Ms Excel Notes
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Peak Solutions College
[MICROSOFT OFFICE EXCEL2007 ]
Page 2 of 23
[MICROSOFT OFFICE
EXCEL2007 ]
Lecture No.1.................................................................................................... 5 How to open Microsoft Excel 2007?..............................................................5 What is MS Excel?.........................................................................................5 What are Columns and Column Header?......................................................5 What are Rows and Row Header?.................................................................5 What are cells and why we use name box?..................................................5 What is sheet tab?........................................................................................5 Difference between Sheet and Workbook.....................................................6 What is Range?.............................................................................................6 Can we create name of range?.....................................................................7 What are Operators?.....................................................................................7 How many type of operator?.........................................................................7 How to insert/ Delete column/ Row?.............................................................8 Lecture No.2.................................................................................................... 8 What is Formula?..........................................................................................8 What is Function?.........................................................................................8 Functions .................................................................................................... 9 Sum........................................................................................................... 9 Max............................................................................................................ 9 Min............................................................................................................. 9 AVERAGE .................................................................................................. 9 COUNT....................................................................................................... 9 COUNTA.....................................................................................................9 COUNTBLANK...........................................................................................10 COUNTIF ................................................................................................. 10 What is a series option?..............................................................................10 Custom list option.......................................................................................10 Lecture No3................................................................................................... 11 Function .....................................................................................................11 SUMIF.......................................................................................................11 LEFT......................................................................................................... 11 RIGHT.......................................................................................................11
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5MID........................................................................................................ 11 CONCATENATE.........................................................................................12 REPT........................................................................................................ 12 TODAY .................................................................................................... 12 NOW ....................................................................................................... 12 Sort option..................................................................................................12 Subtotal option...........................................................................................12 Conditional Formatting ..............................................................................13 Lecture No.4.................................................................................................. 14 Function:.....................................................................................................14 IF.............................................................................................................. 14 COLUMN...................................................................................................14 COLUMNS.................................................................................................14 ROW.........................................................................................................14 ROWS.......................................................................................................14 CODE....................................................................................................... 14 CHAR....................................................................................................... 15 Logical Function..........................................................................................15 ISBLANK...................................................................................................15 AND......................................................................................................... 15 OR............................................................................................................ 15 ISNUMBER................................................................................................15 ISTEXT..................................................................................................... 15 Data Validation:..........................................................................................16 Lecture No.5.................................................................................................. 17 Auto Filter ..................................................................................................17 Macro:......................................................................................................... 17 Freeze Panes ..............................................................................................17 Split ............................................................................................................18 Chart .......................................................................................................... 18
