Msword Keyboard Shortcuts

Commonly used keyboard combinations To use one of these combinations Hold the Ctrl or Alt key down and strike the letter key Ctrl+N

Cut- Removes the selection Open a new word document Ctrl+X from the active document and quickly. places it on the clipboard.

Ctrl+O

Opens a previously saved document.

Ctrl+C

Ctrl+W

Closes the active window, but does not Exit Word.

Paste - Inserts the contents of the clipboard at the insertion Ctrl+V point (cursor) or whatever is selected.

Ctrl+S

Saves the active document with its current file name, location and format.

Ctrl+A

Selects all text and graphics in the active window.

Ctrl+P

Prints the active file, also gives the opportunity to change print options

Ctrl+F

Find - Searches for specified text in the active document

Alt+F4

Exit - Closes Microsoft Word.

Ctrl+B

Bold - Formats selected text; make text bold, or remove bold formatting

Ctrl+Z

Undo the last action. This selection can be repeated several times.

Ctrl+I

Italic - Formats selected text; make text italic or remove italic

Ctrl+Y

Redo - After an action has been undone, it can be reinstated in the document.

Ctrl+U

Underline - Formats selected text; make text underlined or remove underline

Copies the selection to the clipboard

Less commonly used keyboard combinations Increase selected text in increments like the drop down font menu (Thanks Daniel)

Apply superscript formatting

Decrease selected text in increments like the drop down font menu

Apply subscript formatting

Increase selected text one point

Copy formats

Decrease selected text one point

Paste formats

Change case of the letters

Single space lines

Underline words but not spaces

Set 1.5 line spacing

Double underline text

Double space lines

Center a paragraph

Delete one word to the left

Justify a paragraph

Delete one word to the right

Left align a paragraph

Right align a paragraph

Indent a paragraph from the left

Insert a line break

Create a hanging indent

Reduce a hanging indent

If text is already selected and you want to extend the selection area Extend selection one character to the left

Extend selection one character to the right

Extend selection to the end of a word

Extend selection to the beginning of a word

If you want to move the cursor One character to the right

One character to the left

One word to the right

One word to the left

To the end of a document

To the beginning of a document

This list is by no means complete. To find other keyboard combinations check the Word help index.

MS Word Keyboard Shortcuts - PC Command Name About All Caps Annotation App Maximize App Restore Apply Heading1 Apply Heading2 Apply Heading3 Apply List Bullet Arrange All Auto Correct Auto Fit Content Auto Fit Fixed Auto Fit Window Auto Format Auto Format Begin Auto Summarize Begin Auto Text Auto Text Background Fill Effect Background More Colors Background Watermark Bold Bold Bookmark Bookshelf Lookup Reference Break Browse Next Browse Prev Browse Sel Busu Cancel Center Para Change Case Change Case Char Left Char Left Extend Char Right Char Right Extend Clear Close or Exit Close Pane Column Break Column Select Compare Versions Copy Copy Copy Format Copy Text Create Auto Text Cross Reference Customize Customize Add Menu Shortcut Customize Keyboard Shortcut Customize Remove Menu Shortcut

Modifiers

Key

Ctrl+Shift+ Alt+Ctrl+ Alt+ Alt+ Alt+Ctrl+ Alt+Ctrl+ Alt+Ctrl+ Ctrl+Shift+

A M F10 F5 1 2 3 L

Menu Help

Window Tools Toolbar 32782 Toolbar 32782 Toolbar 32782 Alt+Ctrl+

K Format Tools

Alt+Ctrl+

F3 V Format Background Format Background Format Background

Ctrl+ Ctrl+Shift+ Ctrl+Shift+

B B F5

Ctrl+ Ctrl+ Alt+Ctrl+

Page Down Page Up Home

Ctrl+

Esc E

Insert Tools Insert

Language Format Shift+

Alt+ Alt+Shift+ Ctrl+Shift+ Ctrl+Shift+

F3 Left Left Right Right Del F4 C Return F8

Ctrl+ Ctrl+ Ctrl+Shift+ Shift+ Alt+

C Insert C F2 F3

Shift+ Shift+

Edit

Track Changes Menu

Insert Tools Alt+Ctrl+ Alt+Ctrl+ Alt+Ctrl+

= Num + -

Command Name Cut Cut Date Field Date Time Delete Back Word Delete Column Delete Row Delete Table Delete Word Dictionary Do Field Click Doc Close Doc Close Doc Maximize Doc Move Doc Restore Doc Size Doc Split Double Underline Draw Group Draw Picture Automatic Draw Picture Black and White Draw Picture Grayscale Draw Picture Watermark Draw Regroup Draw Set Arrow Style Draw Shadow Color Draw Shadow Customize Draw Shadow Semi Transparent Toggle Draw Show Auto Shapes and Drawing Toolbars Draw Snap to Grid Draw Ungroup Draw Word Art Align Center Draw Word Art Align Left Draw Word Art Align Letter Justify Draw Word Art Align Right Draw Word Art Align Stretch Justify Draw Word Art Align Word Justify Draw Word Art Kern Draw Word Art Spacing Loose Draw Word Art Spacing Normal Draw Word Art Spacing Tight Draw Word Art Spacing Very Loose Draw Word Art Spacing Very Tight Draw3 DColor Draw3 DCustomize Draw3 DDepth Infinite Draw3 DDepth0 Draw3 DDepth1 Draw3 DDepth2 Draw3 DDepth3 Draw3 DDepth4

