Olympia Cm1830 Operating Instructions

OLY MPIA

CM 1830

Operating Instructions

2/<03,$ 6,1&(

5/621/3100 (13)

www.olympiahk.com

www.olympia-europe.de

www.olympia.com.mx

CE Declaration

5/621/3100 (13)

CE Declaration

CM 1830

The manufacturer hereby declares that the equipment complies with the stipulations defined in the following guidelines and standards: Der Hersteller erklärt hiermit, daß das Gerät mit den Bestimmungen der Richtlinien und Normen übereinstimmt:

Le fabricant déclare par la présente que l'appareil est conforme aux règlements et normes en vigueur:

Por medio de la presente, el fabricante declara que este aparato está conforme a lo dispuesto en las directivas y normas vigentes:

73/23/EEC; 93/68/EEC 89/336/EEC; 92/31/EEC

EN 60950: 92 EN 50081-1: 93 EN 50082-1: 97

2/<03,$ Olympia Office Machines Ltd.

March 2001

Harald J. Wellenberg

Managing Director

Congratulations

5/621/3100 (13)

Congratulations

on having chosen a cash register from Olympia. The simple layout of the keys and numerous programmable functions make this an exceptionally user-friendly cash register. This cash register enables you to register amounts according to departments, store PLUs and print receipts with programmed information. Various reports can be printed out for evaluating and analyzing sales. This operating instruction manual describes the functions, operating elements and operating procedures for the cash register. Read it carefully so that you can take advantages of the new cash register quickly and easily.

Olympia Office Machines Ltd.

This operating instruction manual serves purely for information purposes. Its content is not part of any contract of sale. All the data specified relates to nominal values. The equipment and options described may differ from country to country according to national requirements. Olympia Office Machines Ltd. reserves the right to modify the content and technical specifications.

1

Contents

5/621/3100 (13)

Contents

Starting up .............................................................................................................................. 4 Intended use .................................................................................................................. 4 General information/Safety notes.................................................................................... 4 Transport protection locks............................................................................................... 4 Connection to the power supply...................................................................................... 4 Printer ............................................................................................................................ 6 Insert paper roll and journal roll....................................................................................... 6 End of journal paper ....................................................................................................... 7 Paper reel....................................................................................................................... 8 Change ribbon............................................................................................................... 8 Machine view .......................................................................................................................... 9 Machine view.................................................................................................................. 9 Display ......................................................................................................................... 10 Key-operated switch ..................................................................................................... 11 Keypad......................................................................................................................... 12 CM 1830 keypad .................................................................................................12 Key functions................................................................................................................ 12 Operation .............................................................................................................................. 16 Training mode .............................................................................................................. 16 Registrations ................................................................................................................ 16 Department registration (programmed price)........................................................16 Department price override ...................................................................................17 PLU registration...................................................................................................17 PLU price override...............................................................................................18 Repeated registration ..........................................................................................18 Registration by multiplication ...............................................................................19 Change computation............................................................................................20 Registration of different types of payment ............................................................20 Split payment.......................................................................................................22 Payment in foreign currencies..............................................................................23 Premium and Discount ................................................................................................. 24 Premiums, as a percentage .................................................................................24 Discounts, as a percentage..................................................................................25 Discounts, manually entered amounts .................................................................25 Payments received on account and paid out ................................................................. 27 Receive on account in cash, check or credit-card.................................................27 Paid out, cash......................................................................................................27 Error correction and void............................................................................................... 28 Error correct (direct cancellation) .........................................................................28 Void (designated cancellation) .............................................................................28 Refund/Returned goods cancellation....................................................................29 Miscellaneous............................................................................................................... 29 Enter clerk code...................................................................................................29 Lock/Unlock cash register electronically...............................................................30 Open cash register electronically .........................................................................30 Open cash register manually ...............................................................................30 2

5/621/3100 (13)

Contents Cash tender keys................................................................................................ 30 Passwords .......................................................................................................... 30 Print duplicate receipt.......................................................................................... 30 Time display ....................................................................................................... 30 Price check ......................................................................................................... 32 Interrupt registration (Hold key) ........................................................................... 32 Validation line ..................................................................................................... 32 Security system .................................................................................................. 32 Reports.................................................................................................................................. 33 Reports without memory deletion .................................................................................. 33 Reports with memory deletion ....................................................................................... 38 Error Messages..................................................................................................................... 39 Accessories and maintenance............................................................................................. 42 Options......................................................................................................................... 42 Keypad cover...................................................................................................... 42 Cash drawer trays............................................................................................... 42 Bill testing unit..................................................................................................... 42 Self-tests ...................................................................................................................... 42 Technical data .............................................................................................................. 43 Alphabetical index ................................................................................................................ 44

3

Starting up

5/621/3100 (13)

Starting up

■ Intended use This cash register should be used exclusively for performing cash register business indoors. Any other use is considered unintended use.

■ General information/Safety notes − Make sure that the mains voltage corresponds to the specifications indicated on the rating plate located at the back of the cash register. − The cash register is a highly sophisticated piece of equipment. Never try to repair it yourself. If repairs are necessary, give the cash register to an authorized service center or your sales outlet. − Never insert metallic objects such as screwdrivers, paper clips, etc. into the cash register. They may damage the cash register and present the danger of causing an electric shock. − Always switch off the cash register after having finished your work. − Clean the cash register by dusting it with a dry cloth. Never use water or solvents, such as paint thinner or alcohol, to clean the cash register. − In order to completely disconnect the cash register from the power supply, disconnect the power plug from the mains socket. − Do not expose the cash register to excessive heat. − Keep the transport protection locks for future use. If the cash register is subsequently moved, the transport locks must be reinstalled.