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Comments:................................................................................................. 18 Reference .................................................................................................. 18 Absolute cell reference ($).......................................................................18 How many types of Precedence of Operators? ..........................................18 Function .....................................................................................................18 VLOOKUP:................................................................................................18 LEN:............................................................................................................ 19 SQRT........................................................................................................... 19 Lecture No. 6................................................................................................. 19 PROPER:......................................................................................................19 UPPER:........................................................................................................ 19 LOWER:....................................................................................................... 20 ROUND:.......................................................................................................20 TRUNC:....................................................................................................... 20 INT:............................................................................................................. 20 How Many Types of Calculation?.................................................................21 What is Goal Seek option?..........................................................................21 Lecture No. 8................................................................................................. 22 How to select print area?...........................................................................22 Print Preview:.............................................................................................22 Page Setup: ...............................................................................................22 Who to print file?........................................................................................23
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EXCEL2007 ]
Lecture No.1 How to open Microsoft Excel 2007? By Menu: Start All Programs Microsoft Office Excel 2007
By Command: Start Run Type Command (EXCEL)
What is MS Excel? MS Excel is a spread sheet program use for perform high level calculation on data like filtration, sorting, searching, etc MS Word file is called “documentation” and its file consist number of Pages. But MS Excel file is called “Workbook” and its file consist number of sheets. MS excel file format is .xlsx
What are Columns and Column Header? Vertical lines are called “Columns” in excel each column has specify name is called “Column Header” Like (A,B,C,……..Z,AA,AB,……….., XFD). 16384 columns in one sheet
What are Rows and Row Header? Horizontal lines are called “Rows” in excel each row has specify name is called “row header” Like (1,2,3,……..99,100,………..1048576). 10,48,576 rows in one sheet
What are cells and why we use name box? Intersection point of row and column is called “Cell” combination of column name and row name make “cell name” like Column A and Row 100 cell name A100 , you can see in name box(Top left side). Name box use for go to specify cell or create name of selected cells
What is sheet tab? In excel each sheet has specify name is called “Sheet tab” we can change sheet name/ tab color or insert / delete sheet Right click on sheet tab Re na m e
Re Na m e
Ta b Co lor
Page 6 of 23
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EXCEL2007 ]
De let e Hi de /
Un hi de M ov e / Co py
Difference between Sheet and Workbook Combination of cells is called “Sheet” and Combination of sheets is called “Workbook”
What is Range? More than two selected cells are called “Range” Like (A1,C8,F10) or (A1:A10)
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Can we create name of range? Yes we can, select cells Type name in name box (Class) Press enter Formula Naming range Name range Add Range
Delete Range
What are Operators? Specify sign perform specify action are called “Operators”
How many type of operator? 4 types of operator 1. Arithmetic Operator: Sign + * / % ^ -
Name
Description
Plus
Use for addition just number values
Minus
Use for Subtraction just number Values
Asterisk
Multiplication between number values
Forward slash
Use for Davison
Percentage
Gain Percentage Value
Caret
Exponentiation (create power)
Nagaition
Minus values are called Nagition Values
2. Logical (Comparison) operator: Sign
Sign
Name
=
Equal to
>
Grater than
<
Less than
>=
Grater than or equal to
<=
Less than or equal to
<>
Not equal to
:
Name Colon
,
Coma
Space
Space
Description Create range A1:A100 Select multiples cell A1,D4,F6 Select intersection cells
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4. Text Operator / Concatenate Function: Sign
&
Name AND
Description Combine more than two cells
How to insert/ Delete column/ Row? Home Cell Insert
Other option s
Delete Forma ts
Lecture No.2 What is Formula? Any expression created by user is called “Formula” Two parts of any Formula 1. Operand (Cell name is called operand like A1,B6,D3,G6) 2. Operator (like “=”, +, -,) Like (500+500= 1000) =A1+B1 ?
or
What is Function? Predefine equation is called “Function” like =Sum, =Count, =Max, etc Three parts of any Function 1. Operand (Cell name is called operand like A1,B6,D3,G6) 2. Operator (like “=”, +, -, :, space, ^, %, &) 3. Function name (Sum, Count, Max, min, etc)
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a. Syntax (range, criteria, number1,2,3, Array) Like (500+500= 1000) =SUM(CELL:CELL) ?
