Proposal For Lms Librarian)
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Proposal for Library Management Solution for (client)
Technical Proposal & Write Up On Library Management Solution For
Name, Designation
(Client, Location)
Page 1 of 43
Proposal for Library Management Solution for (client)
Seller Restrictions This data shall not be disclosed and shall not be duplicated, used, or disclosed in whole or in part for any purpose. If a contract is awarded to HCL as a result of or in connection with the submission of this data, the client or prospective client shall have the right to duplicate, use, or disclose this data to the extent provided in the contract. This restriction does not limit the client’s or prospective client’s right to use the information contained in the proposal if it is obtained from another source without restriction. The data subject to this restriction is contained in all marked sheets.
Page 2 of 43
Proposal for Library Management Solution for (client)
HCL PROFILE HCL Infosystems Limited is one of the pioneers in the Indian IT market, with its origins in 1976. For over quarter of a century, HCL has developed and implemented solutions for multiple market segments, across a range of technologies in India. HCL has been in the forefront in introducing new technologies and solutions, now HCL is amongst the top 20 business houses in India with 14000+ employees spread across 38 countries and revenue of around 14 billion US dollars. HCL Infosystems Ltd. is the Internet Infrastructure initiative of the HCL group, India’s premier information technology group. Through the pioneering presence of the HCL group companies the vast experience of the markets, HCL Infosystems has propelled itself to the path of “Total Technology Integration”. HCL Infosystems has established state-of-the-art ATM / Frame-Relay IP based network infrastructure across 43 cities in the country and offers an entire range of managed services. Its portfolio of services includes Virtual Private Networks (VPNs), Broadband Internet access; Hosting Co-location Services; Designing
Page 3 of 43
and
deploying
Disaster
Recovery
solutions
and
Business
Proposal for Library Management Solution for (client)
Continuity solutions; Application services; Managed Security services and NOC services. All these services are delivered with a turnkey approach that includes delivering Infosystems’s core services, third party hardware and network provisioning, maintenance activities and project management. HCL Infosystems comes with the promise of delivering the committed ‘Quality of Service’ backed by significant investments in infrastructure, network management solutions and its round the clock centralized Customer Support Call Center. This holds even more when we consider the leverage Infosystems draws from its parent company’s unparalleled experience in networking.
LIBRARY MANAGEMENT SOLUTION HCL Infosystems Limited is providing one of the leading library management solutions (LMS) in the global market. Our LMS is designed on all international standards like MARC-21, UNICODE, SIP/SIP2, etc. LMS is completely userfriendly menu driven interface, online help, complete and elaborative help documentation, online downloading of bibliographic details,
sharing of
database or bibliographic details with international or national libraries based on international standards like ISO 2709, Z39.50, etc. HCL is also can provide solutions like RFID based security and circulation including drop box, self check-out station, EAS Security Gate; biometric based access or simple barcode based circulation system. The same LMS solution can be used for the digital library also; any digital format document can be attached with the proposed LMS. HCL also have dedicated a software for the management of the digital library, where simply scanned images or any e-documents like
Page 4 of 43
Proposal for Library Management Solution for (client)
.pdf, .avi, .mp3, .mpeg, etc. WE BELIEVE IN PROVIDING 100% SOLUTION FOR A LIBRARY.
HCL’s Customer Support We have the highest regard for our esteem customers, and to meet this, we have geared up ourselves with following services across the country: •
We organize customer’s meets all over the country to have the first hand interaction, which enable us to interact with our customers and review their feedback one to one. We also strive to improve our services standards for more customer satisfaction.
•
We have the key-client concept, where in we constantly monitor the upkeep of our products, being used for achieving highest level of
Page 5 of 43
Proposal for Library Management Solution for (client)
service standards. The parameters governed by this (viz. Up-time, Preventive Maintenance Schedule etc.) are appraised by specialized team at the regional office and Head office. Further, these clients are provided with an Up Time Certificate authenticated by the respective user department and these are sent by the President & CEO himself. We have across the country – Number of Machines
50,000
Number
photocopier) 10,000 (Telecom products alone) 1,000
of
Software
(All
products
including
Solutions Number of Professionals Number of Trained
14,000 5,000
Engineers Number of Offices Number of Service Centres Customer Satisfaction ISO Certification
170 cities 360 9 out of 10 * ISO 9001:2000 & ISO 14001:2004
* Survey done internally by HCL Infosystem directly to its customers. With trained engineers around 360 locations around India, we are able to provide better customer support and reach well above the industrial customer
satisfaction
level
standards.
HCL is itself synonymous with customer satisfaction, we are proud to offer the best solutions and services anywhere in India. The best in the “Corporate Users expectation and Satisfaction Survey 2003” - Voice & Data Magazine. HCL has been ranked No.5 among India’s Top 5 groups impacting the dynamics of the IT Industry - DataQuest Page 6 of 43
Proposal for Library Management Solution for (client)
“The Most Responsive Company, 2005”– IT Hardware Category by the Economic Times - Avaya Global Connect
Page 7 of 43
Proposal for Library Management Solution for (client)
HCL’s Presence in India
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Proposal for Library Management Solution for (client)
Collections at, (Client) Books & Bound Volumes Books being one of the important parts of a library and has got number rare and important books. Total number of collection of ____________ in which ___________ is books and __________ bound volume. Magazine & Article Indexing They have ___________ number of subscription per year, which is on circulation for its member. They regularly add _________ magazine annually into their collection. Article indexing is one of their major reference services for their users. Article indexing is currently done online/offline; they are planning to provide the same online/office to their users. Other Materials Regular to their print collection they have other collections like: Collection Total Videocassettes CD-ROMs Photographs Slides Any others (please specify)
Page 9 of 43
Circulation
Proposal for Library Management Solution for (client)
Activities at, (Client)
(gets from clients apart from the stated
below) Acquisition Library, as in many other cases, does acquisition completely on manual way. It maintain files for different purchases and orders. File are signed and approved by Committee Members, etc. Library use acquisition module for initial catalogue and preparing a list of books for Committee Member’s approval, and most importantly avoiding the duplicate books on approval basis. Catalogue / Bibliographies Currently library is doing cataloguing based AACR2 standards. They are cataloguing most of the collection manually. Currently they are not following any MARC21 or any other international standard for cataloguing except for AACR2. Printed bibliographies services they are providing to their users. On regular basis they take out the print of the collection in bibliography for their users and or distribute the same to their faculty/registered members/ students, etc. Indexing In House library do not provide any such kind of services. They subscribe to external database like (EBSCO, etc) for the same purpose. Library have indexing services for it’s users, which they are doing on Periodical Indexing card. They manually manage the entire indexing card and regularly take out a periodical Index Journal for the users. This is clubbed together at the end of the year. Page 10 of 43
Proposal for Library Management Solution for (client)
Page 11 of 43
Proposal for Library Management Solution for (client)
Circulation Circulation is totally manual based processed. Users have been given Membership Cards.
Books card and Membership Card is goes to library
procession when any user/member issues any resource/collection. Circulation process is semi-automated i.e. books are issued to member via a library management software which keep track of the issued /pending resources against any member. Membership Card are kept by the library when members issues any resource/collection. Stock Taking Stock taking is annual/bi-annual/3 year /4 year process in the library. Library is does not function during the stock taking period. Stock taking process is completely a manual process in the library. Mostly library will be closed for stock taking, the number of days depends on the total collection for example a library with 10,000 to 15,000 collection will close the library for 10-14 days for only re-shelving, manual counting, and rechecking the stock records, etc with a manpower of 4-6 people. Management & Reporting Different management issues and reporting can be easily managed and generated through our library management solution. User can customise the different reports and generate the same according to their requirements.
