Payroll System

Payroll system is the heart of any Human Resource System of an Organization. The solution has to take care of calculation of salary as per rules of the Company, Income-Tax calculation and various deductions to be done from salary including statutory deductions like Income Tax and Provident Fund deductions. It has to generate pay-slip, cheque summary and MIS reports.

Payroll System Employee Information System Employee Information System Attendance and Leave Management Earning & Deductions Loan Accounting System Investments Payroll Processing Reporting & Analysis Security and Administration Personal Information Family Information Qualification Experience Health Information Bank Account Company Information Leave Eligibility Salary Earning & Deductions Earning Types # Regular (e.g. Basic, Conveyance, HRA etc.) # Adhoc (e.g. Bonus, Performance Incentives etc.)

Earning Definition # Grade-wise or Employee-wise # Fixed Value or Formula based # Monthly or Yearly # Accumulation Statutory Deductions # PF # EPS # Income Tax Other Deduction # Adhoc (e.g. Loans, Advances etc.) Loans and Advances Employee Investments Loan Types Loan Eligibility Loan Management # Application # Balance Tracking # Recovery Loan Disbursement to Institutions Investment Definition # Investment types # Investment limits Investment Management # Proposed Investments # Actual Investments Reports Payslip Attendance Register Department-wise Salary Employee-wise Salary Salary Disbursement Income Tax Statement Form No 16 Loan Statement Loan Letter PF Contribution

Major Modules of Payroll Software Employee Profile Leave Management System Time Management System Payroll Management System Employee Transfer, Promotions & Increments. HRD Procedures Reports Employee Profile

Leave Management System

Employee Joining Information.

User Defined Leave types.

Probation Confirmation details.

Leave Balance Details.

Employee Profile.

Leave Application.

Employee Current position and job profile.

Leave Approvals.

Family background details. Employee Local address and References details. Employee Emergency address and contact person details. Employee Qualification and experience details. Employee Medical History. Employee Accidents Information. Awards given to Employee and their Children. Documents submitted by employee. Employee Club Membership Profile.

Leave rules. Time Management System Employee Shift & Shift rotation with respect to shift cycle. Employee time management, Late Coming, Early going, Absence due to travel on Duty etc. Attendance data can be transfer from any Time Recording Machine. Overtime Details. Manual Attendance done By Employee details. Payroll Management System

Assets given to employee.

User defined Salary Heads.

Employees extra Circular Activities / sports / social etc.

Salary formula.

Employee Training details.

Create your own Salary Structures.

Employee Appraisals History.

Payslip Generation

Facility Given to Employee. Employee Transfer, Promotions & Increments Transfer Details. Promotion Details. Increment Details.

Professional Tax Slab (State-wise).

HRD Procedures Final Settlement Gratuity Superannuation Tax Calculation

LIST OF REPORTS AVAILABLE UNDER VARIOUS MODULES

Company Employee Leave & Attendance Payroll Government Taxation Forms Company

Employee

Company Details

Employee Joining Information

Assets Details

Employee Probation Details

Asset Location Details

Employee Profile

Asset De-active details

Employee Salary Structure

Company Holiday List

Transfer / Promotion Details

Leave Types Details

Salary Increment Details

Professional Tax Details

Document submitted Details

Contractors Details

Resigned Employee Details

Bank Details

Department Wise Employee List

Award Types

Blood Group Employee List

Bonus Types

Assets Given to Employee

Vehicle Details

Family Background Details

Facility Details

Medical History / Annual Checkups Details

Leave & Attendance

Emergency Address – Contacts Details

Employee Leave Application

Awards Given to Employee

Employee Leave Approval

Birthday List

Leave Balance

Employee Membership Details

Late Coming

Employee Training History

Late Sitting

Employee Appraisals History

Early Going Compensate Off Details C-Off Balance Details Shift Details Employee Current Shift Over Time Details Employee Total Over Time Hours Daily Attendance Report Daily Absent Report Monthly Attendance

Payroll Salary Heads Details Monthly Salary Register Salary Statement Depositing in Bank Salary Cash Statement Salary Cheque Statement Salary Slip Bonus Details Conveyance Details

Government of India Taxation Forms ESIC Challans PF Challans PT Challans Form 6A (Employees Yearly PF Contribution) Form 3 - (For Professional Tax) Form 12A (Revised) - Employee's Monthly PF Contribution Form 3A (Revised) Details of Employees Pension Fund Scheme – Yearly Form 19 (Claiming Employees Provident Funds Dues) Form 10 C - Pension (For Claiming PF Withdrawal) Form - 10 (Employee’s PF Organization for Resigned Employee's) Form – 24 (Annual salary returns of the employees) Software Customization This software is fully customizable according to your needs. Our main aim is to provide you with a solution that will be cost effective with no compromise in quality and service.

