On Campus Installation

SAIC On-Campus Installation Proposal Form Students, faculty, and staff are often interested in installing work on campus. To ensure that all installations on campus meet all SAIC policies and guidelines, an Installation Proposal Form must be completed by the artist. Once the form has been approved and signed by the Director of Exhibition Curricula, Security, Instructional Resources and Facilities Management, and Campus Life the installation is considered approved and work on the project may begin. The specific steps in the installation proposal process are as follows: 1. Develop a proposal that clearly communicates, with images and text, the installation you are proposing. Your proposal should include as much information as possible to give your reviewer the best idea of your project possible. Your proposal could include items like: • A floor plan of the space with a drawing of the placement of your installation • Digital images of the space • Images of your piece photoshopped in to space • Images of your piece installed in another space 2. If you are a student, work with your faculty sponsor (e.g., the faculty member who teaches your class or your faculty student group advisor) to ensure the quality of your proposal and to gain their approval (signature required) 3. Meet with Michael Ryan, Director of Exhibition Curricula, and work with him to gain approval for your installation. (signature required) 4. Meet with Security (Associate Director of Campus Security, Art Jackson, Assistant Director of Campus Security, Lu Ventura, Campus Security Account Manager, Jeanette Hardin, or Campus Security Secretary, Jennifer Rice) to gain approval for your installation (signature required) 5. Meet with Instructional Resources and Facilities Management (Associate Vice President Facilities, Operations, and Planning, Tom Buechele, Director of Facilities Management, Sarah Hicks or Michelle Maynard, or Assistant Director of Campus Services, Bert Schlingmann) to gain approval for your installation (signature required) 6. Meet with a member of the Campus Life staff (Director of Campus Life, Tara Sullivan or Director of Campus Activities, Shannon Delaney) to turn in your completed Installation Proposal Form. Note: if neither Tara nor Shannon is available when you come to Campus Life, you can either schedule an appointment to meet with one of them with the receptionist or you can leave the form with the receptionist and we will contact you with final approval. Please note, if your project is planned for a departmental space (i.e., a space that has been determined by your department at Instructional Resources and Facilities Management to be overseen by the department) then the Installation Proposal Form is not necessary. However, you will need to work with your department chair to receive approval for your project. SAIC does not hold any insurance for art work installed on campus. Please note that if you install your work on the SAIC campus, you are doing so at your own risk. Please ensure that the installation you are proposing meets all of the guidelines of the SAIC safety and security checklist provided on the following two pages:

Safety and Security Checklist For artworks presented at the School of the Art Institute of Chicago As part of our planning for exhibitions, the SAIC galleries work closely with the Dept. of Public Safety to help identify and address concerns that may pose hazards during public presentation. We will be conducting safety and security walk-throughs during and after the installation period. In accordance with the School’s exhibition policy, any artwork installed in a manner that poses a security/safety hazard to the public may have to be secured, relocated, or removed. In order to assist in pre-planning for the exhibition, we have enclosed the following safety and security checklist and self-questionnaire. If your project involves anything mentioned below and requires an SAIC Installation Proposal Form, you must discuss it with Michael Ryan, Director of Exhibition Curricula. Contact Michael Ryan at 312-6296532 or [email protected]. -

Food items/perishables are highly restricted or prohibited. All projects involving food and/or bio-matter have to be pre-approved by prior to installation. Water and other liquids are slightly restricted, and must be pre-approved prior to installation. There are sections of the gallery where water is prohibited. Large artwork that is made primarily out of fabric must be flame retardant. Specific questions concerning fabric should be directed to the gallery director prior to Installation. Live performance is slightly restricted; those with a performative element in their work must discuss it with the gallery director prior to Installation. Use stable/wide base pedestals for heavy objects, or bolt them down to avoid toppling. Stanchions are required to limit patron interaction with fragile/unstable pieces. Sharp edges/points must be protected (stanchions, etc.) or patron contact will be restricted. It is illegal (per Chicago City fire code) to drape or hang objects from the fire sprinkler pipes. False ceilings are prohibited. This includes tent and umbrella structures. If you any questions contact gallery director before installation begins. All artwork must be 18” below the height of the sprinkler heads. Make sure all electrical equipment is grounded (plug 3 prong cords into 3 prong outlets). All plugs on electrical cords (including extension cords) must be 3 pronged. Install electrical wiring (other than extension cords) in conduit (either rigid or flexible). Power strips must have ground fault protection. Extension cords should not be used in lieu of fixed wiring. The splicing of bare wires, or the use of electrical tape to cover bare wires is not sufficient. Electrical equipment should be UL listed or equivalent. All electrical artwork must be equipped with a power cut-off clearly labeled and accessible. Paths to exits must be minimum of five (5) feet wide, must not be blocked, and should be marked. No artwork, object or illumination shall be placed in the line of vision to distract attention from exit signs. Materials for installation should be noncombustible or inherently flame retardant (especially fabric). Any material used to cover windows (paper, etc.) must be flame proofed and certification must be provided to a gallery manager. AIC/SAIC Department of Safety and Security (DOPS) must be provided with MSDS for any hazardous materials brought on-site or used for fireproofing. Halogen Bulbs or bulbs exceeding 100 watts must be pre-approved by DOPS. Open flames are prohibited (this includes candles). Bloodborne Pathogens (BBP) or BBP sources are prohibited (no blood, urine, bodily fluids, etc.). In accordance with the American Disabilities Act, exhibition spaces should be wheelchair accessible. Doors/entry ways to exhibit spaces should be maintained at 36" minimum. Stairs, handrails, elevated pieces, etc. must meet or exceed American Disabilities Act (ADA) and occupational Safety and Health Administration (OSHA) regulations. Incorporating SAIC/AIC safety/security devices into student artwork is prohibited (for example: fire extinguishers, exit signs, door alarms, etc.). You may NOT exceed the limits of your designated space under any circumstance. Animals (alive or dead) and untreated hides are prohibited. Flammable, corrosive, and other hazardous materials are prohibited. The use of oil based paint and solvent is prohibited on site. Water-based paints are permitted.