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Proposal for Library Management Solution for (client)
Services at, (Client)
(gets from clients apart from the stated
below) Circulation All major resource in their collection is for circulation. The following number of collection from documents is only for reference only. Books Bound Volume Any other Selective Dissemination of Information / Current Awareness Services Members and faculty members have to personally visit the library to know new arrivals in the library or to know the exact kind of collection they have for their subject preference. Current Awareness Services are provided on the circulation desktop in the form of bibliographies title “New Arrivals” Online Public Access Catalogue (OPAC) Library does not provide any kind Online Public Access Catalogue (OPAC) services to its users. Members /users are complete depended on the mood of the staff at the circulation counter for getting any information. Library does provide Online Public Access Catalogue (OPAC). The search window is very obsolete technique, where as in today’s internet world where full image and multimedia oriented search is provided to users. Inter Library Loan (ILL) Library does not indulge in any inter library loan activities.
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Proposal for Library Management Solution for (client)
Library does have inter library loan services. ILL services are totally a manual process. Member library exchange their collection data with each other periodically, any member who is interested in the collection will raise the request and these resource/collection is issued to the member like any other library registered member. Library is a member of Delhi Library Network (DELnet) (or name the association) with whom they follow the standard protocol established by the association.
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Proposal for Library Management Solution for (client)
Library is looking for following endeavours
(gets
from clients apart from the stated below) •
An efficient Library Management Solution that enables in maintaining and retrieving the books within no time.
•
Access of single records to multiple locations through Network / Web based.
•
Maintaining an audit trail for keeping track of all activities performed on records by users.
•
Fool proof security for library collection
•
A Secure and easy to share database.
•
100% error free shelving of books, magazine and other collection in their respective racks/shelves.
•
An international standard used in the sharing the database both at bibliographic level or complete database at one go.
•
Interactive and enhanced search engine for users anywhere, anytime meeting all international standard.
•
Creating new worksheet/workform for newly added type of documents.
•
Reducing
the
workload
on
library’s
professional
as
well
non-
professional staff. •
Providing round the clock services to users, minimum days of closure even during the stock taking time.
•
Support different languages for different users.
Page 15 of 43
Proposal for Library Management Solution for (client)
HCL’s Library Management Solution will meet the following endeavours •
MARC 21 based cataloguing and well enhanced and interactive OPAC search
•
All resource cataloguing information are stored in single database. LMS provide option of storing database at different location also
•
Software allows keeping track not only the book, etc but also on individual members
•
LMS provide / support RFID based security and circulation. RFID is supported by SIP/SIP2 protocol
•
LMS uses Oracle 10g at the back for security and reliable storage and retrieval
•
RFID hand held scanner can be used for stock taking, which will ensure a speedy and reliable stock checking
•
LMS support Z39.50 for exchange of bibliographic details and ISO 2709 for interchange and import/export of database, internationally.
•
I-chameleon portal allows to Libraries to change the user interface and OPAC interface.
•
LMS provide facility for adding n number of worksheet/workform based on n type of documents/resources
•
Downloading bibliographic / catalogue details from Library of Congress as it support Z39.50 protocol.
•
Shelf check-in and check-out programmed into the software due to RFID based -technology can reduce the workload on the circulation counter. Drop-in Box can allow users to return the resource at any time.
•
LMS is built on UNICODE technology which supports all major national and international languages.
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Proposal for Library Management Solution for (client)
Problems/Issues Faced by (Client) List out one by one requirements of the (clients): •
List 1
•
List 2
•
List 3
•
List 4
•
List 5
Page 17 of 43
Proposal for Library Management Solution for (client)
Objectives & Requirements
(gets from clients apart from the
stated below)
Library Management System a part of “Information Management” best described as “science of safe, secure and organised retention of electronic data, images, media and documents such that information contained therein is retrievable "on line" or physically whenever and wherever needed.” Following are the objectives and requirements for the digitisation of Records: •
Acquisition o To stream line the acquisition process of the library in such way that any information pertaining any order should be available on click. It should be able to display the details of the budget like balance, heads, pending, etc. o To display number of orders, pending, approval committee or members, vendors. o To be able to display number of titles, type of documents, order locations, etc.
•
Cataloguing o Able to reduce the world related to cataloguing of recources. o A uniform standard is maintained in cataloguing, authority files, controlled vocabulary, etc o A standard cataloguing style/methodology is to be followed between the libraries at different location or institutes.
•
Circulation
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Proposal for Library Management Solution for (client)
o To able to reduce the workload on the circulation counter by allowing members to take charge of check-in and check-out of resources. o Help in controlling the theft of resources in the library. o Help in shelf rectification so that users and library staff are able to locate the resource without loosing a major part of their time. o Ease inter library loan management system. o Circulation history of resource/s available on a click. o
•
Auditing the member transaction
Reporting and Management o Circulation statistics o Collection reports and statistics o Reduce and error free stock taking process
•
Online Public Access Catalogue o
Full featured search services
o Display of book covers, reviews, notations even providing external links to users o Online membership application form o Secure access to database and other features o Represents the look and feel of the library or it’s parent institute.
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Proposal for Library Management Solution for (client)
•
Manpower Management o Enhance the library professional knowledge o Improve the library and user interaction o Making library professional / staff more IT oriented and aware of major international library and information science standards o Improving and enhancing the working culture / experience of library staff to different other fields.
•
Miscellaneous o Graphic User Interface for easy understanding of LMS o Help system, LMS should be able to provide not only online help in the form F1 but also a comprehensive help documents. o LMS should be more hardware free i.e. any hardware can be installed with the software but should meet all international standards o Easy upgrade to future expansion or enhancements
Page 20 of 43
Proposal for Library Management Solution for (client)
Librarian – Library Management Software HCL is pleased to present this proposal for implementing its Integrated Library Management Software (ILMS) for (client). This proposal addresses all the necessary aspects of (Client) - Library Management Solution. Our understanding of the business objectives and system requirements is based on the various interactions and meeting held between (Client) and HCL, as well as our own experience in designing and providing library management solutions. The aim of this solution is to enhance and address few key business issues: •
To improve and smooth working of the library in accordance with international standards
•
Library as well as it’s collection become more easily accessible to users
•
Instant updates to it’s users or management body about the progress of collection, services, management, etc
•
Proper library security and collection management for more usage by the users
•
Reduce the workload on the library professional staff
•
Developing and avoiding duplication of collection between the members libraries
•
Easy sharing of collection/information between the member libraries.
•
Implement a library management solution not only to meet current needs but easily upgrade to future requirements.
Users of our LMS system will be able to perform functions such as acquisition, cataloguing, serial control and general management but also Page 21 of 43
Proposal for Library Management Solution for (client)
searches, retrievals, indexing, viewing, printing, e-mailing, etc. This in turn would enable dynamic information requests to be fulfilled expeditiously thereby creating greater efficiency within the organization.
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Proposal for Library Management Solution for (client)
FEATURES OF Librarian - LMS HCL offers Librarian – a
Library Management Solution to (Client) which
enables the department to achieve an efficient working of Library. Librarian - Library Management Software has been designed on the international library standards and is capable of integrating the (Client) with other global partner libraries in order to provide better services and improve it’s own collection. Library can have access / share their database with their partner libraries/channels to enhance the collection and provide inter library loan facility for electronic documents, etc. Following are key features of the offered software:
Features •
A sample library database for quick familiarity with complete software system
•
Total Budgetary Control
•
Supports internationally known
standards
like
MARC21, Z39.50,
MARCXML etc.. •
Multilingual (Unicode). Unicode compliance to accommodate the multilingual needs of libraries / users.