■ Transport protection locks Before starting to operate the cash register, remove any transport protection locks and keep them for future use. Important transport In the case of damage caused during transport, the unit must be returned with the note : packaging, operating instructions and accessories.

■ Connection to the power supply Before connecting the cash register to the power supply, check that the voltage and frequency specifications on the rating plate correspond to the local power supply. Safety note:

The power socket must be located close to the cash register and be easily accessible. This enables the cash register to be disconnected from the power supply quickly in an emergency.

Note:

All data is retained following disconnection from the power supply. The internal backup battery ensures data retention for approx. 1 year. To charge up the battery for this, keep the cash register connected to the power supply for 12 hours after switching it on for the first time.

4

Starting up

5/621/3100 (13)

■ Printer Caution:

Observe the following information to ensure long, trouble-free operation:

− Never - print when no paper is inserted. - pull the paper when the printer is in operation. - use poor quality paper or color ribbons. - use used paper rolls a second time. - manipulate the printer mechanism with hard objects or move by hand. − Pay attention to the end of paper markings. Change the paper roll immediately. − Have the cash register/printer serviced regularly by an authorized service center. − Change the ribbon when the print quality starts to deteriorate.

■ Insert paper roll and journal roll

6

1. Connect the machine power supply. ¹º» is shown on the display and the alarm is active. 2. Press -key to clear the alarm. 3. Open the printer lid. 4. Turn the key-operated switch to R. 5. Insert the paper rolls (37 mm wide) for the receipt and journal (log) in the paper holders. The end of the paper rolls must be at the bottom. 6. Feed the journal paper above the paper end sensor as shown in the illustration below.

<

7. Feed the end of the paper roll, cut straight, into the printer . Depending on the roll used, feed the and press paper past the tear-off edge on the printer lid (receipt) or onto the paper reel (journal). 8. Close the printer lid. 9. Press -key

6

5

Starting up

5/621/3100 (13)

■ End of journal paper Example printout

  '(37 '(37 '(37 '(37 '(37 '(37 '(37 '(37 '(37 '(37 '(37

 Machine no., Receipt no., Date &/(5.$ Time, Clerk           

Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount Department with tax rate 1, amount

6 6

Display ¹º» and alarm signal Press , insert new paper roll

'(37

6



Press Last entry is printed, continue registration or conclude

1(7727 1217;%/

 Net total, amount  Non-taxable, amount

68%727$/

 Subtotal of the registration, amount

&$6+

 Total of the registration, amount

Starting up

5/621/3100 (13)

■ Paper reel The paper reel is required when the journal paper should be rolled onto it. 1. 2. 3. 4. 5.

Open the printer lid. Remove the paper reel. Thread the end of the journal roll in the slit in the paper reel. Insert the paper reel in the hollows provided for it. In order to remove the journal paper after it has been rolled up on the reel, remove the paper reel and pull the journal paper roll off. 6. Reinsert the paper reel. 7. Close the printer lid.

■ Change ribbon Note:

Only use original ribbons. 1. Open the printer lid.

2. Pull the ribbon cassette up and out using the grip provided. 3. Insert the new ribbon cassette in the printer so that the ribbon is positioned between the print head and paper. Latch the ribbon cassette in place by pressing lightly. 4. Tighten the ribbon by turning the wheel in the direction of the arrow. 5. Close the printer lid.

7

Machine view

5/621/3100 (13)

Machine view

■ Machine view The diagram below illustrates the cash register with all its functional parts.

1. 2. 3. 4. 5. 6. 7.

8

Slit for receipt validation Printer lid Receipt paper roll feed Journal paper roll feed Paper reel Customer display Clerk display

8. 9. 10. 11. 12. 13.

Key-operated switch Keypad Cash register draw Ribbon Printer Paper release lever

Machine view

5/621/3100 (13)

■ Display

The respective amount appears flush to the right in the display, to the left is the number of repetitions (RPT) in cases where several registrations are made for one department or PLU. DPT/PLU indicates the active department or PLU during manual programming. The lower part of the display indicates the following by means of illuminating marks: TX, ST Department or PLU with tax rate EC Error correction process +%, -% Premium or discount PO, RA Amount paid out, received on account R OFF Receipt printing is switched off SFT Department level 2 is active C.C. Payment via credit-card CHECK Payment via check CASH Cash payment

Note:

The customer display can be pulled out and turned.

9

Machine view

5/621/3100 (13)

■ Key-operated switch The key-operated switch is the operational center of the cash register. Various keys are available which enable the different functions to be used. The OP key enables the user to make registrations and print reports without clearing the memory. The OW key enables the user to make registrations, print reports with/without clearing the memory and program the cash register. The OWP key enables the user to make registrations, print reports with/without clearing the memory and program the cash register. It is also possible to activate Training mode.

L

R X Z

T

10

P

Significance of the switch positions: L = Power supply is switched off. Each key can be turned to this position. R = Sales transactions can be registered (refer to Chapter "Operation"). Each key can be turned to this position. X = Reports can be printed without deleting the memory contents (refer to Chapter "Reports"). Each key can be turned to this position. Z = Reports can be printed with deletion of the memory contents (refer to Chapter "Reports"). The OW and OWP keys can be turned to this position. P = Programming level Used to program the system flags, departments, PLUs, prices, etc. The OW and OWP keys can be turned to this position. T = Training mode Used to carry out transactions without storing the result (refer to Chapter "Operation" / "Activate Training Mode"). The OWP key can be turned to this position.

