Ppt 2010 New.pdf

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

TABLE OF CONTENTS CHAPTER 1: GETTING STARTED WITH POWERPOINT ………………………. 8 Getting to Know PowerPoint 2010 Navigating PowerPoint to Create Slide Presentation Working with your Powerpoint Environment The Ribbon Customize the Ribbon Minimize and Maximize the Ribbon The Quick Access Toolbar Add Commands to the Quick Access Toolbar Backstage View Creating and Opening Presentations Compatibility Mode Convert a Presentation CHAPTER 2: SLIDES BASICS ……………………………………………………… 20 About Slides About Slide Layouts Customizing Slide Layouts Change the Layout of an Existing Slide Delete a Placeholder Add a Text Box Use a Blank Slide Working with Slides Insert a New Slide Copy and Paste a Slide Duplicate a Slide Delete a Slide Move a Slide Managing Slides and Presentations About Slide Views View an Outline of your Presentation Organize Slides into Sections About Notes to Slides Use the Notes Pane Use Notes Page View CHAPTER 3: TEXT BASICS ……………………………………………………….. 37 Insert Text Delete Text Select Text Copy and Paste Text Cut and Paste Text Drag and Drop Text Find and Replace Working with Text The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Add a Text Box Move a Placeholder or Text Box To Rotate the Box To resize a Place holder or Text Box Formatting Text Modifying Text Insert a Bulleted List Change Horizontal Text Alignment Change Vertical Text Alignment Change Text Direction CHAPTER 4: APPLYING A THEME ……………………………………………… 48 The Elements Why Use Theme Elements Themes and Slid Layouts Applying Themes CHAPTER 5: INSERTING IMAGES ………………………………………………. 53 Working with Images Insert an Image from a File Locate Clip Art Insert Clip Art Inserting Screenshots Insert Screenshots of a Window Insert a Screen Clipping from a Window Resizing and Moving Images CHAPTER 6: APPLYING TRANSITIONS ………………………………………… 60 About Transitions Apply a Transitions Preview a Transitions Modifying Transitions Advancing Slides CHAPTER 7: CHECKING SPELLING …………………………………………….. 65 Run a Spell Check Ignoring Spelling “Errors” Automatic Spell Check Modifying Proofing Options CHAPTER 8: PRESENTING SLIDE SHOW ……………………………………… 69 Start a Slide show Advance and Reverse Slides Stop or End a Slide show Presentation Tools and Features Access the Pen or Highlighter Erase Ink Markings The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Jump to a Nonadjacent Slide Access the Desktop Menu Access Options Keyboard Shortcuts Slide show Setup Options Access Slide show Setup Options CHAPTER 9: SAVING AND PRINTING …………………………………………... 78 Saving and Printing Presentations Use the Save As Command Use the Save Command AutoRecover Other File Formats Save as a Different File Type Printing View the Print Pane Quick Print Access the Quick Print Button CHAPTER 10: MODIFYING LISTS ………………………………………………... 84 Modify the Bullet Style Modify a Numbered List Change the Starting Number Modify the List’s Appearance Modify the Size and Color Customizing Bullets Use a Picture as a Bullet Use a Symbol as a Bullet CHAPTER 11: INDENTS AND LINE SPACING …………………………………. 91 Indent Using the Tab Key Use the Indent Commands Fine-tuning Indents Show the Ruler Customizing Bullet Spacing Line Spacing Format Line Spacing CHAPTER 12: WORDART AND SHAPES ……………………………………….. 95 Creating WordArt Apply a WordArt Style to Text Add or Modify Text Effects Working with Shapes and Tex Boxes Insert a Shape Resize a Shape or Text Box Formatting Shapes and Text Boxes Change to a Different Shape The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Change the Shape Style Change the Shape Fill Color Change the Shape Outline Change Shadow Effects 3D Effects Use 3D Rotation Use Bevel CHAPTER 13: MODIFYING THEMES ……………………………………………. 105 Change Theme Colors Create New Theme Colors Change Theme Fonts Create New Theme Fonts Change Theme Effects Saving Your Theme Background Styles CHAPTER 14: FORMATTING PICTURES ………………………………………. 111 Crop an Image Crop an Image to a Shape Add a Border to a Picture Image Adjustments Artistic Effects and Styles Compressing Pictures Removing the Background from an Image CHAPTER 15: ARRANGING OBJECTS ………………………………………… 122 Aligning Objects Aligning Two or More Objects Align Objects to the Slide Distribute Objects Evenly Ordering and Rotating Objects Change the Ordering by one Level Bring an Object to the Front or Back Rotate an Object Grouping Objects Ungroup Objects CHAPTER 16: ANIMATING TEXT AND OBJECTS ……………………………. 130 Four Types of Animations Apply an Animation to an Object Effect Options Working with Animations Add Multiple Animations to an Object Copy Animations with the Animation Painter Reorder the Animations Preview Animations The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Animation Pane Open the Animation Pane Reorder Effects from the Animation Pane Preview Effects from the Animation Pane Change and Effect’s Start Option CHAPTER 17: INSERTING VIDEOS …………………………………………….. 138 Insert a Video from a File on your Computer Embedding a Video from a website Working with the Video Editing and Formatting Videos Trim the Video Add a Fade In and Fade Out Add a Bookmark Remove a Bookmark Video Options Formatting the Appearance of a Video Create a Poster Frame Apply a Video Style CHAPTER 18: INSERTING AUDIO ……………………………………………….. 146 Insert Audio from a File on your Computer Insert Clip Art Audio Recording your Own Audio Working with Audio Trim the Audio Add a Fade In and Fade Out Add a Bookmark Remove a Bookmark Audio Options Formatting the Audio Icon Change the Icon to a Different Picture CHAPTER 19: SMARTART ILLUSTRATIONS ………………………………….. 154 Insert a SmartArts Graphic Add Text to a SmartArt Graphic Convert Existing Text to SmartArt Changing the Organization of a SmartArt Graphic Add Shape to a Graphic Move Shapes to a Higher or Lower Level Rearrange Shapes on the Same Level Modifying the SmartArt Graphic’s Appearance Change the SmartArt Layout Change the SmartArt Style Change the Color Scheme

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

CHAPTER 20: HYPERLINKS AND ACTION BUTTONS ………………………. 162 Inserting Hyperlinks About Hyperlinks Insert a Hyperlink Insert a Hyperlink to an email Address Open and Test a Hyperlink Remove a Hyperlink More Hyperlinks Insert a Hyperlink to Another Slide Insert a Hyperlink to Another File Inserting Action Buttons Insert an Action Button on One Slide Insert an Action Button on All Slides Test an Action Button Edit an Action Button Change the Appearance of an Action Button CHAPTER 21: WORKING WITH TABLES ………………………………………. 175 Working with Tables Insert a Blank Table Move a Table Modifying Tables Resize a Table Add a Column or Row Delete a Row or Column Apply a Table Style Change Table Styles Options Add Borders to a Table Modifying a Table Using the Layout Tab CHAPTER 22: WORKING WITH CHARTS ……………………………………… 185 Types of Charts Identifying the Parts of a Chart Inserting Charts Enter Chart Data Copying and Pasting Existing Excel Data Importing a Chart from Excel Modifying Charts with Chart Tools Change the Chart Type Switch Row and Column Data Change the Chart Layout Change the Chart Style CHAPTER 23: REVIEWING PRESENTATIONS ………………………………… 201 Commenting on Presentations Add a Comment Edit a Comment The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Respond to a Comment Delete Comment Delete Multiple Comments Comparing Presentations Using the Reviewing Features Safely Use the Document Inspector CHAPTER 24: ADVANCE PRESENTATIONS OPTIONS …………………….. 212 Rehearsal and Record Slide shows Rehearsal Slide show Timings Recording your Slide show Remove Narration or Timings from a Recorded Slid show Sharing Presentation Options Presenting your Slide show as a Video Create a Video Broadcasting your Slide show to Remote Audiences Customizing your Slide show Creating Handouts of a Presentation CHAPTER 25: SLIDE MASTER VIEW …………………………………………… 224 What is Slide Master View Using Slide Master View Customizing Slide Layouts Customizing Text Formatting Create New Slide Layouts Using Custom Layouts in Other Presentations CHAPTER 26: CREATING PHOTO ALBUMS IN POWERPOINT …………… 238 Create a Photo Album CHAPTER 27: ADDING CALLOUTS TO IMAGES …………………………….. 241 Add Callouts to an Image

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

CHAPTER 1: GETTING STARTED WITH POWERPOINT

PowerPoint 2010 is a presentation software that allows you to create dynamic slide presentations that can include animation, narration, images, and videos. In this lesson, you will learn your way around the PowerPoint 2010 environment, including getting to know the new Backstage view. We will also show you how to use and modify the Ribbon and the Quick Access toolbar, in addition to learning how to create new presentations and open existing files. Getting to know PowerPoint 2010 If you are familiar with PowerPoint 2007, you'll notice that there aren't too many changes to the 2010 interface other than Backstage view, which we'll cover later in this lesson. However, if you are new to PowerPoint, you will first need to take some time to learn about slides and how to navigate PowerPoint. Navigating PowerPoint to create a slide presentation PowerPoint uses slides to build a presentation. To create an engaging presentation, PowerPoint allows you to add text, bulleted lists, images, charts, and video to your slides. You can add as many slides as you want to a presentation, and at any time you can view or play back your presentation by selecting one of the slide show play options.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

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The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

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The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

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The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

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Working with your PowerPoint environment The Ribbon and Quick Access toolbar are where you will find the commands you need to perform common tasks in PowerPoint. If you are familiar with PowerPoint 2007, you will find that the main difference in the PowerPoint 2010 Ribbon is that commands such as Open and Print are now housed in Backstage view.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

The Ribbon The Ribbon contains multiple tabs, each with several groups of commands. Some tabs, like Drawing Tools or Table Tools, may appear only when you are working with certain items like images or tables. In addition, you can add your own customized tabs that contain your favorite commands.

Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the Ribbon. These tabs are called add-ins. To customize the Ribbon: You can customize the Ribbon by creating your own tabs that house your desired commands. Commands are always housed within a group, and you can create as many groups as you need to keep your tabs organized. You can even add commands to any of the default tabs, as long as you create a custom group within the tab. 1. Right-click the Ribbon, and select Customize the Ribbon. A dialog box will appear.

2. Click New Tab. A new tab will be created with a new group inside it. 3. Make sure the new group is selected. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

4. Select a command from the list on the left, then click Add. You can also 14 drag commands directly into a group. 5. When you are done adding commands, click OK.

If you do not see the command you want, click on the Choose commands drop-down box and select All Commands.

To minimize and maximize the Ribbon: The Ribbon is designed to be easy to use and responsive to your current task; however, if you find it is taking up too much of your screen space, you can minimize it. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

1. Click the arrow in the upper-right corner of the Ribbon to minimize it.

2. To maximize the Ribbon, click the arrow again. When the Ribbon is minimized, you can make it reappear by clicking a tab. However, the Ribbon will disappear again when you are not using it. The Quick Access toolbar The Quick Access toolbar, located above the Ribbon, lets you access common commands no matter which tab you are on. By default, it shows the Save, Undo, and Repeat commands. You can add other commands to make it more convenient. To add commands to the Quick Access toolbar: 1. Click the drop-down arrow to the right of the Quick Access toolbar. 2. Select the command you want to add from the drop-down menu. To choose from more commands, select More Commands.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Backstage view Backstage view gives you various options for saving, opening, printing, and sharing your presentation. It is similar to the Microsoft Office button menu from PowerPoint 2007 and the File Menu from earlier versions of PowerPoint. However, instead of just a menu it's a full-page view, which makes it easier to work with. To get to Backstage view: 1. Click the File tab.

2. You can choose an option on the left side of the page. 3. To get back to your document, click any tab on the Ribbon. Click the buttons in the interactive below to learn about the different things you can do in Backstage view.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Creating and opening presentations PowerPoint files are called presentations. When you start a new project in PowerPoint, you'll need to create a new presentation. You'll also need to know how to open an existing presentation. To create a new blank presentation: 1. Click the File tab. This takes you to Backstage view. 2. Select New. 3. Select Blank presentation under Available Templates and Themes. It will be highlighted by default. 4. Click Create. A new blank presentation appears in the PowerPoint window.

To save time, you can create your presentation from an Office.com template, which you can also select under Available Templates and Themes. To open an existing presentation: 1. Click the File tab. This takes you to Backstage view. 2. Select Open. The Open dialog box appears.

3. Select your desired presentation, then click Open. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

If you have opened the existing presentation recently, it may be easier to 18 choose Recent from the File tab instead of Open to search for your presentation.

Compatibility mode Sometimes you may need to work with presentations that were created in earlier versions of PowerPoint, such as PowerPoint 2003 or PowerPoint 2000. When you open these types of presentations, they will appear in Compatibility mode. Compatibility mode disables certain features, so you'll only be able to access commands found in the program that was used to create the presentation. For example, if you open a presentation created in PowerPoint 2003, you can only use tabs and commands found in PowerPoint 2003. In the image below, the workbook has opened in Compatibility mode. Many of the newer slide transitions have been disabled, and only the 2003 transitions are available.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

To exit Compatibility mode, you'll need to convert the presentation to the current version type. However, if you're collaborating with others who only have 19 access to an earlier version of PowerPoint, it's best to leave the presentation in Compatibility mode so the format will not change. To convert a presentation: If you want access to all PowerPoint 2010 features, you can convert the presentation to the 2010 file format. Note that converting a file may cause some changes to the original layout of the presentation. 1. Click the File tab to access Backstage view. 2. Locate and select the Convert command.

3. The Save As dialog box will appear. Select the location where you want to save the workbook, enter a file name for the presentation, and click Save.