•
Object integration : CD, Flip Charts, Posters etc. can be entered & searched through keywords and subject
•
Smooth, speedy and easy issuing, returning & renewal and other information on all types of books & non-book materials
•
Barcode facility
•
Total Serial Control (Total Periodical Management System)
•
Automated Stock-Verification using barcode scanner
•
OPAC is user friendly and all possible resources can be searched
Page 23 of 43
Proposal for Library Management Solution for (client)
•
Web-OPAC (with Enterprise Edition only) facilitates-online search, online reservation, new arrival, member status etc..
•
E-mail interface
•
Possible to assign unlimited number of keywords, index and glossary
•
Card printing with photograph & barcode
•
Gate-pass for reading material issued can be printed
•
Multi-location web interface possible
•
Suggestion-box for users to suggest new reading material and further follow-up by librarian
•
Quotation entry and comparison
•
A flexible Accession Register
•
Easy to provide CAS & SDI services
•
Bulletin Board Service
•
Auto generation of keywords
•
Multiuser support / facilities
•
Easy Database creation for all types of resource material-books & nonbook materials
•
Automatic verification for issue of duplicate I-Card
•
Security and assigning advanced password to users for controlled and limited access
•
Member / borrower profile and lending rules
•
Inter-Library Loan facility
•
Auto Calculations of overdue charges and other related records
•
Member status, name, address, books issued etc.
•
Reservation of books etc. possible
•
Auto reminders for renewal of membership
•
Auto reminders for missing issues & renewal of subscription for journals
Page 24 of 43
Proposal for Library Management Solution for (client)
•
Indexing of articles from journals possible with keywords
•
Universal Currency Master
•
Holiday Master
•
Log register to record uncontrollable errors
•
Allows scalability to users
•
Searches possible by title, author, subject, classification no., accession no., ISBN/ISSN, Boolean search etc….
•
iSearch enables search on synonymous topics
•
Internet resource management
•
Multimedia management
•
Library Profile, Library Calendar & Announcements
•
Backup on hard disk and retrieval facilities
•
Supports all electronic resources : URL, Multimedia file, PDF file & other formats…
•
Supports TCP/IP for communication
•
Linkage with other applications possible like MS Word
•
Maintenance of various authority files
•
Menu & Window driven with GUI interface
•
Logically arranged functions
•
Highly user friendly hence not much training is required
•
Easy to learn. Extensive context sensitive help for learning all the features / modules
•
On-line support to solve difficulties
Other Features
Page 25 of 43
Proposal for Library Management Solution for (client)
Electronic Submission of Thesis/Dissertation/Projects: With the help of Librarian library can maintain a e-copy of the Thesis/Dissertation/Projects for easy retrieval and reduce ever increasing space problem. Communication: All communication between the hardware (Server, Client, Printer, etc) and software is done on TCP/IP. RFID: Integration with RFID hardware can easily incorporated with Librarian. Barcode: Software is able to handle barcodes of different formats like EAN13, SICI/SISAC, Codebar. Software Level Security: Control access to different modules of the library management software, it can also track and audit the login and log out by the users/specific user. User Level Security: Member authentication is required both module and OPAC level access. Permission can be granted to the users like self-renewal, reservation, etc.
LIBRARIAN Also Handles •
Administrative Report
•
Web-OPAC
•
Advanced Reservation
•
Inter-Library Loan
•
Authority Control
•
New Media Management (CD/DVD/Audio Cassettes/X-Rays ...)
•
Barcode
•
Member Management
•
Budgeting
•
MARC
•
Calendars
•
Orders
•
Calculator
Page 26 of 43
Proposal for Library Management Solution for (client)
•
Overdues
•
Cataloguing
•
Renewals
•
Circulation
•
SDI
•
Data Conversion
•
Serials
•
Email
•
50+ Reports
•
Fine Management
Page 27 of 43
Proposal for Library Management Solution for (client)
Module Available in LMS Acquisition •
Suggestions
•
Approval
•
Quotation Comparison
•
Processing of Orders
•
Accessioning
•
Barcodes & Spine Labels
•
Payment Processing
Cataloguing •
Cataloguing as per AACR-II
•
Retrospective Conversion possible
•
Catalogue cards printing
•
Multilingual interface
•
SDI and CAS services
•
Various reports
•
Built-in DDC
Circulation •
Members entry
•
Member category
•
Generation of member I-Cards along with photographs & barcodes printing
•
Transactions
•
Member photograph during transaction
•
Book Issue Time & Location of Book
Page 28 of 43
Proposal for Library Management Solution for (client)
•
Gatepass Printing
•
Overdue charges management
•
Reminders
•
Inter-Library loan
•
Reports
Serial Control •
Suggestions
•
Subscription management
•
Record of receipt
•
Reminders for non-receipt including printing of letters to vendors
•
Bindery management
•
Reports
Article Indexing •
Index articles from journal issues
•
Retrieve by keywords, subject, author etc
Administration •
User Management
•
Password management
•
Access Rights to users
•
Database backup, restore, compact
•
Statistical Information
•
Stock verification
•
Budget related information
OPAC & WebOPAC Page 29 of 43
Proposal for Library Management Solution for (client)
•
Search of books, journals, articles and other resources on title, author, subject, publisher, keywords, ISBN/ISSN etc.
•
Status of materials
•
Boolean Search
•
Free text search
•
Display and print results
•
Online searches with Boolean operators
•
Online Reservation
•
Member status
•
New Arrivals
Reports Wide variety of reports can be generated covering the entire functionalities of the library History reports, Daily issue/return reports, overdue report, author-wise report, etc. All reports required by NAAC / AICTE •
General Reports (Accession Register wise Book Report, Journal Report, Dissertation Report, Author Report,
•
History Report, Classification Number Report, Category wise Report, Article Report, Subject wise Report etc.)
•
Management Reports (Present Members Report, Membership Lapsed Report, Publishers Report, Publishers'
•
Books Report, Publishers' Journal Report, Vendors Report, Vendors' Items Report, Vendors' Book Report, Vendors'
•
Journals Report, Printed Press Books Report, Printed Press Journals Report, Expenses Report etc.)
Page 30 of 43
Proposal for Library Management Solution for (client)
•
Front Desk Operations Reports (Member wise Issued Documents Report, Due Return Documents Report, Reserved
•
Documents Report, Fine Report, Efficiency Report etc.)
•
Bar Code Labels Report
•
Over & above, customized reports can be designed to meet specific requirement of a particular library.
Page 31 of 43
Proposal for Library Management Solution for (client)
ACQUISITION •
Suggestions – member staff can suggest new books/collection for the library
•
Approval – a proper approval processes will be followed before the procurement of books/resources for the library
•
Quotation Comparison – a comparison can be generated between different prices received for the resources
•
Processing of Orders – Systematic processing of orders to vendors
•
Accessioning – processing of the resources according the last accessioning followed in the library.
•
Barcodes & Spine Labels – generating a barcode label and spine label for the books
•
Payment Processing – processing of the payment for the vendor with information like invoice details, currency, discount, etc.
CATALOGUING •
Cataloguing as per AACR-II – AACR-II is followed for the cataloguing of the book, the standard used all over India.
•
Retrospective Conversion possible
•
Catalogue cards printing – catalogue card
printing
which
we
generally
recommend library to avoid to save the space as well in most cases OPAC has taken over the printed Card display functions •
SDI and CAS services – Selective Dissemination of Information according the registered member preferences and Current Awareness Services for new arrival to their all their members via email/printed.
