Quarterly Tasks
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&RQWHQWV The R/3 System .......................................................................................................7–2 Database ..................................................................................................................7–3 Operating System ...................................................................................................7–3 Other.........................................................................................................................7–4 Notes ........................................................................................................................7–4
System Administration Made Easy
7–1
Chapter 7: Scheduled Quarterly Tasks The R/3 System
7KH56\VWHP System: __________ Date: ____/____/____ Admin: _____________________ Task
Transaction
Chapter Procedure
Archive quarterly backup
Security review
Review scheduled jobs
7–2
Check off/Initial
Send quarter-end backup tapes to long-term offsite storage. SU01—User Maintenance
12
Review user ID for terminated users that should be locked or deleted.
SM31—Table Maintenance
19
Review list of “prohibited” passwords (Table USR40).
RZ10—Edit System Profile
20
Review system profile parameters for password standards.
SM37— Background Jobs
16
Review all scheduled jobs to determine if they are still appropriate.
Release 4.6A/B
Chapter 7: Scheduled Quarterly Tasks Database
'DWDEDVH Task
Where
Archive quarterly backup
Review all scheduled jobs
SM37
Test database recovery process
Chapter
Procedure
3
Send quarter-end backup tape to longterm offsite storage.
16
Review all scheduled jobs to determine if they are still appropriate.
2&3
Restore database to a test server.
Check off/Initial
Test the restored database.
2SHUDWLQJ6\VWHP Task
Where
Archive quarterly backup
Archive old transport files.
Transport directories; log, data, cofiles
Cleanup SAPDBA logs (Oracle)
SAPDBA cleanup
System Administration Made Easy
Chapter
Procedure
3
Send quarter-end backup tape to longterm offsite storage.
15
Archive the old transport files.
Check off/Initial
Maintain init<SID>.dba
7–3
Chapter 7: Scheduled Quarterly Tasks Other
2WKHU Task
Where
Procedure
Check maintenance contacts
Check off/Initial
Check for expiration date. Check for usage changes.
1RWHV Problem
Action
Resolution
In chapters 4-8, we have included a list of transactions like the ones below. This list contains basic information about the transactions in the checklist. For additional information on these transactions, see the chapter referenced in each checklist.
(GLW6\VWHP3URILOH3DUDPHWHUV 7UDQVDFWLRQ5= :KDW
There are security parameters for the user’s password (for example, the minimum password length, the time interval that the user must change their password, and so on). The following is a list of the most important password parameters:
7–4
<
Minimum password length: login/min_password_lng A longer password is more difficult to break or guess. The standard for many companies is five (5) characters.
<
Password expiration time: login/password_expiration_time This is the length of time before the user must change their password. The length of time that auditors recommend is thirty (30) days. The maximum that should be used is ninety (90) days.
<
Password lockout: login/fails_to_user_lock This parameter locks out users after attempting to log in with an invalid password for a defined number of times. The standard is to lock a user after three (3) failed attempts. Release 4.6A/B
Chapter 7: Scheduled Quarterly Tasks Notes
:K\
Properly assigned parameters will make it more difficult to break into the system.
6HOHFW%DFNJURXQG-REV 7UDQVDFWLRQ60 :KDW
Background jobs are batch jobs scheduled to run at specific times during the day. :K\
If you are running critical jobs, you need to know if the job failed because there may be other processes, activities, or tasks that are dependent on these jobs.
8VHU0DLQWHQDQFH 7UDQVDFWLRQ68 :KDW
The lock/unlock function is part of the logon check, which allows or prevents the user from logging onto the R/3 System. For terminated users, the user’s ID should be locked and the user assigned to the user group “term.” :K\
<
Locking a user If an employee leaves the company, is assigned to a different group, or is on leave, their R/3 access should be removed. With the lock function, the user’s ID and security profile remain on the system but the user cannot log on. This function is ideal for temporary personnel or consultants where, unless the access is required, the user ID remains locked.
<
Unlocking a user If users incorrectly log on more that the allowed number of times, they are automatically locked out of the system. (An incorrect logon is usually the result of a forgotten password.) The administrator must unlock the user ID and more than likely reset the user’s password.
