Participant Guide

Promotion of UN Guiding Principles on Internal Displacement (UNGPID)

Provincial Workshop for LDCCs covering the Provinces of Sarangani, Sultan Kudarat, and North Cotabato

PARTICIPANT WORKBOOK 17 – 19 June 2009 Grand Ficus Plaza Hotel, Kidapawan City

This workbook belongs to:

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ACTIVITY ROAD MAP #

TIME

TOPIC

KEY POINTS DAY ONE (17 JUNE 2009)

1.1

01:00 – 01:30

Welcome & Introduction

1. Welcome 2. Introduction 3. Expectation Check

1.2

01:30 – 03:30

Program Overview

1. Objective Setting 2. Presentation of UNGPID vis-à-vis Rights-Based Approach 3. Workshop Process & Mechanics

1.3

03:45 – 05:45

Generating Scenarios

1. Hazard Mapping 2. Vulnerability Assessment 3. Community Risk Analysis & Ranking

DAY TWO (18 JUNE 2009) 2.1

08:00 – 10:00

Setting Policies and Objectives

1. Determination of Policies 2. Setting of Sectoral Objectives

2.2

10:15 – 12:15

Project Sectoral Needs and Capacities

1. Resource Needs Assessment 2. Inventory of Capacities

2.3

01:00 – 05:00

Sectoral Planning

1. Inter-agency (Cluster) Arrangement 2. Sectoral Action Planning

DAY THREE (19 JUNE 2009) 3.1

08:00 – 12:00

Sectoral Plenary Session

1. Presentation of Outputs per Sector 2. Critique and Synthesis

3.2

01:00 – 02:00

Next Steps, Evaluation and Closing

1. Follow through and Challenges continue 2. Workshop Evaluation 3. Closing Statements

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Workshop 1 GENERATING SCENARIOS Following the presentation on the UNGPID vis-a-vis Rights-based Approach to Development, the group will be divided by area or Province and map-out the most conflict-prone and highly vulnerable barangays under which Municipality. In here, they will map out the safe zones (host communities) where evacuees often seek refuge should displacements occur. Then they will be tasked to tabulate the total number of population per barangay for easy computation of resource requirement later. After which, each group will now analyze the resource base of each host community vis-à-vis the maximum number of IDPs it can afford to host and for how long; Then they will be tasked to list the possible emergency events in their respective areas, choose one most likely event, work out its “anatomy” and project the probability and impact magnitude of the emergency at different levels.

Brainstorming Guide As a team: 1. Brainstorm a list of emergency situations (using the Vulnerability Assessment Matrix) that potentially confront the Province or barangays in which the members of the team work under which Municipality. 2. Provide a brief description of the unsafe conditions and the elements at risk confronted in the area. 3. Rank each for (a) Probability and (b) Impact. Then, given these rankings, decide whether each emergency situation should be considered low, medium, high or extreme risk in the area level. 4. Then, select the emergency situation that was ranked “highest risk”. 5. Answer the following guide questions: • Why does your group believe the probability of this event is high relative to the other emergencies you identified? • What particular structural or humanitarian impact(s) do you foresee? Why? 6. Be prepared to explain your risk ranking to the plenary.

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Workshop checklist      

Hazard Map (Community) Vulnerability Assessment Definition of Probability Definition of Impact Risk Ranking Categories Community Risk Analysis

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Matrix 1.1

Vulnerability Assessment HAZARD TYPE:

UNSAFE CONDITIONS

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COMMUNITY AFFECTED:

ELEMENTS AT RISK

POPULATION ESTIMATE:

PROBABILITY

DISASTER LEVEL (Rank):

IMPACT

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Sample Matrix 1.1

Vulnerability Assessment HAZARD TYPE: • • •

COMMUNITY AFFECTED: o o

Typhoon Monsoon rains High tide

UNSAFE CONDITIONS          

House site on low land, along creeks, canals, above rivers and sea Housing materials easily rotten or damaged (collapse may cause injury) No food stocks or savings No insurance No vaccination Excluded from flood protection No other place to go Unable to place lost assets Livelihood liable to disruption Water-logging of homes increases diseases, especially where there is a lot of garbage in water

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Barangay Mangin Barangay Tebeng