Safety Questionnaire Please review and address the following questions before presenting your work. Contact the Director of Exhibition Curricula, Michael Ryan, with specific concerns. 1. Are there any physical hazards that can harm the viewer? Any moving parts? Any accessible sharp edges or corners? Can it be knocked over? Any other physical hazards? 2. Does the artwork include materials or chemicals that could expose the public/staff? Any toxic materials? Any federally or other regulated materials? Does it create dust or have dusty compounds? Any liquids or pumps? Any unknown materials? Are Material Safety Data Sheets available for potentially harmful materials? 3. Does the artwork have any fire hazards? Any flammable materials? Do solid materials pass the flame test? Are all fabrics flame retardant, is this information available from the manufacturer? Any open flames or heating elements? 4. Does the artwork use electricity? Standard 110 volts, 15 amps? Use UL-listed parts? Are electrical components accessible (emergency shut-off)? Any other special needs? All cords are 3 pronged plugged into 3 prong receptacles? All power strips must have Ground Fault Circuit Interrupters (GFCI). Any exposed wiring? Are there other electrical hazards? 5. For performances/interactive works, are there any special risks? Any audience interaction? Any special effects (fire, smoke, pyrotechnics, etc.)? 6. Are there any other special concerns? Need Special lighting? Use of organic materials that may attract pests or vermin? Use materials that might need replacement with time? Any special handling requirements (i.e. protective clothing, gloves, goggles, etc.)? Public warning notice “do not handle”? Any children issues/childproof? 7. Are all smaller objects/wall works secured in a vitrine or with security measures? Can it fit into a purse or small bag? 8. Are there any light or sound hazards? Any loud sounds which may pose damage to audience hearing? Any use of strobe lights? Is there an excess or complete absence of light?

SAIC Installation Proposal Form Title: Contact Information Primary Contact Person:

SAIC ID #:

Phone Number: Are you a:

Student

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email address: Faculty

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Staff

Faculty & Staff – with which what department is this installation affiliated:

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Students – with which class or student group is this installation affiliated:

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Event Logistics Location of Installation:

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Date & Time of Installation_________________ Date & Time of De-installation_________________ Description Please provide a detailed description of the piece you would like to install, the installation plan, the de-installation plan, and all materials involved (attach another page if necessary):

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Please provide a detailed description of your installation plan and all materials involved. Please indicate if you will be altering the space in any way (attach another page if necessary).

_____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ Supporting Documentation Develop a proposal that clearly communicates, with images and text, the installation you are proposing. Your proposal should include as much information as possible to give your reviewer the best idea of your project possible. Your proposal could include items like: • A floor plan of the space with a drawing of the placement of your installation • Digital images of the space • Images of your piece photoshopped in to space • Images of your piece installed in another space A sample proposal can be found on the SAIC Portal under “Student Services” and “Campus Activities”

SAIC Installation Proposal Form Signatures of Responsible Parties Faculty and staff (and students where applicable) must sign before any approval signatures can be obtained. Faculty/Staff Sponsor print name: _____________________________ signature: ________________________________ By signing here you are indicating that you understand the details of this installation and that you share responsibility for this event Student Signature:__________________________________________________________________ By signing here you are indicating that you understand the School’s policies and procedures and will abide by all of them in planning and executing this installation

Approval Approval of your installation should be obtained in the following order: 1) Director of Exhibition Curricula Signature:_______________________________________________ Sharp 220B – Exhibitions Curricular Office (ECO) - inside the SUGs LG Space (Must be signed by Michael Ryan)

2) Instructional Resources and Facilities Management Signature: Sharp 705 (Can be signed by: Associate Vice President Facilities, Operations, and Planning, Tom Buechele, Director of Facilities Management, Sarah Hicks or Michelle Maynard, or Assistant Director of Campus Services, Bert Schlingmann – if no one is available please schedule an appointment through the receptionist, Rachel Pettiti)

print name: _____________________________ signature: _____________________________ 3) Security Signature: Sharp 710 (Can be signed by: Associate Director of Campus Security, Art Jackson or Campus Security Account Manager, Jeanette Hardin)

print name: _____________________________ signature: _____________________________ 4) Campus Life Signature: Sullivan Center 1203 (Can be signed by: Director of Campus Activities, Shannon Delaney)

print name: _____________________________ signature: _____________________________ 5) Once the Piece is Installed - Director of Exhibition Curricula Sharp 220B – Exhibitions Curricular Office (ECO) - inside the SUGs LG Space (Must be signed by Michael Ryan)

print name: _____________________________ signature: _____________________________

Note: The final signed document should be turned in the Exhibition Curricula Office (Sharp 220B) – If Michael Ryan is not available, you may leave it with the other office staff.