Peachtree Presentation/demo By Iqrash Awan

ntroducing...

A Complete Accounting Solution

A Presentation by,

Muhammad Iqrash Awan

Objectives of This Presentation The Major Objectives are, 1. Understand Basics of Peachtree. 2. Create a Company. 3. Set Up Accounting System for a Company. 4. Run Accounting System for a Company. 5. Create Financial Statements for a Company.

Part 1

Introducing Peachtree What is Peachtree?  Peachtree is an accounting application for small and medium-sized businesses.  It is made by Sage Software.  Peachtree enables comptrollers and managers to automate and manage numerous accounting tasks.

Introducing Peachtree What Peachtree Can Do? Peachtree can perform numerous accounting tasks, like Reconciling accounts payable and receivable. Creating financial statements, check invoices. Tracking banking transfers and payroll. Integrating scanned documents

Introducing Peachtree Peachtree On Your PC To run “Peachtree 2009” on you PC you’ll need at least, Intel Pentium IV 1 GHz Processor 1 GB of RAM 1 GB of Free Disk Space Internet Access Internet Explorer and At Least Windows XP.

Installing Peachtree Installation Types  You can Install Peachtree in a number of ways as to suit your need.  Two Installation Types are:  Installing on a Stand-Alone Computer.  Installing on a Network • Client/Server Network • Peer-to-Peer Network • Server Computer • Terminal Server

Installing Peachtree Starting Peachtree Set-up To start “Peachtree” Set-up  Insert the Peachtree CD or DVD in your CD/DVD ROM.  Double Click on the CD Drive.  You Will be Prompted with a Set-up menu.

My Computer

Installing Peachtree Installation Demo Once You have double clicked the CD Drive, you will be prompted with this screen. Click here to start “Set-up”

Installing Peachtree Installation Demo Now After You have selected the “Install Peachtree Accounting” Option the installation wizard will start to prepare the install setup. At this point in time all you can do is wait…

Installing Peachtree Installation Demo After a bit of waiting (depending on the speed of your computer) you will be prompted with this screen.

Click Next to move forward in installation process

Installing Peachtree Installation Demo Now You Need to Agree with all the terms and conditions of “Sage” (You want world domination, we give it to you!!!) Click Accept Click Next to move forward in installation process

Installing Peachtree Installation Demo Wait until the setup completes all it’s tasks

Well my friends, Patience is the key…

Installing Peachtree Installation Demo If Prompted enter the serial number provided. One working serial number I found was “59176756” Enter Serial Number Click Next to move forward in installation process

Installing Peachtree Installation Demo For now we are using it for learning purpose, so I’ll go with the only computer running this software option. Yes, we won’t share over network.

Click Next to move forward in installation process

Installing Peachtree Installation Demo Most companies would like to use separate databases but here I’ll be using the same PC. Click ‘Yes’ if you want to store database on same Click Next to Computer move forward in installation process

Installing Peachtree Installation Demo Here we specify the folder to install Peachtree on. I have selected the default directory to install Peachtree, specify a different one if Click Next to you like. move forward in installation process

Installing Peachtree Installation Demo This is installation summary to verify what we have been specifying so far.

Click Next to move forward in installation process

Installing Peachtree Installation Demo Wait until the setup completes all it’s tasks

Well my friends, Patience is the key…

Installing Peachtree Installation Demo When all the processes are completed by the setup process It will congratulate you with a Installation successful windows. Click Finish to end Installation

Installing Peachtree Let Us Have a Practical Demo of Installation

Running Peachtree Starting Peachtree  Select Start Button and then Programs then Peachtree group folder then click Peachtree icon. OR  Locate and double-click the My Computer icon.  By default, Peachtree is installed in c:\Program Files\Sage Software\Peachtree. Locate and open Peachtree folder.

Running Peachtree Peachtree – First Run  When You First Run Peachtree You’ll be prompted with the following screen.

Running Peachtree Peachtree – First Run

Opens Accounting System for a Company Previously In Database. Creates a New Company In the Database. Opens a Sample Company Provided by the Vendor. Converts Accounting Record From some other Software. (Supports “QuickBook” and “DacEasy”.)

Running Peachtree Main Panel – Tool Tip

Updates the Contents of the Current Page Hides Contents of the Current

Shows the Accounting Period Shows the System Date

Gives option to set a page to default view

Running Peachtree Main Panel - Side Bar Current Page Title To Switch to other pages for further control.

Shortcuts to some basic accounting tasks.

Running Peachtree Main Stats Area  Shows Contents and Stats from each page.  Provides full control to a section.