4. The presentation will be converted to the newest file type. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

CHAPTER 2: SLIDES BASICS

PowerPoint includes all of the features you need to produce professionallooking presentations. When you create a PowerPoint presentation, it is made up of a series of slides. The slides contain the information you want to communicate with your audience. This information can include text, pictures, charts, video, and sound. Before you begin adding information to slides, you'll need to know the basics of working with slides. In this lesson, you will learn how to insert new slides, modify a layout, and change your presentation view. Slide basics Every PowerPoint presentation is composed of a series of slides. To begin creating a slide show, you'll need to know the basics of working with slides. You'll need to feel comfortable with tasks such as inserting a new slide, changing the layout of a slide, arranging existing slides, changing slide view, and adding notes to a slide. About slides Slides contain placeholders, which are areas on the slide that are enclosed by dotted borders. Placeholders can contain many different items, including text, pictures, and charts. Some placeholders have placeholder text, or text you can replace. They also have thumbnail-sized icons that represent specific commands such as Insert Picture, Insert Chart, and Insert ClipArt. In PowerPoint, hover over each icon to see the type of content you can insert in a placeholder.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

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About slide layouts Placeholders are arranged in different layouts that can be applied to existing slides or chosen when you insert a new slide. A slide layout arranges your content using different types of placeholders, depending on what information you might want to include in your presentation. In the example above, the layout is called Title and Content and includes title and content placeholders. While each layout has a descriptive name, you can also tell from the image of the layout how the placeholders will be arranged.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Customizing slide layouts To change the layout of an existing slide: 1. Select the slide you want to change.

2. Click the Layout command in the Slides group on the Home tab. A menu will appear with your options.

3. Choose a layout from the menu. The slide will change in the presentation.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

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To delete a placeholder: You can easily customize your layout by deleting unwanted—or extra— placeholders from any slide. 1. Position your mouse on the dotted border of the placeholder so it changes to a cross with arrows . 2. Click the border to select it.

3. Press Backspace or Delete on your keyboard. The placeholder will be removed from the slide. To add a text box: Text boxes allow you to add to your current layout, so you can place text wherever you want on your slide. 1. From the Insert tab, click the Text Box command. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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2. Your cursor will turn into an upside-down cross .

3. Click, hold, and drag your mouse to draw a text box. A text box will appear.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

To use a blank slide: For more control over your content, you may prefer a blank slide—a slide without placeholders—over one of the existing layouts. Blank slides can be customized by adding your own text boxes, pictures, charts, and more. 

Select Blank from the menu of layout options.

Working with slides To insert a new slide: 1. From the Home tab, click the bottom half of the New Slide command to open the menu of slide layout options.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

2. Select the slide you want to insert.

3. A new slide will be added your presentation. To instantly add a slide that uses the same layout as the one you have selected, click the top half of the New Slide command.

To copy and paste a slide: 1. On the Slides tab in the left pane, select the slide you want to copy. 2. Click the Copy command on the Home tab. You can also right-click your selection and choose Copy.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

3. In the left pane, click just below a slide—or between two slides—to choose the location where you want the copy to appear. A horizontal insertion 27 point will mark the location.

4. Click the Paste command on the Home tab. You can also right-click and choose Paste. The copied slide will appear.

To select multiple slides, press and hold Ctrl on your keyboard and click the slides you want to select. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

To duplicate a slide: An alternative to copying and pasting, duplicating slides copies the selected slide and—in one step—pastes it directly underneath. This feature does not allow you to choose the location of the copied slide, nor does it offer Paste Options for advanced users, so it's more convenient for quickly inserting similar slides. 1. Select the slide you want to duplicate. 2. Click the New Slide command. 3. Choose Duplicate Selected Slides from the drop-down menu.

4. A copy of the selected slide appears underneath the original.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

To delete a slide: 1. Select the slide you want to delete. 2. Press the Delete or Backspace key on your keyboard. To move a slide: 1. Select the slide you want to move. 2. Click, hold, and drag your mouse to a new location. A horizontal insertion point will mark the location.

3. Release the mouse button. The slide will appear in the new location. Managing slides and presentations As you add slides to your presentation, PowerPoint offers a variety of views and tools to help you organize and prepare your slide show. About slide views It's important to be able to access the different slide views and use them for various tasks. The slide view commands are located on the bottom-right of the PowerPoint window in Normal view.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

Normal view: This is the default view where you create and edit your slides. 30 You can also move slides in the Slides tab in the pane on the left.

Slide Sorter view: In this view, miniature slides are arranged on the screen. You can drag and drop slides to easily reorder them and to see more slides at one time. This is a good view to use to confirm that you have all the needed slides and that none have been deleted.

Reading view: This view fills most of the computer screen with a preview of your presentation. Unlike Slide Show view, it includes easily accessible buttons for navigation, located at the bottom-right. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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Slide Show view: This view completely fills the computer screen and is what the audience will see when they view the presentation. Slide Show view has an additional menu that appears when you hover over it, allowing you to navigate slides and access other features you can use during a presentation.

Use the keys on your keyboard—including the arrow keys, Page Up and Page Down keys, spacebar, and Enter key—to move through the slides in Slide Show view. Press the Esc key to end the slide show.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

To view an outline of your presentation: The Outline tab shows your slide text in outline form. This allows you to quickly edit your slide text and view the contents of multiple slides at once. 1. Click the Outline tab in the left pane.

2. An outline of your slide text appears. 3. Type directly in the pane to make changes to your text.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

To organize slides into sections: You can organize your slides into sections to make your presentation easier to navigate. Sections can be collapsed or expanded in the left pane and named for easy reference. In this example, we will add two sections: one for dogs that are available for adoption, and another for cats and other pets. 1. Select the slide you want to begin your first section. 2. From the Home tab, click the Section command. 3. Choose Add Section from the drop-down menu.

4. An Untitled Section appears in the left pane.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

5. To rename the section while it is still selected, click the Section command, 34 then choose Rename Section from the drop-down menu.

6. Enter your new section name in the dialog box. Click Rename.

7. Repeat to add as many sections as you want. 8. In the left pane, click the arrow next to a section name to collapse or expand it.

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Adding notes to slides PowerPoint gives you the ability to add notes to your slides—often called speaker notes—to help you deliver or prepare for your presentation. You can enter and view your speaker notes using the Notes pane or the Notes Page view. To use the Notes pane: 1. Locate the Notes pane at the bottom of the screen, directly below the Slide pane. 2. Click and drag the edge of the pane to make it larger or smaller.

3. Type your notes in the Notes pane.

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To use Notes Page view: 1. Go to the View tab. 2. Click the Notes Page command in the Presentation Views group.

3. Type your notes in the text box, or use the scroll bar to review your slides.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

CHAPTER 3: TEXT BASICS

It's important to know how to perform basic tasks with text when working in PowerPoint. In this lesson, you'll learn the basics of working with text, including how to insert, delete, and move text; how to work with text boxes; and how to format text. Text basics If you're new to PowerPoint, you'll need to learn the basics of working with text so you can add and arrange text on your slides. You'll need to know how to insert, delete, move, and format text, as well as how to use text boxes. Optional: You can download this example for extra practice. To insert text: 1. Click the placeholder or text box where you want to insert text. 2. The insertion point appears.

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3. Type directly into the placeholder or text box.

Some placeholders automatically format your text in a bulleted list. This is because bulleted lists are frequently used in PowerPoint. To remove the bullets, deselect the Bullets command in the Paragraph group on the Home tab. To delete text: 1. Place the insertion point next to the text you want to delete. 2. Press the Backspace key on your keyboard to delete text to the left of the insertion point. 3. Press the Delete key on your keyboard to delete text to the right of the insertion point. To select text: 1. Place the insertion point next to the text you want to select. 2. Click the mouse button. While holding it down, drag the mouse over the text. 3. Release the mouse. The text will be selected. A highlighted box will appear over the selected text.

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When you select text in PowerPoint, a hover toolbar with formatting options appears. This makes formatting commands easily accessible, which can save you time. If the toolbar does not appear at first, try moving the mouse over the selection.

To copy and paste text: 1. Select the text you want to copy. 2. Click the Copy command on the Home tab. You can also right-click your selection and choose Copy.

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3. Place your insertion point where you want the text to appear. 4. Click the Paste command on the Home tab. The text will appear.

To cut and paste text: 1. Select the text you want to cut. 2. Click the Cut command on the Home tab. You can also right-click your selection and choose Cut.

3. Place your insertion point where you want the text to appear. 4. Click the Paste command on the Home tab. The text will reappear.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

You can also cut, copy, and paste by right-clicking your slide and choosing the desired action from the drop-down menu. When you use this method to paste, you 41 can choose from four options that determine how the text will be formatted: Use Destination Theme, Keep Source Formatting, Picture, and Keep Text Only. You can hover the mouse over each icon to see what it will look like before you click it.

To drag and drop text: 1. Select the text you want to copy. 2. Click, hold, and drag your mouse to the location where you want the text to appear. The cursor will have a rectangle underneath it to indicate that you're moving text.

3. Release the mouse button, and the text will appear. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

If text does not appear in the exact location you want, you can press 42 the Enter key on your keyboard to move the text to a new line. Find and Replace Find and Replace is another Replace allows you to search phrase (English, for example), phrase (British, for example). To from our Word 2010 tutorial.

technique that can be used to edit text. Find and all of your slides for a specific word or then replace it with another word or learn more, visit the Find and Replace lesson

Working with text As you create your presentation, you can add text boxes to help organize your slides. You'll also need to know how to format text to create the look you need. To add a text box: Text can be inserted into both placeholders and text boxes. A placeholder is a kind of text box, but it's unique because it is part of the slide layout and often contains formatting specific to the slide (a larger font size for the title of your presentation, for example). Inserting an extra text box allows you to add to the slide layout so you can include as much text as you want. 1. From the Insert tab, click the Text Box command.

2. Your cursor will turn into an upside-down cross .

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

3. Click the area on your slide where you want to add a text box. A text box will 43 appear with an insertion point inside.

To move a placeholder or text box: 1. Click the box you want to move. 2. Position your mouse on the border of the box so it changes to a cross with arrows

.

3. Click and hold the mouse button as you drag the box to the desired location.

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4. Release the mouse button. The box will be moved. To rotate the box 1. Click and drag the green circle at the top of the box. To resize a placeholder or text box: 1. Click the box you want to resize. 2. Position your mouse over any one of the sizing handles that appear on the corners and sides of the box. The cursor will become a pair of arrows .

3. Click, hold, and drag your mouse until the text box is the desired size. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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4. Release the mouse button. The box will be resized. Formatting text You can help your text stand out on the slide by changing its formatting, including font size, color, and style. Click the buttons in the interactive below to learn about the different commands in the Font group.

Modifying text To insert a bulleted list: 1. Select the text box or specific text you want to format as a bulleted list. 2. Click the Bullets command in the Paragraph group on the Home tab.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

3. A bulleted list will appear.

To change horizontal text alignment: 1. Select the text you want to modify. 2. Select one of the four alignment options in the Paragraph group. o Align Text Left: Aligns all of the selected text to the left margin o Center: Aligns text an equal distance from the left and right margins o Align Text Right: Aligns all of the selected text to the right margin o Justify: Aligns text equally on both sides to the right and left margins; used by many newspapers and magazines

The alignment commands align the text within the placeholder or text box it is in, not across the slide. To change vertical text alignment: 1. Select the text you want to modify. 2. Click the Align Text command in the Paragraph group. A menu will appear.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

3. Choose to align the text at the Top, Middle, or Bottom of the text box.

To change text direction: 1. Select the text you want to modify. 2. Click the Text Direction command in the Paragraph group. A menu will appear.

3. Choose for the direction of the text to be Horizontal, Rotated, or Stacked.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

CHAPTER 4: APPLYING A THEME

A theme is a predefined combination of colors, fonts, and effects that can be applied to your presentation. PowerPoint includes built-in themes that allow you to easily create professional-looking presentations without spending a lot of time formatting. In this lesson, you will learn all about themes and how to apply them. Themes A theme is a set of colors, fonts, effects, and more that can be applied to your entire presentation to give it a consistent, professional look. You've already been using a theme, even if you didn't know it: the default Office theme, which consists of a white background, the Calibri font, and primarily black text. Themes can be applied or changed at any time. Theme elements Every PowerPoint theme—including the default Office theme—has its own theme elements. These elements are: 

Theme Colors (available from every Color menu)

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

Theme Fonts (available from the Font menu)



Shape Styles (available in the Format tab when you click a shape)

Why use theme elements? If you're using theme elements, you'll probably find that your presentation looks pretty good. All of the colors will work well together, which means you won't have to spend as much time formatting your presentation. But there's another great reason to use theme elements: When you switch to a different theme, all of these elements will update to reflect the new theme. You can drastically change the look of your presentation in just a few clicks.

Remember, the colors and fonts will only update if you're using theme fonts or theme colors. If you choose one of the standard colors or any of the fonts that are not theme fonts, your text will not change when you change the The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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theme. This can be useful if you're creating a logo or title that always needs to look the same, like in the sample below.

Themes and slide layouts As you can see from the two different title slides above, themes also affect the various slide layouts.

If you apply a theme before you start building your presentation, you will be able to arrange your content to fit the layouts you have to choose from. If you apply the theme after, the text boxes and placeholders may move depending on the theme you choose. Applying themes You will need to know how to apply a theme and how to switch to a different theme if you want to use this feature to create presentations. All of the themes included in PowerPoint are located in the Themes group on the Design tab. Themes can be applied or changed at any time. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010)

To apply a theme: 1. Go to the Design tab. 2. Locate the Themes group. Each image represents a theme.

3. Click the drop-down arrow to access more themes.

4. Hover over a theme to see a live preview of it in the presentation. The name of the theme will appear as you hover over it.

5. Click a theme to apply it to the slides. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 5: INSERTING IMAGES

Adding images to your presentations makes them more interesting and engaging. Pictures, clip art, and screenshots can be inserted into PowerPoint to help you effectively communicate your ideas to your audience. Working with images Adding clip art and pictures to your presentation can be a great way to illustrate important information or add decorative accents to existing text. You can insert images from your computer, search Microsoft's large selection of clip art to find the image you need, or add a screenshot of your own. Once an image has been inserted, you can resize and move it to the location you want. To insert an image from a file: 1. Select the Insert tab. 2. Click the Picture command in the Images group. The Insert Picture dialog box appears.

3. Select the desired image file, then click Insert.

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4. The picture will appear in your slide.

You can also select the Insert Picture from File command in a placeholder to insert images.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To locate clip art: 1. Select the Insert tab. 2. Click the Clip Art command in the Images group.

3. The clip art options appear in the task pane to the right of the document. 4. Enter keywords in the Search for: field that are related to the image you want to insert. 5. Click the drop-down arrow in the Results should be: field. 6. Deselect any types of media you do not want to see.

7. If you want to also search for clip art on Office.com, place a check mark next to Include Office.com content. Otherwise, it will just search for clip art on your computer.

8. Click Go. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To insert clip art: 1. Review the results from a clip art search in the Clip Art pane. 2. Select the desired image.