ELEMENTS AT RISK       

POPULATION ESTIMATE: • • •

3207 2359 5566 = TOTAL

PROBABILITY

House and other assets lost or Imminent damaged The risk is expected to occur in Death due to drowning or many or most circumstances collapsing houses Illness and injury among people Evacuation Loss of home-based livelihood (especially women) Animals lost, injured or sick Low mobility affecting livelihood

DISASTER LEVEL (Rank): High Risk IMPACT Severe Deaths in the hundreds, severely damaged infrastructure, and housing, major disruption of basic services for up to 6 months. Businesses, government, and community activities are seriously disrupted causing massive displacement of population

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What is the vulnerability context? The Vulnerability Context frames the external environment in which people exist. People’s livelihood and the wider availability of assets are fundamentally affected by critical trends as well as by shocks and seasonality – over which they have limited or no control.

What is the vulnerability assessment? Vulnerability Assessment = is a participatory process to identify the unsafe conditions and what elements are at risk per hazard type, and to analyze the root causes of why these elements are at risk .

Definition of PROBABILITY terms for use in this exercise: Probability Level Rare Unlikely Credible Likely Imminent

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Description          

Not expected to occur in the time period The risk may occur only in exceptional circumstances Unlikely to occur in the time period without major changes in conditions The risk could occur at some time, but probably will not Could occur in the time period should conditions change moderately The risk might occur at some time, and probably will Likely to occur in the time period under current conditions The risk will probably occur in most or many circumstances Expected to occur (within the time period) The risk is expected to occur in many or most circumstances

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Definition of IMPACT terms for use in this exercise: Impact Level Insignificant

Description  

Minor

 

Moderate

 

Severe



 Critical

 

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Little or no significant change in conditions; no expected loss of life, injuries, or significant loss of property for usual target groups as the result of the threat. Normal operations continue. No deaths, infrastructure not seriously affected, commerce and normal activities only slightly disrupted Momentary insecurity; local groups able to respond adequately to those in need. Some technical assistance by organization may be helpful to local respondents, although not urgently needed. Few deaths, infrastructure slightly damaged resulting in loss of basic services for less than one week. Normal activities disrupted for less than one week Security is threatened for potential target groups; some interventions may be needed, particularly for particular groups who likely face increase in vulnerability. Organization can likely respond with existing country/regional management structures. Several deaths, damaged infrastructure requiring significant assistance to repair, loss of some services for up to one month Security threatened for large segments of population; substantial impacts on vulnerable groups likely. Some loss of life likely. Life-saving programs likely needed to handle impact of emergency situation. Large volumes of material inputs and additional administrative staff and technical expertise likely to be needed. Deaths in the hundreds, severely damaged infrastructure, and housing, major disruption of basic services for up to 6 months. Businesses, government, and community activities are seriously disrupted causing massive displacement of population Massive insecurity, substantial loss of life likely. Large and generalized assistance urgently needed for large segments of population. Additional management, administrative, and technical expertise urgently needed. Large volumes of materials inputs needed. Deaths in the thousands. Widespread destruction of housing, infrastructure, government and private business systems and services. Loss or disruption of basic services may last more than one year leading to massive displacement or even abandonment of affected areas

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Risk Ranking Categories Extreme Risks • • •

If they cannot be managed, the project is at risk; at worst, they may warrant withdrawal Requires constant careful management and contingency planning Immediate action is required

High Risks • • • •

Senior management attention needed to fix and prevent risk at source Important to lessen financial impact if risk should occur Likely to be unforeseen or discounted Requires careful contingency planning

Medium Risks • • •

Will need to be integrated into management systems Will need continue to access and monitor these risks Management responsibility must be specified and contingency planning needed

Low Risks • • •

Routine risk management appropriate, some risks can be dismissed as irrelevant Care needed not to over-react, nor miss signal that there is new type or risk Requires some contingency planning

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Community Risk Analysis (Ranking Scale) IMPACT LEVEL Critical

Medium

High

High

Extreme

Extreme

Severe

Medium

Medium

High

High

Extreme

Moderate

Low

Medium

Medium

High

High

Minor

Low

Low

Medium

Medium

High

Insignificant

Very Low

Low

Low

Medium

Medium

Rare

Unlikely

Credible

Likely

Imminent

PROBABILITY LEVEL

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Workshop 2 SETTING POLICIES AND OBJECTIVES Based on the identified scenarios and impacts, the group will set the general policies on how the response should be rendered, using the UN Guiding Principles on Internal Displacement (UNGPID). Such will be translated to more concrete objectives leading to enabling policy environment.