or
Note: Each expression / Predefine equation will be start with equal sign “=”
Functions Sum Use for addition just number values, and ignore text / special character values =Sum(Numbr1,2,3,4,5,…….) =Sum(cell:cell) Max Show largest number values and ignore text values =Max(Number1,2,3,4…….) =Max(Cell:Cell) Min Show smallest number values and ignore text values =Min(Number1,2,3,4…….) =Min(Cell:Cell) AVERAGE Return average by given range =AVERAGE(NUMBER1,2,3,4,5,…….) =AVERAGE(CELL:CELL) COUNT Use for count just number values =COUNT(NUMBER1,2,3,4……..) =COUNT(CELL:CELL) COUNTA Use for count all values (Text, number, special characters)
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=COUNTA(VALUE1,2,3,4,5……) =COUNTA(CELL:CELL) COUNTBLANK Use for count just blank cells =COUNTBLANK(ARRYA) =COUNTBLAK(CELL:CELL) COUNTIF Counts the number of cells within a range that meet the given condition =COUNTIF(RANGE,”CRITERIA”) =COUNTIF(CELL:CELL,”OPERATOR_ VALUE”)
What is a series option? Use for create series of number, date etc Home Editing Fill Series Column / Row o
o
L i n e r
o
D a t e
o
A u t o
G r o w t h
Custom list option Office Button Excel option Popular Edit custom list Import Add/ Delete OK
F i l l
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Lecture No3 Function SUMIF Use for addition cells according to the given condition =SUMIF(RANGE,”CRITERIA”,SUMR ANGE) =SUMIF(CELL:CELL,”OPERATOR_V ALUE”,CELL:CELL) LEFT Count number of characters form left side =LEFT(TEXT,NUMBER OF CHARACTERS) =LEFT(CELL,TYPE NUMBER IN DIGIT FORM) RIGHT Count number of characters form right side =RIGHT(TEXT,NUMBER OF CHARACTERS) =RIGHT(CELL,TYPE NUMBER IN DIGIT FORM) 5MID Count number of characters in MID =MID(TEXT,START NUMBER,NUMBER OF CHARACTERS) =MID(CELL,TYPE NUMBER IN DIGIT FORM, TYPE NUMBER IN DIGIT FORM)
=MID(“P2F/LM_MB/2568”,5,5) LM_MB
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CONCATENATE Join multiples text and show answer in one cell =CONCATENATE(TXT1,2,3,4,5… ……..) REPT Repeat the text given number of times =REPT(TEXT,NUMBER OF TIMES) =REPT(CELL,NUMBER OF TIMES) TODAY Show current date =TODAY()
NOW Show current date and time =NOW()
Sort option Use for analyze data in ascending (A Z) / Descending (Z A) order Home Editing Sort and Filter / Data Sort and Filter Sort Ascending (A Z) / Descending (Z A)
Subtotal option Use for show summarized data in group and outline form Data Outline Subtotal At each changing in (show data in group form) Use function (select any function what you perform) Add subtotal to (apply function fields)
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Ok/ Remove all
Conditional Formatting Show data in specify format according to given conditions Home styles Conditional Formatting Templates Create New Rule o
Format cells that only contains
o
Select operator
o
Type values
o
Set format OK
Clear Rule Manage Rule o
Edit rule
o
New rule
o
Delete Rule
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Lecture No.4 Function: IF Show TRUE or FALSE message according to condition =IF(LOGICAL TEXT,”VALUE IF TRUE”,”VALUE IF FALSE”) =IF(CELL_OPERATOR_VALUE,”TR UE_MESSAGE”,”FALSE_MESSAGE ”) COLUMN Return number of column in current sheet =COLUMN(REFERENCE) =COLUMN(CELL) COLUMNS Return number of columns in selected range =COLUMNS(ARRAY) =COLUMNS(CELL:CELL) ROW Return number of row in current sheet =ROW(REFERENCE) =ROW(CELL) ROWS Return number of Rows in selected range =ROWS(ARRAY) =ROWS(CELL:CELL) CODE Return number code according the character which use computer
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=CODE(TEXT) =CODE(“A”) 65 CHAR Return character according the number code which use computer =CHAR(NUMBER) =CHAR(97) a
Logical Function ISBLANK If cell is EMPTY show TRUE otherwise FALSE =ISBLANK(CELL) AND If all conditions are true show TRUE message other wise FALSE message =AND(LOGIC1,2,3,4,5,……) =AND(CELL_OPERATOR_VALUE, CELL_OPERATOR_VALUE,………) OR If all conditions are false show FALSE message other wise TRUE message =OR(LOGIC1,2,3,4,5,……) =OR(CELL_OPERATOR_VALUE, CELL_OPERATOR_VALUE,………) ISNUMBER If cell consist NUMBER values show TRUE otherwise FALSE =ISNUMBRE(CELL) ISTEXT If cell consist TEXT values show TRUE otherwise FALSE
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=ISNUMBRE(CELL)
Data Validation: Restriction on cell according to condition Data Data Tool Data Validation Setting o
Allow
Whole number
Date / time
Text length
Others o
Logical operator
o
Number values
Input message (Title message and Message) Error Alert (sign styles, Title Message, Error Message)
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Lecture No.5 Auto Filter Show Filter data by given requirements/ conditions Date Data and sort Filter (On/ Off) [Ctrl +Shift +L] Show small button on column heading Click and select values Ok
Macro: Macro is option use for record all action and repeats it Insert any auto shape (Insert Word art / Auto shape) Right click Assign macro Type macro name (in text form without space) Record Type shortcut (optional) if you want Ok Record action (Auto Filter) Select stop recording option (show in status bar 3rd position from left side) Note: macro file save in enable macro format/ 97 to 2003 file format (Office button Save as Select file format Type file name Ok) Add/ Delete/ assign shortcut key Alt + F8
Freeze Panes Use for freeze selected area
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View Windows Freeze panes / Un Freeze panes
Split Use for comparison current window View Window split / Remove Split
Chart Present data in graphical interface Insert Chart Select Chart Type
Comments: Explanation of current cell Right click on cell Comments Right click Remove / Edit/ Show Comments
Reference Absolute cell reference ($) In a formula, the exact address of a cell, regardless of the position of the cell that contains the formula. Relative reference: In a formula, the address of a cell based on the relative position of the cell that contains the formula and the cell referred to. If you copy the formula, the reference automatically adjusts.