3. The clip art will appear in your slide.

You can also select the Insert Clip Art from File command in a placeholder to insert clip art.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Inserting screenshots Screenshots are pictures that capture the visible windows and items displayed on your computer screen. They may include an open window of a website, items on your desktop, or an open program, like the PowerPoint images displayed in this tutorial. These images can be useful for explaining or displaying computer programs, functions, and websites. PowerPoint allows you to capture an image of an entire window or a screen clipping of part of a window. To insert screenshots of a window: 1. Select the Insert tab. 2. Click the Screenshot command in the Images group. 3. The Available Windows from your desktop will appear. Select the window you want to capture as a screenshot. 4. The screenshot will appear in your slide.

To insert a screen clipping from a window: 1. Select the Insert tab. 2. Click the Screenshot command, then select Screen Clipping.

3. A faded view of your current desktop will appear, and your cursor will turn into a cross shape . 4. Click, hold, and drag on the area of the window you want to capture. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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5. The screen clipping will appear in your slide.

Resizing and moving images To resize an image: 1. Click the image. 2. Position your mouse over any one of the corner sizing handles. The cursor will become a pair of directional arrows . 3. Click, hold, and drag your mouse until the image is the desired size.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. Release the mouse. The image will be resized. The side sizing handles change the image's size but do not keep the same proportions. If you want to keep the image's proportions, always use the corner handles. To move an image: 1. Click the image. The cursor will turn into a cross with arrows . 2. While holding down the mouse button, drag the image to the desired location.

3. Release the mouse button. The box will be moved. To rotate the image, click and drag on the green circle located at the top of the image.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 6: APPLYING TRANSITIONS

Transitions are motion effects that when in Slide Show view add movement to your slides as you advance from one slide to another. There are many transitions to choose from, each one of which allows you to control the speed and even add sound. Applying transitions If you've ever seen a PowerPoint presentation that had special effects between each slide, you've seen slide transitions. A transition can be as simple as fading to the next slide or as complex as a flashy, eye-catching effect. This means you can choose transitions to fit the style of any presentation. About transitions There are three categories of unique transitions to choose from, all of which can be found on the Transitions tab: 

Subtle (slight transitions)



Exciting (strong transitions)

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 

Dynamic Content (strong transitions that affect only the content, such as 61 text or images)

To apply a transition: 1. Select the slide you want to modify. 2. Click the Transitions tab. 3. Locate the Transition to This Slide group. By default, None is applied to each slide.

4. Click the More drop-down arrow to display all of the transitions. 5. Click a transition to apply it to the selected slide. This will automatically preview the transition as well.

When working with transitions, the Apply To All command in the Timing group can be used at any time to make your presentation uniform. Use this command with caution. Not only does it apply the same transition to every slide, but it also applies the settings in the Timing group, which you may not want to be the same throughout your presentation.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To preview a transition: You can preview the transition for a selected slide at any time, using either of these two methods: 

Click the Preview command on the Transitions tab.



Click the star Play Animations icon. The icon appears on the Slides tab in the left pane beside any slide that includes a transition.

Modifying transitions To modify the duration: 1. Select the slide that includes the transition you want to modify. 2. In the Duration field in the Timing group, enter the amount of time you want the transition to take. In this example, we will specify the length as 2 seconds, or 02.00.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To add sound: 1. Select the slide that includes the transition you want to modify. 2. Click the Sound drop-down menu in the Timing group. 3. You will hear the sound and see a live preview of the transition as you hover over each sound.

4. Click a sound to apply it to the selected slide. To remove a transition: 1. Select the slide you want to modify. 2. Choose None from the gallery in the Transition to This Slide group.

3. Repeat this process for each slide you want to modify. To remove transitions from all slides, select a slide that uses None, then click the Apply to All command. Advancing slides To advance slides automatically: In Slide Show view, you would typically advance to the next slide by clicking your mouse or pressing Enter on your keyboard. Using the Advance Slides settings The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) in the Timing group, you can set your presentation to advance on its own instead and display each slide for a specific amount of time. This is useful for unattended 64 presentations, such as at a tradeshow booth. 1. 2. 3. 4.

Select the slide you want to modify. Locate the Timing group on the Transitions tab. Under Advance Slide, uncheck the box next to On Mouse Click. In the After field, enter the amount of time you want to display the slide. In this example, we'll advance the slide automatically after 1 minute 30 seconds, or 01:30:00.

5. Select another slide, and repeat the process until all the desired slides have the appropriate timing.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 7: CHECKING SPELLING

If you're worried about making mistakes when you type, don't be. PowerPoint provides you with several proofing features that will help you produce professional, error-free presentations. In this lesson, you will learn about the various proofing features, including the Spelling tool. To make your slide show appear professional, you'll want to make sure it is free from spelling errors. PowerPoint has several options for checking your spelling. You can run a spell check, or you can allow PowerPoint to check your spelling automatically as you type. To run a spell check: 1. Go to the Review tab. 2. Click the Spelling command.

3. The Spelling dialog box will open. For each error in your presentation, PowerPoint will try to offer one or more suggestions. You can select a suggestion and then click Change to correct the error.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. If no appropriate suggestions are given, you can manually type the correct 66 spelling and then click Change.

Ignoring spelling "errors" The spelling check is not always correct. It will sometimes say something is spelled incorrectly when it's not. This often happens with people's names, which may not be in the dictionary. If PowerPoint says something is an error, you can choose not to change it using one of three options:  Ignore Once: This will skip the word without changing it.  Ignore All: This will skip the word without changing it, and it will also skip all other instances of the word in your presentation.  Add: This adds the word to the dictionary so it will never come up as an error again. Make sure the word is spelled correctly before choosing this option. Automatic spell check By default, PowerPoint automatically checks your presentation for spelling errors, so you may not even need to run a separate check using the Spelling command. These errors are indicated by red wavy lines.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To use the automatic spell check feature: 1. Right-click the underlined word. A menu will appear. 2. Click the correct spelling of the word from the list of suggestions.

3. The corrected word will appear in the presentation. You can choose to Ignore an underlined word, Add to Dictionary, or go to the Spelling dialog box for more options. Modifying proofing options With customizable proofing options, PowerPoint gives you the ability to change the way it addresses spelling errors, including automatic spell check and contextual spelling. Contextual spelling—an option that is turned off by default but that can be turned on—can help you find and correct spelling mistakes like the use of too vs. two or there vs. their. To modify proofing options: 1. From Backstage view, click Options.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 2. Select Proofing. The PowerPoint Options dialog box gives you several 68 options to choose from: o Check spelling as you type: Uncheck this box if you don't want PowerPoint to check for spelling errors automatically. (This automatically checks Hide spelling errors.) o Use contextual spelling: Check this box if you want PowerPoint to check for contextual spelling mistakes, like the use of your vs. you're. o Hide spelling errors: Check this box if you want to hide the red wavy lines that mark spelling errors. (This option is disabled if Check spelling as you type is unchecked.)

If you've turned off the automatic spell check, you can still run a check by going to the Review tab and clicking the Spelling command.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 8: PRESENTING SLIDE SHOW

Once your slide show is completed, you will need to learn how to present it to an audience. PowerPoint offers several tools and features that can help make your presentation smooth, engaging, and professional. In this lesson, you will learn how to play a slide show and advance through slides. In addition, you will learn about various presentation options like using a highlighter to mark slides and how to set your slide show to play on a continuous loop. Presenting a slide show To present your slide show, you'll need to know how to start it. PowerPoint allows you to start your slide show from the first slide or from any slide within the slide show. Once your slide show has started, you'll need to know how to advance through the slides. To start a slide show: 1. Select the Slide Show tab. 2. Click the From Beginning command in the Start Slide Show group to start the slide show with the first slide.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) You can also start the slide show from the slide you prefer by selecting the slide and clicking on From Current Slide from the Start Slide Show group. This option is 70 convenient if you only want to view or present certain slides. Another option for starting the slide show is to select Slide Show view at the bottom of the window.

To advance and reverse slides: 1. Hover your mouse over the bottom-left of the screen. A menu will appear. 2. Click the right arrow to advance slides and the left arrow to reverse slides.

You can also use the arrow keys on your keyboard to advance and reverse slides. To stop or end a slide show: To end a slide show, hover and select the menu box options command and click End Show. You can also press the Esc key at the top left of your keyboard to end the show.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Presentation tools and features PowerPoint provides convenient tools and features you can use while you are presenting your slide show. Features include changing your mouse pointer to a pen or highlighter to draw attention to items in your slides. In addition, you can jump around to slides in your presentation or access items from your computer desktop if needed. To access the pen or highlighter: 1. Hover and click the pen menu option in the bottom-left of your screen. 2. Select Pen or Highlighter based on your preference.

3. Use the pointer to draw on or mark your slides.

From the same menu, you can also change the color of the pen or highlighter. Keep in mind that light color choices are best for the highlighter.

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To erase ink markings: 1. Hover and click the pen menu option in the bottom-left of your screen. 2. Select Eraser to erase individual ink markings, or select Erase All Ink on Slide to erase all markings.

When you end your slide show, you also have the option to Keep or Discard (erase) any ink markings you made during your presentation.

To jump to a nonadjacent slide: 1. Hover and click the menu box option in the bottom-left of your screen. 2. Select Go to Slide, and choose the slide you want to jump to in your presentation. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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To access the desktop: Sometimes you may need to access the Internet or other files and programs on your computer during your presentation. PowerPoint allows you to access your desktop task bar without ending your presentation. 1. Hover and click the menu box option in the bottom-left of your screen. 2. Select Screen, then click Switch Programs.

3. Your computer's task bar will appear. Choose a program you want to switch to.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Menu access options: You can also access any of the above menu items by right-clicking anywhere on the screen during your slide show.

Keyboard shortcuts  Switch between the pen pointer and mouse pointer by pressing Ctrl+P (pen) or Ctrl+M (mouse) on your keyboard.  Press E on the keyboard to erase any ink markings while using the pen or highlighter. Slide show setup options PowerPoint has various options for setting up and playing a slide show. For example, you can set up an unattended presentation that can be displayed at a kiosk and make your slide show repeat with continuous looping. To access slide show setup options: 1. Select the Slide Show tab. 2. Click the Set Up Show command.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. The Set Up Show dialog box will appear. Click the buttons in the interactive below to learn about the various options available for setting up and playing 75 a slide show.

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The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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4. Click OK to apply the settings to the slide show.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 9: SAVING AND PRINTING

Are you saving for the first time? Do you need to share your presentation with someone who doesn't have PowerPoint 2010? Would you like to print handouts of your presentation? Do you need a printout that shows your notes with your slides? All of these factors will affect how you save and print your PowerPoint presentations. Saving and printing presentations When you create a new presentation in PowerPoint, you'll need to know how to save it in order to access and edit it later. PowerPoint allows you to save your presentations in several ways. Once you've created your document, you may want to print it to view and share your work offline. It's easy to preview and print a document in Word using the Print pane. To use the Save As command: Save As allows you to choose a name and location for your presentation. It's useful if you've first created a presentation or if you want to save a different version of a presentation while keeping the original. 1. Click the File tab. 2. Select Save As.

3. The Save As dialog box will appear. Select the location where you want to save the presentation. 4. Enter a name for the presentation, then click Save. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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If you're using Windows 7, you'll usually want to save things to your Documents library, and in other versions of Windows you'll save them to the My Documents folder. For more information, check out our lessons on Windows 7 and Windows XP. To use the Save command: 1. Click the Save command on the Quick Access toolbar.

2. The presentation will be saved in its current location with the same file name. If you are saving for the first time and select Save, the Save As dialog box will appear. AutoRecover PowerPoint automatically saves your presentation to a temporary folder while you're working on it. If you forget to save your changes or if PowerPoint crashes, you can recover the autosaved file. 1. Open a presentation that was previously closed without saving. 2. In Backstage view, click Info. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. If there are autosaved versions of your file, they will appear under Versions. 80 Click the file to open it.

4. To save changes, click Restore, then click OK.

By default, PowerPoint autosaves every 10 minutes. If you are editing a presentation for less than 10 minutes, PowerPoint may not create an autosaved version. Other file formats To save as a PowerPoint 97-2003 presentation: You can share your presentation with anyone using PowerPoint 2010 or 2007 because they use the same file format. However, earlier versions of PowerPoint use a different file format, so if you want to share your presentation with someone using an earlier version of PowerPoint you'll need to save it as a PowerPoint 97-2003 presentation. 1. Click the File tab. 2. Select Save As. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. In the Save as type drop-down Presentation.

menu,

select PowerPoint 97-2003

4. Select the location where you want to save the presentation. 5. Enter a name for the presentation, then click Save. To save as a different file type: If you want to share your presentation with someone who doesn't have PowerPoint, you have several file types to choose from. 1. Click the File tab. 2. Select Save & Send. 3. Choose from three special File Types: o Create PDF/XPS Document: This saves the contents of your slide show as a document instead of a PowerPoint file. o Create a Video: This saves your presentation as a video that can be shared online, in an email, or on a disc. o Package Presentation for CD: This saves your presentation in a folder along with the Microsoft PowerPoint Viewer, a special slide show player that anyone can download and use.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Printing In previous versions of PowerPoint, there was a Print Preview option that allowed you to see exactly what the presentation looked like before printing it. You may have noticed that this feature seems to be gone in PowerPoint 2010. It actually hasn't disappeared; it has just been combined with the Print window to create the Print pane, which is located in Backstage view. To view the Print pane: 1. Click the File tab to go to Backstage view. 2. Select Print. The Print pane appears, with the print settings on the left and the Preview on the right. 3. Click the buttons in the interactive below to learn about the various printing settings and options found in the Print pane.

To print: 1. Go to the Print pane. 2. Determine and choose how you want the slides to appear on the page. 3. If you only want to print certain slides, you can type a range of slides. Otherwise, select Print All Slides. 4. Select the number of copies. 5. Select a printer from the drop-down list. 6. Click the Print button. Quick Print There may be times when you want to print something with a single click using Quick Print. This feature prints the document using the default settings and the default printer. In PowerPoint 2010, you'll need to add it to the Quick Access toolbar in order to use it. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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Quick Print always prints the entire presentation, so if you only want to print 83 part of your presentation you'll have to use the Print pane. To access the Quick Print button: 1. Click the drop-down arrow on the right side of the Quick Access toolbar. 2. Select Quick Print if it is not already checked.