Brainstorming Guide Using the Risk Reduction Measures matrix, a list of brainstorming guide questions are recommended here below: 1. 2. 3. 4. 5. 6. 7. 8. 9.

Workshop checklist  

UNGPID handouts Risk Reduction Measures Matrix

What are the root causes of vulnerability? Why hazards become disaster? What are the over-arching objectives of the humanitarian response? What are the UNGPID principles that will guide the response? What will the humanitarian community seek to achieve? How is the implementation strategy linked to the realization of the objectives? What risk reduction measures will be required for? How will individual sectors/clusters projects contribute to the overall objectives? Who are the target beneficiaries? Are the levels and the types of assistance to be provided to the different beneficiaries agreed on?

Establishing common policies and objectives helps to ensure that all sectors / clusters and agencies/organizations are working towards the same overall goal.

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Sample Matrix 2.1

Risk Reduction Measures Problems / Issues Root Causes of Vulnerability • Why hazards become disaster? Example:

Policies resulting in non-equitable distribution of resources, services, wealth and power

Strategic Objective(s) Policy statement(s) which describe a desired future conditions vis-a-vis the problem or issue on internal displacement  What are the overarching principles that will guide the response to internal displacement? Example:

Mutual respect for human rights (to: IDPs) among all parties is assured Options for Risk Reduction Measures Development Intervention  How do we reduce risk from hazard to avoid disaster? Example:

Incorporate human rights and peace education in primary and secondary school curriculum

Response Programs and Activities A set of programs/ activities, derived from available options and not limited to what can be done by the UN agencies, which are: 1. realistic in light of organizational capacities; and 2. address existing constraints. Example:

Modify existing curriculum to incorporate awareness raising on human rights and the rights of IDPs

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Matrix 2.1

Risk Reduction Measures Problems / Issues

Strategic Objective(s)

Options for Risk Reduction Measures

Response Programs and Activities

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Workshop 3 PROJECTING SECTORAL NEEDS AND CAPACITIES The group will build a matrix of what response actions to be taken by which actors. Results of this exercise will be the basis for generating the sectoral needs. Then they will make inventory of their respective capacities.

Brainstorming Guide

Workshop checklist 

1. 2. 3. 4.

What are the provisions in place for immediate response? What specific services areas will be required to support the immediate response? Which sectors/clusters are most likely to be critical/should be prioritized? Who will participate in the Service Areas Response Team? What are the coordination arrangements on the sector/cluster approach between the government, the Humanitarian Donors, civil society and beneficiaries? 5. Who does what and when? 6. What are the critical sector capacity gaps?

 

Service Sector Response and Assets Inventory Matrix Common Service Areas Types of Livelihood Assets

Each working group will be assigned a different response actions. Meet quickly at your own table and imagine the scene of your assigned task. As a group answer the following questions. 1. What will be the likely immediate response needs? (prioritize the top 5 most critical typical needs) 2. What will be the likely available resource on sites 3. What will you likely have to supply as part of immediate response?

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Sample Matrix 3.1

Service Sector Response and Assets Inventory Doable Response

Service Sector / Cluster

Ensure minimum standards of Health and Nutrition health care through the provision of preventive and curative health services, health education (including water use, Environmental Sanitation sanitation and environmental management).

Lead Group / Agency DOH / PHO/ MHO/ Red Cross/ Civil Society

Capacities Human Capital: Local capacity and skills are used and enhanced by emergency health interventions Social Capital: Health service agency have the necessary organizational network and institutional arrangement Physical Capital: The IDPs have adequate water supply and sanitation Natural Capital People have an environment that is acceptably free of solid waste contamination, including medical wastes Financial Capital: Local funding support for procurement, storage and distribution of food commodities is not sufficient

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Matrix 3.1

Service Sector Response and Assets Inventory Doable Response

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Service Sector / Cluster

Lead Group / Agency

Capacities

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Common Service Areas / Cluster Sector