Part 2

Creating a Company How To Create a Company?  There are two steps in creating your own company 1. Entering Basic info like the chart of accounts, accounting method, posting method, and accounting period   Employees Chart of structure. Accounts 2. Using set-up guide to set  Inventory Vendors up,  Customers  Users

 Jobs

Creating a Company Step 1: Enter Basic Info  First of all start Peachtree 2009.  When you will first run it you will be greeted by screen on the left.  If not click “File” on menu bar and click “New Company” Click here to create a new company

Creating a Company Step 1: Enter Basic Info This is the welcome screen, no details needed, just click next.

Click Next to proceed

Creating a Company Step 1: Enter Basic Info Fill out the form with the details of your company.

Click Next to proceed

Creating a Company Step 1: Enter Basic Info Select a method to create your company. I will prefer the sample business type but the final choice depends on you. Click Next to proceed

Creating a Company Step 1: Enter Basic Info Select business type

Click Next to proceed

Creating a Company Step 1: Enter Basic Info Pick accounting method (I will stick with accrual).

Click Next to proceed

Creating a Company Step 1: Enter Basic Info Pick posting method (I will go with Real Time).

Click Next to proceed

Creating a Company Step 1: Enter Basic Info Pick accounting period structure (I will go with 12 month).

Click Next to proceed

Creating a Company Step 1: Enter Basic Info Choose the first period of fiscal year. I’ll go with Jan 2009.

Click Next to proceed

Creating a Company Step 1: Enter Basic Info And finally we are done. Good work mates.

Click Finish to end.

Creating a Company Let Us Have a Practical Demo

Part 3

Set up Accounting System Step 2: Set-up Details  Once you are done with Step 1, you will be prompted with this setup guide.  You can either enter all the detailed information now or you can enter them later as needed by selecting “Company” from Main Panel then File>Setup Guide.

Set up Accounting System Step 2: Set-up Details Enter Customer Info Enter Jobs Info Enter Vendor Info Enter Inv. & Service Info Enter Employee Info Enter Chart of Account Assign Passwords to Users

Set up Accounting System Step 2: Set-up Details

 When you select one of the options in the setup guide  You will be prompted with forms like one in the left picture  Fill them to enter your desired information (Don’t worry I’ll cover these in practical demo).

Set up Accounting System Let Us Have a Practical Demo

Part 4

Run Accounting System Accounting in Peachtree  Now that the setting-up of accounting system is done, it is time to talk business.  Peachtree offers many ways to make transactions and automatically posts your invoices to the related account.  We will stick only to the Journal Entries due to limited scope of presentation.

Run Accounting System Making a Journal Entry

Run Accounting System Making a Journal Entry

To get help

To navigate through transactions

To enter Date and Ref. No. To enter journal entries

Shows Balance

Run Accounting System Let Us Have a Practical Demo

Part 5

Creating Financial Reports Creating Financial Reports  Creating Financial Reports isn't a big deal in Peachtree, it is just a matter of few clicks.  All you need to do is click on “Reports and Forms” on menu bar and choose the desired report.

Creating Financial Reports Creating Financial Reports  Step 1: Click “Reports & Form” Menu Bar  Step 2: Pick a Report Type

Creating Financial Reports Creating Financial Reports  Once you click a report type you will be prompted with the interface on the left.  Pick a report to display or print.

Creating Financial Reports Creating Financial Reports  Once you click a report type you will be prompted with the interface on the left.  Pick a report to display or print.

Creating Financial Reports Let Us Have a Practical Demo

Objectives of This Presentation Were The Objectives Achieved? 1. Understand Basics of Peachtree. 2. Create a Company. 3. Set Up Accounting System for a Company. 4. Run Accounting System for a Company. 5. Create Financial Statements for a Company.

Objectives of This Presentation Were The Objectives Achieved?  Understood Basics of Peachtree. 2. Created a Company. 3. Set Up Accounting System for a Company. 4. Ran Accounting System for a Company. 5. Created Financial Statements for a Company.

Objectives of This Presentation Were The Objectives Achieved?  Understood Basics of Peachtree.  Created a Company. 3. Set Up Accounting System for a Company. 4. Ran Accounting System for a Company. 5. Created Financial Statements for a Company.

Objectives of This Presentation Were The Objectives Achieved?  Understood Basics of Peachtree.  Created a Company.  Set Up Accounting System for a Company. 4. Ran Accounting System for a Company. 5. Created Financial Statements for a Company.

Objectives of This Presentation Were The Objectives Achieved?  Understood Basics of Peachtree.  Created a Company.  Set Up Accounting System for a Company.  Ran Accounting System for a Company. 5. Created Financial Statements for a Company.

Objectives of This Presentation Were The Objectives Achieved?  Understood Basics of Peachtree.  Created a Company.  Set Up Accounting System for a Company.  Ran Accounting System for a Company.  Created Financial Statements for a Company.

Thanks For Your Time

ntroducing...

A Complete Accounting Solution

A Presentation by,

Muhammad Iqrash Awan