3. To print, click the Quick Print command.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 10: MODIFYING LISTS

To create effective PowerPoint presentations, it's important to make your slides easy for the audience to read. One of the most common ways of doing this is to format the text as a bulleted or numbered list. In this lesson, you will learn how to modify existing bullets, change the bullet style, switch to a numbered list, remove bullets and numbers, and select symbols as bullets. Modifying lists By default, when you type text into a placeholder, a bullet will be placed at the beginning of each paragraph. This is called a bulleted list. If you want, you can modify a list by choosing a different bullet style or by switching to a numbered list. To modify the bullet style: 1. Select all text in an existing list. 2. On the Home tab, click the Bullets drop-down arrow. A menu of bullet options will appear.

3. Hover over each menu option to display a live preview of the bullet on the slide.

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4. Select the desired bullet option. To modify a numbered list: 1. Select all text in an existing list. 2. On the Home tab, click the Numbering drop-down arrow. A menu of numbering options will appear.

3. Hover over each menu option to display a live preview of the list on the slide.

4. Select the desired numbering option. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To change the starting number: By default, numbered lists count from the number one. However, sometimes you may want to start counting from a different number, like if the list is a continuation from a previous slide. 1. Select an existing numbered list. 2. On the Home tab, click the Bullets drop-down arrow. 3. From the drop-down menu, select Bullets and Numbering. A dialog box will appear.

4. In the Start At field, enter the desired starting number.

5. The list will update the numbering to begin with the new number.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Modifying the list's appearance Whether you're using a bulleted or numbered list, you may want to change the appearance by adjusting the size and color of the bullets or numbers. This can make your list stand out better, and it can also help it match the appearance of your presentation . To modify the size and color: 1. Select an existing bulleted list. 2. On the Home tab, click the Bullets drop-down arrow. 3. From the drop-down menu, select Bullets and Numbering. A dialog box will appear. 4. Set the bullet size using the Size field.

5. Click the Color drop-down box, and select a color.

6. Click OK. The list will update to show the new size and color. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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Customizing bullets To use a picture as a bullet: 1. Select an existing bulleted list. 2. On the Home tab, click the Bullets drop-down arrow. 3. From the drop-down menu, select Bullets and Numbering. A dialog box will appear. 4. Click Picture on the Bulleted tab. The Picture Bullet dialog box will appear.

5. Select the desired picture, and click OK.

6. The list will update to show the new bullets. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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89 You can also click Import to use one of your own pictures as a bullet. To use a symbol as a bullet: 1. Select an existing bulleted list. 2. On the Home tab, click the Bullets drop-down arrow. 3. From the drop-down menu, select Bullets and Numbering. A dialog box will appear. 4. Click Customize on the Bulleted tab. The Symbol dialog box will appear.

5. Click the Font drop-down box, and select a font. The Wingdings and Symbol fonts are good choices because they have a large number of useful symbols. 6. Select the desired symbol.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 7. Click OK. The symbol will now appear as the selected bullet option in the 90 Bullets and Numbering dialog box. 8. Click OK again to apply the symbol to the list in the document.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 11: INDENTS AND LINE SPACING

Indentation and line spacing are two important features you can use to change the way text appears on a slide. Indentation can be used to visually set paragraphs apart from one another or to create multilevel lists, while line spacing can be adjusted to improve readability or to fit more lines on the slide. Indentation and line spacing Indentation is a useful tool for making your text more readable. When used in paragraphs, a first-line indent helps to set paragraphs apart from one another. When used in bulleted or numbered lists, indents can change the level of each line to form a multilevel list. Line spacing is another tool you can use to control how text looks on the slide. It can be used to improve readability or to fit more lines on the slide. To indent using the Tab key: A quick way to indent is to use the Tab key. In a normal paragraph, this will create a first-line indent, but if the paragraph is part of a bulleted or numbered list, the entire paragraph will be indented. 1. Place the insertion point at the very beginning of the paragraph you want to indent.

2. Press the Tab key. The paragraph will now be indented.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To use the Indent commands: If you want to indent all of the lines in a paragraph, you can use the Indent commands on the Home tab. For lists, the Indent commands work the same way as the Tab key. 1. Select the text you want to indent. 2. On the Home tab, click the Increase Indent command to increase the indent or the Decrease Indent command to decrease the indent.

3. The selected text will update to reflect the new indent.

When you indent some of the lines in a bulleted or numbered list, it is called a multilevel list. Multilevel lists are useful if you want to create an outline or hierarchy. You may want to choose a different bullet style for different levels of the list to make them stand out even more.

Fine-tuning indents Sometimes you may want to fine tune the indents and tabs in your presentations. You can do this by adjusting the indent markers and tab stops on the ruler. By default, the ruler is hidden, so you'll first need to show the ruler.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To show the ruler: 1. Select the View tab. 2. Click the Ruler check box in the Show/Hide group if it is not selected. The ruler will appear.

Customizing bullet spacing When working with lists, PowerPoint allows you to adjust the space between a bullet and the text by using the first-line indent marker or the hanging indent marker. The ability to increase and decrease the indentation allows you to customize lists to meet your needs. To change bullet spacing: 1. Select the lines you want to change. 2. On the ruler, drag the first-line indent marker to the right or left. The bullet will move independently from the text. Alternatively, you can drag the hanging indent marker to move the text without moving the bullet.

Line spacing PowerPoint allows you to adjust the amount of space between each line in a paragraph. You can reduce the line spacing to fit more lines on a slide, or you can increase it to improve readability. PowerPoint may automatically change the font size when you adjust the line spacing, so increasing the line spacing too much may cause the text to be too small. To format line spacing: 1. Select the text you want to format. 2. Click the Line Spacing command in the Paragraph group on the Home tab. 3. Select the desired spacing option from the drop-down menu. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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If you want to adjust the line spacing with even more precision, select Line Spacing Options from the drop-down menu. The Paragraph dialog box will open, allowing you to fine tune the line spacing and adjust the paragraph spacing, which is the amount of spacing that is added before and after each paragraph.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 12: WORDART AND SHAPES

There are many features and commands you can use in PowerPoint to create visually appealing slides. Two of these features are WordArt and shapes. WordArt allows you to create stylized text with effects such as textures, shadows, and outlines. It can be applied to text on any slide. You can also insert a variety of shapes such as rectangles, circles, lines, arrows, callouts, and stars. Creating WordArt PowerPoint allows you to add effects to the text inside of a text box, which is known as WordArt. For the most part, the types of effects you can add are the same as the ones you can add to shapes and text boxes (shadow, bevel, etc.). However, with WordArt, you can also transform the text to give it a wavy, slanted, or inflated look. To apply a WordArt style to text: A WordArt Style will automatically apply several effects to your text at once. You can then refine the look of your text by adding or modifying text effects. 1. Select a text box, or select some text inside of the text box. The Format tab will appear. 2. Click the Format tab. 3. In the WordArt Styles group, click the More drop-down arrow to view all of the available styles. 4. Select the desired style preset to apply the style to your text.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) After you have applied a WordArt Style, you can still modify the font or font 96 color from the Home tab if desired. To add or modify text effects: 1. Select a text box, or select some text inside of the text box. The Format tab will appear. 2. Click the Format tab. 3. Click the Text Effects command in the WordArt Styles group. A drop-down menu will appear, showing the different effect categories.

4. Hover over an effect category. A drop-down menu will appear. You can hover the mouse over the different presets to see a live preview.

5. Select the desired effect preset. The effect will be applied to your text. If you want, you can combine several different effects.

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In the WordArt Styles group, you can also use the Text Fill and Text Outline drop-down boxes to modify the fill and outline color.

Working with shapes and text boxes PowerPoint's large shape collection allows you to organize and design the image you want. While you may not need shapes in every presentation you create, they can add visual appeal. To insert a shape: 1. Select the Insert tab. 2. Click the Shapes command.

3. Select a shape from the drop-down menu. 4. Click and drag the mouse until the shape is the desired size.

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5. Release the mouse button. To resize a shape or text box: 1. Click the shape to select it. 2. Click and drag one of the sizing handles on the corners and sides of the text box until it is the desired size.

3. To rotate the shape, drag the green handle.

4. Some shapes also have one or more yellow handles that can be used to modify the shape. For example, with star shapes you can adjust the length of the points.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) If you drag the sizing handles on any of the four corners, you will be able to change the height and width at the same time. The sizing handles on the top or 99 bottom of the shape will only allow you to resize vertically, while the handles on the left and right sides will resize the shape horizontally. Formatting shapes and text boxes To change to a different shape: 1. Select the shape or text box. The Format tab will appear.

2. From the Format tab, click the Edit Shape command.

3. Click Change Shape to display a drop-down list.

4. Select the desired shape from the list.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To change the shape style: 1. Select the shape or text box. The Format tab will appear.

2. Click the More drop-down arrow in the Shape Styles group to display more style options.

3. Move your cursor over the styles to see a live preview of the style in the slide.

4. Select the desired style. To change the shape fill color: 1. Select the shape or text box. The Format tab appears. 2. Select the Format tab. 3. Click the Shape Fill command to display a drop-down list.

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4. Select the desired color from the list, choose No Fill, or choose More Fill Colors to choose a custom color. To change the shape outline: 1. Select the shape or text box. The Format tab will appear. 2. Click the Format tab. 3. Click the Shape Outline command to display a drop-down menu.

4. From the drop-down menu, you can change outline color, weight (thickness), and whether it is a dashed line.

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To change shadow effects: 1. 2. 3. 4. 5.

Select the shape or text box. The Format tab will appear. Click the Format tab. Click the Shape Effects command. A drop-down menu will appear. Hover the mouse over Shadow. You will see a list of shadow presets. Move your mouse over the menu options to see a live preview of the shadow effect in the slide.

6. Click the desired shadow effect to add it to your shape. You can select Shadow Options from the drop-down menu and click the Color button to select a different shadow color for your shape. 3D Effects There are two types of effects you can apply to your shapes and text boxes to give them a 3D appearance: 3-D Rotation and Bevel. 3-D Rotation gives the appearance that you are viewing the object from a different angle, and it can be applied to any shape. Bevel adds thickness and a rounded edge to shapes, but it doesn't work with every type of shape. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To use 3-D Rotation: 1. 2. 3. 4. 5.

Select the shape or text box. Click the Format tab. Click Shape Effects from the Shape Styles group. Hover the mouse over 3-D Rotation. A drop-down menu will appear. Select the desired rotation preset from the drop-down menu. You can also click 3-D Rotation Options if you would prefer to type custom values.

To use bevel: 1. 2. 3. 4.

Select the shape or text box. Click the Format tab. Click Shape Effects from the Shape Styles group. Hover the mouse over Bevel. A drop-down menu will appear.

5. Select the desired bevel preset from the drop-down menu. You can also click 3-D Options if you would prefer to type in custom values. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) If you click 3-D Options, you'll also be able to change the shape's material to give it a metal, plastic, or translucent appearance, and you can choose the lighting 104 type to change how the shape is illuminated.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 13: MODIFYING THEMES

A theme is a predefined combination of colors, fonts, and effects that can be applied to your presentation. PowerPoint includes built-in themes that allow you to easily create professional-looking presentations without spending a lot of time formatting. You can modify themes by combining the colors, fonts, and effects from different themes, and you can customize them even further by creating your own sets of colors and fonts. Modifying themes Let's say you like the fonts from one theme but would like to experiment with different color schemes. In PowerPoint 2010, you can mix and match the colors, fonts, and effects from different themes to create a unique look for your presentation. If it still doesn't look exactly right, you can customize the theme colors and theme fonts. To change theme colors: 1. From the Design tab, click the Theme Colors command. A drop-down menu will appear. 2. Hover the mouse over the different sets of theme colors to see a live preview.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. Select the set of theme colors you want, or select Create New Theme 106 Colors to customize each color individually. Sometimes when the theme colors are changed, the text colors may not update on all slides. If this happens, Save and Close your file. When you reopen it, it should display the correct colors. To create new theme colors: 1. From the Design tab, click the Theme Colors command. A drop-down menu will appear. 2. Select Create New Theme Colors.

3. The dialog box will show the 12 current theme colors. To edit a color, click the drop-down arrow and select a different color. To choose the exact color you want, you may need to click More Colors.

4. In the Name field, type the desired name for the theme colors, then click Save. The presentation will update to show the new theme colors. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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To change theme fonts: 1. From the Design tab, click the Theme Fonts command. A drop-down menu will appear. 2. Hover the mouse over the different sets of theme fonts to see a live preview.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. Select the set of theme fonts you want, or select Create New Theme 108 Fonts to customize each font individually. To create new theme fonts: 1. From the Design tab, click the Theme Fonts command. A drop-down menu will appear. 2. Select Create New Theme Fonts.

3. The dialog box will show the two theme fonts. To change the fonts, click the drop-down arrows and select the desired fonts. 4. In the Name field, type the desired name for the theme fonts, then click Save. The presentation will update to show the new theme fonts.

To change theme effects: 1. From the Design tab, click the Theme Effects command. A drop-down menu will appear. 2. Hover the mouse over the different sets of theme effects to see a live preview.

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3. Select the set of theme effects you want. Saving your theme Once you've found settings you like, you may want to save the theme so you can use it in other presentations. To save a theme: 1. From the Design tab, click the Themes command. A drop-down menu will appear. 2. Select Save Current Theme.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. Type a file name for your theme, then click Save.

Background styles To further customize your slides, you can change the background's color and texture by choosing a different background style. The available background styles will vary depending on the theme you're using. To apply a background style: 1. From the Design tab, click the Background Styles command. 2. Select the desired style. The new background will appear in the slides.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 14: FORMATTING PICTURES

Once you've added pictures to your presentations, you can format them in various ways. The picture tools in PowerPoint 2010 make it easy to incorporate images into your presentations and modify these images to make them look even better. Have you inserted a picture onto a slide that you want to trim or make appear smaller on the slide? Perhaps you'd like to add an artistic effect or border to the image to make it stand out from the slide's background. You can use PowerPoint's picture tools to help you modify the picture style and shape, add a border, crop, add artistic effects, and even compress pictures. To crop an image: 1. Select an image. The Format tab will appear. 2. Select the Format tab. 3. Click the Crop command. The black cropping handles appear.

4. Click and drag a handle to crop an image. 5. Click the Crop command to deselect the crop tool. Corner handles will allow you to simultaneously crop the image horizontally and vertically. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To crop an image to a shape: 1. Select the image. The Format tab will appear. 2. Select the Format tab. 3. Click the Crop drop-down arrow (below the Crop command). A drop-down menu will appear.