Modifiers Ctrl+ Shift+ Alt+Shift+

Key X Del D

Ctrl+

Backspace

Menu

Insert Toolbar 32780 Toolbar 32780 Toolbar 32780 Ctrl+ Alt+Shift+ Alt+Shift+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+Shift+

Del F7 F9 W F4 F10 F7 F5 F8 S D

Window Draw Image Control Image Control Image Control Image Control Draw Arrow Shadow Color Shadow Shadow Color Picture Menu Draw Draw WordArt Alignment WordArt Alignment WordArt Alignment WordArt Alignment WordArt Alignment WordArt Alignment WordArt Tracking WordArt Tracking WordArt Tracking WordArt Tracking WordArt Tracking WordArt Tracking Extrusion Color 3-D Effect Extrusion Depth Extrusion Depth Extrusion Depth Extrusion Depth Extrusion Depth Extrusion Depth

Command Name Draw3 DLighting Flat Draw3 DLighting Harsh Draw3 DLighting Normal Draw3 DParallel Draw3 DPerspective Draw3 DSurface Matte Draw3 DSurface Metal Draw3 DSurface Plastic Draw3 DWire Frame End of Column End of Column End of Doc Extend End of Document End of Line End of Line Extend End of Row End of Row End of Window End of Window Extend Endnote Now Envelope Wizard Exit Extend Selection Field Field Chars Field Codes Find Fix Me Font Font Font Size Select Footnote Footnote Now Footnotes Formula Frameset Wizard Go Back Go Back Go To Go To Gridlines Grow Font Grow Font One Point Hanging Indent Hanja Dictionary Header Header Footer Link Headings Help HHC Hidden HTMLSource Hyperlink Hyphenation Indent Index and Tables Insert Column Insert Column Right Insert Row Above

Modifiers

Key

Alt+ Alt+Shift+ Ctrl+Shift+ Ctrl+

Page Down Page Down End End End End End End Page Down Page Down D

Shift+ Alt+ Alt+Shift+ Alt+Ctrl+ Alt+Ctrl+Shift+ Alt+Ctrl+

Menu 3-D Lighting 3-D Lighting 3-D Lighting Extrusion Direction Extrusion Direction 3-D Surface Material 3-D Surface Material 3-D Surface Material 3-D Surface Material

Tools File F8 Insert Ctrl+ Alt+ Ctrl+

F9 F9 F

Ctrl+ Ctrl+Shift+ Ctrl+Shift+

D F P

Alt+Ctrl+

F

Help

Insert View Table Frames Menu Shift+ Alt+Ctrl+ Ctrl+

F5 Z G F5

Ctrl+Shift+ Ctrl+ Ctrl+

. ] T

Edit Edit Table

Language View Alt+Shift+

R Table F1 Language

Ctrl+Shift+

H

Ctrl+

K

Ctrl+

M

View Language Insert Toolbar 32782 Toolbar 32782 Toolbar 32782

Command Name Insert Row Below Italic Italic Justify Para Language Left Para Letter Properties Line Down Line Down Extend Line Up Line Up Extend Links List Num Field Lock Fields Lock Fields Macro Mail Merge Check Mail Merge Edit Data Source Mail Merge to Doc Mail Merge to Printer Mark Citation Mark Index Entry Mark Table of Contents Entry Menu Mode Merge Field Merge Revisions Microsoft Script Editor Microsoft System Info Move Text New New Window Next Field Next Field Next Misspelling Next Object Next Window Next Window Normal Normal Style Normal Style Number Object Office Drawing Office On The Web Online Meeting Open Open Open Open or Close Up Para Options Other Pane Other Pane Outline Outline Collapse Outline Collapse Outline Demote Outline Expand Outline Expand

Modifiers

Key

Ctrl+ Ctrl+Shift+ Ctrl+

I I J

Ctrl+

L

Menu Toolbar 32782

Language Tools Shift+ Shift+

Down Down Up Up Edit

Alt+Ctrl+ Ctrl+ Ctrl+ Alt+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+

L 3 F11 F8 K E N M I X O F10 F Tools

Alt+Shift+ Alt+Ctrl+ Ctrl+ Alt+ Alt+ Alt+ Ctrl+ Alt+ Alt+Ctrl+ Ctrl+Shift+ Alt+Shift+