How many types of Precedence of Operators? 7 type of Precedence of operators
Function VLOOKUP: Looks for a value in the left most column of a table, and then returns a value in the same row a column you specified. By default, the table must be sorted in an ascending order =VLOOKUP(Lookup_Value, Table_Array,_Column_index_Number,Rang e_lookup)
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Lookup Value : Question cell (Code) Table array name
:
Link Table
Column Index number : number of column in link table Range lookup FALSE
:
TRUE /
TRUE : Show Approximate value :
False Show Exact Value
=VLOOKUP(CODE_CELL , CLASS_TABLE, 2 , FALSE)
LEN: Use for count number of character in one cell =LEN(TEXT) =LEN(CELL)
SQRT Return the square root of current number =SQRT(Number) =SQRT(16) 4
Lecture No. 6 PROPER: Use for convert title case =PROPER(TEXT) =PROPER(“What is this?”) What Is This?
UPPER: Use for convert upper case
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=UPPER(TEXT) =UPPER(“What is this?”) WHAT IS THIS?
LOWER: Use for convert lower case =LOWER(TEXT) =LOWER(“What is this?”) what is this?
ROUND: Return roundabout number value after decimal place =ROUND(NUMBER,NUMB ER_OF_ DIGIT ) =ROUND(5.789,2) 5.79
TRUNC: Return exact number value after decimal place =TRUNC(NUMBER,NUMBE R_OF_ DIGIT ) =TRUNC(5.789,2) 5.78
INT: Return number value before decimal place, INT stand for integer =INT(NUMBER ) =INT(5.789) 5
What is VBA?
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VBA stand for Visual Basic Application programming language (Alt +F11)
How Many Types of Calculation? Two types of Calculation Manual (F9) Automatically
What is Goal Seek option? Return required number values Data What is Analyses Goal Seek Set Cell (Function/ Formula Cell) To value (Required number value ) By Changing Cell (Target cell)
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Lecture No. 8 How to select print area? After selection area Page Layout Page setup Print Area Set Print Area / Clear print are
Print Preview: Before gain hardcopy use option print preview Office button Print preview (Ctrl + F2)
Page Setup: Insert Page layout Page Setup Pages o
Landscape (Width Wise)
o
Portrait (Height Wise)
Adjust to
Fit to
Paper size (letter, Legal, A4)
Margin o
Top, bottom, Left, Right , Header margin, Footer margin
Center on Page o
Horizontally
o
Vertically
Header / Footer o
Custom Header
o
Custom Footer
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Who to print file? Office Button Print (Ctrl +P) Printer Name Page range o
Selection all, Selection area, etc
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EXCEL2007 ]
Lecture No.1.................................................................................................... 5 How to open Microsoft Excel 2007?..............................................................5 What is MS Excel?.........................................................................................5 What are Columns and Column Header?......................................................5 What are Rows and Row Header?.................................................................5 What are cells and why we use name box?..................................................5 What is sheet tab?........................................................................................5 Difference between Sheet and Workbook.....................................................6 What is Range?.............................................................................................6 Can we create name of range?.....................................................................7 What are Operators?.....................................................................................7 How many type of operator?.........................................................................7 How to insert/ Delete column/ Row?.............................................................8 Lecture No.2.................................................................................................... 8 What is Formula?..........................................................................................8 What is Function?.........................................................................................8 Functions .................................................................................................... 9 Sum........................................................................................................... 9 Max............................................................................................................ 9 Min............................................................................................................. 9 AVERAGE .................................................................................................. 