4. Select a shape from the drop-down menu. 5. The image will take the shape you have selected.

You may want to crop the image to the desired size before cropping it to a shape. To add a border to a picture: 1. Select the picture. 2. Select the Format tab. 3. Click the Picture Border command. A drop-down menu will appear.

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4. From the drop-down menu, you can select a color, weight (thickness), and whether the line is dashed.

Image adjustments To make image corrections: 1. Select the image. The Format tab will appear. 2. Click the Format tab. 3. Click the Corrections command. A drop-down menu will appear.

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4. To sharpen or soften the image, hover over the Sharpen and Soften presets. You'll see a live preview of the presets in the slide. 5. Select the desired Sharpen and Soften preset. 6. Click the Corrections command again. 7. Hover over the Brightness and Contrast presets to see a live preview. 8. Select the desired Brightness and Contrast preset. You can also select Picture Corrections Options from the drop-down menu to refine the settings. To adjust the color in an image: 1. Select the image. The Format tab will appear. 2. Click the Format tab. 3. Click the Color command. A drop-down menu will appear.

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4. From the drop-down menu, you can choose a preset from each of the three categories: o Color Saturation: This controls how vivid the colors are in the image. o Color Tone: This controls the temperature of the color, from cool to warm. o Recolor: This controls the overall color of the image. Use this option to make the image black and white, grayscale, or to colorize it with a different color. You can also select Picture Color Options from the drop-down menu to refine the settings. Artistic effects and styles To apply an artistic effect: 1. Select the picture. The Format tab will appear. 2. Click the Format tab. 3. Click the Artistic Effects command. A drop-down menu will appear.

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4. Hover over the different presets to see a live preview of each one. 5. When you've found a preset you like, click it to select it. 6. To adjust the settings for the effect, click Artistic Effects again and select Artistic Effect Options. Many clip art images do not allow you apply artistic effects. Generally speaking, the ones that look hand-drawn or painted do not work, while photographs do. To apply a picture style: 1. Select the picture. The Format tab will appear. 2. Select the Format tab. 3. Click the More drop-down arrow to display all picture styles.

4. Hover over a picture style to display a live preview of the style in the slide. 5. Select the desired style.

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6. To refine the picture style, click the Picture Effects command to see the Effects drop-down menu.

Compressing pictures You'll need to monitor the file size of your presentations that include pictures, especially if you send them via email. Large high-resolution pictures can quickly cause your presentation to become too large, which may make it difficult or impossible to attach to an email. In addition, cropped areas of pictures are saved with the presentation by default, which can add to the file size. PowerPoint can reduce the file size by compressing pictures, lowering their resolution, and deleting cropped areas. To compress a picture: 1. Select the picture. The Format tab will appear. 2. Select the Format tab. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. Click the Compress Pictures command in the Adjust group. A dialog box 118 appears.

4. Place a check mark next to Delete cropped areas of pictures. You can also choose whether to apply the settings to this picture only or to all pictures in the presentation. 5. Choose a Target output. If you are emailing your presentation, you may want to select Email, which produces the smallest file size.

6. Click OK Removing the background from an image Removing the background from an image can give the image a cleaner appearance and will allow the slide background—or other objects—to show through. If you're printing your presentation, it can also save ink. About Background Removal With Background Removal, PowerPoint uses special algorithms to determine which parts of the image are the background and then removes these areas from the image.

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To remove the background from an image: 1. Click the image. The Format tab will appear. 2. Click the Format tab. 3. Click the Remove Background command.

4. PowerPoint will try to guess which part of the image is the background, and it will mark that area with a magenta fill. It will also place a box around the image with selection handles.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. Drag the selection handles until all of the foreground is inside the box. After 120 you do this, PowerPoint may readjust the background. 6. At this point, you may need to help PowerPoint decide which parts of the image are foreground and which parts are background. You can do this by using the Mark Areas to Keep and Mark Areas to Remove commands: o If PowerPoint has marked part of the foreground magenta, click Mark Areas to Keep and draw a line in that region of the image. o If part of the background has not been marked with magenta, click Mark Areas to Remove and draw a line in that region of the image.

7. After you add your marks, PowerPoint will readjust the image.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 8. When you're satisfied with the image, click Keep Changes. All of the 121 magenta areas will be removed from the image.

9. You can adjust the image at any time by clicking the Remove Background command again. As with artistic effects, Background Removal will not work with some clip art images.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 15: ARRANGING OBJECTS

In PowerPoint, each slide may have multiple items, such as pictures, shapes, and text boxes. PowerPoint lets you arrange the objects the way you want by aligning, grouping, rotating, and ordering them in various ways. After adding objects to a slide, it may be necessary to arrange them so the objects appear the way you want. You can align, group, rotate, and order objects to create the desired arrangement. Aligning objects You can click and drag objects to align them manually, but guesswork will never give you the best result. Additionally, aligning objects in this way can take a great deal of time. Luckily, PowerPoint provides you with several commands that allow you to easily arrange and position objects. To align two or more objects: 1. Click and drag your mouse to form a selection box around the objects you want to align. All of the objects will now have sizing handles to show that they are selected.

2. From the Format tab, click the Align command, and select Align Selected Objects.

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3. Click the Align command again, and select one of the six alignment options.

4. The objects will align to each other based on the option you have selected.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To align objects to the slide: Sometimes you may want to align one or more objects to a specific location within the slide, such as the top or bottom. You can do this by selecting the Align to Slide option before you align the objects. 1. Click and drag your mouse to form a selection box around the objects you want to align. All of the objects will now have sizing handles to show that they are selected. 2. From the Format tab, click the Align command, and select Align to Slide.

3. Click the Align command again, and select one of the six alignment options.

4. The objects will align to the slide based on the option you have selected. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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To distribute objects evenly: If you have arranged objects in a row or column, you may want them to be an equal distance from one another for a neater appearance. You can do this by distributing the objects horizontally or vertically. 1. Click and drag your mouse to form a selection box around the objects you want to align. All of the objects will now have sizing handles to show that they are selected.

2. From the Format tab, click the Align command. 3. From the menu, select Distribute Horizontally or Distribute Vertically.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. The objects will be distributed evenly.

Ordering and rotating objects In addition to aligning and grouping objects, PowerPoint gives you the ability to arrange objects in a specific order. Ordering is important when two or more objects overlap because it will determine which objects are in the front or back. To change the ordering by one level: 1. Select an object. The Format tab will appear.

2. From the Format tab, click the Bring Forward or Send Backward command to change the object's ordering by one level. If the object overlaps with more than one other object, you may need to click the command several times to achieve the desired ordering.

3. The objects will reorder.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To bring an object to the front or back: If you want to move an object behind or in front of several objects, it's usually faster to bring it to front or send it to back rather than clicking the ordering commands multiple times. 1. Select an object. The Format tab will appear. 2. From the Format tab, click the Bring Forward or Send Backward dropdown box. 3. From the drop-down menu, select Bring to Front or Send to Back.

4. The objects will reorder.

To rotate an object: 1. Select an object. The Format tab will appear. 2. From the Format tab, click the Rotate command. A drop-down menu will appear. 3. Select the desired rotation option.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. The object in the slide will rotate.

Grouping objects Sometimes you may want to group multiple objects into one object so they will stay together if they are moved. Often, this is easier than selecting all of the objects every time you want to move them. Pictures, shapes, clip art, and text boxes can all be grouped together, but placeholders cannot be grouped. Therefore, make sure not to insert your pictures into placeholders if you will be grouping the pictures. To group objects: 1. Click and drag your mouse to form a selection box around the objects you want to align. All of the objects will now have sizing handles to show that they are selected.

2. From the Format tab, click the Group command, then select Group.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. The selected objects will now be grouped. There will be a single box with 129 sizing handles around the entire group to show that they are one object.

If you select the objects and the Group command is disabled, it may be because one of the objects is inside a placeholder. If this happens, try reinserting the images or cutting and pasting them into the same slide outside of any placeholders. To ungroup objects: 1. Select the grouped object you want to ungroup. 2. From the Format tab, click the Group command, then select Ungroup.

3. The objects will be ungrouped.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 16: ANIMATING TEXT AND OBJECTS

In PowerPoint you can animate text and objects such as clip art, shapes, and pictures. Animation—or movement—on the slide can be used to draw the audience's attention to specific content or to make the slide easier to read. Animating text and objects PowerPoint offers a variety of animations you can use to enhance your presentation. Animations can be used to make text or objects appear on a slide, exit a slide, or emphasize the text or objects already on a slide. You can even use motion paths to create a customized animation. The four types of animations There are many different animation effects you can choose from, and they are organized into four types: 

Entrance: These control how the object enters the slide. For example, with the Bounce animation, the object will drop onto the slide and then bounce several times.



Emphasis: These animations occur while the object is on the slide and are often triggered by a mouse click. For example, you can set an object to Spin when you click the mouse.



Exit: These control how the object exits the slide. For example, with the Fade animation, the object will simply fade away.

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Motion Paths: These are similar to Emphasis effects, except the object moves within the slide along a predetermined path, like a circle.

To apply an animation to an object: 1. Select an object. 2. Click the Animations tab. 3. In the Animation group, click the More drop-down arrow to view the available animations.

4. Select the desired animation effect.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. The object will now have a small number next to it to show that it has an animation. Also, in the Slide pane, the slide will now have a star symbol 132 next to it.

At the bottom of the menu, you can access even more effects.

Effect options Some effects will have options you can change. For example, with the Fly In effect, you can control which direction the object comes from. These options can be accessed from the Effect Options command in the Animation group.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Working with animations To add multiple animations to an object: If you select a new animation from the menu in the Animation group, it will replace the object's current animation. However, you'll sometimes want to place more than one animation on an object, such as with an entrance and exit effect. To do this, you'll need to use the Add Animation command, which will allow you to keep your current animations while adding new ones. 1. Select the object. 2. Click the Animations tab. 3. In the Advanced Animation group, click the Add Animation command to view the available animations. 4. Select the desired animation effect.

5. If the object has more than one effect, it will have a different number for each effect. The numbers indicate the order in which the effects will occur.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) It's important to consider how you want animations to appear in your slide show. Well-placed animations can help emphasize important points or information, 134 while too many animations can become distracting for your audience. To copy animations with the Animation Painter: Sometimes you may want to apply the same effects to more than one object. You can do this by copying the effects from one object to another using the Animation Painter. 1. Click the object that has the effects you want to copy. 2. From the Animations tab, click the Animation Painter command.

3. Click the object you want to copy the effects to. The effects will be applied to the object.

To reorder the animations: 1. Select the number of the effect you want to change.

2. From the Animations tab, click the Move Earlier or Move Later commands to change the ordering.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To preview animations: Any animation effects you have applied will show up when you play the slide show. However, you can also quickly preview the animations for the current slide without viewing the slide show. 1. Navigate to the slide you want to preview. 2. From the Animations tab, click the Preview command. The animations for the current slide will play.

The Animation pane The Animation pane allows you to view and manage all of the effects that are on the current slide. You can modify and reorder effects directly from the Animation pane, which is especially useful when you have several effects. To open the Animation pane: 1. From the Animations tab, click the Animation Pane command.

2. The Animation pane will open on the right side of the window. It will show all of the effects for the current slide in the order they will appear.

To reorder effects from the Animation pane: 1. On the Animation pane, click and drag an effect up or down.

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2. The effects will reorder. To preview effects from the Animation pane: 1. From the Animation pane, click the Play button.

2. The effects for the current slide will play. On the right side of the Animation pane, you will be able to see a timeline that shows the progress through each effect.

If the timeline is not visible, click the drop-down arrow for an effect, then select Show Advanced Timeline. To change an effect's start option: By default, an effect begins playing when you click the mouse during a slide show. If you have multiple effects, you will need to click multiple times to start each The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) effect individually. However, by changing the start option for each effect, you can 137 have effects that automatically play at the same time or one after the other. 1. From the Animation pane, select an effect. A drop-down arrow will appear next to the effect.

2. Click the drop-down arrow. You will see three start options: o Start on Click: This will start the effect when the mouse is clicked. o Start With Previous: This will start the effect at the same time as the previous effect. o Start After Previous: This will start the effect when the previous effect ends.

3. Select the desired start option.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 17: INSERTING VIDEOS

PowerPoint allows you to insert a video directly into your presentation. You can even edit the video within PowerPoint and customize its appearance with a video style. Inserting videos Adding a video to your presentation can help emphasize certain points and provide an example. Once you add a video, you can edit it and format its appearance. To insert a video from a file on your computer: 1. From the Insert tab, click the Video drop-down arrow and select Video from File.

2. Locate and select the desired video file, then click Insert.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. The video will be added to the slide.

Embedding a video from a website Some websites—like YouTube—allow you to embed videos into your slides. An embedded video will still be hosted on its original website, meaning the video itself won't be added to your file. Embedding can be a convenient way to reduce the file size of your presentation, but you'll also need to be connected to the Internet for the video to play.

We have found that this feature no longer works in PowerPoint 2010. If you need to add an online video, you could insert a hyperlink to the video directly on your slide. (Review our lesson on Hyperlinks and Action Buttons to learn how) Working with the video To preview the video: 1. Make sure the video is selected. 2. Click the Play/Pause button below the video. The video will start playing, and the timeline next to the Play/Pause button will begin to advance.

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3. To jump to a different part of the video, click anywhere on the timeline.

To resize the video: 1. Select the video. A box with resizing handles will appear around the video. 2. Click and drag any of the handles to resize the video.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Editing and formatting videos The Playback tab has several options you can use to edit your video. For example, you can trim your video so it will only play an excerpt, add a fade in and fade out, and add bookmarks that allow you to jump to specific points in the video. Most of the features on the Playback tab can only be used with videos that are inserted from a file. They will not work with embedded videos. To trim the video: 1. From the Playback tab, click the Trim Video command. The Trim Video dialog box will appear.

2. Use the green and red handles to set the start and end times.

3. To preview the video file, click the Play button.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To add a fade in and fade out: 1. On the Playback tab, locate the Fade In and Fade Out fields. 2. Type the desired values, or use the up and down arrows to adjust the times.

To add a bookmark: 1. Click the Play/Pause button to play the video, and when you have located the part you want to bookmark, pause it. You can also click the timeline to locate the desired part of the video.

