Power Point 2003 Lessons

WHAT?

HOW?

WHY?

MS Power Point - is a complete graphics package where you can create overhead slides, speaker’s notes, audience handouts and outline. It gives you everything you need to produce a professional looking presentation, text handling, outlining, drawing, graphing, clipart and so on. It also offers rich speaker support and powerful wizards to help you create and organize truly effective presentation step by step. PowerPoint makes you the presenter, an independent producer of your own high quality presentations.

Starting Microsoft PowerPoint There are several ways to start PowerPoint. One way is to use the Start button on the taskbar. 1. On the taskbar, click Start. The Start menu appears. 2. On the Start menu, point to All Programs. The Programs menu appears, displaying all the programs on your hard disk drive, including Microsoft PowerPoint. A portion of the Programs menu should look like the illustration on the following page.

3.

Click the Microsoft PowerPoint icon to start PowerPoint.

Exploring the PowerPoint Window - Elements Title Bar

Control Buttons

Menu Bar

Tool Bar

Task Pane

Miniature Slide/s Slide Work Area

View Buttons Drawing Bar Status Bar

Slide Layout

Title bar Displays the name of the program you are currently using and the name of the document you are working. The title bar appears at the top of all Windows program.

Menu bar Displays a list of menus used to give commands to Word. Clicking on a menu name displays a list of commands.

Tool bars Toolbars are shortcuts. They contain buttons for the most commonly used commands and provides quick access to them. The default toolbars are the Standard and the Formatting Toolbars.

Slide Work Area This is where you insert and edit text, graphics/pictures, movie/s, clip arts, etc.

Control Buttons Can be found at the right end of the Title Bar these are buttons that can be used to close, minimize, or change the size of the program window or current document window.

Minimize

Restore

Close

Maximize

Task Pane At the right side of the PowerPoint window is the task pane, as shown in the illustration on the following page. The task pane displays commands and features you use often in working with presentations. Task panes let you work with commands without having to display menus or use toolbar buttons. Some task panes display automatically. For example, the New Presentation task pane opens along with PowerPoint each time the program starts. Other task panes display in response to a specific request. For example, when you tell PowerPoint you want to insert a clip art picture, the Insert Clip Art task pane opens to help you find a picture.

View Buttons The view buttons appear on the bottomleft of the window and are used to display slides in several different views: normal, online, slide show, slide sorter, note’s page and outline.

Normal

Slide sorter show

Slide show

Different Kinds of Views Normal View - you can type, draw, add clip art, insert pictures, and change the look of your text and objects. In normal view, you work on one slide at a time. You can type, change the slide layout, and graphics, draw shapes, and add artwork and graphics from other applications.

Notes Page View - you create speaker’s notes for any or all of the slides in your presentation. Each notes page corresponds to a slide. You can draw or type while in Notes Page view just as you do in Slide View.

Slide Show View - You see your slides as an electronic presentation on your computer. Each slide fills the screen. You can see the effect of the transition and timing that you set sorter view.

Slide Sorter View - you see a miniature of each slide, complete with graphics and text. Working in Slide Sorter view is like working with slides on a light table or spreading out the pages of a report so you can see them all at once. You’re able to see how your presentation flows. In slide sorter view, you can reorder slides, add transition, set timing for electronic presentation.

Outline View - You can display formatted or plain text and show titles only or full text in outline view. In outline view, you work only with slides titles and main text in the classic outline form. It’s a great way to organize your presentation and quickly develop your content.

Drawing Bar Contains the work arts which you want to: - draw shapes, lines, arrows - insert clip arts/pictures, word art, diagram or organizational chart, text box - change text color - add shadow style, 3-d style

Status Bar - displays various important information, such as the total number of slides in a presentation, which slide you’re currently working on and the kind of slide design.

Saving your Presentation Saving your presentation for the first time. From the file menu, click Save then the dialog box appears to enter your filename and click OK. Or you click the Save icon in the Toolbar. If you want your current save document to save from another filename, choose File from the menu, click Save As and the dialog box appears prompting you to give a filename and save to the default extension.

Working with a Presentation 1. Creating a New Presentation Using a Design Template You can choose a design template or a blank presentation. A design template is a presentation with a professionally designed format and color scheme to which you need only add text. You can use one of the design templates that come with PowerPoint, or you can create your own. In this exercise, you start a new presentation with a design template. 1 If you quit PowerPoint at the end of the last lesson, restart PowerPoint now. 2 On the View menu, click Task Pane, if necessary, to display the New Presentation task pane. 3 In the New Presentation task pane, click From Design Template. The Slide Design task pane appears with a variety of design templates listed in alphabetical order.

Click here to view tasks

Click here to view slide design

Click Format Menu and click Slide Design to view in the task pane.

Select as design Template located at the task pane. To select, click on every slide design.

2. Selecting and applying slide layout In this exercise, you apply a different layout to a slide. 1 In the Slides tab, click slide 4. 2 On the Format menu, click Slide Layout. The Slide Layout task pane opens with the current slide layout style selected. 3 In the Slide Layout task pane, scroll down until you reach the Text and Content Layouts heading. 4 Under the Text and Content Layouts heading, click the Title, Text, and Content slide layout. The layout of slide 4 changes. The bulleted list occupies only the left half of the screen. A content placeholder occupies the right half. The slide is now ready for you to insert a table, a chart, a piece of clip art, a picture, a diagram or organization chart, or a media clip 5 If necessary, choose to AutoFit the text to the text placeholder. 6 In the Slide Layout task pane, click the Close box to close the task pane.