Machine view

5/621/3100 (13)

■ Keypad The standard version of the CM 1830 cash register keypad is illustrated. The functions of the individual keys are described on the following pages. The keypad setup can be changed according to the programming of the keys.

■ CM 1830 keypad

■ Key functions A short description of the keys is provided below:

xT

7 6 to

Numeric keys − Enter prices, amounts, for programming etc.

to

2

Department keys − Record items sold or returned in the department registers (10 or 20 departments) − Register the same item several times − Print individual department reports (key-operated switch position: X) Department shift key − Enables swtching to the second department level and back

11

Machine view

a b

5/621/3100 (13)

PLU override key (POR) − Assign price B to a PLU for which price A is stored; valid for one registration PLU key − Register a stored PLU

− Register the same item several times

s i O

− Print full/individual reports (key-operated switch position: X) − Print and delete full PLU reports (key-operated switch position: Z) No sale key − Numbers entered are not registered as amounts but printed as numeric entries. Use, for example, to print a customer account number

− Open the cash register drawer to change money (can be protected by a password) Time/Date and multiplication key − Multiply the amount shown in the display

− Display the current time Cash key − Register cash payments. Entered amount is subtracted from the total amount paid

− Total amount appears in the display, the cash register drawer opens − Amount of change appears in the display

[ w

− Print full report (key-operated switch position: X) − Print and delete full PLU report (key-operated switch position: Z) Credit-card key − Register payments made by credit-card. Entered amount is subtracted from the total amount paid

− Total amount appears in the display, the cash register drawer opens − Amount of change appears in the display Check key − Register payments made by check. Entered amount is subtracted from the total amount paid

− Total amount appears in the display, the cash register drawer opens − Amount of change appears in the display

12

5/621/3100 (13)

y 7 ML K o

Machine view

Subtotal key − Display the subtotal

− Store programming sequences (key-operated switch position: P) Currency conversion key − Register payments in up to 15 currencies Cash tender key − Registers common cash bills received as payment. Example: The customer pays with a £10 note. Press cash register registers the £10 payment.

M

. The

Paid out key − Register amounts paid out

− Check price of PLU with scanner

n V 3 k l I

− Print full/individual clerk reports (key-operated switch position: X) − Print and delete monthly report (key-operated switch position: Z) Received on account key (RA key) − Register amounts paid into the cash drawer. The amount is not assigned to the sales figures

− Print hourly reports (key-operated switch position: X) − Print and delete hourly reports (key-operated switch position: Z) Coupon key − Subtract a stored or manually entered amount

− Print financial reports (key-operated switch position: X) Refund key − Register returned items

− Toggles input mode during programming between direct character and digit entries to the input of ASCII codes and back. Void key − Cancels an amount that was entered several transactions before Error correction key − Cancel the last amount entered

− Print full department report (key-operated switch position: X) Premium key − Add a stored or manually entered percentage to the price of the last item or a subtotal

13

Machine view

J < < ] 5 1 6 @ 8

14

5/621/3100 (13)

Discount key − Subtract a stored or manually entered percentage from the price of the last item or a subtotal Receipt paper feed key − Feed the receipt paper without printing (left key) Journal paper feed key − Feed the journal paper without printing (right key) Receipt on/off key − Switches receipt printing on or off when the key has been activated Duplicate receipt key − A second copy of the receipt is printed, if permitted

− If receipt printing is deactivated (R OFF marl illuminated), a receipt can still be printed. In this case, the receipt is printed as the first receipt. Clerk ID key − Clerks must log in by entering their personal passcode via this key, when the key is activated Clear key − Deletes incorrect entries − Clears error states Validation key − Prints a validation line on the receipt Hold key − Holds the registrations for a Customer A and stores the sales amount. Customer B can then be served. Finally, resume serving Customer A and the transaction is completed.

Operation

5/621/3100 (13)

Operation

■ Training mode It is possible to execute the functions described in this Chapter "Operation" without the operations and results being stored (registered). Key position: Training mode

Note:

The OWP key is required for this. All the functions which are available in operating mode R can be performed.

■ Registrations The cash register provides easy to use repeat and multiplying functions to simplify operations, e.g. when registering the same price in the same department. Key position: Registration. All the following types of registration can be carried out with the key in this position.

x v O

■ Department registration (programmed price) Use the department keys to register programmed prices. e.g. e.g. e.g.

Example printout

 

Press the required department key (Department 1) Press the required department key (Department 2) Press the relevant tendering key (Cash)

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

'(37, '(37,, 1(7727 7;%/ 7$; *567;

     

7;%/ 7$; *567;

 Taxable at tax rate, amount  Tax included, amount  Gross total including tax, amount

7$;727$/ 6XE7RW &$6+

 Total amount of tax included, amount  Subtotal, amount  Cash payment, amount

Department with tax rate 1, amount Department with tax rate 2, amount Net total, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount

15

Operation

5/621/3100 (13)

■ Department price override It is possible to manually enter a price which differs from the price programmed for that department (price override). The programmed department price remains unchanged.

x v O

7 6 7 6 to

e.g.

Enter the amount Press the required department key

to

e.g. e.g.

