Minutes And Agendas Template (word)
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School Councils UK Resources – Agenda and Minutes Template Please feel free to reproduce this resource with acknowledgement (non-commercial use only). © School Councils UK 2009.
Delete the text in light blue and put in the real information for your meeting to create an agenda. To create your minutes you should first remove the names of any one who could not come from the list below. Next you should delete the text in green and replace it with the real information from your meeting. If you need to add another line: • Click into the line above where you want the new, blank line to be. • Open the ‘Table’ menu. • Select ‘Insert’ > ‘Rows below’. Name of meeting
Write whether it is a class council, year council, sub-committee, or school council meeting here
Date
Write on what day and date you meeting will be here.
Location
Write in which room your meeting will be here.
Time
Write the start and finish times of your meeting here.
To do before meeting
Write anything that people should do or read before the meeting here.
To bring to meeting
Write anything people need to remember to bring with them to the meeting here.
Role
Name
Representing
Initials
Chair
The name of the person who will run the meeting.
In this column you should write who each of these people represents: the people who chose or elected them.
Use initials in your minutes rather than writing full names.
Secretary
The name of the person taking notes.
For some meetings people are just representing themselves, so you can leave this column blank
Put them in this column as a reference.
Teacher
Write the names of all the people who should come to the meeting in this column.
Time-keeper
You might need to add more lines.
Representative
School Councils UK, 3rd Floor 108-110 Camden High Street, London NW1 0LU Tel 0845 456 9428 Fax 0845 456 9429 Email [email protected] www.schoolcouncils.org
School Councils UK Resources – Agenda and Minutes Template Please feel free to reproduce this resource with acknowledgement (non-commercial use only). © School Councils UK 2009.
Time
Item
Person
Discussion
1
Apologies
Sec.
Who could not make the meeting and why.
3
Approval of last minutes
Sec.
Any mistakes made in minutes from last meeting.
Action
Who
When
Matters arising from last minutes In the area below, people report back on things that should have been done by the time the meeting happens. How much time is allow ed for each item?
Write what the issue is.
Who is bringing it up?
Write all proposals here and how the decision was made in this column. You can also write any major objections people brought up.
Write the action plan for each thing you discuss in this column.
Agenda items The area below is where all the new things to discuss go. Write what the issue is.
Who is bringing it up?
Any other business Any urgent issues that have come up since the agenda was sent out go in the area below.
1
Write what the issue is.
Who brought it up?
Date of next meeting
Chair
School Councils UK, 3rd Floor 108-110 Camden High Street, London NW1 0LU Tel 0845 456 9428 Fax 0845 456 9429 Email [email protected] www.schoolcouncils.org
Who will take charge?
When will they report back?
Delete the text in light blue and put in the real information for your meeting to create an agenda. To create your minutes you should first remove the names of any one who could not come from the list below. Next you should delete the text in green and replace it with the real information from your meeting. If you need to add another line: • Click into the line above where you want the new, blank line to be. • Open the ‘Table’ menu. • Select ‘Insert’ > ‘Rows below’. Name of meeting
Write whether it is a class council, year council, sub-committee, or school council meeting here
Date
Write on what day and date you meeting will be here.
Location
Write in which room your meeting will be here.
Time
Write the start and finish times of your meeting here.
To do before meeting
Write anything that people should do or read before the meeting here.
To bring to meeting
Write anything people need to remember to bring with them to the meeting here.
Role
Name
Representing
Initials
Chair
The name of the person who will run the meeting.
In this column you should write who each of these people represents: the people who chose or elected them.
Use initials in your minutes rather than writing full names.
Secretary
The name of the person taking notes.
For some meetings people are just representing themselves, so you can leave this column blank
Put them in this column as a reference.
Teacher
Write the names of all the people who should come to the meeting in this column.
Time-keeper
You might need to add more lines.
Representative
School Councils UK, 3rd Floor 108-110 Camden High Street, London NW1 0LU Tel 0845 456 9428 Fax 0845 456 9429 Email [email protected] www.schoolcouncils.org
School Councils UK Resources – Agenda and Minutes Template Please feel free to reproduce this resource with acknowledgement (non-commercial use only). © School Councils UK 2009.
Time
Item
Person
Discussion
1
Apologies
Sec.
Who could not make the meeting and why.
3
Approval of last minutes
Sec.
Any mistakes made in minutes from last meeting.
Action
Who
When
Matters arising from last minutes In the area below, people report back on things that should have been done by the time the meeting happens. How much time is allow ed for each item?
Write what the issue is.
Who is bringing it up?
Write all proposals here and how the decision was made in this column. You can also write any major objections people brought up.
Write the action plan for each thing you discuss in this column.
Agenda items The area below is where all the new things to discuss go. Write what the issue is.
Who is bringing it up?
Any other business Any urgent issues that have come up since the agenda was sent out go in the area below.
1
Write what the issue is.
Who brought it up?
Date of next meeting
Chair
School Councils UK, 3rd Floor 108-110 Camden High Street, London NW1 0LU Tel 0845 456 9428 Fax 0845 456 9429 Email [email protected] www.schoolcouncils.org
Who will take charge?
When will they report back?
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