Page 32 of 43
Proposal for Library Management Solution for (client)
•
Various reports – different types of reports can be generated to streamline the cataloguing process in the library.
•
Built-in DDC – any library who is following DDC is need worry about searching the DDC Manual, it is auto generated according to the keyword selected/entered. Library has option of replacing the DDC and use any other classification scheme.
CIRCULATION SYSTEM •
Members
entry
–
Entry
of
new
members,
modification and deletion of library members •
Member category – Define different category for students, staff, teachers, external members, etc.
•
Generation
of
member
I-Cards
along
with
photographs & barcodes printing – software will help them generate customized library member cards along with barcode labels •
Transactions – record all the transaction (check-in and check-out done by any members)
•
Member photograph during transaction – display the member details along with the photograph of the member
•
Book Issue Time & Location of Book – display circulation details issue, return and location for example issued from different libraries.
•
Gatepass Printing – issuing/printing special gate passes for special books like reference books, etc
•
Overdue charges management – display the fine status for different member, printing of receipt option available
•
Reminders – sending reminder to member for overdue books, etc
•
Inter-Library loan – facility in the inter library loan
Page 33 of 43
Proposal for Library Management Solution for (client)
•
Reports – generate different report to study / statistics of the circulation in the library.
SERIAL CONTROL •
Suggestions – library member has the option to suggest magazine / journals for the library
•
Subscription
management
–
the
most
critical and painful function in the library can be easily manage by the module for missing, damage, complimentary issues, etc •
Record
of
receipt
–
maintain
a
very
systematic record of all the issues received in the library •
Reminders – non-receipt, damage issue reminder can be generated and printed with vendor details, etc
•
Bindery management - a periodical alert for bindery of journals
•
Reports – a systematic reports can be generated according to the collection of journals/magazine available in the library
Article Indexing •
Index articles from journal issues – one of the most important function/service in the library for its users, can be easily maintained
•
Retrieval of articles – indexed articles can be easily retrieved by keywords, subject, etc
Administration •
User Management
•
Password management
Page 34 of 43
Proposal for Library Management Solution for (client)
•
Access Rights to users
•
Database backup, restore, compact
•
Statistical Information
•
Stock verification
•
Budget related information
OPAC & Web OPAC
•
Search of books, journals, articles and other resources on title, author, subject, publisher, keywords, ISBN/ISSN etc.
•
Status of materials
•
Boolean Search
•
Free text search
•
Display and print results
•
Online searches with Boolean operators
•
Online Reservation
•
Member status
Page 35 of 43
Proposal for Library Management Solution for (client)
•
New Arrivals
Page 36 of 43
Proposal for Library Management Solution for (client)
Reports Wide variety of reports can be generated covering the entire functionalities of the library History reports, Daily issue/return reports, overdue report, author-wise report, etc. All reports required by NAAC / AICTE •
General Reports (Accession Register wise Book Report, Journal Report, Dissertation Report, Author Report,
•
History Report, Classification Number Report, Category wise Report, Article Report, Subject wise Report etc.)
•
Management Reports (Present Members Report, Membership Lapsed Report, Publishers Report, Publishers'
•
Books Report, Publishers' Journal Report, Vendors Report, Vendors' Items Report, Vendors' Book Report, Vendors'
•
Journals Report, Printed Press Books Report, Printed Press Journals Report, Expenses Report etc.)
•
Front Desk Operations Reports (Member wise Issued Documents Report, Due Return Documents Report, Reserved
•
Documents Report, Fine Report, Efficiency Report etc.)
•
Bar Code Labels Report
•
Over & above, customized reports can be designed to meet specific requirement of a particular library.
Page 37 of 43
Proposal for Library Management Solution for (client)
Hardware/Software/Database Requirement •
Min. System Requirement :
•
Single User Pentium based Processor (Celeron or higher) 64 MB RAM or more 2 GB or more Hard Drive CDROM Drive for Installation purpose only Mono VGA Monitor or higher MS Windows 95/98/2K/XP
•
Multi User Server Pentium based Processor (Celeron or higher) 64 MB RAM or more 4 GB or more Hard Drive CDROM Drive for Installation purpose only Mono VGA Monitor or higher MS Windows NT / 2K Server Client Pentium based Processor (Celeron or higher) 32 MB RAM or more Local Hard Drive Mono VGA Monitor or higher MS Windows 95/98/2K/XP
Page 38 of 43
Proposal for Library Management Solution for (client)
Deliverables Particulars
Enterprise Edition Five User License allows access of all modules thru 5 terminals simultaneously, however n number of users can be created for management purpose thru these 5 terminals Unlimited WebOPAC unlimited users can use webOPAC to search books using webbrowser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access
Enterprise Edition (Unlimited Users License) Unlimited WebOPAC unlimited users can use webOPAC to search books using webbrowser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access Additional User Licnese
MIS SQL
AMC
Page 39 of 43
Proposal for Library Management Solution for (client)
Major Customers in India. •
Indian Oil Corporation Ltd.
•
EME School, Vadodara
•
Adani Group
•
Cadila Pharamaceuticals
•
Intas Pharmaceuticals
•
ET&T Corporation
•
Institute of Chartered Accountants
•
Ministry of Information & Broadcasting
•
Ministry of Rural Development
•
National Institute of Occupational Heatlh
•
Behavioral Science Centre
•
Mahatma Gandhi Labor Institute
•
Bharat Bijlee
•
CHETNA
•
Hindustan Petroleum Corporation Ltd.
Page 40 of 43
Proposal for Library Management Solution for (client)
Deliverable Commercial Offer for Library Management Software: Particulars
Enterprise Edition Five User License allows access of all modules thru 5 terminals simultaneously, however n number of users can be created for management purpose thru these 5 terminals Unlimited WebOPAC unlimited users can use webOPAC to search books using web-browser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access
Enterprise Edition (Unlimited Users License) Unlimited WebOPAC unlimited users can use webOPAC to search books using web-browser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access Additional User Licnese
MIS SQL AMC
Page 41 of 43
Licens e
Prices
Proposal for Library Management Solution for (client)
Terms & Conditions: •
Delivery: 6-8 weeks from the date of receipt of the PO and payment.
•
Taxes: The above prices are exclusive of all local taxes. The same will be charged extra as applicable by HCL to (Client).
•
Warranty: There is a warranty on the solution purchased for one year from the date purchased. Thereafter, the warranty will continue to get extended on an annual basis as long as (Client) continues to renew the Annual Maintenance on an annual and timely basis from the second year onwards.
•
Validity of Prices: These prices are valid for 30 days.
•
Force Majeure: HCL shall be under no liability whatsoever on the occurrence of any Force Majeure event such as war, fire, arson, industrial action, orders of government or other duly constituted authority, any natural calamities or Act of God, etc.
•
HCL
provides
the
solution
to
(Client)
based
on
the
above
understanding, In case any additional scope of work or legal licenses or copyright act has to be noticed by (Client) only. •
HCL and (Client) will come into a agreement to fulfil the scope and when ever there is change in scope mutually will agree and the same in the agreement as and when it arises.
•
Above pricing is for generic softwares. In case of any customisation in software charges will be taken as per the degree of customization in the software
Hope the above is in order. Sincerely,
Page 42 of 43
Proposal for Library Management Solution for (client)
For HCL Infosystems Ltd.
Page 43 of 43
Technical Proposal & Write Up On Library Management Solution For
Name, Designation
(Client, Location)
Page 1 of 43
Proposal for Library Management Solution for (client)
Seller Restrictions This data shall not be disclosed and shall not be duplicated, used, or disclosed in whole or in part for any purpose. If a contract is awarded to HCL as a result of or in connection with the submission of this data, the client or prospective client shall have the right to duplicate, use, or disclose this data to the extent provided in the contract. This restriction does not limit the client’s or prospective client’s right to use the information contained in the proposal if it is obtained from another source without restriction. The data subject to this restriction is contained in all marked sheets.