 

Example printout

'(37, '(37, 1(7727 7$; 6XE7RW &$6+

Enter the amount Press the required department key Press the relevant tendering key

 Machine no., Receipt no., Date &/(5.$ Time, Clerk      

Department with tax rate 1, amount Department with tax rate 1, amount Net total, amount Tax includes, amount Subtotal, amount Cash, amount

■ PLU registration In order to use the cash register to its best advantage, it is strongly recommended to connect a barcode scanner. By connecting a scanner, it is possible to read the EAN code on the item in order to register it in a transaction. The PLU of an item corresponds to the EAN code. If, in exceptional cases, the scanner is not available, the PLU (EAN code) can be entered manually using the keypad (see below). Since this procedure should only be used in exceptional cases, this operating instruction manual assumes PLU registration via a scanner.

bb O

7 6 7 6 to

Enter the PLU number (or EAN code ) PLU number and price are printed

to

Enter the PLU number PLU number and price are printed

e.g. Example printout

16

 

Press the relevant tendering key

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

3/8, 3/8, 1(7727 7;%/ 7$; *567;

     

7$;727$/ 6XE7RW &$6+

 Total amount of tax included, amount  Subtotal, amount  Cash payment, amount

Article with tax rate 1, amount Article with tax rate 1, amount Net total, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount

Operation

5/621/3100 (13)

■ PLU price override By using the POR key, it is possible to override an amount for a PLU which is different from the programmed price. The PLU price remains unchanged.

a O

7 6 to

Enter the price Initiate the PLU override

X

Item is scanned. The modified price appears in the display

e.g.

Example printout

 

Press the relevant tendering key

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

'(37, '(37,, 1(7727 7;%/ 7$; *567;

     

7;%/ 7$; *567;

 Taxable at tax rate, amount  Tax included, amount  Gross total including tax, amount

7$;727$/ 6XE7RW &$6+

 Total amount of tax included, amount  Subtotal, amount  Cash payment, amount

Department with tax rate 1, amount Department with tax rate 2, amount Net total, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount

■ Repeated registration Repetition of registrations can be performed after entering amounts, PLUs and departments.

v vO bO r rO

7 6 to

e.g.

or

or

Enter the amount Press the required department key Repeat the entry

e.g.

Press the relevant tendering key

X

Item is scanned. The price appears in the display Repeat the entry

e.g.

Press the relevant tendering key

e.g.

Press the required department key

e.g.

Repeat the entry Press the relevant tendering key 17

Operation

5/621/3100 (13)

■ Registration by multiplication The multiplication of registrations can be performed after entering amounts, PLUs and departments.

ix O 7 6 i O 7 6 iOx 7 6 7 6 to

Enter the number of items Activate multiplication

to

or

Enter the price

e.g.

Enter the department

e.g.

Press the relevant tendering key

to

Enter the number of items Activate multiplication

X

Item is scanned. The multiplied price appears in the display

e.g. or

Press the relevant tendering key

to

Note: Example:

Example printout

18

Enter the number of items Activate multiplication

e.g.

Enter the department

e.g.

Press the relevant tendering key

It is also possible to multiply using decimal fractions.

ix O

0G/2 162

To register 3.25 liters of engine oil at a price of £4.95 per liter. Enter quantity of oil as a decimal fraction Activate multiplication Enter the price

e.g.

Select the department

e.g.

The price is displayed and the cash drawer opens

 

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

[ '(37, 1(7727 7;%/ 7$; *567;

     

7$;727$/ 6XE7RW &$6+

 Total amount of tax included, amount  Subtotal, amount  Cash payment, amount

Quantity x price, amount Department with tax rate 1, amount Net total, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount

Operation

5/621/3100 (13)

M 7 6 x r y 7 6 O

■ Change computation

The amount paid by the customer can be entered using the digit keys or the cash tender keys; e.g. £10.00: . The amount of change due is displayed. to

Enter the amount

e.g.

Press the required department key

X

Item is scanned. The price appears in the display

e.g.

Press the required department key Subtotal

to

Enter the amount tendered

e.g.

Press the cash key. The change due is displayed and the cash drawer opens

Example printout

 

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

'(37,, 3/8 '(37,, 68%727$/

   

Registered amount II = tax 2 Registered PLU, tax-free Registered fixed price II = tax 2 Subtotal of the registration

1(7727 1217;%/ 7;%/ 7$; *567; 7$;727$/

     

Net total of the registration Tax-free goods Taxable amount Amount of tax Gross total including tax Total amount of tax included

68%727$/

 Subtotal of the registration

&$6+

 Amount tendered (cash tender key)

&+$1*(

 Change due

■ Registration of different types of payment

xx y 7 6 w y. [6 [

It is possible to receive payment by means of check, credit-card or cash.

7 6 7 6 to

e.g.

to

e.g.

to

e.g. or

to

Enter the amount Press the required department key Enter the amount Press the required department key Press the Subtotal key Enter the amount tendered Press the relevant tendering key Press the Subtotal key Enter the credit-card number

e.g.

Press the relevant tendering key

e.g.

Finalize the transaction 19

Operation

or

5/621/3100 (13)

y. [6 . 6 [ 7 6 O

Press the Subtotal key

to

Enter the credit-card number

e.g.

Press the relevant tendering key

to

Enter the part payment

e.g. or

Press the relevant tendering key

to

Enter the amount tendered

e.g.

Press the relevant tendering key

■ Split payment A sum for payment can be paid for in several part payments. It is possible to use different types of payment for each part. Example:

[ [ 17777 w /7777 O

A customer wishes to split a total sales sum of £1540.50 into three part payments of £1000.00 (credit-card), £400.00 DM (check) and £200.00 (cash).

. .77777

e.g.