Required System The system software is developed under Microsoft Visual FoxPro 8.0. The hardware system required to run the software is a Pentium PC with a minimum of 256 MB RAM. The written software is color-oriented. A laser printer or a dot matrix printer of 132 columns(preferably about 270 cps) one is needed to produce reports. Please note that the following description of the software system is based on different modules. All systems have certain number of features of which we may list the following: - Management facilities in data entry screens such as creating, deleting, modifying and searching for entries. - All screens have the feature of using the mouse or the arrows and the ability to open multiple screens at one time. - Reports can be produced on printer and screen as well. Brief Description of the Software: This section describes in brief the features of the software. General Specifications: - Integrated. - Multi company. - Multi currency. - User friendly. - Use of arrow keys to scroll and select options. - Fully menu driven system. - High level of security. Access Control: - Protection and restriction to the access of data and operations. - Unlimited number of users. - Access restriction according to user's category. - Password modification is user available.

Payroll System: A. DATA ENTRY Menu: 1. EMPLOYEES Module: This module allows you to input all employees information for each employee either monthly, weekly, daily or contracting. Allows the definition of salaries in any currency (ex: U.S.Dollars and LBP) with automatic handling of social security and income tax provisions, social security allocations and children module. 2. DEPARTMENT Module: This module allocates employees by departments (ex: accounting department, sales department …)

3. STATUS Module: This module is used to define the status of every employee (ex: Mr, Mrs, Miss …) 4. NATIONALITY Module: This module is used to define the nationality of every employee. 5. TAXES Module: This module allows the creation of taxes defined by the government. 6. VOUCHER TYPE Module: This module inputs the different types of voucher to be used in different numbering of payslips. B. OPERATIONS Menu: 1. SALARIES Module: This module allows you to input and generate an unlimited payslips by different currencies according to employee type monthly or not with an option to fill the salaries by row or column. Also, you have the facility to copy information already entered from any voucher without reentering it. Also an advance on salary can be entered in this part and deducted automatically later. 2. ATTENDANCE Module : This module allows you to input the employee's attendance daily or monthly and it can be linked to any external device.

3. CURRENCY RATES Module : This module is needed to enter the currency rates that correspond to the amount of transactions. These rates are entered on daily basis. 4. FIX DIFF. : Fix the difference of the taxes and NSSF per epmloyee at the end of any period. 5. EXPORT TO ACCOUNT : This module allows you to transfer the salaries on the accounting module. 6. CLOSING END OF YEAR : This module will automatically close current year and open a new one.

C. REPORTS Menu: All the following modules can be produced on either the screen or the printer. 1. SALARIES: Salaries are printed in this module. Additionnal options available :

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The The The The

Subscriptions of the NSSF. End of Service provisions. taxes. Official report required by the government.

2. PAY SLIPS: Payment Slips are printed in this module with the option to modify the layout to suit the company's need. 3. ATTENDANCE: This module lists the monthly or daily attendance.

D. END OF SESSION Menu: 1. PACK & REINDEX Feature: This feature reorganizes the data files when requested. It is very important to use this feature once every a certain period of time. 2. BACKUP Feature: It is very important to store data on tapes for later use in case of probable damage. You can run this command directly from the system without quitting. E. SYSTEM Menu: D. SYSTEM Menu: 1. CHANGE COMPANY Module: By using this module, you can shift from one company to another. This applies on a company that has under its wings many other companies. All corresponding files will be open to the new entering data. 2. Other Features: The Payroll system provides you with the following additional features: a. You may change the system password by using password option. b. You may run your system in English, Arabic, or French. c.You may use calculator and calendar directly from the program without quitting 3.PREFERENCE Module: This module allows the definition of all related government rulers and laws to be entered by the user.