Page 2 of 43
Proposal for Library Management Solution for (client)
HCL PROFILE HCL Infosystems Limited is one of the pioneers in the Indian IT market, with its origins in 1976. For over quarter of a century, HCL has developed and implemented solutions for multiple market segments, across a range of technologies in India. HCL has been in the forefront in introducing new technologies and solutions, now HCL is amongst the top 20 business houses in India with 14000+ employees spread across 38 countries and revenue of around 14 billion US dollars. HCL Infosystems Ltd. is the Internet Infrastructure initiative of the HCL group, India’s premier information technology group. Through the pioneering presence of the HCL group companies the vast experience of the markets, HCL Infosystems has propelled itself to the path of “Total Technology Integration”. HCL Infosystems has established state-of-the-art ATM / Frame-Relay IP based network infrastructure across 43 cities in the country and offers an entire range of managed services. Its portfolio of services includes Virtual Private Networks (VPNs), Broadband Internet access; Hosting Co-location Services; Designing
Page 3 of 43
and
deploying
Disaster
Recovery
solutions
and
Business
Proposal for Library Management Solution for (client)
Continuity solutions; Application services; Managed Security services and NOC services. All these services are delivered with a turnkey approach that includes delivering Infosystems’s core services, third party hardware and network provisioning, maintenance activities and project management. HCL Infosystems comes with the promise of delivering the committed ‘Quality of Service’ backed by significant investments in infrastructure, network management solutions and its round the clock centralized Customer Support Call Center. This holds even more when we consider the leverage Infosystems draws from its parent company’s unparalleled experience in networking.
LIBRARY MANAGEMENT SOLUTION HCL Infosystems Limited is providing one of the leading library management solutions (LMS) in the global market. Our LMS is designed on all international standards like MARC-21, UNICODE, SIP/SIP2, etc. LMS is completely userfriendly menu driven interface, online help, complete and elaborative help documentation, online downloading of bibliographic details,
sharing of
database or bibliographic details with international or national libraries based on international standards like ISO 2709, Z39.50, etc. HCL is also can provide solutions like RFID based security and circulation including drop box, self check-out station, EAS Security Gate; biometric based access or simple barcode based circulation system. The same LMS solution can be used for the digital library also; any digital format document can be attached with the proposed LMS. HCL also have dedicated a software for the management of the digital library, where simply scanned images or any e-documents like
Page 4 of 43
Proposal for Library Management Solution for (client)
.pdf, .avi, .mp3, .mpeg, etc. WE BELIEVE IN PROVIDING 100% SOLUTION FOR A LIBRARY.
HCL’s Customer Support We have the highest regard for our esteem customers, and to meet this, we have geared up ourselves with following services across the country: •
We organize customer’s meets all over the country to have the first hand interaction, which enable us to interact with our customers and review their feedback one to one. We also strive to improve our services standards for more customer satisfaction.
•
We have the key-client concept, where in we constantly monitor the upkeep of our products, being used for achieving highest level of
Page 5 of 43
Proposal for Library Management Solution for (client)
service standards. The parameters governed by this (viz. Up-time, Preventive Maintenance Schedule etc.) are appraised by specialized team at the regional office and Head office. Further, these clients are provided with an Up Time Certificate authenticated by the respective user department and these are sent by the President & CEO himself. We have across the country – Number of Machines
50,000
Number
photocopier) 10,000 (Telecom products alone) 1,000
of
Software
(All
products
including
Solutions Number of Professionals Number of Trained
14,000 5,000
Engineers Number of Offices Number of Service Centres Customer Satisfaction ISO Certification
170 cities 360 9 out of 10 * ISO 9001:2000 & ISO 14001:2004
* Survey done internally by HCL Infosystem directly to its customers. With trained engineers around 360 locations around India, we are able to provide better customer support and reach well above the industrial customer
satisfaction
level
standards.
HCL is itself synonymous with customer satisfaction, we are proud to offer the best solutions and services anywhere in India. The best in the “Corporate Users expectation and Satisfaction Survey 2003” - Voice & Data Magazine. HCL has been ranked No.5 among India’s Top 5 groups impacting the dynamics of the IT Industry - DataQuest Page 6 of 43
Proposal for Library Management Solution for (client)
“The Most Responsive Company, 2005”– IT Hardware Category by the Economic Times - Avaya Global Connect
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Proposal for Library Management Solution for (client)
HCL’s Presence in India
Page 8 of 43
Proposal for Library Management Solution for (client)
Collections at, (Client) Books & Bound Volumes Books being one of the important parts of a library and has got number rare and important books. Total number of collection of ____________ in which ___________ is books and __________ bound volume. Magazine & Article Indexing They have ___________ number of subscription per year, which is on circulation for its member. They regularly add _________ magazine annually into their collection. Article indexing is one of their major reference services for their users. Article indexing is currently done online/offline; they are planning to provide the same online/office to their users. Other Materials Regular to their print collection they have other collections like: Collection Total Videocassettes CD-ROMs Photographs Slides Any others (please specify)
Page 9 of 43
Circulation
Proposal for Library Management Solution for (client)
Activities at, (Client)
(gets from clients apart from the stated
below) Acquisition Library, as in many other cases, does acquisition completely on manual way. It maintain files for different purchases and orders. File are signed and approved by Committee Members, etc. Library use acquisition module for initial catalogue and preparing a list of books for Committee Member’s approval, and most importantly avoiding the duplicate books on approval basis. Catalogue / Bibliographies Currently library is doing cataloguing based AACR2 standards. They are cataloguing most of the collection manually. Currently they are not following any MARC21 or any other international standard for cataloguing except for AACR2. Printed bibliographies services they are providing to their users. On regular basis they take out the print of the collection in bibliography for their users and or distribute the same to their faculty/registered members/ students, etc. Indexing In House library do not provide any such kind of services. They subscribe to external database like (EBSCO, etc) for the same purpose. Library have indexing services for it’s users, which they are doing on Periodical Indexing card. They manually manage the entire indexing card and regularly take out a periodical Index Journal for the users. This is clubbed together at the end of the year. Page 10 of 43
Proposal for Library Management Solution for (client)
Page 11 of 43
Proposal for Library Management Solution for (client)
Circulation Circulation is totally manual based processed. Users have been given Membership Cards.
Books card and Membership Card is goes to library
procession when any user/member issues any resource/collection. Circulation process is semi-automated i.e. books are issued to member via a library management software which keep track of the issued /pending resources against any member. Membership Card are kept by the library when members issues any resource/collection. Stock Taking Stock taking is annual/bi-annual/3 year /4 year process in the library. Library is does not function during the stock taking period. Stock taking process is completely a manual process in the library. Mostly library will be closed for stock taking, the number of days depends on the total collection for example a library with 10,000 to 15,000 collection will close the library for 10-14 days for only re-shelving, manual counting, and rechecking the stock records, etc with a manpower of 4-6 people. Management & Reporting Different management issues and reporting can be easily managed and generated through our library management solution. User can customise the different reports and generate the same according to their requirements.