9 COUNT....................................................................................................... 9 COUNTA.....................................................................................................9 COUNTBLANK...........................................................................................10 COUNTIF ................................................................................................. 10 What is a series option?..............................................................................10 Custom list option.......................................................................................10 Lecture No3................................................................................................... 11 Function .....................................................................................................11 SUMIF.......................................................................................................11 LEFT......................................................................................................... 11 RIGHT.......................................................................................................11
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EXCEL2007 ]
5MID........................................................................................................ 11 CONCATENATE.........................................................................................12 REPT........................................................................................................ 12 TODAY .................................................................................................... 12 NOW ....................................................................................................... 12 Sort option..................................................................................................12 Subtotal option...........................................................................................12 Conditional Formatting ..............................................................................13 Lecture No.4.................................................................................................. 14 Function:.....................................................................................................14 IF.............................................................................................................. 14 COLUMN...................................................................................................14 COLUMNS.................................................................................................14 ROW.........................................................................................................14 ROWS.......................................................................................................14 CODE....................................................................................................... 14 CHAR....................................................................................................... 15 Logical Function..........................................................................................15 ISBLANK...................................................................................................15 AND......................................................................................................... 15 OR............................................................................................................ 15 ISNUMBER................................................................................................15 ISTEXT..................................................................................................... 15 Data Validation:..........................................................................................16 Lecture No.5.................................................................................................. 17 Auto Filter ..................................................................................................17 Macro:......................................................................................................... 17 Freeze Panes ..............................................................................................17 Split ............................................................................................................18 Chart .......................................................................................................... 18