2. From the Playback tab, click Add Bookmark.

3. A small circle will appear on the timeline to indicate the bookmark.

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4. You can now click the bookmark to jump to that location. To remove a bookmark: 1. Select the bookmark. 2. From the Playback tab, click Remove Bookmark. The bookmark will disappear.

Video options There are other options you can set to control how your video plays. These are found in the Video Options group on the Playback tab.

     

Volume: This changes the audio volume in the video. Start: This controls whether the video file starts automatically or when the mouse is clicked. Play Full Screen: This lets the video fill the entire screen while it's playing. Hide While Not Playing: This hides the video when it's not playing. Loop Until Stopped: This causes the video to repeat until it is stopped. Rewind After Playing: This causes the video to return to the beginning when it's finished playing.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Formatting the appearance of a video Much like pictures, PowerPoint allows you to format the appearance of a video by applying a video style, adding a border, changing the shape, applying effects such as 3D rotation, making image corrections, and adjusting the color. You can also add a poster frame, which is the placeholder image your audience will see before the video starts playing. The poster frame is often just a frame taken from the video itself, but you can also use a different image if you want. To create a poster frame: 1. Select the video. 2. Start playing the video. When you see the frame you want to use, click the Play/Pause button to pause it. 3. From the Format tab, click the Poster Frame command. A drop-down menu will appear. 4. Select Current Frame.

5. The current frame will become the poster frame.

If you want to use a picture from your computer, you can select Image from file from the menu. To apply a video style: 1. Select the video. The Format tab will appear. 2. Select the Format tab. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. In the Video Styles group, click the More drop-down arrow to display all of 145 the video styles.

4. Select the desired style.

5. The new style will be applied to the video.

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PowerPoint allows you to add sound to your presentation, which opens up many possibilities. Perhaps you want to add background music to one slide, a sound effect to another, and some narration or commentary to a few slides. You can either add an audio file from your computer or browse PowerPoint's collection of clip art audio. You can then edit the sounds within PowerPoint so they are tailored to your presentation. Inserting audio Have you ever watched a PowerPoint presentation that seemed to narrate itself? Or have you seen a slide show that featured applause when the last slide was reached? If so, you've heard examples of how audio can be applied to slide shows. PowerPoint allows you to insert audio files from your computer, or you can search the Clip Art Studio to find the audio you need. Once you've inserted audio, you can then edit it. To insert audio from a file on your computer: 1. From the Insert tab, click select Audio from File.

the Audio drop-down

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2. Locate and select the desired audio file, then click Insert.

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3. The audio file will be added to the slide.

To insert clip art audio: 1. From the Insert tab, click the Audio drop-down arrow and select Clip Art Audio. The Clip Art pane will appear on the right.

2. Enter keywords in the Search for: field, then click Go.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. The results will appear in the Clip Art pane. To preview an audio file, right-click the file and select Preview/Properties.

4. A dialog box will appear, and the audio file will start playing automatically (it may take a few seconds to load). To play it again, press the Play button.

5. When you're finished previewing the file, click Close. 6. Once you have found the audio file you want to use, click it to insert it into the slide.

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Sometimes you may want to record audio directly into a presentation, like if you want the presentation to include narration. Before you begin, make sure you have a microphone that's compatible with your computer; many computers have built-in microphones or ones that can be plugged in to the computer. To record audio: 1. From the Insert tab, select Record Audio.

click

the Audio drop-down

2. Type a name for the audio recording if you want.

3. Click the red Record button to start recording.

4. When you're finished recording, click the Stop button.

5. To preview your recording, click the Play button. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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6. When you're done, click OK. The audio file will be inserted into the slide.

Working with audio Just like with videos, you can modify your audio files using the various features of the Playback tab. For example, if you add a song to a slide, you can trim it so it will only play one section of the song, and you can add a fade in and fade out to smooth out the beginning and end. You can also add bookmarks that allow you to jump to specific points in the audio file. To trim the audio: 1. From the Playback tab, click the Trim Audio command. The Trim Audio dialog box will appear.

2. Use the green and red handles to set the start time and end time.

3. To preview the audio file, click the Play button.

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4. Adjust the green and red handles again if necessary, then click OK. To add a fade in and fade out: 1. On the Playback tab, locate the Fade In and Fade Out fields. 2. Type in the desired values, or use the up and down arrows to adjust the times.

To add a bookmark: 1. Click the Play/Pause button to play the audio file, and when you have located the part you want to bookmark, pause it. You can also click the timeline to locate the desired part of the audio file.

2. From the Playback tab, click Add Bookmark.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. A small circle will appear on the timeline to indicate the bookmark.

4. You can now click the bookmark to jump to that location. To remove a bookmark: 1. Select the bookmark. 2. From the Playback tab, click Remove Bookmark. The bookmark will disappear.

Audio options There are other options you can set to control how your audio file plays. These are found in the Audio Options group on the Playback tab.

    

Volume: This changes the audio volume. Start: This controls whether the audio file starts automatically or when the mouse is clicked. Hide During Show: This hides the audio icon while the slide show is playing. Loop Until Stopped: This causes the audio file to repeat until it is stopped. Rewind After Playing: This causes the audio file to return to the beginning when it's finished playing.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Formatting the audio icon By default, an audio file will show up as a speaker icon in the slide. If you want, you can change the icon to a different picture, and you can apply all of the different types of image formatting that you would apply to a picture such as artistic effects and picture styles, which are accessed in the Format tab. To change the icon to a different picture: 1. Select the audio icon in the slide. 2. From the Format tab, select the Change Picture command. The Insert Picture dialog box will appear.

3. Locate and select the desired picture, then click Insert.

4. The icon will change to the new picture.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 19: SMARTART ILLUSTRATIONS

SmartArt allows you to visually communicate information rather than simply using text. Illustrations can enhance your presentation, and SmartArt makes using graphics especially easy. SmartArt graphics PowerPoint has a variety of SmartArt graphics you can use to illustrate and organize different types of ideas. To get the most out of SmartArt, you'll need to know how to insert a SmartArt graphic, modify the color and effects, and change the organization of the graphic. To insert a SmartArt graphic: 1. Select the Insert tab. 2. Select the SmartArt command in the Illustrations group. A dialog box will appear.

3. Select a category on the left of the dialog box and review the SmartArt graphics that appear in the center. 4. Select the desired SmartArt graphic, then click OK. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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To see more details about a graphic, click any image and a larger preview of the graphic with additional text details will appear on the right side of the dialog box. To add text to a SmartArt graphic: 1. Select the graphic. A border will appear around it with an arrow on the left side. 2. Click the arrow on the left side of the graphic to open the task pane.

3. Enter text next to each bullet in the task pane. The information will appear in the graphic and will resize to fit inside the shape.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. To add a new shape, press Enter. A new bullet will appear in the task pane, 156 and a new shape will appear in the graphic. You can also add text by clicking the desired shape and then typing your text. This works well if you only need to add text to a few shapes. However, for more complex SmartArt graphics working in the task pane is often faster. To convert existing text to SmartArt: 1. Select the list or paragraph you want to change to SmartArt, then right click. A drop-down menu will appear. 2. Hover the mouse over Convert to SmartArt.

3. Select the desired SmartArt graphic, or click More SmartArt Graphics at the bottom of the menu to view more options.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) You can also convert SmartArt back to text. Select your SmartArt, then click 157 the SmartArt Tools Design tab. Click Convert, then select Convert to Text.

Changing the organization of a SmartArt graphic To add a shape to a graphic: 1. Select the graphic. The Design and Format tabs appear on the Ribbon. 2. Select the Design tab. 3. Decide where you want the new shape to appear, and select one of the shapes nearby. 4. Click the drop-down arrow on the Add Shape command in the Graphics group. A menu will appear. 5. Select Add Shape Before or Add Shape After to add a shape on the same level as the one you selected. To add a shape above or below that one, select Add Shape Above or Add Shape Below.

To move shapes to a higher or lower level: 1. Select the graphic. The Design and Format tabs appear on the Ribbon. 2. Select the Design tab. 3. Select the shape you want to move. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. To move the shape to a higher level, click the Promote command in the 158 Create Graphic group, or click Demote to move it lower.

5. The shape will move one level higher or lower.

You can also demote and promote shapes from within the task pane. With the insertion point in the task pane, press the Tab key to demote a shape. Press the Backspace key (or Shift+Tab) to promote a shape. It's a lot like creating an outline with a multilevel list in Word 2010. To rearrange shapes on the same level: 1. 2. 3. 4.

Select the graphic. The Design and Format tabs appear on the Ribbon. Select the Design tab. Select the shape you want to move. In the Create Graphic group, click Move Up or Move Down.

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5. The shape will move one space up or down.

Modifying the SmartArt graphic's appearance To change the SmartArt layout: 1. Select the graphic. The Design and Format tabs will appear on the Ribbon. 2. Click the Design tab. 3. In the Layouts group, click the More drop-down arrow to view all of the layouts.

4. Hover the mouse over each layout to see a live preview.

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5. Select the desired layout. If the new layout is different from the old one, some of your text may not show up. Before selecting a new layout, check carefully to make sure no important information gets lost. To change the SmartArt style: 1. Select the graphic. The Design and Format tabs will appear on the Ribbon. 2. Click the Design tab. 3. In the SmartArt Styles group, click the More drop-down arrow to view all of the styles.

4. Hover the mouse over each style to see a live preview.

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5. Select the desired style. To change the color scheme: PowerPoint provides a variety of color schemes to use with SmartArt. The color schemes use theme colors, so they will vary depending on the theme you're using. 1. Select the graphic. The Design and Format tabs will appear on the Ribbon. 2. Select the Design tab. 3. Click the Change Colors command. A drop-down menu appears, showing various color schemes. 4. Select the desired color scheme.

If you want to change the appearance of a single shape within the SmartArt graphic, select the shape and click the Format tab. You can then modify the shape style, color, effects, and other settings for that shape. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 20: HYPERLINKS AND ACTION BUTTONS

When you're online, you're using hyperlinks to navigate from one webpage to another. If you want to include a web address or email address in your PowerPoint presentation, you can choose to format them as clickable hyperlinks. It's also possible to link to files and other slides within a presentation. It's easy to do all of this using two tools: hyperlinks and action buttons. Inserting hyperlinks Adding hyperlinks to your presentation can help readers quickly access contact information or information from the Internet. Additionally, hyperlinks in the form of action buttons are useful for navigating your slide show. To use hyperlinks, you'll need to know how to insert hyperlinks using text and objects, as well as how to insert action buttons. About hyperlinks Hyperlinks have two basic parts: the address of the webpage, email address, or other location they are linking to; and the display text, which can also be a picture or shape. For example, the address could be http://www.youtube.com and the display text could be YouTube. In some cases, the display text might be the same as the address. When you're creating a hyperlink in PowerPoint, you'll be able to choose both the address and the display text or image. To insert a hyperlink: 1. Select the image or text you want to make a hyperlink. 2. Right-click the selected text or image, then click Hyperlink.

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3. The Insert Hyperlink dialog box will open. You can also get to this dialog box from the Insert tab by clicking Hyperlink.

4. If you selected text, the words will appear in the Text to display field at the top. You can change this text if you want. 5. Type the address you want to link to in the Address field. 6. Click OK. The text or image you selected will now be a hyperlink to the web address.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To insert a hyperlink to an email address: 1. Right-click the selected text or image, then click Hyperlink. 2. The Insert Hyperlink dialog box will open. 3. On the left side of the dialog box, click Email Address.

4. Type the email address you want to connect to in the Email Address box, then click OK.

PowerPoint often recognizes email and web addresses as you type and will format them as hyperlinks automatically after you press the Enter key or the spacebar. To open and test a hyperlink 1. After you create a hyperlink, it's important to test it. Right-click the hyperlink, then click Open Hyperlink.

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2. Your web browser should open and navigate to the linked page. If it does not work, check the hyperlink address for any misspellings. To remove a hyperlink: 1. Right-click the hyperlink. 2. Click Remove Hyperlink.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) More hyperlinks In PowerPoint, you can also use hyperlinks to link to resources that are not online. To create a quick way to refer to another slide in your presentation, you can create a hyperlink to that slide. You can even create hyperlinks to files stored on your computer. To insert a hyperlink to another slide: 1. Right-click the selected text or image, then click Hyperlink. 2. The Insert Hyperlink dialog box will open. 3. On the left side of the dialog box, click Place in this Document.

4. A list of the other slides in your presentation will appear. Click the name of the slide you want to link to.

5. Click OK. The text or image will now be a hyperlink to the slide you selected.

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To insert a hyperlink to another file: 1. Right-click the selected text or image, then click Hyperlink. 2. The Insert Hyperlink dialog box will open. 3. On the left side of the dialog box, click Existing File or Web Page.

4. Click the drop-down arrow to browse for your file.

5. Select the desired file. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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6. Click OK. The text or image will now be a hyperlink to the file you selected.

If you plan on displaying your presentation on a different computer than you used to create it, your hyperlink to another file may not work. Make sure you have a copy of the linked file on the computer you are using to present, and always test hyperlinks before giving a presentation. Inserting action buttons Another tool you can use to connect to a webpage, file, email address, or slide is called an action button. Action buttons are built-in button shapes you can add to a presentation and set to link to another slide, play a sound, or perform another action. When someone clicks or moves over the button, the selected action will occur. Action buttons can do many of the same things as hyperlinks. Their easy-tounderstand style makes them especially useful for self-running presentations at booths and kiosks. You can insert action buttons on one slide at a time, or you can insert an action button that will show up on every slide. The second option can be useful if you want every slide to link back to a specific slide, like the title page or table of contents.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To insert an action button on one slide: 1. Click the Insert tab. 2. Click the Shapes command in the Illustrations group. A drop-down menu will appear with the action buttons located at the bottom.

3. Select the desired action button. 4. Insert the button onto the slide by clicking the desired location. The Action Settings dialog box will appear. 5. Select the Mouse Click or Mouse Over tab. Selecting the Mouse Click tab means the action button will perform its action only when clicked. Selecting the Mouse Over tab will make the action button perform its action when you move the mouse over it.

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6. In the Action on click section, select Hyperlink to:, then click the dropdown arrow and choose an option from the menu.

7. Check the Play Sound box if you want a sound to play when the action button is clicked. Select a sound from the drop-down menu, or select Other sound to use a sound file on your computer.

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8. Click OK.

To insert an action button on all slides: 1. Click the View tab. 2. In the Master Views group, click the Slide Master command. A blank slide in the style of your presentation will appear. Don't worry about changing anything else.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. Go to the Insert tab, and follow the instructions above to insert an action 172 button. 4. Return to the Slide Master tab, then click Close Master View. The new action button will now be on every slide.