Page 12 of 43
Proposal for Library Management Solution for (client)
Services at, (Client)
(gets from clients apart from the stated
below) Circulation All major resource in their collection is for circulation. The following number of collection from documents is only for reference only. Books Bound Volume Any other Selective Dissemination of Information / Current Awareness Services Members and faculty members have to personally visit the library to know new arrivals in the library or to know the exact kind of collection they have for their subject preference. Current Awareness Services are provided on the circulation desktop in the form of bibliographies title “New Arrivals” Online Public Access Catalogue (OPAC) Library does not provide any kind Online Public Access Catalogue (OPAC) services to its users. Members /users are complete depended on the mood of the staff at the circulation counter for getting any information. Library does provide Online Public Access Catalogue (OPAC). The search window is very obsolete technique, where as in today’s internet world where full image and multimedia oriented search is provided to users. Inter Library Loan (ILL) Library does not indulge in any inter library loan activities.
Page 13 of 43
Proposal for Library Management Solution for (client)
Library does have inter library loan services. ILL services are totally a manual process. Member library exchange their collection data with each other periodically, any member who is interested in the collection will raise the request and these resource/collection is issued to the member like any other library registered member. Library is a member of Delhi Library Network (DELnet) (or name the association) with whom they follow the standard protocol established by the association.
Page 14 of 43
Proposal for Library Management Solution for (client)
Library is looking for following endeavours
(gets
from clients apart from the stated below) •
An efficient Library Management Solution that enables in maintaining and retrieving the books within no time.
•
Access of single records to multiple locations through Network / Web based.
•
Maintaining an audit trail for keeping track of all activities performed on records by users.
•
Fool proof security for library collection
•
A Secure and easy to share database.
•
100% error free shelving of books, magazine and other collection in their respective racks/shelves.
•
An international standard used in the sharing the database both at bibliographic level or complete database at one go.
•
Interactive and enhanced search engine for users anywhere, anytime meeting all international standard.
•
Creating new worksheet/workform for newly added type of documents.
•
Reducing
the
workload
on
library’s
professional
as
well
non-
professional staff. •
Providing round the clock services to users, minimum days of closure even during the stock taking time.
•
Support different languages for different users.
Page 15 of 43
Proposal for Library Management Solution for (client)
HCL’s Library Management Solution will meet the following endeavours •
MARC 21 based cataloguing and well enhanced and interactive OPAC search
•
All resource cataloguing information are stored in single database. LMS provide option of storing database at different location also
•
Software allows keeping track not only the book, etc but also on individual members
•
LMS provide / support RFID based security and circulation. RFID is supported by SIP/SIP2 protocol
•
LMS uses Oracle 10g at the back for security and reliable storage and retrieval
•
RFID hand held scanner can be used for stock taking, which will ensure a speedy and reliable stock checking
•
LMS support Z39.50 for exchange of bibliographic details and ISO 2709 for interchange and import/export of database, internationally.
•
I-chameleon portal allows to Libraries to change the user interface and OPAC interface.
•
LMS provide facility for adding n number of worksheet/workform based on n type of documents/resources
•
Downloading bibliographic / catalogue details from Library of Congress as it support Z39.50 protocol.
•
Shelf check-in and check-out programmed into the software due to RFID based -technology can reduce the workload on the circulation counter. Drop-in Box can allow users to return the resource at any time.
•
LMS is built on UNICODE technology which supports all major national and international languages.
Page 16 of 43
Proposal for Library Management Solution for (client)
Problems/Issues Faced by (Client) List out one by one requirements of the (clients): •
List 1
•
List 2
•
List 3
•
List 4
•
List 5
Page 17 of 43
Proposal for Library Management Solution for (client)
Objectives & Requirements
(gets from clients apart from the
stated below)
Library Management System a part of “Information Management” best described as “science of safe, secure and organised retention of electronic data, images, media and documents such that information contained therein is retrievable "on line" or physically whenever and wherever needed.” Following are the objectives and requirements for the digitisation of Records: •
Acquisition o To stream line the acquisition process of the library in such way that any information pertaining any order should be available on click. It should be able to display the details of the budget like balance, heads, pending, etc. o To display number of orders, pending, approval committee or members, vendors. o To be able to display number of titles, type of documents, order locations, etc.
•
Cataloguing o Able to reduce the world related to cataloguing of recources. o A uniform standard is maintained in cataloguing, authority files, controlled vocabulary, etc o A standard cataloguing style/methodology is to be followed between the libraries at different location or institutes.
•
Circulation
Page 18 of 43
Proposal for Library Management Solution for (client)
o To able to reduce the workload on the circulation counter by allowing members to take charge of check-in and check-out of resources. o Help in controlling the theft of resources in the library. o Help in shelf rectification so that users and library staff are able to locate the resource without loosing a major part of their time. o Ease inter library loan management system. o Circulation history of resource/s available on a click. o
•
Auditing the member transaction
Reporting and Management o Circulation statistics o Collection reports and statistics o Reduce and error free stock taking process
•
Online Public Access Catalogue o
Full featured search services
o Display of book covers, reviews, notations even providing external links to users o Online membership application form o Secure access to database and other features o Represents the look and feel of the library or it’s parent institute.
Page 19 of 43
Proposal for Library Management Solution for (client)
•
Manpower Management o Enhance the library professional knowledge o Improve the library and user interaction o Making library professional / staff more IT oriented and aware of major international library and information science standards o Improving and enhancing the working culture / experience of library staff to different other fields.
•
Miscellaneous o Graphic User Interface for easy understanding of LMS o Help system, LMS should be able to provide not only online help in the form F1 but also a comprehensive help documents. o LMS should be more hardware free i.e. any hardware can be installed with the software but should meet all international standards o Easy upgrade to future expansion or enhancements
Page 20 of 43
Proposal for Library Management Solution for (client)
Librarian – Library Management Software HCL is pleased to present this proposal for implementing its Integrated Library Management Software (ILMS) for (client). This proposal addresses all the necessary aspects of (Client) - Library Management Solution. Our understanding of the business objectives and system requirements is based on the various interactions and meeting held between (Client) and HCL, as well as our own experience in designing and providing library management solutions. The aim of this solution is to enhance and address few key business issues: •
To improve and smooth working of the library in accordance with international standards
•
Library as well as it’s collection become more easily accessible to users
•
Instant updates to it’s users or management body about the progress of collection, services, management, etc
•
Proper library security and collection management for more usage by the users
•
Reduce the workload on the library professional staff
•
Developing and avoiding duplication of collection between the members libraries
•
Easy sharing of collection/information between the member libraries.
•
Implement a library management solution not only to meet current needs but easily upgrade to future requirements.
Users of our LMS system will be able to perform functions such as acquisition, cataloguing, serial control and general management but also Page 21 of 43
Proposal for Library Management Solution for (client)
searches, retrievals, indexing, viewing, printing, e-mailing, etc. This in turn would enable dynamic information requests to be fulfilled expeditiously thereby creating greater efficiency within the organization.
Page 22 of 43
Proposal for Library Management Solution for (client)
FEATURES OF Librarian - LMS HCL offers Librarian – a
Library Management Solution to (Client) which
enables the department to achieve an efficient working of Library. Librarian - Library Management Software has been designed on the international library standards and is capable of integrating the (Client) with other global partner libraries in order to provide better services and improve it’s own collection. Library can have access / share their database with their partner libraries/channels to enhance the collection and provide inter library loan facility for electronic documents, etc. Following are key features of the offered software:
Features •
A sample library database for quick familiarity with complete software system
•
Total Budgetary Control
•
Supports internationally known
standards
like
MARC21, Z39.50,
MARCXML etc.. •
Multilingual (Unicode). Unicode compliance to accommodate the multilingual needs of libraries / users.