Example printout

+

  3/8 3/8 6XE7RW 1(7727 7;%/ 7$; *567; 7$;727$/ 6XE7RW &$5' &+(&. &$6+ &+$1*(

20

Select credit-card payment Enter the part of the sum to be paid by credit-card The part amount is deducted from the total amount, the outstanding amount is shown in the display. Enter the part of the sum to be paid by check The part amount is deducted from the remaining sum, the outstanding amount is shown in the display. Enter the amount to be paid in cash The part amount s deducted from the remaining sum, the change due is displayed

 Maschinen-Nr., Bon-Nummer, Datum &/(5.$ Time, Clerk             

Registered PLU, amount Registered PLU, amount Sub total, amount Net total, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount Total amount of tax included, amount Sub total, amount Part payment, credit-card 1 Part payment, check Part payment, cash Change due

Operation

5/621/3100 (13)

■ Payment in foreign currencies A sum for payment can be paid for in several different currencies. It is possible to use different types of payment for each part. Example: A customer wishes to pay a sum due totaling DM 100.00 with (30 US Dollars) and the remainder by check (DM 50.00).

7

Continue to press the key until the number related to the required currency (US Dollars) appears in the display or

O2777 w 0777

Example printout

  3/8 3/8 1(7727 1217;%/ 6XE7RW  )&( &+(&. &+$1*(

7

Enter the number related to the required currency and activate it by pressing

Enter the amount of US Dollars The part amount is deducted from the total amount, the outstanding amount (DM) is shown in the display Enter the part of the sum to be paid by check The part amount s deducted from the remaining sum, the change due is displayed.

 Machine no., Receipt no., Date &/(5.$ Time, Clerk         

Article, amount Article, amount Net total, amount Tax-free goods, amount Subtotal, amount Exchange rate Check, amount Change due, amount

21

Operation

5/621/3100 (13)

■ Premium and Discount During registration, premium and discount operations can be performed on an amount and/or subtotal according to percentage, variable or fixed premium or discount rates.

■ Premiums, as a percentage If a surcharge needs to be added, e.g. at five percent, it can be registered using the Premium key.

I I

7 6 to

Enter the percentage value (e.g. 5 for 5%) Register the manually entered premium

or

Example printout

  '(37, '(37,, 68%727$/ 6(59,&( 1(7727 7;%/ 7$; *567;

22

Register the fixed rate percentage premium

 Machine no., Receipt no., Date &/(5.$ Time, Clerk         

Department with tax rate 1, amount Department with tax rate 2, amount Subtotal, amount Service, percentage Amount Net total, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount

7;%/ 7$; *567;

 Taxable at tax rate, amount  Tax included, amount  Gross total including tax, amount

7$;727$/ 6XE7RW &$6+

 Total amount of tax included, amount  Subtotal, amount  Cash payment, amount

Operation

5/621/3100 (13)

■ Discounts, as a percentage

J J

If a discount on an item needs to be deducted, it can be registered using the Discount key.

7 6 to

Enter the percentage value (e.g. 2 for 2%) Register the manually entered discount

or

Example printout

  '(37, ',6&2817

Register the fixed rate discount percentage

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

68%727$/ 1(7727 7;%/ 7$; *567;

       

7$;727$/ 6XE7RW &$6+

 Total amount of tax included, amount  Subtotal, amount  Cash payment, amount

Department with tax rate 1, amount Discount, percentage Amount Subtotal, amount Net total, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount

■ Discounts, manually entered amounts

V V

In order, for example, to subtract manually entered fixed or variable amounts, use the Coupon key.

7 6 to

Enter the discount amount (e.g. 1500 for 15.00 DM) Register the discount

or

Example printout

  '(37, &28321 1(7727 1217;%/ 7;%/ 7$; *567; 7$;727$/ 6XE7RW &$6+

Register fixed discount, e.g. 10.00 DM discount has been programmed

 Machine no., Receipt no., Date &/(5.$ Time, Clerk       

Department with tax rate 1, amount Amount of discount Net total, amount Tax-free goods, amount Taxable at tax rate, amount Tax included, amount Gross total including tax, amount

 Total amount of tax included, amount  Subtotal, amount  Cash payment, amount

23

Operation

5/621/3100 (13)

■ Payments received on account and paid out In addition to the "standard" registration procedures, it is also possible to make direct payments in using cash, check or credit-card and payments out in cash.

nO 7 6 nw 7 6 n7[[ 6

■ Receive on account in cash, check or credit-card

7 6 to

e.g. or

to

e.g. or

to to

Example printout

  &$6+5$

■ Paid out, cash

o

7 6 to

Note:

Enter the amount Amount is registered Cash register drawer opens Enter the amount Amount is registered Cash register drawer opens Enter the amount Amount is registered Enter the credit-card number Cash register drawer opens

 Machine no., Receipt no., Date &/(5.$ Time, Clerk  Amount received

Enter the amount The amount is registered and the cash register drawer opens

Example printout

  &$6+32

24

y

This function may be protected by a password. In this case, it can only be carried out after entering the correct password. Conclude the input by pressing .

 Machine no., Receipt no., Date &/(5.$ Time, Clerk  Amount paid out

Operation

5/621/3100 (13)

■ Error correction and void Incorrect registrations can be corrected directly after the entry itself or after the transaction.

l k7 x6 k kx

■ Error correct (direct cancellation) The last item entered during a registration can be corrected directly. Entry is cancelled

■ Void (designated cancellation) Errors in amounts, PLU prices and department prices for transactions entered previously can be corrected.

to

e.g. or

X or

e.g. Note:

Void function is activated Enter the amount Corresponding amount is cancelled

Void function is activated Item is scanned and the PLU price is cancelled

Void function is activated

y

Corresponding department price is cancelled

This function may be protected by a password. In this case, it can only be carried out after entering the correct password. Conclude the input by pressing .

25

Operation

5/621/3100 (13)

■ Refund/Returned goods cancellation

37 x6 O 3O 3 x O

Revision of transactions already concluded is possible by entering the respective amounts, PLU numbers, department prices or scanning the items.

to

e.g.

or

X or

e.g.