To edit, move, or delete an action button inserted this way, click the View tab, then Slide Master. Click Close Master View after making the desired changes. To test an action button: After you create an action button, it's important to test it. 1. Click the Slide Show tab. 2. In the Start Slide Show group, click From Current Slide.

3. Click your action button. 4. After you have tested it, right-click anywhere on the screen and select End Show.

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5. If your action button did not work as you intended, follow the instructions 173 below to edit it. To edit an action button: 1. Select the action button. 2. Click the Insert tab. 3. In the Links group, click the Action command. The Actions Settings dialog box will appear.

4. Edit the action or hyperlink. 5. Click OK. To change the appearance of an action button: 1. Select the action button. 2. Click the Drawing Tools Format tab.

3. To change the button style or color, Styles group.

use the tools in the Shape

4. To change the shape of the action button, click Edit Shape in the Insert Shapes group. Select a new shape from the drop-down menu. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 21: WORKING WITH TABLES

Tables are another tool you can use to display information in PowerPoint 2010. A table is a grid of cells arranged in rows and columns. Tables can be customized and are useful for various tasks such as presenting text information and numerical data. Working with tables In PowerPoint, tables are useful for organizing and presenting data. To use tables in your slide show, you'll need to know how to insert them, apply table styles, and format them. To insert a blank table: 1. On the Insert tab, click the Table command. 2. Hover your mouse over the diagram squares to select the number of columns and rows in the table.

3. Click your mouse. The table will appear on the slide. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. You can now place the insertion point anywhere in the table to add text.

To make sure your table looks good with the slide layout, you can also insert a table using the placeholder. Click the Insert Table icon in the placeholder, then enter the desired number of rows and columns.

To move a table: 1. Place the cursor over the edge of the table. The cursor will turn into a cross with arrows . 2. Click and drag the table to the desired location.

3. Release the mouse button to drop the table in the new location.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Modifying tables To resize a table: 1. Position the mouse over one of the sizing handles located around the edge of the table. The cursor will become a pair of directional arrows .

2. Click, hold, and drag your mouse to make the table larger or smaller.

3. Release the mouse. The table will be resized.

To add a column or row: 1. Place the insertion point in a cell adjacent to the location where you want to add a row or column.

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2. Select the Table Tools Layout tab, and locate the Rows & Columns group.

3. If you want to insert a new row, select either Insert Above or Insert Below. If you want to insert a new column, select either Insert Left or Insert Right. 4. A new row or column will appear.

To delete a row or column: 1. Select the row or column by placing the insertion point in any cell in that row or column. 2. Select the Table Tools Layout tab. 3. In the Rows & Columns group, click Delete. A drop-down menu appears. 4. Select Delete Rows or Delete Columns. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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Modifying the table style To apply a table style: 1. Click anywhere on the table. The Table Tools tab will appear on the Ribbon. 2. Select the Table Tools Design tab, and locate the Table Styles. 3. Click the More drop-down arrow to see all of the table styles.

4. Hover the mouse over the various styles to see a live preview.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. Select the desired style.

To change table styles options: Once you've chosen a table style, you can turn various options on and off to change the appearance of the table. There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column, and Banded Columns. 1. Click anywhere on the table. The Table Tools tab will appear. 2. Click the Table Tools Design tab. 3. Hover the mouse over each option in the Table Style Options group to see an explanation of what it does, and check or uncheck the desired options.

Depending on the table style you're using, certain table style options may have somewhat different effects. You may need to experiment to get the exact look you want. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To add borders to a table: 1. Select the cells you want to add a border to.

2. From the Table Tools Design tab, select the desired Line Style, Line Weight, and Pen Color.

3. Click the Borders drop-down arrow. 4. From the drop-down menu, select the desired border type.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. The border will be added to the selected cells.

Modifying a table using the layout tab When you select a table in PowerPoint 2010, Design and Layout tabs appear under Table Tools on the Ribbon. Using commands on the Layout tab, you can make a variety of modifications to the table. Click the buttons in the interactive below to learn about the different ways you can modify a table with the Layout tab.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 22: WORKING WITH CHARTS

A chart is a tool you can use to communicate your data graphically. Displaying charts in PowerPoint allows your audience to see the meaning behind the numbers, and it makes showing comparisons and trends much easier. In this lesson, you will learn how to insert charts and modify them so they communicate information effectively. Charts In many ways, charts are an ideal way to present information in PowerPoint 2010. They give you an illustration of your data. A chart can help you show your audience what your data means and why it's important. Plus, they can add visual interest to slide shows that are otherwise filled with text. To use charts effectively, you'll need to know how to insert and modify them. Types of charts Click the arrows in the slideshow below to view examples of some of the types of charts available in PowerPoint.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) PowerPoint has a variety of chart types, each with its own advantages. Click 186 the arrows to see some of the different types of charts available in PowerPoint.

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Identifying the parts of a chart

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PowerPoint uses an Excel worksheet as a placeholder for entering chart data. Therefore, when you insert or edit a chart in PowerPoint, an Excel window will automatically open. The process is user-friendly, but if you are totally unfamiliar with Excel, you might want to review our Cell Basics lesson from our Excel 2010 tutorial. To insert a chart: 1. Select the Insert tab. 2. Click the Insert Chart command in the Illustrations Group. Chart dialog box will appear.

The Insert

3. Select a category from the left pane of the dialog box, and review the charts that appear in the center. If you are unsure about which chart best fits your needs, review the interactive on the previous page.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. Select the desired chart. 5. Click OK. An Excel window will open with a placeholder for your data.

If a slide layout has a content placeholder, you can also click the Insert Chart command to insert a new chart.

To enter chart data: The data that appears in the Excel spreadsheet is placeholder source data that you will replace with your own information. The Excel source data is used to create the PowerPoint chart.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 1. Enter your data into the Excel spreadsheet. If you are not sure how to enter data into an Excel spreadsheet, review our Cell Basics lesson from 193 our Excel 2010 tutorial.

2. If necessary, click and drag the lower-right corner of the blue line to increase or decrease the data range for rows and columns. Only the data enclosed by the blue lines will appear in the chart.

3. Close Excel. You do not need to save the spreadsheet. The PowerPoint chart will update to reflect the new source data.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) You can edit the chart data at any time by selecting your chart and clicking 194 the Edit Data command in the Data group on the Chart Tools Design tab.

Copying and pasting existing Excel data If you already have an Excel worksheet with data you want to use for a PowerPoint chart, you can transfer the data by copying and pasting it. When the Excel window opens, open your existing worksheet, select and copy the data, and paste it into the worksheet in place of the placeholder data. Be sure to drag the blue line to surround all the data you want to include in the chart. Importing a chart from Excel If you have already created a chart in Excel, you can import and link it to your PowerPoint presentation. When you insert an Excel chart in PowerPoint, any updates you make to the original Excel chart will automatically update in your PowerPoint presentation, as long as the files remain in the same location. This can be a convenient and time-saving feature for presentations that require frequent updating. 1. Click the Insert tab, and locate the Text group. 2. Click the Insert Object command. A dialog box will appear.

3. In the dialog box, select Create from file. 4. Click Browse.

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5. Find and select the desired Excel chart, then click OK.

6. Click the Link check box if you want to link the data to the Excel chart. This will enable your PowerPoint chart to update itself when changes are made to the Excel chart.

7. Click OK. The chart will now appear in your PowerPoint presentation. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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To edit an imported chart, double-click it to open the Excel placeholder. After you have finished editing, be sure to save the chart in Excel. Once you have imported a chart, be careful not to delete or move the original Excel file. If the location of either the PowerPoint presentation or the Excel file changes, you may have to insert the chart again in order for it to display correctly. Modifying charts with chart tools There are many ways to customize and organize your charts. For example, PowerPoint allows you to change the chart type, rearrange a chart's data, and even change the layout and style. Once you insert a chart, a set of chart tools will appear on the Ribbon. These are only visible when the chart is selected. You can use the three tabs grouped under Chart Tools to modify your chart.

To change the chart type: 1. From the Design tab, click the Change Chart Type command. A dialog box will appear.

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2. Select the desired chart type.

3. Click OK. The chart will update to reflect the new chart type.

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To switch row and column data: Sometimes when you create a chart, the data may not be grouped the way you want it to. In the clustered column chart below on the left, the Book Genre Sales statistics are grouped by genre, with a column for each year. However, you could also switch the row and column data so the chart will group the statistics by year, with columns for each genre, as in the chart on the right. In both cases, the chart contains the same data; it's just organized differently.

1. Select the chart. 2. From the Chart Tools Design tab, select the Edit command in the Data group. The Excel placeholder will open. 3. Return to your PowerPoint slide. Select the Switch Row/Column command in the Data group.

4. The chart will adjust the data. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To change the chart layout: 1. Select the Chart Tools Design tab. 2. Click the More drop-down arrow in the Chart Layouts group to see all of the available layouts.

3. Select the desired layout.

4. The chart will update to reflect the new layout.

Some layouts include things like chart titles and legend labels. To change them, place the insertion point in the text and begin typing.

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To change the chart style: 1. Select the Chart Tools Design tab.

2. Click the More drop-down arrow in the Chart Styles group to see all of the available styles. 3. Select the desired style.

4. The chart will update to reflect the new style.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 23: REVIEWING PRESENTATIONS

Before showing your PowerPoint presentation, you might decide to ask someone to look over it. The two of you might even collaborate on a presentation. If you were revising a hard copy of a report, you might add comments in the margins or compare your rough and final drafts side by side. You can also do these things in PowerPoint using the Comments and Compare features. Reviewing presentations Have you been asked to work with someone to create a PowerPoint presentation? Or perhaps you've created a slide show and want another person to view it to make sure everything looks polished. PowerPoint's Comments and Compare features make it easier for you to collaborate with others on the content of your presentation. Commenting on presentations When you are revising or collaborating on a presentation, you might want to make notes or suggestions without actually changing anything on the slide. Using comments allows you to take note of anything on a slide without altering the slide itself. Comments can be added and read by the original author or any other reviewers. To add a comment: 1. Select the text, or click the area of the slide where you want the comment to appear. 2. Select the Review tab, and locate the Comments group. 3. Click the New Comment command.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. Type your comment.

5. Click anywhere on the slide, and your comment will appear. Added comments show up as small thumbnails rather than full-sized notes. To read a comment, hover your mouse over the thumbnail.

To edit a comment: 1. Select the comment you want to edit by clicking the comment thumbnail.

2. Click the Review tab. 3. Click the Edit Comment command.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. Make the desired changes.

5. Click anywhere on the slide, and the comment will update to reflect your edits.

To respond to a comment: 1. Right-click the comment you want to respond to. 2. From the drop-down menu, select New Comment.

3. Type your comment.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. Click anywhere on the slide, and the new comment will appear below the 204 original comment.

To delete a comment: 1. Select the comment you want to delete. 2. From the Review tab, click the Delete command.

To delete multiple comments: 1. Click the Delete drop-down arrow. 2. Select Delete All Markup in the Current Slide or Delete All Markup in the Current Presentation.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Comparing presentations If you are collaborating on a presentation or asking someone to review it, you might want to use the Compare feature. This feature combines two versions of the same presentation, allowing you to see all of the differences between the two and decide which changes to include in the final version of your presentation. To compare two presentations: 1. Select the Review tab, and locate the Compare group. 2. Click Compare. A dialog box will open.

3. Browse for and select the desired file.

4. Click Merge. 5. Click the buttons in the interactive below to learn how to review comments and changes using the Compare feature.

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Using the reviewing features safely If there are any comments in your presentation, you should remove them before sharing the final version with anyone you are not collaborating with. Comments can reveal confidential information that could lead to embarrassment or make you or your company appear unprofessional. It's a good idea to double-check your presentation using the Document Inspector. The Document Inspector can tell you if there are any comments or other hidden data in your presentation that you may need to remove. To use the Document Inspector: 1. Save your presentation.

2. Click the File tab to go to Backstage view. 3. Select Info on the left side of the page.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. Click the Check for Issues command. A drop-down menu will appear. 5. Select Inspect Document.

6. Click Inspect.

7. The inspection results will show an exclamation mark for any categories where it found possibly sensitive data, and it will also have a Remove All button for each of these categories. Click Remove All to remove the data.

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8. Close the dialog box when you're done. 9. From Backstage view, click Save to make the changes permanent.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 24: ADVANCE PRESENTATION OPTIONS

There are many things to keep in mind when giving a presentation. How long will your presentation last? What will you say? If you're not in the same location as your audience, how will they view it? Fortunately, PowerPoint 2010 offers several tools to help you ensure your presentation goes smoothly. Rehearse and record slide shows It's good practice to rehearse your presentation before you present your slide show to an audience. You can use PowerPoint's Rehearse Timings feature to advance slides while you practice presenting. If you are unable to present your slide show, PowerPoint's Record Slide Show feature allows you to record narration. Optional: You can download this example for extra practice. Rehearsing slide show timings Rehearsing timings can be useful if you want to set up a presentation to play at a certain speed without having to click through the slides to present it. Think of it as a tool to help you practice presenting your slide show. Using this feature, you can save timings for each slide and animation. PowerPoint will then play back the presentation with the same timings when you present it. To rehearse timings: 1. Select the Slide Show tab, and locate the Set Up group. 2. Click the Rehearse Timings command. You will be taken to a full-screen view of your presentation.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. Practice presenting your slide show. When you're ready to move to the next slide, click the Next button on the Recording toolbar in the top-left corner. 213 If you prefer, you can also use the right arrow key.

4. When you've reached the end of the show, press the Esc key to end your slide show. A dialog box will appear with the total time of your presentation.

5. If you are satisfied with your timings, click Yes. If you need more than one try to get the timings just right, the Recording toolbar has options to let you take a break or start over on a slide. To pause the timer, click the pause button on the toolbar. No actions taken while the timer is paused will be included in the timings. To re-record the timings on the current slide, click the repeat button.

Recording your slide show The Record Slide Show feature is similar to the Rehearse Timings feature, but it's more comprehensive. If you have a microphone for your computer, you can even record voiceover narration for the entire presentation. This is useful if you plan on using your slide show for a self-running presentation or a video. Your mouse won't show up on screen in recorded slide shows, so if you want to point out details on screen, you can use PowerPoint's laser pointer option.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To record a slide show: 1. Click the Slide Show tab, and locate the Set Up group. 2. Click the Record Slide Show drop-down arrow.