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Comments:................................................................................................. 18 Reference .................................................................................................. 18 Absolute cell reference ($).......................................................................18 How many types of Precedence of Operators? ..........................................18 Function .....................................................................................................18 VLOOKUP:................................................................................................18 LEN:............................................................................................................ 19 SQRT........................................................................................................... 19 Lecture No. 6................................................................................................. 19 PROPER:......................................................................................................19 UPPER:........................................................................................................ 19 LOWER:....................................................................................................... 20 ROUND:.......................................................................................................20 TRUNC:....................................................................................................... 20 INT:............................................................................................................. 20 How Many Types of Calculation?.................................................................21 What is Goal Seek option?..........................................................................21 Lecture No. 8................................................................................................. 22 How to select print area?...........................................................................22 Print Preview:.............................................................................................22 Page Setup: ...............................................................................................22 Who to print file?........................................................................................23
Page 5 of 23
[MICROSOFT OFFICE
EXCEL2007 ]
Lecture No.1 How to open Microsoft Excel 2007? By Menu: Start All Programs Microsoft Office Excel 2007
By Command: Start Run Type Command (EXCEL)
What is MS Excel? MS Excel is a spread sheet program use for perform high level calculation on data like filtration, sorting, searching, etc MS Word file is called “documentation” and its file consist number of Pages. But MS Excel file is called “Workbook” and its file consist number of sheets. MS excel file format is .xlsx
What are Columns and Column Header? Vertical lines are called “Columns” in excel each column has specify name is called “Column Header” Like (A,B,C,……..Z,AA,AB,……….., XFD). 16384 columns in one sheet
What are Rows and Row Header? Horizontal lines are called “Rows” in excel each row has specify name is called “row header” Like (1,2,3,……..99,100,………..1048576). 10,48,576 rows in one sheet
What are cells and why we use name box? Intersection point of row and column is called “Cell” combination of column name and row name make “cell name” like Column A and Row 100 cell name A100 , you can see in name box(Top left side). Name box use for go to specify cell or create name of selected cells
What is sheet tab? In excel each sheet has specify name is called “Sheet tab” we can change sheet name/ tab color or insert / delete sheet Right click on sheet tab Re na m e
Re Na m e
Ta b Co lor
Page 6 of 23
[MICROSOFT OFFICE In se rt (S hif t+ F1 1)
EXCEL2007 ]
De let e Hi de /
Un hi de M ov e / Co py
Difference between Sheet and Workbook Combination of cells is called “Sheet” and Combination of sheets is called “Workbook”
What is Range? More than two selected cells are called “Range” Like (A1,C8,F10) or (A1:A10)
Page 7 of 23
[MICROSOFT OFFICE
EXCEL2007 ]
Can we create name of range? Yes we can, select cells Type name in name box (Class) Press enter Formula Naming range Name range Add Range
Delete Range
What are Operators? Specify sign perform specify action are called “Operators”
How many type of operator? 4 types of operator 1. Arithmetic Operator: Sign + * / % ^ -
Name
Description
Plus
Use for addition just number values
Minus
Use for Subtraction just number Values
Asterisk
Multiplication between number values
Forward slash
Use for Davison
Percentage
Gain Percentage Value
Caret
Exponentiation (create power)
Nagaition
Minus values are called Nagition Values
2. Logical (Comparison) operator: Sign
Sign
Name
=
Equal to
>
Grater than
<
Less than
>=
Grater than or equal to
<=
Less than or equal to
<>
Not equal to
:
Name Colon
,
Coma
Space
Space