Note:

Refund function is activated Enter the amount Select the required department Entered amount is cancelled from the department total

Refund function is activated Scan the item Corresponding price is cancelled

Refund function is activated Corresponding department price is cancelled Cancellation is performed

y

This function may be protected by a password. In this case, it can only be carried out after entering the correct password. Conclude the input by pressing .

■ Miscellaneous Set the key to position R

■ Enter clerk code If the machine is operated by several personnel, individual clerk codes must be programmed for each clerk. After assigning a clerk code, all the registrations performed by each clerk are recorded individually parallel to recording the full statistics and can be recalled separately. To use this function, both the Clerk key (FLAG 38) and compulsory clerk entry (FLAG 19) must be entered.

1

7 6 to

26

Enter the clerk code Clerk is stored

Operation

5/621/3100 (13)

1 1

■ Lock/Unlock cash register electronically To use this function, the Clerk key (FLAG 38) must be activated. Cash register is locked. The following appears in the display: Å»½

Enter the clerk code (PIN), 1 - 4 digits

Note:

Cash register is unlocked, the time appears in the display

When Å»½ appears in the display, the clerk code (PIN) must be entered (1 - 4 digits).

s

■ Open cash register electronically

Note:

Cash register is opened

This function may be protected by a password. In this case, it can only be carried out after entering the correct password (refer to the section Passwords).

■ Open cash register manually The cash drawer can be opened manually, e.g. following a power failure. − Press the lever on the underside of the cash drawer towards the front

■ Cash tender keys

MLK

The keys , , , can be used to register cash tenders of commonly used amounts, e.g. £5, £10, £20, £50. The amounts assigned to the keys can be programmed and, therefore, can vary from those mentioned above.

■ Passwords

y O

Passwords can be assigned to protect certain functions from being used without authorization. The passwords are sequences of up to four digits which are not displayed when entered. Conclude password input by pressing .

■ Print duplicate receipt

5 i

After concluding a registration, by pressing , a duplicate receipt can be printed out if the function is permitted in the basic program. This means a receipt can still be printed even if receipt printing has been deactivated. In this case, the duplicate receipt is printed as the first receipt.

■ Time display

Duplicate receipt is printed

The cash register is equipped with an internal clock. The time can be printed on the receipts or displayed in the display. Time is displayed 27

Operation

n Price check

5/621/3100 (13)

o 6

Items which are not labeled with a price can be identified by the scanner and the PLU price is indicated in the display without being registered. Price mode is activated

X

Item is scanned and the item price appears in the display Switch back to registration mode

n Interrupt registration (Hold key) This function enables registrations for a customer to be interrupted in order to complete the registrations for a second customer and then return to the first. The accumulated registrations for the first customer are stored and recalled again for further registrations after the interruption.

8 8

Registration is interrupted and stored Sales for the second customer are registered and the transaction completed

■ Validation line

@

Initial registration is resumed

The Valid key can be used to validate a customer’s receipt by pressing the key after inserting the receipt in the relevant slit. The validation line contains the current date, time, receipt number, machine number and total amount.

■ Security system When the cash register is connected to the power supply (mains adapter), the times and dates indicating the last time the machine was turned off and on again are printed on the receipt.

28

Reports

5/621/3100 (13)

Reports

The cash register stores all transactions in various records. This enables subsequent analysis of the registrations according to different aspects. It is possible to generate and print reports without deleting the memory content. These reports are generated with the key in position X. It is also possible to generate reports whose contents is deleted from the memory when the report is completed and has been printed. These reports are generated with the key in position Z.

6

y

.

Note:

The printout of a report can be stopped at any time by pressing

Note:

Reports can be protected by passwords, whereby you will be requested to enter the password (up to 4 digits). Conclude the input by pressing .

n Reports without memory deletion The following reports can be generated with the key in position X:

− − − − − − − − − − −

Single department report Full department report Single PLU report Full PLU report PLU group report Financial report Hourly report Single clerk report Full clerk report Refund item report Full X-report

x T2 Z

Single department report to or e.g. with Example printout

Single department report is printed

;

'(3$570(175(3257

&21)(&7,21 ; 727$/

 Department, share of total sales  Number of units, amount  Total amount of sales

29

Reports

5/621/3100 (13)

l

Full department report Full department report is printed (all registered departments). This process may take some time Example printout

;

'(3$570(175(3257 &21)(&7,21  ;  )22'  ;  +286(+2/'  ;  6$/(727$/  7;%/  7$; 1  727$/  *52835(3257 *53 *53

Department, share of total sales Number of units, amount Department, share of total sales Number of units, amount Department, share of total sales Number of units, amount Total amount of sales Amount taxable at tax 1 Number of registrations with tax 1 Amount of tax 1 Total amount

 Group 1 sales  Group 2 sales

Single PLU report

X Example printout

 

Single PLU report is printed

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

;

3/85(3257 3/8  ;  6$/(727$/ 

s b

Article, share of total sales Number, amount Sales total Amount

PLU group report for selected range First PLU group no. +

Last PLU group no. +

30

Beginning of the PLU group report range is defined (e.g. 1). The following message is displayed Enter End End of the PLU group report range is defined (e.g. 99) and PLU range is printed

Reports

5/621/3100 (13)

b

Full PLU report

Example printout

 

Full PLU report is printed (all PLUs)

 Machine no., Receipt no., Date &/(5.$ Time, Clerk

;

3/85(3257 3/8  ;  3/8  ;  6$/(727$/ 

V

Article, share of total sales Number of registrations, amount Article, share of total sales Number, amount Sales total Amount