System Administration Made Easy
7–5
Chapter 7: Scheduled Quarterly Tasks Notes
7–6
Release 4.6A/B
&RQWHQWV The R/3 System .......................................................................................................7–2 Database ..................................................................................................................7–3 Operating System ...................................................................................................7–3 Other.........................................................................................................................7–4 Notes ........................................................................................................................7–4
System Administration Made Easy
7–1
Chapter 7: Scheduled Quarterly Tasks The R/3 System
7KH56\VWHP System: __________ Date: ____/____/____ Admin: _____________________ Task
Transaction
Chapter Procedure
Archive quarterly backup
Security review
Review scheduled jobs
7–2
Check off/Initial
Send quarter-end backup tapes to long-term offsite storage. SU01—User Maintenance
12
Review user ID for terminated users that should be locked or deleted.
SM31—Table Maintenance
19
Review list of “prohibited” passwords (Table USR40).
RZ10—Edit System Profile
20
Review system profile parameters for password standards.
SM37— Background Jobs
16
Review all scheduled jobs to determine if they are still appropriate.
Release 4.6A/B
Chapter 7: Scheduled Quarterly Tasks Database
'DWDEDVH Task
Where
Archive quarterly backup
Review all scheduled jobs
SM37
Test database recovery process
Chapter
Procedure
3
Send quarter-end backup tape to longterm offsite storage.
16
Review all scheduled jobs to determine if they are still appropriate.
2&3
Restore database to a test server.
Check off/Initial
Test the restored database.
2SHUDWLQJ6\VWHP Task
Where
Archive quarterly backup
Archive old transport files.
Transport directories; log, data, cofiles
Cleanup SAPDBA logs (Oracle)
SAPDBA cleanup
System Administration Made Easy
Chapter
Procedure
3
Send quarter-end backup tape to longterm offsite storage.
15
Archive the old transport files.
Check off/Initial
Maintain init<SID>.dba
7–3
Chapter 7: Scheduled Quarterly Tasks Other
2WKHU Task
Where
Procedure
Check maintenance contacts
Check off/Initial
Check for expiration date. Check for usage changes.
1RWHV Problem
Action
Resolution
In chapters 4-8, we have included a list of transactions like the ones below. This list contains basic information about the transactions in the checklist. For additional information on these transactions, see the chapter referenced in each checklist.
(GLW6\VWHP3URILOH3DUDPHWHUV 7UDQVDFWLRQ5= :KDW
There are security parameters for the user’s password (for example, the minimum password length, the time interval that the user must change their password, and so on). The following is a list of the most important password parameters:
7–4
<
Minimum password length: login/min_password_lng A longer password is more difficult to break or guess. The standard for many companies is five (5) characters.
<
Password expiration time: login/password_expiration_time This is the length of time before the user must change their password. The length of time that auditors recommend is thirty (30) days. The maximum that should be used is ninety (90) days.
<
Password lockout: login/fails_to_user_lock This parameter locks out users after attempting to log in with an invalid password for a defined number of times. The standard is to lock a user after three (3) failed attempts. Release 4.6A/B
Chapter 7: Scheduled Quarterly Tasks Notes
:K\
Properly assigned parameters will make it more difficult to break into the system.
6HOHFW%DFNJURXQG-REV 7UDQVDFWLRQ60 :KDW
Background jobs are batch jobs scheduled to run at specific times during the day. :K\
If you are running critical jobs, you need to know if the job failed because there may be other processes, activities, or tasks that are dependent on these jobs.
8VHU0DLQWHQDQFH 7UDQVDFWLRQ68 :KDW
The lock/unlock function is part of the logon check, which allows or prevents the user from logging onto the R/3 System. For terminated users, the user’s ID should be locked and the user assigned to the user group “term.” :K\
<
Locking a user If an employee leaves the company, is assigned to a different group, or is on leave, their R/3 access should be removed. With the lock function, the user’s ID and security profile remain on the system but the user cannot log on. This function is ideal for temporary personnel or consultants where, unless the access is required, the user ID remains locked.
<
Unlocking a user If users incorrectly log on more that the allowed number of times, they are automatically locked out of the system. (An incorrect logon is usually the result of a forgotten password.) The administrator must unlock the user ID and more than likely reset the user’s password.
System Administration Made Easy
7–5
Chapter 7: Scheduled Quarterly Tasks Notes
7–6
Release 4.6A/B
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