Duties

Management & Coordination

Lead Agency Inter-agency Group Camp management

Food & Nutrition

Shelter & Infrastructure

Duties Protection Registration IDP Safety Staff Security Arrival monitoring

Basic Food Supply PSWDO Purchase & Transport MSWDO End User Distribution Civil Society

Logistics & Transport

Commodity trucking Warehouse mgt Procurement

Repair of centers Provision tents Settlement planning

Water

Distribution Coordination Monitoring

DOH PHO MHO

Environmental Sanitation

Waste removal Management Coordination Upgrading

DepEd

Community Service Coordinate

Referrals Preventive Curative Nutrition Drug Provision Therapeutic feeding

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Sector Protection, Reception & Registration

Health & Nutrition Screening

Education

Agency

Awareness Literacy Coordinate

NDCC LDCC

Agency DSWD OCD PNP AFP

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Types of Livelihood Assets Human Capital

Social Capital

Natural Capital

Physical Capital

Financial Capital

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Represents the skills, knowledge, ability to labor and good health that together enable people to pursue different livelihood strategies and achieve their livelihood objectives.

•

Is taken to mean the social resources (such as community networks and connectedness, either vertical or horizontal) that increases people's trust and ability to work together and expand their access to wider institutions, such as political or civic bodies.

•

Is the term used for the natural resources stocks available from which resource-based activities (farming, fishing, gathering in forests, mineral extraction, etc.) and the production of goods and services useful for livelihoods are derived.

•

It is commonly a public good that is used without direct payment. Comprises the basic infrastructure that help people produce goods needed to support livelihoods, meet their basic needs and to be more productive.

•

Denotes the financial resources (such as available livestocks or cash savings and regular inflows of money excluding earned income) that people use for plan investment to achieve their livelihood objectives.

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Workshop 4 SECTORAL PLANNING Taking into consideration the needs and capacities/resources, each sectoral group will now develop a workplan that will cascade the ways and means by which response to displacement can be efficiently done (commensurate to the integration of UNGPID and rightsbased approach). Tentative time-table, division of labor among sectors and indicative budget and source (if applicable) will also be planned out.

Brainstorming Guide

Workshop checklist 

1. What is the specific cluster response objective? What will be the service sector response seek to achieve? 2. What are the major activities required for immediate response? 3. What common services areas will be required to support the response? 4. Who will take responsible to the sector/cluster response action? How will coordination arrangement effectively manage the response? 5. How much is the commodity budget needed for the response? What are the potential sources of funds? Should a donor consultation be organized?

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Service Sector Response Work Plan Commodity/Budget Matrix

Once the sector response objectives have been established, specific sector/cluster response plans should be developed. These plans will describe how agencies/organizations will respond to needs within the sector.

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Sample Matrix 4.1

Service Sector Response Work Plan Sector/Cluster: Community Service & Protection Objective(s): • To organize the IDP communities in such a way that they have a substantial inputs in the management of their own affairs and become involved in early recovery self-help activities Activities

By When

Indicative Budget

Organize the IDPs through the MSWDO facilitation of the establishment NGOs to be identified of community service committees

On arrival

Domestic Needs Item • Blankets • Sleeping Mats • Clothing • Hygienic Kits

Undertake an assessment of community needs and community structures

Red Cross

Immediate

Provide guidelines, arrange guardianship and monitor arrangements for unaccompanied minors

PSWDO

Soon after arrival

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By Whom

Protection Item • Registration Kits

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Matrix 4.1

Service Sector Response Work Plan Sector/Cluster _______________________________ Objective(s): Activities

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By Whom

By When

Indicative Budget

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Commodity/Budget Matrix (12 Months Estimate) Sector

Item Needed

Food

Rice Oil Sugar Salt Fish/Meat

Transport & Logistics

Vehicle maintenance

Domestic Needs

Blankets Sleeping Mat Clothing Hygienic Kits

Water

Water system development

Sanitation

Sanitary facilities

Health & Nutrition

Health facility Drugs and supplies

Infrastructure

Site Development

Community Services

Community Development Service

Protection

Registration Kits

Operation Support

Equipment/Supplies Communication

Unit Cost

Caseload (200,000)

GRAND TOTAL

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