished or painted; 3) All internal structural iron or steel work shall be varnished or painted once in three years dating from the period when last varnished or painted; Provided that inside walls of the kitchen shall be lime washed once in every four months; Records of dates on which lime washing, colour washing, varnishing or painting is carried out shall be maintained in the prescribed register (Form No.7) The precincts of the canteen shall be maintained in a clean and sanitary condition. Waste water shall be carried away in suitable covered drains and shall not be allowed to accumulate so as to cause a nuisance. Suitable arrangement shall be made for the collection and disposal of garbage. Dining hall The dining hall shall accommodate at a time at least 30 percent, of the workers working at a time. The floor area of the dining hall, excluding the area occupied by the service counter and any furniture except tables and chairs, shall be not less than 0.9 square meter per diner to be accommodated as prescribed above. Sufficient tables, chairs or benches shall be available for the number of diners or accommodated as prescribed above. Soaps and towels should be provided at the washing places in the canteen for the use of the workers.

Food and food materials should be stored in fly-proof safe and handled with the help of wooden ladles or suitable metal forceps whichever is convenient. Vessels once used should be scalded before being used again. Medical examination of Canteen staff:Every member of the canteen staff who handles foodstuffs shall be medically examined by the Factory medical officer or the Certifying Surgeon and such examination shall include the following , namely:1) Routine and bacteriological testing of faeces and urine for germs of dysentery and typhoid fever at intervals of not more than six months; 2) Routine blood examination at intervals of not more than twelve months; 3) Any other examination including chest X-rays that may be considered necessary by the Factory medical Officer or the certifying Surgeon. Any person, who in the opinion of the Factory Medical Officer as confirmed in writing by the Certifying Surgeon, is unsuitable for employment on account of possible risk to the health of others, shall not be employed as canteen staff. Prices to be charged for food stuffs:1. Food, drinks and other items served in the canteen shall be served on a non-profit basis and the prices charged shall be subject to the approval of the Canteen managing Committee 2. The charge per portion of foodstuff, beverages and any other item served in the canteen shall be conspicuously displayed in the canteen. Accounts of Canteen :9. All books of accounts, registers and any other documents used in connection with the running of the canteen shall be produced on demand to an Inspector of Factories. 10. The accounts pertaining to the canteen shall be audited, once in every twelve months, by registered accountants and auditors. The balancesheet prepared by the said auditors shall be submitted to the Canteen Managing Committee not later than two months after the closing of the audited accounts. Managing Committees:1. The Manager shall appoint a Canteen managing Committee which shall be consulted from time to time as toa) The quality and quantity of foodstuffs to be served in the canteen;

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b) The arrangement of menus; c) Times of meals in the canteen; and d) Any other matter as may be directed by the committee. The Canteen Managing Committee shall consist of an equal number of persons nominated by the occupier and elected by the workers. The number of elected workers shall be in the proportion of one for every 1000 workers employed in the factory, provided that in no case shall there be more than five or less than two workers on the committee and in cases where the workers refuse to elect their representatives, the occupier shall himself nominate the worker’s representatives. The occupier shall appoint from among the persons nominated by him, a chairman of the Canteen Managing Committee. The manager shall determine and supervise the procedure for election to the canteen Managing Committee. A Canteen Managing Committee shall be dissolved by the Manager two years after the last election, no account being taken of a byelection or its constitution, as the case may be.