3. Select either Start Recording from Beginning or Start Recording from Current Slide. The Record Slide Show dialog box will appear. 4. Select the desired options. Remember, you can only record narration if you have a microphone attached to your computer.

5. Click Start Recording. Your presentation will open up to a full-screen view. 6. Perform your slide show. Make sure to speak clearly into the microphone if you are recording narration. When you are ready to move to the next slide, click the Next button on the Recording toolbar in the top-left corner, or use the right arrow key.

7. When you reach the end of the show, press the Esc key to exit. 8. Your slide show timings and narration are now included in your presentation. The slides with narration will be marked with a speaker icon in the bottomright corner.

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To point out details during your recording, press and hold the Ctrl key on your keyboard. Your cursor will show up as a laser pointer. Move your mouse to indicate the desired details. Release the Ctrl key when you are finished pointing out things on screen.

To remove narration or timings from a recorded slide show: 1. Click the Slide Show tab, and locate the Set Up group. 2. Click the Record Slide Show drop-down arrow. 3. Hover your mouse over Clear.

4. Select the desired option. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Sharing presentation options PowerPoint 2010 offers several options to enhance or even totally change the way you deliver presentations. Instead of presenting your slide show normally, you can choose to present it as a video or broadcast it live online so others can view it remotely. No matter how you choose to give your presentation, you can enhance it by customizing your slide show to remove or reorder slides and printing handouts to help your audience take notes. All of these options can help you give a polished and professional presentation. Presenting your slide show as a video The Create a Video feature allows you to save your presentation as a video. This can be useful because it lets viewers watch the presentation whenever they want. To make sure your viewers have enough time to view each slide, you might want to rehearse the timings or record your slide show before using this feature. To create a video: 1. Click the File tab. This takes you to Backstage view. 2. Select Save and Send. 3. Select Create a Video under File Types. The Create a Video menu will appear on the right.

4. Click the drop-down arrow next to Computer and HD Displays to select the size and quality of your video.

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5. Select the drop-down arrow next to Recorded Timings and Narrations. o Choose Don't Use Recorded Timings and Narrations if you don't have or don't want to use recorded timings. You can adjust the default Seconds to spend on each slide: in the box below the dropdown menu. o Choose Use Recorded Timings and Narrations if you have already recorded timings and narrations and want to use them in your video.

6. Click the Create Video command. The Save As dialog box will appear. 7. Select the location where you want to save the presentation, then enter a name for the presentation.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 8. Click Save. A status bar will appear in the bottom-right corner of the PowerPoint window as PowerPoint creates your video. When the bar is 218 completely green, your video is ready to view, send, or upload.

In addition to emailing your video, you can upload your video to free video sharing sites like YouTube.com. YouTube offers guides to creating an account and uploading videos. Once your video is uploaded, you can give the link to anyone you want to see it.

Broadcasting your slide show to remote audiences Broadcasting a presentation remotely is surprisingly easy. All you and your viewers need is an Internet connection—they don't even need PowerPoint. Once your viewers are connected, you can start the presentation as you normally would. Please note that you cannot edit your presentation or mark it with a highlighter or pen while you are broadcasting a slide show. You also cannot use PowerPoint to speak to your audience. Plan to communicate with your viewers through teleconferencing, or pre-record your narration. To broadcast a slide show: 1. Select the Slide Show tab, and locate the Start Slide Show group. 2. Click the Broadcast Slide Show command. The Broadcast Show dialog box will open. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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3. Click Start Broadcast. A status bar will appear as PowerPoint prepares your broadcast.

4. A link will appear. Select the link, and click Copy Link to make a copy of the link or Send in Email to send an email with the link to your viewers.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. Click Start Slide Show. 220 6. Present your slide show. 7. When you are finished, click End Broadcast in the yellow bar at the top of the screen.

Customizing your slide show Sometimes you might want to hide a slide while still keeping it in your presentation. For instance, if you are presenting a slide show to more than one group of people, hiding or even rearranging certain slides can help you tailor your slide show to each group you present it to. You could also choose to create a shortened version of your slide show to present when you're short on time. The Custom Slide Show feature allows you to create and name different versions of your slide show with hidden or rearranged slides. To create a custom show: 1. Select the Slide Show tab, and locate the Start Slide Show group. 2. Click the Custom Slide Show command.

3. Select Custom Shows... The Custom Shows dialog box will appear. 4. Click New. The Define Custom Show dialog box will appear.

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5. Locate the Slide show name box, and type a name for your custom show. 6. Select the slides in the Slides in presentation: box that you want to include in your custom show, then click Add>> to add them to the Slides in custom show: box. If necessary, use the up and down arrows to reorder the added slides.

7. Click OK. 8. Select Close to exit or Show to view your custom show.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) You can also hide slides by selecting the Hide Slide command, which can be found on the Slide Show tab. To unhide a slide, click the Hide Slide command 222 again.

Creating handouts of a presentation Printing handouts with images of your slides can be helpful to your audience because it gives them a hard copy of the information you're presenting. Plus, they can take notes on the handouts as you present your slide show. To create handouts of a presentation: 1. Click the File tab. This takes you to Backstage view. 2. Click Print.

3. Click the drop-down arrow in the box that says Full Page Slides, and locate the Handouts group. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 4. Select a page layout for your handouts. Up to nine slides can be displayed per page. Note that the 3 slides layout offers lined space for viewers to take 223 notes.

5. Click the Print command.

If you want to add a header or footer to your handouts, click the View tab on the Ribbon, then select Handout Master. Then type your header or footer information into the boxes provided. To return to normal view, click Exit Master View.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 25: SLIDE MASTER VIEW

Slide Master view is a special mode in PowerPoint that allows you to modify slides and slide layouts in your presentation. Slide Master view You may have noticed that when you select a different theme in PowerPoint, it rearranges the text on your slides and adds shapes to the background. This is because each theme has built-in slide layouts and background graphics. You can edit these layouts with a feature called Slide Master view. Once you learn how to use Slide Master view, you'll be able to customize your entire slide show with a few clicks. What is Slide Master view? Slide Master view is a special feature in PowerPoint that allows you to quickly modify the slides and slide layouts in your presentation. From here, you can edit the slide master, which will affect every slide in the presentation. You can also modify individual slide layouts, which will change any slides using these layouts. Let's say you find a theme you like but don't like the slide layouts. You could use Slide Master view to customize the layouts exactly the way you want. In Slide Master view, the Slide Master tab will appear first on the Ribbon, but you'll still be able to access commands on different tabs as normal.

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Using Slide Master view Whether you're making significant changes to your slides or just a few small tweaks, Slide Master view can help you create a consistent and professional presentation without a lot of effort. You can use Slide Master view to change just about anything in your presentation, but here are some of its most common uses: 







Modifying backgrounds: Slide Master view makes it easy to customize the background for all of your slides at the same time. For example, you could add a watermark or logo to every slide in your presentation or modify the background graphics of an existing PowerPoint theme. Rearranging placeholders: If you find that you often rearrange the placeholders on each slide, you can save time by rearranging them in Slide Master view instead. When you adjust one of the layouts in Slide Master view, all of the slides with that layout will change. Customizing text formatting: Rather than change the text color on every slide individually, you can use the slide master to change the text color on all slides at once. Creating unique slide layouts: If you want to create a presentation that looks different from regular PowerPoint themes, you could use Slide Master view to create your own layouts. Custom layouts can include your own background graphics, placeholders, and more.

Some overall presentation changes, such as customizing the theme fonts and theme colors, can be made quickly from the Design tab. Review our lesson on Modifying Themes to learn more. To make changes to all slides: If you want to change something on all slides of your presentation, you can edit the slide master. In our example, we'll add a logo to every slide. 1. Select the View tab, then click the Slide Master command. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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2. The presentation will switch to Slide Master view, and the Slide Master tab will be selected on the Ribbon. 3. In the left navigation pane, scroll up and select the first slide. This is the slide master.

4. Use the desired tabs on the Ribbon to make changes to the slide master. In our example, we'll insert a picture in the upper-left corner of the slide.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. Move, resize, or delete other slide objects as needed. In our example, we'll 227 resize the title placeholder to fit below our newly inserted logo.

6. When you're finished, click the Close Master View command on the Slide Master tab.

7. The change will appear on all slides of the presentation.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) When you make a change to the slide master, it's a good idea to review your presentation to see how it affects each slide. You may find that some of your slides 228 don't look exactly right. On the next page, we'll show you how to fix this by customizing individual slide layouts. If you're inserting a background graphic, you may want to send it behind all other objects on the slide. Right-click the object, select Send to Back, then click Send to Back. Review our lesson on Arranging Objects to learn more.

Now it's your turn! Try adding or moving a shape on the slide master and see how it affects the rest of your slides. Customizing slide layouts You can use Slide Master view to modify any slide layout in your presentation. It's easy to make small tweaks like adjusting background graphics and significant changes like rearranging or deleting placeholders. Unlike with slide master, changes to a slide layout will only be applied to slides using that layout in your presentation. To customize an existing slide layout: In our example, our newly added logo overlaps a background graphic in the Content with Caption Layout. We'll customize this layout to make room for the logo. 1. Navigate to Slide Master view. 2. Locate and select the desired layout in the left navigation pane. You can hover the mouse over each layout to see which slides are currently using this layout in the presentation. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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3. In some layouts, the background graphics may be hidden. To show the graphics, uncheck the box next to Hide Background Graphics.

4. Add, move, or delete any objects you want. In our example, we'll move the purple rectangle to better show our new logo.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. If you want to change the arrangement of the placeholders, you can move, resize, and delete any of them. In our example, we'll rearrange our 230 placeholders to create more room for text on the slide.

6. When you're finished, click the Close Master View command on the Slide Master tab.

7. All slides using the layout will be updated.

To add a new slide with the customized layout, click the bottom half of the New Slide command, then select the desired layout.

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You can also move placeholders on the slide master, which will move the placeholders on multiple slide layouts at the same time. However, some slide layouts may still need to be adjusted manually.

Customizing text formatting You can also customize the text formatting from Slide Master view, including the font, text size, color, and alignment. For example, if you want to change the font for every title placeholder in your presentation, you can modify the master title style on the slide master.

Every title placeholder is connected to the master title style on the slide master. As you can see in the example below, modifying the font on the slide master changes the title font on every slide. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

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Rather than customize individual placeholders, you can change the theme fonts for the presentation. From the Slide Master tab, click the Fonts command in the Edit Theme group, then select the desired fonts.

Creating new slide layouts One of the most powerful features of Slide Master view is the option to create new slide layouts. This is an easy way to add interesting and unique slide layouts to an existing theme. You can even use this feature to design an entirely new theme, as in the example below.

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To insert a new slide layout: 1. Navigate to Slide Master view. 2. From the Slide Master tab, click the Insert Layout command.

3. A new slide layout will appear. 4. The layout will include Title and Footer placeholders by default. Click the Title and Footers boxes in the Master Layout group to toggle these placeholders on and off.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 5. Click the bottom half of the Insert Placeholder command, then select the desired placeholder type. We recommend using the Content placeholder 234 most of the time because it can be used for any type of slide content.

6. Click and drag to draw the placeholder on the slide. You can add more placeholders if you want.

7. Using the other tabs on the Ribbon, you can add background graphics, shapes, and pictures to the slide layout.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) To rename a custom layout: You'll want to give your custom layout a unique name so it will be easy to find. 1. Navigate to Slide Master view. 2. Select the desired layout, then click the Rename command.

3. A dialog box will appear. Type the desired name, then click Rename.

To use a custom layout: Once you've created a custom slide layout, it's easy to add a new slide with this layout to your presentation. 1. If you're currently in Slide Master view, click the Close Master View command on the Slide Master tab.

2. From the Home tab, click the bottom half of the New Slide command, then select the custom layout from the menu that appears.

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PowerPoint also allows you to add new placeholders to an existing slide layout. In the example below, we're adding a Picture placeholder to the Title Slide layout.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) Using custom layouts in other presentations

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When you modify the master or layouts in Slide Master view, you're actually creating a custom version of the current theme. If you want to apply the theme to other presentations, you'll need to save it. To save a theme: 

Select the the Slide Master tab, click the Themes command, select Save Current Theme from the drop-down menu.

then

If you're not in Slide Master view, you can save the theme from the Design tab. Just click the drop-down arrow in the Themes group, then select Save Current Theme.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 26: CREATING PHOTO ALBUMS IN POWERPOINT

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PowerPoint allows you to import a set of pictures into a photo album presentation. With the photo album feature you can select, rearrange, adjust, and add text to your pictures. By default, one picture will appear on each slide, but you can adjust the slide layout to include multiple images if you want. To create a photo album: 1. Select the Insert tab. 2. Click the Photo Album command in the Images group, then select New Photo Album.

3. The Photo Album dialog the File/Disk... button.

box

appears.

Locate

4. Select the desired image file(s). Click Insert. The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

and

click

on

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) o o

To select all images in your folder, click the first image, then press and 239 hold the Shift key and select the last image. To select multiple nonadjacent images, press and hold the Control key while clicking the desired images.

5. The Photo Album dialog box provides several options for moving, adjusting, and changing the layout of pictures. Edit as needed, then click Create to insert pictures into the photo album.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 6. A separate presentation will be created for the photo album. By default, it 240 will include a title page and one picture per slide.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/

THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) CHAPTER 27: ADDING CALLOUTS TO IMAGES In this lesson on Inserting Images, we illustrated how to add images and screenshots to your slides. Sometimes you may want to draw attention to a specific part of the image by adding a callout. A callout can be any shape, and PowerPoint even has some shapes that are specifically designed to be used as callouts.

To add callouts to an image: 1. From the Insert tab, select the Shapes command. A drop-down menu will appear. 2. Select the desired shape.

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THE PNP BASIC COMPUTER ESSENTIALS e-Learning (MS PowerPoint 2010) 3. Click and drag the slide to create the shape. You may need to move or 242 resize the shape so it points to the desired part of the image.

4. If you want your callout to contain text, start typing while the shape is selected.

5. From the Format tab, you can use the options in the Shape Styles group to customize the appearance of the shape. You can also adjust the font from the Home tab.

The Philippine National Police does not endorse any product, brand or service. This tutorial is for training purposes only and not for sale. Reference: http://www.gcflearnfree.org/powerpoint2010/getting-started-with-powerpoint/1/