Financial report

Example printout

;

),1$1&,$/5(3257 *5266  6(59,&( 1  6(59,&(, 1  ',6&2817 1  ',6&2817,, 1  5()81' 1  &28321 ;  68%727$/  &$6+ 1  )&( 1  &+(&. 1  &$5' 1  &$6+5$ 1  &$5'5$ 1  &+(&.,'  &$6+,'  &$5','  &$5','  )&( 

Financial report is printed

Gross sales, amount Service, number Amount Service, percentage Amount Discount, number Amount Discount, number Amount Refunds, number Amount Amount of discount Number, amount Subtotal, amount Cash payment, number Amount Currency, number Amount Check, number Amount Credit card, number Amount Received an account, cash - no sale; number Amount Received on account, card - no sale; number Amount Cheks in drawer, amount Cash in drawer, amount Credit cards in drawer, amount Credit cards in drawer, amount Currency, amount

31

Reports

n

5/621/3100 (13)

Hourly report

Example printout

;

+285/<5(3257   ;    ;    ; 

;

o

Hourly report is printed

Time, share of total sales Number of registrations, amount Time, share of total sales Number of registrations, amount Time, share of total sales Number of registrations, amount Total sales

Single clerk report

Example printout

+

;

&/(5.5(3257 &/(5.$ 76$/( 1  7$; 1 

o

Respective single clerk report is printed (enter a number from 1 – 6)

Clerk Sales, number Amount Sales with tax, number Amount of tax included

Full clerk report

Example printout

32

;

&/(5.5(3257 &/(5.$ 76$/( 1  7$; 1  &/(5.% 76$/( 1  7$; 1  727$/  7$; 

Full clerk report is printed (all 6 clerks)

Clerk Sales, number of registrations Amount of sales Tax, number of registrations Share of tax Clerk Sales, number of registrations Amount of sales Tax, number of registrations Share of tax Total amount of sales Share of tax

Reports

5/621/3100 (13)

Refund item report BottleRefund key Example printout

;

,7(05(3257 ,7(0  ;  ,7(0  ;  6$/(727$/ 

O

The item report for refunding deposits is printed

Deposit for category 1, share of deposit sales Number of deposit registrations, amount Deposit for category 2, share of deposit sales Number of deposit registrations, amount Total amount of deposits

Full X-report Full X-report is printed according to the programming in Flag 40

33

Reports

5/621/3100 (13)

■ Reports with memory deletion The following reports can be generated with the key in position Z:

− − − − −

Full PLU report Hourly report Refund item report Monthly Z-report Full Z-report

b n

Full PLU report PLU report is printed and subsequently deleted

Hourly report Hourly report is printed and subsequently deleted

Refund item report Refund Bottle key

O

Refund item report is printed and subsequently deleted

Full Z-report The full report is printed according to the programming in Flag 41 and then deleted. The Grand Total (accumulated sum of all the

o

registered amounts) and the monthly reports are not cleared

Monthly report All stored Z-reports are deleted. The Grand Total (accumulated sum of all the registered amounts) is not cleared Note:

34

If the reports are protected by passwords, two passwords must be entered to access the monthly report. 1st password "Z-report"; 2nd password "monthly report".

Error Messages

5/621/3100 (13)

Error Messages

6

Error messages: operation Error messages appear in the display and an acoustic signal is issued as a result of incorrect operation.

Error message E00 E01 E02

Error message is cleared Cause

E03 E04

Incorrect key pressed Incorrect key operation sequence A number/digit sequence (with decimal point) must be entered or the entry is too long Result exceeds permitted number of digits or is zero Result exceeds permitted number of digits or is zero

E10

Incorrect key pressed

E20 E24 E30 E31 E32 (ÁÇÅÅ ) E33

Card payments related to negative values are not accepted Electronic cash-card used for payment not recognized This operation must be performed within a registration This operation must be performed outside a registration PLU number in the registration outside the range PLU in the registration could not be found

E40 E41 E42 E43 E44 E45 E46 E47 E48

The operation requires the input of a number The operation does not require the input of a number The operation accepts the input of a zero The number entered exceeds the range The digits entered exceeds the range for PLU input Result cannot be rounded Result cannot be rounded The maximum permissible amount for checks has been exceeded The percentage value is outside the range

E50 E51 E52

The operation does not accept the entry of a decimal point The decimal point has already been entered The number of decimal places for percentage input exceeds 2 Continued on next page

35

Error Messages

Error message E60 E61 E62 E63 E64 E65 E70 E71 E72 E80 E81 E82 E83 E84 ¿ÊËÂÀ¸ÁÇÅÅ

E86 E87 E88 E89 ¹¯°º¸ÆÄ ¹¯±º¸ÆÁ

E92 Å»½ ſ½

¾Ç¼¼»Æ

36

5/621/3100 (13)

Cause The item barcode is valid but not found in the PLU database. This item has been withdrawn from sales This department has been withdrawn from sales Discount is possible for this PLU registration The PLU index is outside the range The number of digits permitted for price entry for departments has been exceeded It is not necessary to enter the clerk code The clerk code entered exceeds four digits The clerk code is incorrect The input must be positive or zero The item barcode was not found / recognized The result exceeds the range The sum exceeds the range The counter for the validation printout exceeds the permissible value The total amount in the cash register drawer exceeds the permissible value Operating mode R/T has been changed Price input zero has been blocked Compulsory to enter the change Pay out amount is greater than the amount in the cash drawer Printer fault (jam) Printer memory is full A fixed key cannot be reprogrammed Four digit clerk code must be entered Language change when entering the language code Caution! All settings will be lost! Change keypad assignment

Error Messages

5/621/3100 (13)

Error messages printer In the case of a printer error, the message º¸ÆÄ appears in the display. Switch the cash register off immediately and disconnect the power plug. Check that the paper rolls and ribbon are correctly inserted, whether the paper or ribbon are damaged or objects have fallen into the printer mechanism. Remove them if they have. Caution:

Remove any objects very carefully. Do not use knives, screwdrivers or similar tools to help. Never use force. This may damage the printer mechanism. 1. Open the printer lid.