Description Create range A1:A100 Select multiples cell A1,D4,F6 Select intersection cells
Page 8 of 23
[MICROSOFT OFFICE
EXCEL2007 ]
4. Text Operator / Concatenate Function: Sign
&
Name AND
Description Combine more than two cells
How to insert/ Delete column/ Row? Home Cell Insert
Other option s
Delete Forma ts
Lecture No.2 What is Formula? Any expression created by user is called “Formula” Two parts of any Formula 1. Operand (Cell name is called operand like A1,B6,D3,G6) 2. Operator (like “=”, +, -,) Like (500+500= 1000) =A1+B1 ?
or
What is Function? Predefine equation is called “Function” like =Sum, =Count, =Max, etc Three parts of any Function 1. Operand (Cell name is called operand like A1,B6,D3,G6) 2. Operator (like “=”, +, -, :, space, ^, %, &) 3. Function name (Sum, Count, Max, min, etc)
Page 9 of 23
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a. Syntax (range, criteria, number1,2,3, Array) Like (500+500= 1000) =SUM(CELL:CELL) ?
or
Note: Each expression / Predefine equation will be start with equal sign “=”
Functions Sum Use for addition just number values, and ignore text / special character values =Sum(Numbr1,2,3,4,5,…….) =Sum(cell:cell) Max Show largest number values and ignore text values =Max(Number1,2,3,4…….) =Max(Cell:Cell) Min Show smallest number values and ignore text values =Min(Number1,2,3,4…….) =Min(Cell:Cell) AVERAGE Return average by given range =AVERAGE(NUMBER1,2,3,4,5,…….) =AVERAGE(CELL:CELL) COUNT Use for count just number values =COUNT(NUMBER1,2,3,4……..) =COUNT(CELL:CELL) COUNTA Use for count all values (Text, number, special characters)
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=COUNTA(VALUE1,2,3,4,5……) =COUNTA(CELL:CELL) COUNTBLANK Use for count just blank cells =COUNTBLANK(ARRYA) =COUNTBLAK(CELL:CELL) COUNTIF Counts the number of cells within a range that meet the given condition =COUNTIF(RANGE,”CRITERIA”) =COUNTIF(CELL:CELL,”OPERATOR_ VALUE”)
What is a series option? Use for create series of number, date etc Home Editing Fill Series Column / Row o
o
L i n e r
o
D a t e
o
A u t o
G r o w t h
Custom list option Office Button Excel option Popular Edit custom list Import Add/ Delete OK
F i l l
Page 11 of 23
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EXCEL2007 ]
Lecture No3 Function SUMIF Use for addition cells according to the given condition =SUMIF(RANGE,”CRITERIA”,SUMR ANGE) =SUMIF(CELL:CELL,”OPERATOR_V ALUE”,CELL:CELL) LEFT Count number of characters form left side =LEFT(TEXT,NUMBER OF CHARACTERS) =LEFT(CELL,TYPE NUMBER IN DIGIT FORM) RIGHT Count number of characters form right side =RIGHT(TEXT,NUMBER OF CHARACTERS) =RIGHT(CELL,TYPE NUMBER IN DIGIT FORM) 5MID Count number of characters in MID =MID(TEXT,START NUMBER,NUMBER OF CHARACTERS) =MID(CELL,TYPE NUMBER IN DIGIT FORM, TYPE NUMBER IN DIGIT FORM)
=MID(“P2F/LM_MB/2568”,5,5) LM_MB
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CONCATENATE Join multiples text and show answer in one cell =CONCATENATE(TXT1,2,3,4,5… ……..) REPT Repeat the text given number of times =REPT(TEXT,NUMBER OF TIMES) =REPT(CELL,NUMBER OF TIMES) TODAY Show current date =TODAY()
NOW Show current date and time =NOW()
Sort option Use for analyze data in ascending (A Z) / Descending (Z A) order Home Editing Sort and Filter / Data Sort and Filter Sort Ascending (A Z) / Descending (Z A)
Subtotal option Use for show summarized data in group and outline form Data Outline Subtotal At each changing in (show data in group form) Use function (select any function what you perform) Add subtotal to (apply function fields)
Page 13 of 23
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Ok/ Remove all
Conditional Formatting Show data in specify format according to given conditions Home styles Conditional Formatting Templates Create New Rule o
Format cells that only contains
o
Select operator
o
Type values
o
Set format OK
Clear Rule Manage Rule o
Edit rule
o
New rule
o
Delete Rule
Page 14 of 23
[MICROSOFT OFFICE
EXCEL2007 ]
Lecture No.4 Function: IF Show TRUE or FALSE message according to condition =IF(LOGICAL TEXT,”VALUE IF TRUE”,”VALUE IF FALSE”) =IF(CELL_OPERATOR_VALUE,”TR UE_MESSAGE”,”FALSE_MESSAGE ”) COLUMN Return number of column in current sheet =COLUMN(REFERENCE) =COLUMN(CELL) COLUMNS Return number of columns in selected range =COLUMNS(ARRAY) =COLUMNS(CELL:CELL) ROW Return number of row in current sheet =ROW(REFERENCE) =ROW(CELL) ROWS Return number of Rows in selected range =ROWS(ARRAY) =ROWS(CELL:CELL) CODE Return number code according the character which use computer
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=CODE(TEXT) =CODE(“A”) 65 CHAR Return character according the number code which use computer =CHAR(NUMBER) =CHAR(97) a
