Project Communication Plan Template.doc
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Information Systems and Computing
Project Communications Plan
Project Identification Project Title*
Project ID* A brief title for the project for reporting/ quick reference purposes.
Client Project Sponsor Name*
Client School Name /EVP Center*
PlanView Project Tracking Number. This is where the effort spent preparing the Communications Plan will be tracked.
Project Managers The name of the Client Project Sponsor. The name of the individual responsible for funding approval and who will participate in Phase Gate reviews. . The name of client School /EVP Center that this Proposal is associated with.
Names of the Functional and ISC Project Managers
Client School Name The name of the client School /EVP Center Org Unit /EVP Center Org that Proposal is associated with. Unit*
Purpose Describe the purpose of the Communication Plan outlineing the scope of communication and how it relates to the project. NOTE: For larger, more com[ex projects it may be appropriate to use the more comprehensive Communication Plan template.
Audience Communication Needs Define who needs to know what and how often. This is often accomplished via stakeholder interviews, the results of which can be included in an
Audience Role Identify the stakeholder roles that some form of project communication is planned for. E.g. Project Sponsor, Project Owner, Project Team, End User, Resource Manager, etc. Page 1 of 3
Appendix. Frequency
Message/Information Need
Communication Content/Topic
Delivery Vehicle
Describe the information that each stakeholder role desires. E.g. The ISC Project Owner required periodic updates on project status, addressing progress, priority topics, plans and accomplishments.
Identify the communication content that will be used to provide the desired information for each audience role, e.g., Project Status Report NOTE: Use a new row for each Communication Instrument that will be used.
Identify the delivery vehicle that will be used to deliver the communication.E.g. Meeting. NOTE: If multiple delivery vehicles are planned and the frequency of delivery Is not the same, use a new row for each delivery vehicle.
Identify how often the communica tion should be delivered. E.g. Weekly
Project Communications Plan-Draft v0.4
Information Systems and Computing
Project Communications Plan
Communication Schedule Use the information from the above sections to prepare a communication schedule.
Date
Identify the date planned for each communication event.
Recipient(s)
(Stakeholder Role)
Include the stakeholder roles identified above that will be recipients of the communication.Eg. End-User
Communication Instrument
Identify the Communication Instrument that will be used to deliver the communication.E.g Training Material.
Delivery Vehicle
Responsible
Identify the delivery vehicle that will be used to deliver the communication. E.g. Computer Based Training.
Identify the role or name if known of the individual responsible for delivering the communication.
Appendix Revision History Revision Number
Description
Identify the revision number for each time the document is updated.
Describe the changes associated with each revision
Page 2 of 3
Author
Identify the individual who made the revisions.
Reviewed By
Date Updated
Identify who reviewed this document.
Identify the date that the revision was reviewed.
Project Communications Plan-Draft v0.4
Information Systems and Computing
Project Communications Plan
Stakeholder Contact Information Identify contact information necessary to deliver communication material each stakeholder.
Name
Title
School Name/ EVP Center
Stakeholder Preferred Role Delivery Vehicle
Louise B. Crosby
Sr. IT Directo r
ISC, Administrativ e Information Technologies, Project Office
ISC Project Manager
email
email address
[email protected] u
Phone Fax Number(s) Number
215/7466692
Mailing Address
215/8980386
3401 Walnut Street Philadelphia, PA, 19104
Physical Location
3401 Walnut Street Suite 265C
Communication Vehicle Examples This section can be used to provide examples of the communication vehicles that are planned to be used.
Page 3 of 3
Project Communications Plan-Draft v0.4
Project Communications Plan
Project Identification Project Title*
Project ID* A brief title for the project for reporting/ quick reference purposes.
Client Project Sponsor Name*
Client School Name /EVP Center*
PlanView Project Tracking Number. This is where the effort spent preparing the Communications Plan will be tracked.
Project Managers The name of the Client Project Sponsor. The name of the individual responsible for funding approval and who will participate in Phase Gate reviews. . The name of client School /EVP Center that this Proposal is associated with.
Names of the Functional and ISC Project Managers
Client School Name The name of the client School /EVP Center Org Unit /EVP Center Org that Proposal is associated with. Unit*
Purpose Describe the purpose of the Communication Plan outlineing the scope of communication and how it relates to the project. NOTE: For larger, more com[ex projects it may be appropriate to use the more comprehensive Communication Plan template.
Audience Communication Needs Define who needs to know what and how often. This is often accomplished via stakeholder interviews, the results of which can be included in an
Audience Role Identify the stakeholder roles that some form of project communication is planned for. E.g. Project Sponsor, Project Owner, Project Team, End User, Resource Manager, etc. Page 1 of 3
Appendix. Frequency
Message/Information Need
Communication Content/Topic
Delivery Vehicle
Describe the information that each stakeholder role desires. E.g. The ISC Project Owner required periodic updates on project status, addressing progress, priority topics, plans and accomplishments.
Identify the communication content that will be used to provide the desired information for each audience role, e.g., Project Status Report NOTE: Use a new row for each Communication Instrument that will be used.
Identify the delivery vehicle that will be used to deliver the communication.E.g. Meeting. NOTE: If multiple delivery vehicles are planned and the frequency of delivery Is not the same, use a new row for each delivery vehicle.
Identify how often the communica tion should be delivered. E.g. Weekly
Project Communications Plan-Draft v0.4
Information Systems and Computing
Project Communications Plan
Communication Schedule Use the information from the above sections to prepare a communication schedule.
Date
Identify the date planned for each communication event.
Recipient(s)
(Stakeholder Role)
Include the stakeholder roles identified above that will be recipients of the communication.Eg. End-User
Communication Instrument
Identify the Communication Instrument that will be used to deliver the communication.E.g Training Material.
Delivery Vehicle
Responsible
Identify the delivery vehicle that will be used to deliver the communication. E.g. Computer Based Training.
Identify the role or name if known of the individual responsible for delivering the communication.
Appendix Revision History Revision Number
Description
Identify the revision number for each time the document is updated.
Describe the changes associated with each revision
Page 2 of 3
Author
Identify the individual who made the revisions.
Reviewed By
Date Updated
Identify who reviewed this document.
Identify the date that the revision was reviewed.
Project Communications Plan-Draft v0.4
Information Systems and Computing
Project Communications Plan
Stakeholder Contact Information Identify contact information necessary to deliver communication material each stakeholder.
Name
Title
School Name/ EVP Center
Stakeholder Preferred Role Delivery Vehicle
Louise B. Crosby
Sr. IT Directo r
ISC, Administrativ e Information Technologies, Project Office
ISC Project Manager
email address
[email protected] u
Phone Fax Number(s) Number
215/7466692
Mailing Address
215/8980386
3401 Walnut Street Philadelphia, PA, 19104
Physical Location
3401 Walnut Street Suite 265C
Communication Vehicle Examples This section can be used to provide examples of the communication vehicles that are planned to be used.
Page 3 of 3
Project Communications Plan-Draft v0.4
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