•
Object integration : CD, Flip Charts, Posters etc. can be entered & searched through keywords and subject
•
Smooth, speedy and easy issuing, returning & renewal and other information on all types of books & non-book materials
•
Barcode facility
•
Total Serial Control (Total Periodical Management System)
•
Automated Stock-Verification using barcode scanner
•
OPAC is user friendly and all possible resources can be searched
Page 23 of 43
Proposal for Library Management Solution for (client)
•
Web-OPAC (with Enterprise Edition only) facilitates-online search, online reservation, new arrival, member status etc..
•
E-mail interface
•
Possible to assign unlimited number of keywords, index and glossary
•
Card printing with photograph & barcode
•
Gate-pass for reading material issued can be printed
•
Multi-location web interface possible
•
Suggestion-box for users to suggest new reading material and further follow-up by librarian
•
Quotation entry and comparison
•
A flexible Accession Register
•
Easy to provide CAS & SDI services
•
Bulletin Board Service
•
Auto generation of keywords
•
Multiuser support / facilities
•
Easy Database creation for all types of resource material-books & nonbook materials
•
Automatic verification for issue of duplicate I-Card
•
Security and assigning advanced password to users for controlled and limited access
•
Member / borrower profile and lending rules
•
Inter-Library Loan facility
•
Auto Calculations of overdue charges and other related records
•
Member status, name, address, books issued etc.
•
Reservation of books etc. possible
•
Auto reminders for renewal of membership
•
Auto reminders for missing issues & renewal of subscription for journals
Page 24 of 43
Proposal for Library Management Solution for (client)
•
Indexing of articles from journals possible with keywords
•
Universal Currency Master
•
Holiday Master
•
Log register to record uncontrollable errors
•
Allows scalability to users
•
Searches possible by title, author, subject, classification no., accession no., ISBN/ISSN, Boolean search etc….
•
iSearch enables search on synonymous topics
•
Internet resource management
•
Multimedia management
•
Library Profile, Library Calendar & Announcements
•
Backup on hard disk and retrieval facilities
•
Supports all electronic resources : URL, Multimedia file, PDF file & other formats…
•
Supports TCP/IP for communication
•
Linkage with other applications possible like MS Word
•
Maintenance of various authority files
•
Menu & Window driven with GUI interface
•
Logically arranged functions
•
Highly user friendly hence not much training is required
•
Easy to learn. Extensive context sensitive help for learning all the features / modules
•
On-line support to solve difficulties
Other Features
Page 25 of 43
Proposal for Library Management Solution for (client)
Electronic Submission of Thesis/Dissertation/Projects: With the help of Librarian library can maintain a e-copy of the Thesis/Dissertation/Projects for easy retrieval and reduce ever increasing space problem. Communication: All communication between the hardware (Server, Client, Printer, etc) and software is done on TCP/IP. RFID: Integration with RFID hardware can easily incorporated with Librarian. Barcode: Software is able to handle barcodes of different formats like EAN13, SICI/SISAC, Codebar. Software Level Security: Control access to different modules of the library management software, it can also track and audit the login and log out by the users/specific user. User Level Security: Member authentication is required both module and OPAC level access. Permission can be granted to the users like self-renewal, reservation, etc.
LIBRARIAN Also Handles •
Administrative Report
•
Web-OPAC
•
Advanced Reservation
•
Inter-Library Loan
•
Authority Control
•
New Media Management (CD/DVD/Audio Cassettes/X-Rays ...)
•
Barcode
•
Member Management
•
Budgeting
•
MARC
•
Calendars
•
Orders
•
Calculator
Page 26 of 43
Proposal for Library Management Solution for (client)
•
Overdues
•
Cataloguing
•
Renewals
•
Circulation
•
SDI
•
Data Conversion
•
Serials
•
•
50+ Reports
•
Fine Management
Page 27 of 43
Proposal for Library Management Solution for (client)
Module Available in LMS Acquisition •
Suggestions
•
Approval
•
Quotation Comparison
•
Processing of Orders
•
Accessioning
•
Barcodes & Spine Labels
•
Payment Processing
Cataloguing •
Cataloguing as per AACR-II
•
Retrospective Conversion possible
•
Catalogue cards printing
•
Multilingual interface
•
SDI and CAS services
•
Various reports
•
Built-in DDC
Circulation •
Members entry
•
Member category
•
Generation of member I-Cards along with photographs & barcodes printing
•
Transactions
•
Member photograph during transaction
•
Book Issue Time & Location of Book
Page 28 of 43
Proposal for Library Management Solution for (client)
•
Gatepass Printing
•
Overdue charges management
•
Reminders
•
Inter-Library loan
•
Reports
Serial Control •
Suggestions
•
Subscription management
•
Record of receipt
•
Reminders for non-receipt including printing of letters to vendors
•
Bindery management
•
Reports
Article Indexing •
Index articles from journal issues
•
Retrieve by keywords, subject, author etc
Administration •
User Management
•
Password management
•
Access Rights to users
•
Database backup, restore, compact
•
Statistical Information
•
Stock verification
•
Budget related information
OPAC & WebOPAC Page 29 of 43
Proposal for Library Management Solution for (client)
•
Search of books, journals, articles and other resources on title, author, subject, publisher, keywords, ISBN/ISSN etc.
•
Status of materials
•
Boolean Search
•
Free text search
•
Display and print results
•
Online searches with Boolean operators
•
Online Reservation
•
Member status
•
New Arrivals
Reports Wide variety of reports can be generated covering the entire functionalities of the library History reports, Daily issue/return reports, overdue report, author-wise report, etc. All reports required by NAAC / AICTE •
General Reports (Accession Register wise Book Report, Journal Report, Dissertation Report, Author Report,
•
History Report, Classification Number Report, Category wise Report, Article Report, Subject wise Report etc.)
•
Management Reports (Present Members Report, Membership Lapsed Report, Publishers Report, Publishers'
•
Books Report, Publishers' Journal Report, Vendors Report, Vendors' Items Report, Vendors' Book Report, Vendors'
•
Journals Report, Printed Press Books Report, Printed Press Journals Report, Expenses Report etc.)
Page 30 of 43
Proposal for Library Management Solution for (client)
•
Front Desk Operations Reports (Member wise Issued Documents Report, Due Return Documents Report, Reserved
•
Documents Report, Fine Report, Efficiency Report etc.)
•
Bar Code Labels Report
•
Over & above, customized reports can be designed to meet specific requirement of a particular library.
Page 31 of 43
Proposal for Library Management Solution for (client)
ACQUISITION •
Suggestions – member staff can suggest new books/collection for the library
•
Approval – a proper approval processes will be followed before the procurement of books/resources for the library
•
Quotation Comparison – a comparison can be generated between different prices received for the resources
•
Processing of Orders – Systematic processing of orders to vendors
•
Accessioning – processing of the resources according the last accessioning followed in the library.
•
Barcodes & Spine Labels – generating a barcode label and spine label for the books
•
Payment Processing – processing of the payment for the vendor with information like invoice details, currency, discount, etc.
CATALOGUING •
Cataloguing as per AACR-II – AACR-II is followed for the cataloguing of the book, the standard used all over India.
•
Retrospective Conversion possible
•
Catalogue cards printing – catalogue card
printing
which
we
generally
recommend library to avoid to save the space as well in most cases OPAC has taken over the printed Card display functions •
SDI and CAS services – Selective Dissemination of Information according the registered member preferences and Current Awareness Services for new arrival to their all their members via email/printed.
Page 32 of 43
Proposal for Library Management Solution for (client)
•
Various reports – different types of reports can be generated to streamline the cataloguing process in the library.
•
Built-in DDC – any library who is following DDC is need worry about searching the DDC Manual, it is auto generated according to the keyword selected/entered. Library has option of replacing the DDC and use any other classification scheme.