F11 F1 F2 N F11 F1 F7 Down F6 F6 N N Clear (Num 5)

File Window

View

Insert Insert Picture Menu Help Online Collaboration Ctrl+ Ctrl+ Alt+Ctrl+ Ctrl+

O F12 F2 0

Shift+ Alt+Ctrl+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+

F6 F6 O Num Right = Num +

Tools

Command Name Outline Master Outline Move Down Outline Move Up Outline Promote Outline Show First Line Overtype Page Page Break Page Down Page Down Extend Page Field Page Numbers Page Up Page Up Extend Para Down Para Down Extend Para Up Para Up Extend Paste Paste Paste As Hyperlink Paste Format Paste Special Photo Editor Scan Post Postcard Wizard Present It Prev Field Prev Field Prev Object Prev Window Prev Window Print Print Print Preview Print Preview Proofing Properties Protect Unprotect Document Record Macro Toggle Redo Redo or Repeat Redo or Repeat Redo or Repeat Repeat Find Repeat Find Replace Reset Char Reset Char Reset Para Revision Marks Toggle Right Para Routing Slip Save Save Save Save As Save As Web Page Schedule Meeting

Modifiers

Key

Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+

Shift+ Alt+Shift+

Down Up Left L Insert P Return Page Down Page Down P

Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Shift+

Page Up Page Up Down Down Up Up V Insert

Ctrl+Shift+

V

Alt+Ctrl+ Ctrl+

Menu View

View

Insert

Edit Edit Picture Menu Send To Tools Send To Shift+ Alt+Shift+ Alt+ Ctrl+Shift+ Alt+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Alt+Ctrl+

F11 F1 Up F6 F6 P F12 F2 I F7 File Tools Macro

Alt+Shift+ Ctrl+ Alt+ Shift+ Alt+Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+

Backspace Y F4 Return F4 Y H Space Z Q E R

Edit Edit Edit Edit

Send To Ctrl+ Shift+ Alt+Shift+

S F12 F2 F12

File File Online Collaboration

Command Name Select All Select All

Modifiers Ctrl+ Ctrl+

Select All Select Cell Select Column Select Row Select Table

Ctrl+

Send to Fax Send to Online Meeting Participants Show All Show All Headings Show All Headings Show Heading1 Show Heading2 Show Heading3 Show Heading4 Show Heading5 Show Heading6 Show Heading7 Show Heading8 Show Heading9 Show Hide Shrink Font Shrink Font One Point Shrink Selection Small Caps Sort Space Para1 Space Para15 Space Para2 Spike Spike Split Start of Column Start of Column Start of Doc Extend Start of Document Start of Line Start of Line Extend Start of Row Start of Row Start of Window Start of Window Extend Style Subscript Superscript Symbol Font Tabs Templates Theme Thesaurus Time Field Toggle Field Display Toggle Master Subdocs Tool Toolbars

Alt+

Key A Clear (Num 5) Num 5

Clear (Num 5)

Menu Edit Edit Edit Toolbar 32778 Toolbar 32778 Toolbar 32778 Toolbar 32778 Send To Send To

Ctrl+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+ Alt+Shift+

8 A A 1 2 3 4 5 6 7 8 9

Ctrl+Shift+ Ctrl+ Shift+ Ctrl+Shift+

, [ F8 K

Ctrl+ Ctrl+ Ctrl+ Ctrl+Shift+ Ctrl+

1 5 2 F3 F3

Alt+ Alt+Shift+ Ctrl+Shift+ Ctrl+

Page Up Page Up Home Home Home Home Home Home Page Up Page Up S = = Q

Help

Table

Table

Shift+ Alt+ Alt+Shift+ Alt+Ctrl+ Alt+Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+Shift+

Shift+ Alt+Shift+ Shift+ Ctrl+ Shift+

F7 T F9 \ F1

Format Tools Format Language

View

Command Name Un Hang Un Indent Underline Underline Undo Undo Unlink Fields Unlink Fields Unlock Fields Unlock Fields Update Auto Format Update Fields Update Fields Update Source VBCode Versions Web Web Go Back Web Go Forward Web Page Preview Wizard Word Count Word Left Word Left Extend Word Perfect Help Word Right Word Right Extend Word Underline

Modifiers Ctrl+Shift+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Ctrl+ Alt+ Ctrl+ Ctrl+Shift+ Ctrl+ Ctrl+Shift+ Alt+Ctrl+ Alt+Shift+ Ctrl+Shift+ Alt+

Key T M U U Z Backspace 6 F9 4 F11 U F9 U F7 F11

Menu

File View Alt+ Alt+

Left Right File Table Tools

Ctrl+ Ctrl+Shift+

Left Left

Ctrl+ Ctrl+Shift+ Ctrl+Shift+

Right Right W

Help