Illustration shows how to select/apply slide layout

Click here to select/apply slide layout

3. Entering Text in the Slide Pane To add text to a presentation, including titles and subtitles, you can enter text

into either the Slide pane or the Outline tab in Normal view. The Slide pane allows you to enter text on a slide using a visual method, while the Outline tab allows you to enter text using a content method. The Slide pane displaying the Title Slide layout includes two text boxes called text placeholders. The upper box is a placeholder for the slide’s title text. The lower box is a placeholder for the slide’s subtitle text. After you enter text into a placeholder, the placeholder becomes a text object, a box that contains text in a slide. In this exercise, you title a slide and add a subtitle. 1 Click the Outline tab if necessary in the Outline/Slides pane. 2 In the Slide pane, click the text placeholder Click to add title. A selection box surrounds the placeholder, indicating that the placeholder is ready for you to enter or edit text. The placeholder text disappears, and a blinking insertion point appears. If you make a typing error, press Backspace to delete the mistake, and then type the correct text. 3 Type your desired text. Notice that the text appears in the Outline tab at the same time. 4 Click the text placeholder Click to add subtitle. The title object is deselected, and the subtitle object is selected. 5 Type your text desired and then press Enter.

Illustration: How to use the text placeholders.

4. Creating a New Slide You can quickly and easily add more slides to a presentation in two ways: by clicking the New Slide button on the Formatting toolbar directly above the task pane or by clicking the New Slide command on the Insert menu. When you use either of these methods, PowerPoint inserts the new slide into the presentation immediately following the current slide, and the Slide Layout task pane appears with twenty-seven predesigned slide layouts, any of which you can apply to your new slide. You select a layout by clicking it in the Slide Layout task pane. The layout title for the selected slide layout appears as you roll the mouse over each choice. Slide layouts allow you to create slides with specific looks and functions. For example, you can choose a layout that displays only a title on a slide, or a layout that provides placeholders for a title and a graph. 1

2

3

In this exercise, you create a new slide and then enter text in it. On the Formatting toolbar, click the New Slide button. If you start typing on an empty slide without first having selected a placeholder, PowerPoint enters the text into the title object. The Slide Layout task pane appears. PowerPoint adds a new, empty slide after the current slide in the Slide pane and creates a new slide icon in the Outline tab. PowerPoint applies the default Title and Text slide layout (a title and bulleted list) to the new slide. The status bar displays Slide 2 of 2. Type your desired text. Notice that the new slide and the new title appear in the Outline pane when you create them in the Slide pane. PowerPoint lets you work directly in the Slide pane and Outline tab to enter your ideas. Close the Slide Layout task pane.

Illustration shows how to insert/add a new slide using the Insert menu.

Click here to insert/add new slide

Illustration shows how to insert/add a new slide using the tool bar.

Click here to insert/add new slide

5. Inserting Clip art or object 1. 2. 3. 4.

Go to Insert Menu, and point to Picture then click Clipart. Clipart will be display in the task pane. To select clipart, click on the task pane search engine box and type the desired clipart/s. Then click GO button to search the desired clipart/s. To insert the clip art/s, just click the selected clipart/s. Clipart/s will automatically insert in your slide work area.

Illustration shows how to insert/add clip art/s.

Click here to insert/add clip art/s

Selecting or deselecting an Object or Clipart To select object. Click the visible part of the object with the pointer, and you will know that the object was selected when the resizing handle appears around it. To select an object, click the pointer anywhere I the screen, or hold down the shift key as you click the object. And the resizing handles disappear. To delete the object, select the object and press the delete key, or go to Edit menu and click clear.

Resizing handles

To resize the Object/Picture Click or Select the Object. Click without releasing on one of the resizing handle. The mouse pointer changes to cross two-headed arrow pointer Drag the two-headed arrow pointer, and release the mouse.

6. Setting Slide Transition Open your save presentation, or you could make a new presentation. Click the Slide Show Menu and click to choose a slide On the Slide Transition – task pane, select by clicking the Slide Transition effect arrow down and choose from a different type of slide transition effects. Select the modification of the transition to speed and sound. Select the advance slide to: on mouse click or automatically after and choose to apply the transition.

Illustration shows how to select slide transition.

Click here to select transition

7. Animate Title text, Subtitle text and Clip art/Pictures Open your last presentation. Display your slide in Slide view. Click the Title text/picture/s/ clipart/s (where you have typed your name) and the select box will appear. Or highlight the text if the blinking insertion point appear. Click the Slide show menu and point to Custom Animation and click to Add Effect button-task pane. Select Entrance option and click to more effects to display the dialog box that shows the entrance effects. Select your desired effects. On the Add Effect button, you can also choose your text emphasis, exit and motion path effect/s. Then click Save button or CTRL+S to save the presentation effect/s applied.

Illustration shows how to select text/ clipart/s/ picture/s entrance effect/s.

Click here to choose entrance effect/s

Illustration shows how to select text/ clipart/s/ picture/s emphasis effect/s.

Click here to choose emphasis effect/s

Illustration shows how to select text/ clipart/s/ picture/s exit effect/s.

Click here to choose exit effect/s

Illustration shows how to select text/ clipart/s/ picture/s motion path effect/s.

Click here to choose motion path effect/s

8. Viewing your presentation There are 3 ways to view your presentation. 1. Click to Slide Show menu and select view show option. 2. Press F5 from the function keys. 3. Or click to the slide show button from the view buttons or press SHIFT+F5. (Be sure to start with slide 1 before clicking the Slide Show view.)

Illustration shows the first option to view the presentation.

Click here to choose View Show

Illustration shows the second option to view the presentation.

F5

Press here to apply View Show

Illustration shows the third option to view the presentation.

Click here to choose View Show