CIRCULATION SYSTEM •
Members
entry
–
Entry
of
new
members,
modification and deletion of library members •
Member category – Define different category for students, staff, teachers, external members, etc.
•
Generation
of
member
I-Cards
along
with
photographs & barcodes printing – software will help them generate customized library member cards along with barcode labels •
Transactions – record all the transaction (check-in and check-out done by any members)
•
Member photograph during transaction – display the member details along with the photograph of the member
•
Book Issue Time & Location of Book – display circulation details issue, return and location for example issued from different libraries.
•
Gatepass Printing – issuing/printing special gate passes for special books like reference books, etc
•
Overdue charges management – display the fine status for different member, printing of receipt option available
•
Reminders – sending reminder to member for overdue books, etc
•
Inter-Library loan – facility in the inter library loan
Page 33 of 43
Proposal for Library Management Solution for (client)
•
Reports – generate different report to study / statistics of the circulation in the library.
SERIAL CONTROL •
Suggestions – library member has the option to suggest magazine / journals for the library
•
Subscription
management
–
the
most
critical and painful function in the library can be easily manage by the module for missing, damage, complimentary issues, etc •
Record
of
receipt
–
maintain
a
very
systematic record of all the issues received in the library •
Reminders – non-receipt, damage issue reminder can be generated and printed with vendor details, etc
•
Bindery management - a periodical alert for bindery of journals
•
Reports – a systematic reports can be generated according to the collection of journals/magazine available in the library
Article Indexing •
Index articles from journal issues – one of the most important function/service in the library for its users, can be easily maintained
•
Retrieval of articles – indexed articles can be easily retrieved by keywords, subject, etc
Administration •
User Management
•
Password management
Page 34 of 43
Proposal for Library Management Solution for (client)
•
Access Rights to users
•
Database backup, restore, compact
•
Statistical Information
•
Stock verification
•
Budget related information
OPAC & Web OPAC
•
Search of books, journals, articles and other resources on title, author, subject, publisher, keywords, ISBN/ISSN etc.
•
Status of materials
•
Boolean Search
•
Free text search
•
Display and print results
•
Online searches with Boolean operators
•
Online Reservation
•
Member status
Page 35 of 43
Proposal for Library Management Solution for (client)
•
New Arrivals
Page 36 of 43
Proposal for Library Management Solution for (client)
Reports Wide variety of reports can be generated covering the entire functionalities of the library History reports, Daily issue/return reports, overdue report, author-wise report, etc. All reports required by NAAC / AICTE •
General Reports (Accession Register wise Book Report, Journal Report, Dissertation Report, Author Report,
•
History Report, Classification Number Report, Category wise Report, Article Report, Subject wise Report etc.)
•
Management Reports (Present Members Report, Membership Lapsed Report, Publishers Report, Publishers'
•
Books Report, Publishers' Journal Report, Vendors Report, Vendors' Items Report, Vendors' Book Report, Vendors'
•
Journals Report, Printed Press Books Report, Printed Press Journals Report, Expenses Report etc.)
•
Front Desk Operations Reports (Member wise Issued Documents Report, Due Return Documents Report, Reserved
•
Documents Report, Fine Report, Efficiency Report etc.)
•
Bar Code Labels Report
•
Over & above, customized reports can be designed to meet specific requirement of a particular library.
Page 37 of 43
Proposal for Library Management Solution for (client)
Hardware/Software/Database Requirement •
Min. System Requirement :
•
Single User Pentium based Processor (Celeron or higher) 64 MB RAM or more 2 GB or more Hard Drive CDROM Drive for Installation purpose only Mono VGA Monitor or higher MS Windows 95/98/2K/XP
•
Multi User Server Pentium based Processor (Celeron or higher) 64 MB RAM or more 4 GB or more Hard Drive CDROM Drive for Installation purpose only Mono VGA Monitor or higher MS Windows NT / 2K Server Client Pentium based Processor (Celeron or higher) 32 MB RAM or more Local Hard Drive Mono VGA Monitor or higher MS Windows 95/98/2K/XP
Page 38 of 43
Proposal for Library Management Solution for (client)
Deliverables Particulars
Enterprise Edition Five User License allows access of all modules thru 5 terminals simultaneously, however n number of users can be created for management purpose thru these 5 terminals Unlimited WebOPAC unlimited users can use webOPAC to search books using webbrowser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access
Enterprise Edition (Unlimited Users License) Unlimited WebOPAC unlimited users can use webOPAC to search books using webbrowser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access Additional User Licnese
MIS SQL
AMC
Page 39 of 43
Proposal for Library Management Solution for (client)
Major Customers in India. •
Indian Oil Corporation Ltd.
•
EME School, Vadodara
•
Adani Group
•
Cadila Pharamaceuticals
•
Intas Pharmaceuticals
•
ET&T Corporation
•
Institute of Chartered Accountants
•
Ministry of Information & Broadcasting
•
Ministry of Rural Development
•
National Institute of Occupational Heatlh
•
Behavioral Science Centre
•
Mahatma Gandhi Labor Institute
•
Bharat Bijlee
•
CHETNA
•
Hindustan Petroleum Corporation Ltd.
Page 40 of 43
Proposal for Library Management Solution for (client)
Deliverable Commercial Offer for Library Management Software: Particulars
Enterprise Edition Five User License allows access of all modules thru 5 terminals simultaneously, however n number of users can be created for management purpose thru these 5 terminals Unlimited WebOPAC unlimited users can use webOPAC to search books using web-browser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access
Enterprise Edition (Unlimited Users License) Unlimited WebOPAC unlimited users can use webOPAC to search books using web-browser. Multi Users, WebOPAC, , UNICODE, Barcode, International Standards, Budget Management, Object Integration, Digital Reference, Total Serial Control, Stock Verification - Semi/Auto, Email Interface, ID-Card Generation, Acquisition, Auto Catalouging, Standard DDC, CAS & SDI, Auto Keywords, Rights Management, Member Profiles, Lending Rules, ILL, Fine Management, Currency Management, iSearch, Internet Resources, Multimedia Resources, Backup Management, User Friendly Interface, Online Help, Reports, Digital Reference, Database-MS Access Additional User Licnese
MIS SQL AMC
Page 41 of 43
Licens e
Prices
Proposal for Library Management Solution for (client)
Terms & Conditions: •
Delivery: 6-8 weeks from the date of receipt of the PO and payment.
•
Taxes: The above prices are exclusive of all local taxes. The same will be charged extra as applicable by HCL to (Client).
•
Warranty: There is a warranty on the solution purchased for one year from the date purchased. Thereafter, the warranty will continue to get extended on an annual basis as long as (Client) continues to renew the Annual Maintenance on an annual and timely basis from the second year onwards.
•
Validity of Prices: These prices are valid for 30 days.
•
Force Majeure: HCL shall be under no liability whatsoever on the occurrence of any Force Majeure event such as war, fire, arson, industrial action, orders of government or other duly constituted authority, any natural calamities or Act of God, etc.
•
HCL
provides
the
solution
to
(Client)
based
on
the
above
understanding, In case any additional scope of work or legal licenses or copyright act has to be noticed by (Client) only. •
HCL and (Client) will come into a agreement to fulfil the scope and when ever there is change in scope mutually will agree and the same in the agreement as and when it arises.
•
Above pricing is for generic softwares. In case of any customisation in software charges will be taken as per the degree of customization in the software
Hope the above is in order. Sincerely,
Page 42 of 43
Proposal for Library Management Solution for (client)
For HCL Infosystems Ltd.
Page 43 of 43
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