Logical Function ISBLANK If cell is EMPTY show TRUE otherwise FALSE =ISBLANK(CELL) AND If all conditions are true show TRUE message other wise FALSE message =AND(LOGIC1,2,3,4,5,……) =AND(CELL_OPERATOR_VALUE, CELL_OPERATOR_VALUE,………) OR If all conditions are false show FALSE message other wise TRUE message =OR(LOGIC1,2,3,4,5,……) =OR(CELL_OPERATOR_VALUE, CELL_OPERATOR_VALUE,………) ISNUMBER If cell consist NUMBER values show TRUE otherwise FALSE =ISNUMBRE(CELL) ISTEXT If cell consist TEXT values show TRUE otherwise FALSE
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=ISNUMBRE(CELL)
Data Validation: Restriction on cell according to condition Data Data Tool Data Validation Setting o
Allow
Whole number
Date / time
Text length
Others o
Logical operator
o
Number values
Input message (Title message and Message) Error Alert (sign styles, Title Message, Error Message)
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Lecture No.5 Auto Filter Show Filter data by given requirements/ conditions Date Data and sort Filter (On/ Off) [Ctrl +Shift +L] Show small button on column heading Click and select values Ok
Macro: Macro is option use for record all action and repeats it Insert any auto shape (Insert Word art / Auto shape) Right click Assign macro Type macro name (in text form without space) Record Type shortcut (optional) if you want Ok Record action (Auto Filter) Select stop recording option (show in status bar 3rd position from left side) Note: macro file save in enable macro format/ 97 to 2003 file format (Office button Save as Select file format Type file name Ok) Add/ Delete/ assign shortcut key Alt + F8
Freeze Panes Use for freeze selected area
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View Windows Freeze panes / Un Freeze panes
Split Use for comparison current window View Window split / Remove Split
Chart Present data in graphical interface Insert Chart Select Chart Type
Comments: Explanation of current cell Right click on cell Comments Right click Remove / Edit/ Show Comments
Reference Absolute cell reference ($) In a formula, the exact address of a cell, regardless of the position of the cell that contains the formula. Relative reference: In a formula, the address of a cell based on the relative position of the cell that contains the formula and the cell referred to. If you copy the formula, the reference automatically adjusts.
How many types of Precedence of Operators? 7 type of Precedence of operators
Function VLOOKUP: Looks for a value in the left most column of a table, and then returns a value in the same row a column you specified. By default, the table must be sorted in an ascending order =VLOOKUP(Lookup_Value, Table_Array,_Column_index_Number,Rang e_lookup)
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Lookup Value : Question cell (Code) Table array name
:
Link Table
Column Index number : number of column in link table Range lookup FALSE
:
TRUE /
TRUE : Show Approximate value :
False Show Exact Value
=VLOOKUP(CODE_CELL , CLASS_TABLE, 2 , FALSE)
LEN: Use for count number of character in one cell =LEN(TEXT) =LEN(CELL)
SQRT Return the square root of current number =SQRT(Number) =SQRT(16) 4
Lecture No. 6 PROPER: Use for convert title case =PROPER(TEXT) =PROPER(“What is this?”) What Is This?
UPPER: Use for convert upper case
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=UPPER(TEXT) =UPPER(“What is this?”) WHAT IS THIS?
LOWER: Use for convert lower case =LOWER(TEXT) =LOWER(“What is this?”) what is this?
ROUND: Return roundabout number value after decimal place =ROUND(NUMBER,NUMB ER_OF_ DIGIT ) =ROUND(5.789,2) 5.79
TRUNC: Return exact number value after decimal place =TRUNC(NUMBER,NUMBE R_OF_ DIGIT ) =TRUNC(5.789,2) 5.78
INT: Return number value before decimal place, INT stand for integer =INT(NUMBER ) =INT(5.789) 5
What is VBA?
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[MICROSOFT OFFICE
EXCEL2007 ]
VBA stand for Visual Basic Application programming language (Alt +F11)
How Many Types of Calculation? Two types of Calculation Manual (F9) Automatically
What is Goal Seek option? Return required number values Data What is Analyses Goal Seek Set Cell (Function/ Formula Cell) To value (Required number value ) By Changing Cell (Target cell)
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[MICROSOFT OFFICE
EXCEL2007 ]
Lecture No. 8 How to select print area? After selection area Page Layout Page setup Print Area Set Print Area / Clear print are
Print Preview: Before gain hardcopy use option print preview Office button Print preview (Ctrl + F2)
Page Setup: Insert Page layout Page Setup Pages o
Landscape (Width Wise)
o
Portrait (Height Wise)
Adjust to
Fit to
Paper size (letter, Legal, A4)
Margin o
Top, bottom, Left, Right , Header margin, Footer margin
Center on Page o
Horizontally
o
Vertically
Header / Footer o
Custom Header
o
Custom Footer
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Who to print file? Office Button Print (Ctrl +P) Printer Name Page range o
Selection all, Selection area, etc
