Minutes January 19

uph - dr. jose g. tamayo medical university sto. niño, biñan, laguna ______________________________________________________________

senior council

college of nursing ___________________________________________________________________ minutes of the general meeting attendance: maria ermina manzo, senior council president, section 19 sheena marie joy abitria, senior council secretary, section 4 anna marie monteza, senior council p.r.o. (sec.1-10), section 4 michelle capacete, symposium over-all chairman, section 9 joseph calupitan, symposium co-chairman, section 1 romeo villanueva, class president, section 2 jasmin estrada, class president, section 3 jessica reyes, class president, section 7 ramjean cadutdut, class president, section 8 jezrel arellano, class president, section 10 mark jayson ainza, class president, section 11 renee grace castasus, class president, section 13 kroith lladoc, class president, section 15 christopher lumapas, class president, section 17 melchor arcilla, class president, section 19 rae roselle enrile, class president, section 20 claudine jatico, class vice president, section 13 rica mer saturnino, class treasurer, section 16 a meeting was held last saturday, january 19, 2008 at room 326. the meeting was called to order by mrs. rizalina d. clanor, to discuss the accomplishments and other materials needed to be done prior to the symposium. time started: 1:45 p.m. time ended: 3:55 p.m. agenda: last january 16, 2008, it was stated that the meeting of the organizers will be on friday, january 18, 2008. unfortunately, due to the conflicting schedule of the students, only the over-all chairman, michelle capacete, as well as joseph calupitan, co-chairman, together with melchor arcilla were the only one who meets with rizalina clanor to discuss the issues for the approaching symposium event since their concerns are the most priority. therefore, the meeting of all the organizers was held this january 19, 2008. stated below are the following arrangements for the symposium on tuesday: a. program, invitation, guest speaker and reactors through the checklist presented by mrs. rizalina clanor, she learned that the program and invitation committee was not yet reporting. she stressed out that invitations will be distributed on monday, taking note that each year level will be given one invitation letter only. hence, jumping on to another concern, mrs. clanor clarified the list of reactors who will be present for the symposium. as reported by michelle capacete, they are dr. hangorrosales, a registered doctor and a nurse, rae enrile, the section 20 class president who will

be the chosen student reactor, and mr. hugo, a pastor from sta. cruz, laguna and the other two nurses from uph-dr. jose g. tamayo medical center and global. mrs. clanor is requiring to have a copy of their resumes on monday which will be needed for introducing the reactors. moreover, jay de mesa reported that all the reactors had confirmed through text message that they will be coming for the symposium, asking for the time and the objective of the event. hon. marco antonio sto. tomas also confirmed to be the guest speaker for the symposium and would like to travel by himself. b. plaque, token and certificates with regards to the plaque of appreciation to be given to the guest speaker, john kristoffer bitanga, who was not present for this meeting, was in recto getting the plaque he had ordered. according to mrs. alcantara, the plaque was in plain form and not embossed. she would like to see the plaque on monday for her approval. on the other hand, ramjean cadutdut had presented the sample certificate of attendance, taking note of the right school title “university of perpetual help system laguna”, which was the registered name at the prc. the target date for printing the certificates will be tomorrow. mrs. alcantara added that all the certificates should be submitted at the faculty by monday. she also pointed out that they should prioritize the students’ certificate first. the certificate for the clinical instructors will follow. for the guests, it would be better if there would be no name written on it. concerning the tokens, mrs. alcantara assured that she will be incharge in buying them for the reactors. c. registration moving on, the registration was informed that they will be collecting php100.00 on the day of the symposium from the 100 students assigned by mrs. rosemelinda edra of the level iii. on the contrary, the ticket which was supposed to be php250.00 was now set to php125.00, removing all the unnecessary expenses stated in the budget proposal. this was agreed upon yesterday (friday, january 18, 2008) during the meeting with the dean of the college of nursing, mrs. estrella a. san juan and mrs. rizalina d. clanor, level iv coordinator. aside from that, the registration was in-charge of all the attendance sheets that will be the basis for the distribution of the certificates. the class presidents will be in-charge for that distribution after ramjean cadutdut printed all the certificates with the signature of michelle capacete, mrs. rizalina clanor and mrs. estrella san juan. as suggested by mrs. alcantara, the registration personnel will consist of 10 selected students only from sections 16 and 20. she would like to have a meeting with the registration committee and rae enrile on monday at 7am. however, the nametags and attendance sheet (time out included) were not yet printed. rae enrile will be giving the printed forms by monday. furthermore, rae enrile was planning that the class secretaries will be holding the attendance sheet during the registration time on their seats and not at the registration venue. again, it was reminded that the students must be at the venue by 12pm or earlier on the day of the symposium. announcement of the rules and regulations will be posted at the bulletin and publicized after the review by the organizers, especially michelle capacete and joseph calupitan. it was also included that only white jacket are allowed during the symposium, which was based on the student of handbook for nursing students of uphsl. d. documentation and physical arrangement as preparation for the symposium, the documentation committee are advised to know the protocols in borrowing the following materials needed for the program. mrs. clanor

stressed out that there should be a letter of request regarding the activity and the venue, and it should be noted by herself, the dean and dr. concepcion. mrs. alcantara also informed danny from the avr unit to prepare the video tape for documentation. also, the physical arrangement are required to settle down their accounts for the chairs and tables needed on the night of 21st of january, 2008 for arranging the venue. the chairs for the vips will be covered as reported by jessica reyes and that mr. belan will be in-charge for the flower arrangement. there should also be a label for the chairs that will serve as a guide for the audience and the reactors. this will be provided by the registration committee. jessica reyes also reported that she will bringing four wireless microphones for the symposium, as well as the glasses for the reactors. e. food and evaluation according to mrs. clanor, the food will be served during the intermission number. only the ushers and usherettes are allowed to stand during the food distribution. in line with that, the evaluative tool will also be collected by the class secretaries and afterwards, the attendance sheet for time out will be given. aside from mrs. alcantara and mrs. clanor, mrs. noriega was also present during the meeting, discussing the set-up of the ushers and usherettes. the closing and opening remarks by joseph calupitan and michelle capacete was presented to mrs. clanor and reedited and practiced with the help of mrs. alcantara. due to conflict of schedules, there will be no rehearsal this saturday but on monday with the participants of the program. at 3:25 p.m., melchor arcilla served merienda consisting of goldilocks fancy chiffon slice and plus. afterwards, a few reminders and suggestions from mrs. alcantara and mrs. clanor regarding the speech of the chairman and co-chairman were being discussed, as well as the materials needed to be at the faculty by monday. with this, the meeting was adjourned. prepared by: SHEENA MARIE JOY ABITRIA

senior council secretary noted by: MARIA ERMINA MANZO

senior council president