2. Remove the ribbon cassette. 3. Pull the paper release lever towards the front to align the paper or carefully pull it out. 4. If necessary, remove the printer lid according to the instructions on the lid. Caution! Risk of burns! The print head can become very hot. 5. Allow the print head to cool down and then clear any jammed paper. 6. Reassemble the printer lid according to the instructions on the lid. 7. Close the printer lid.

6

Switch the cash register on again and press . Carry out a new registration. If º¸ÆÄ appears in the display again, contact your authorized service center. In an emergency, the cash register can be operated without a printer (refer to the basic program Flag 19).

37

Accessories and maintenance

5/621/3100 (13)

Accessories and maintenance

■ Options ■ Keypad cover The cash register keypad can be protected from moisture and dust by means of a keypad cover.

■ Cash drawer trays ■ Bill testing unit

■ Self-tests

aaaa 2 a .77a //5a

It is possible to program the machine to permit self-tests (Flag 9). The self-tests check individual cash register components. Tests the display Tests the keypad Tests the printer Tests the scanner Parameters 2400 baud, E, 8, 1. To perform the test, a scanner must be used – CR must be programmed as the end of data command. PC interface test. Only implement with a testing device! It checks the memory banks (RAM banks 1-7) Only implemented for the TUV test (continuous printing)

(/ 01

38

Accessories and maintenance

5/621/3100 (13)

■ Technical data Keys

51

Departments:

max. 40

Display:

Two 12-digit displays, for the customer and the clerk

Printer:

Speed: Paper roll: Ribbon:

Noise level:

LpA < 58 dB

Dimensions and weight:

Height: Width: Depth: Weight:

Safety tests:

Complying with EN 60 950, (IEC 950)

Power consumption:

Operation: 25 W Standby: 8 W

Power supply:

230 V, 50 Hz

Approx. 2 lines/second 2 x 37 mm wide, ∅ 65 mm Blue

285 mm (350 mm) 405 mm 422 mm Approx. 11 kg

39

Alphabetical index

5/621/3100 (13)

Alphabetical index

2nd level key 11

General information 4

Bill testing unit 38

Hold key 28 Hold key 14 Hourly report, X 32 Hourly report, Z 34

Cash drawer trays 38 Cash key 12 Cash register drawer 8 Cash tender key 13 Cash tender keys 27 Change ribbon 7 Check key 12 Claims for damage 4 Clear key 14 Clerk display 8 Clerk ID key 14 Connection to the power supply 4 Coupon key 13 Credit-card key 12 Currency conversion key 13 Customer display 8 Decimal fractions 18 Department keys 11 Department price override 16 Department registration 15 Department shift key 11 Discount key 14 Discounts, as a percentage 23 Discounts, manually entered amounts 23 Display 9 Display change 19 Duplicate receipt key 14 End of journal paper 6 Enter clerk code 26 Error correct 25 Error correction and void 25 Error correction key 13 Error messages 35 Error messages printer 37 Financial report, X 31 Full clerk report, X 32 Full department report, X 30 Full PLU report, X 31 Full PLU report, Z 34 Full X-report 33 Full Z-report 34

40

Important transport note 4 Insert journal roll 5 Insert paper roll 5 Intended use 4 Interrupt registration 28 Journal paper feed 8 Journal paper feed key 14 Key functions 11 Key-operated switch 8, 10 Keypad 8, 11 Keypad cover 38 Lock cash register electronically 27 Machine view 8 Mains voltage 4 Miscellaneous 26 Monthly report 34 No sale key 12 Numeric keys 11 Open cash register electronically 27 Open cash register manually 27 Options 38 Paid out key 13 Paid out, cash 24 Paper and printer release lever 8 Paper reel 7, 8 Passwords 27 Payment in foreign currencies 21 PLU group report for selected range, X 30 PLU key 12 PLU override key 12 PLU price override 17 PLU registration 16 Premium key 13 Premiums 22 Price check 28 Print duplicate receipt 27

Alphabetical index

5/621/3100 (13)

Printer 8 Printer 5 Printer lid 8 Receipt on/off key 14 Receipt paper feed 8 Receipt paper feed key 14 Receipt, second 14 Receive on account by check 24 Receive on account by credit-card 24 Received on account 24 Received on account key 13 Refund item report, X 33 Refund key 13 Refund/Returned goods cancellation 26 Register split payments 20 Register types of payment 19 Registration by multiplication 18 Registration of different types of payment 19 Registrations 15 Repeated PLU registration 17 Reports 29 Reports with memory deletion, Z 34 Reports without memory deletion, X 29 Ribbon 8

Safety note 4 Safety notes 4 Security system 28 Self-tests 38 Service center 4 Single clerk report, X 32 Single department report, X 29 Single PLU report, X 30 Split payment 20 Stundenbericht, Z 34 Subtotal key 13 Technical data 39 Time display 27 Time/Date key 12 Training mode 15 Transport protection locks 4 Unlock cash register electronically 27 Validation 8 Validation key 14 Validation line 28 Void 25 Void key 13 X-reports 29 Z-reports 34

41