Presentation On Microsoft Word.pdf

Presentation on Microsoft Word

Go to www.microsoft.com/em-ca/download/office.aspx You will see this – Choose option 1 then follow the instructions

When this add-on is loaded into Word 2003 or less it will automatically convert a docx file to a doc file.

NOTE: Features found in a docx file but that are not found in a doc file will not be converted and shown.

For free basic instructions on using Word 2007 type into the Internet

www.baycongroup.com/wlesson0.htm

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When signing in, pick a blank sheet, click on New Then click on Installed Templates Pick your template Now you just click on Create

• Starts with templates • PDF files can be transferred to fully editable word documents • Able to add on line video (Using You Tube) • Layout buttons appear automatically when a picture or chart is inserted or clicked on • Live preview for easy reading • While in reading mode, it now allows quick translation, ability to add comments, and highlighting using a mini bar that appears when a word is clicked on • Saving to the cloud

When you enter the program notice that there has been a change from the previous Word Programs. In Word 2003 you had a Tool Bar to work from

In Word 2007 A Ribbon was introduced so that you could have more options

Word 2013 has a very slightly different Ribbon

In the Ribbons for Word 2013 and Word 2007 you will find that they are divided into three areas. • Tabs across the top are used for core tasks • Groups in the middle of the Ribbon have related commands put together • Commands at the bottom are related to the Tab chosen

When you start up you will see this choice of templates. You may choose the first blank, any template you wish to use for your Newsletter or use the tab on the top to search online for a different template. You can then modify the template to fit your use.

When you press a blank document you can start with a fresh page. As you write something you may find some words underlined in red. This indicates that there is a spelling mistake. If you right click the word you will be presented with a list of spelling corrections. If it is underlined in blue, then it is probably a grammatical error. Again right click on the words to find out the error.

In this view you can see that the Tab we are on is the HOME. Here we can control the print size, type of print, how the print will look(type of font), colour, layout, justification, and control of indentation. There are also many different styles that can be used. You do not have to make the changes, but you can look at how the changes will affect the document just by putting the curser on the Command. If we go to the next tab we can see how to insert many things into the document.

Here you can see the different objects that can be inserted. If we insert the picture we get a ribbon that allows us to format the picture.

We can now pick the picture style to see how we want our picture to look in the document.

Here we have an article and I want to add a picture. First we go to the Insert Tab then insert the picture. After the picture is inserted, we can adjust the size, move the picture wherever we want, then go to Format and adjust how the print is going to go around the picture. We can now set up the picture style

We can add as many pictures as we want in the article. Put the pictures where we want them, crop, and put in picture styles. All this is done by clicking on the picture and going to the Format tab.

You can see that the Insert Tab allows you to insert a new page, a table, pictures, shapes, charts and graphs, links , headers and footers as well as inserting new text and the use of Word Art. The Design Tab allows you to change how your document looks with one click and includes paragraph spacing and a method of changing the font.

The Page Layout tab lets you control the size, orientation, margins and the columns in the document. You can also control indentation, and spacing of the letters.

References allow insertions of special notes as well as a table of contents Mailings lets you put in labels, mail merges and a method of printing to envelopes for a large group of recipients. Review lets you see what your document will look like and it will also allow you to check spelling and grammar while reviewing the document. Finally with View you can put in rulers and guidelines and change how your document looks or make the document larger so that it is easier to read.

Three Ways 1. Click where you want to start copying, then drag the curser over the selection. Hold the left button down over the selection and move the curser to where you want the selection to be placed, and let go of the button. 2. To pick a word, double click on the word, then hold the left button down over the selection and move the curser to where you want the selection to be placed, and let go of the button. 3. To pick a paragraph, triple click on the selection, then hold the left button down over the selection and move the curser to where you want the selection to be placed, and let go of the button.

Note : whenever a selection is picked a mini tool bar will show up at the selection. By right clicking the selection a larger tool bar will appear.

You may also use short cut keys to copy cut or paste your selection into another area of your document or to a different document. Make the selection you want to work with: • To delete the selection just press the Delete Key on the Keyboard • To copy the selection press Ctrl C (this saves the selection to the Clip Board) • To move the selection press Ctrl V (this takes the selection on the clipboard and pastes it wherever you want it to go)

Your Friend the Undo and Redo Button At the top of your document is an Undo button. This is especially useful during cut and paste procedures if a mistake is made. To go back, you only have to tap the arrow pointing in a counterclockwise direction. A new arrow that is clockwise will then become visible. Click on this if you decide the original procedure was correct.

When you click and drag over a selection, double click a word, or triple click for a paragraph, you can format your text through the mini tool menus that pop up. You can control the type, size, colour, bullets and numbering, and even the alignment or justification of the paragraphs. For more options go to the Home tab and you can see many different examples of styles that are available.

Press the Styles Button A new window of the different styles pops up. It is here that you can set your different types of spacings and headings and as you lay your mouse on the different commands, an explanation pops up to tell you what it will do.

To insert columns into your document you go to the Layout tab.

Click on the columns. In this example we will click on three columns then add text.

To get a picture from a word document, you right click on the picture and then from the tool bar that appears you choose Save as picture. On the saving window that comes up under the save as type, choose JPEG File Interchange Format You now have a saved file that can be loaded into the word document you are working on. You may also copy the picture and then paste it directly into your document To get a picture from the internet, right click on the picture, then save it as a JPEG file. This can then be put into your word document.

You can insert Tables, Pictures from your computer, On line pictures and Art using Smart Art

First we can insert a table. Lets make it a 3 by 2 table. First go to the Insert Tab then go to table. Now you can set up your 3x2 table.

Each cell is separate from the other and can be treated as if it is a single page. As the cell is used it will grow to accommodate the size of the picture or the amount of the text. Let’s add some text in the first cell on top and the second cell on the bottom.

Now we can add some pictures and size them to fit into the cells We go to insert and grab the pictures that we want

If we wish we can take out the borders in our table by right clicking on each cell and removing the border from the table.

If we click on each picture the Picture Tools and Layout Tools become available on the ribbon.

Or An easier way would be to would be to click on the first box, then drag the curser over the entire table.

Go to the HOME tab And remove the Borders.

Under PICTURE TOOLS if we go to Format then we go to the Quick Styles Tab and we can play with how the picture looks.

You use the exact same procedure when inserting pictures into a full page.

What is nice about using a table insertion instead of just adding the columns is that you can combine cells to have more control over how you want the page to be set up. First we set up the table and choose the cells we want to combine

Go to the DESIGN tab then go to Merge Cells

Notice that now you have two columns on top and three columns below. We can put in some editing to see how this will look

If we take out the borders you can see that we now have full control of the columns in our newsletter

• With this version of Word, not only do you have the ability to save your document to the computer, but you can also save the document to the Cloud. If the document is saved to the Cloud, you can then pick it up at any time from any computer anywhere there is access to the internet. • You have a choice of saving the document as a pdf file, a Word 2003 file(doc), or a Word file(docx)

To save the file you would go to the FILE tab then press Save as After deciding where to save the file, you can then decide how to save the file. You may choose: • A doc file This is Word 97 to2003 • A pdf file • A docx file This is Word 2004 and up

From the Cloud Sign into outlook.com When in, go to the Drop down menu beside the Outlook Logo Click on One Drive Go through sub folders to get to the desired file

From the Computer Go to the FILE tab Go to Open Go through sub folders to get to the desired files