Minerva Hr Suite

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……………………………….………………………………………………………………...……

……………………………………………………………………

An Introduction 10th March 2009

A

A Randstad company

company

www.minvesta.com

About MinVesta ……………………………….………………………………………………………………...…… The Vision To emerge as the world’s most respected software product company in the HR space.

The Facts  

   

A fully owned subsidiary of Ma Foi Management Consultants (MMCL), Chennai, India – A Randstad Corporation. Inception in February, 2006 – currently over 350+ years of software development in HR domain experience spread over 2 development facilities in India – Hyderabad and Chennai Proven expertise in HR domain 17 years in domain ( Ma Foi Management Consultants Ltd) 8 years in HR software development Highly satisfied customers, including HUL, IDBI Capital,Quallcomm,AP mills Ltd, Randstad group companies such as Vedior APAC, LINK Australia, Vedior Belgium, Hill Mcglynn, Select Education as well as large multinationals across domains

A Randstad company

www.minvesta.com

This Presentation… ……………………………….………………………………………………………………...……



Minerva HR Suite: An Overview



Minerva HR Suite: The Modules



Minerva HR Suite : The Features



Minerva HR Suite : The Architecture & System Overview



Why MinVesta?



Sample Customer list

A Randstad company

www.minvesta.com

The Current Scenario ……………………………….………………………………………………………………...…… so

The Reality l

ed

cr

s ea

Gl

a ob

iza

tio

n

g gin n a h

&

t Ou

g in c ur

Transition to a strategic role rather than transactional support ol chn

Te

ogy

C In i dl y p a R Need for continuous Adaptability of resources Increa sing p ressu res fo Ma r Reg rke ulato tu ry Co ph mplia ea nce va ls & res ou rce mo ve me nts

A Randstad company

The Impact on HR

Increased dependence on Electronic media for core activities such as recruitment and appraisals Standardization mandatory on all Processes and Applications to be effective Increased pressure to automate workflow, and optimize costs

www.minvesta.com

Introducing Minerva : the 360o HR Management suite

……………………………….………………………………………………………………...……

A Randstad company

www.minvesta.com

Module 1: RPM: The Recruitment Process Manager

……………………………….………………………………………………………………...……

Web Enabled Allows multiple users online access to candidates’ profiles and resumes at all times from anywhere around the world

Highly customizable ith a comprehensive Database

De-duplication Check Provides automated avoidance / detection of duplication of resumes

Consolidated Reports Provide an overview of the database in categories with customized Daily Reports and Analysis Reports

A Randstad company

www.minvesta.com

Module 2: HuRIS : The Human Resources Information System

……………………………….………………………………………………………………...……



Captures detailed personal, professional and official information of each employee in an organization.



Updates and maintenance of employee details can be achieved at the click of a button.



Generates Personal history reports on all employees.

A Randstad company

www.minvesta.com

Module 3: LeMS: The Leave Management System

……………………………….………………………………………………………………...……



Enables employees to apply for leave, view request status, cancel / withdraw leave, view leave balance online, request for encashment….etc



Enables Reporting Seniors / HR Managers to authorize and view leave requests and leave balance of all employees



Automated Process of Leave Balance Calculation, Carry Forward , Lapse etc

A Randstad company

www.minvesta.com

Module 4: AttMS: The Attendance Management System

……………………………….………………………………………………………………...……



Captures daily employee turnout through manual swipe



Employee Attendance status viewable for user defined periods



Bulk upload of Attendance data from Swipe System Reports



Online absence authorization and feedback

A Randstad company

www.minvesta.com

Module 5: PSS: Payroll Self Service ……………………………….………………………………………………………………...…… 

Enables every employee to log in and access the self service facility, allowing users to view their monthly payroll details viz., Pay Slip, Reimbursement Slip and Tax Computations



Prints documents in user friendly formats, enabling employees to print Pay Slip, Reimbursement Slip etc directly from the system. 



Enables employees to raise queries and view response from corresponding query category owners.

A Randstad company

www.minvesta.com

Module 6: RATES: Resource Allocation and Timesheet Entry System

……………………………….………………………………………………………………...…… 

Enables allocation of employees as resources to various projects in the organization.



Employees can be assigned, reassigned and released from projects at any time through this module.



Skill levels, resource allocation status and project details can be viewed for efficient planning and utilization of manpower.



Empowers employees to enter timesheets and daily activity details into the system.



Timesheet periodicity is configurable as per client's requirements.



Daily activity sheets can also be configured, thus enabling support function employees to record their daily activities. A Randstad company



Allows viewing of processing status information.

www.minvesta.com

Module 7: PerforMS: Performance Management System

……………………………….………………………………………………………………...…… 

Automates the entire Performance Management Process of an organization.



Allows employee to set their performance objectives and submit appraisal forms online.



Reporting Senior can view, approve or reject submitted appraisal forms. They can also add remarks and ratings to the same.



The HR department is the global viewer of the online appraisal process.



Multiple Appraisal form templates can be assigned for different categories of employees.

A Randstad company

www.minvesta.com

Module 8: TREDS: Training & Employee Development System

……………………………….………………………………………………………………...…… 

Focused on managing the Training needs of the organization.



Enables HR Managers to:



Design and upload training calendars,



Prepare participants list,



Approve training requests,



Monitor training attendance



Provide / view feedback on training programs



Interfaced with Performance Management (PerforMS) module allowing proficient management of organization’s training needs.

A Randstad company

www.minvesta.com

Module 9:ExiMS: Employee Exit Management System

……………………………….………………………………………………………………...…… 

ExiMS provides the organization an end to end automated Employee Exit Management System



HR managers are empowered to initiate the exit process on line



Enables the HR department to:



Conduct online Exit interviews.



Disburse department wise exit checklists.



Collate and file check list responses.



Approve F&F settlement and



Generate relieving letter.

A Randstad company

www.minvesta.com

Module 10: CLAIMS: The Claims Management System

……………………………….………………………………………………………………...……



Provides the organization an end to end automated Claims/Reimbursement Management System



Employees are empowered to put in their reimbursement details and initiate the claims process on line



Reimbursement categories can be defined and employees can chose the type of reimbursement and enter the details.



Employees can take a print of the reimbursement form filled up and furnish with the original bills.

A Randstad company

www.minvesta.com

Module 11: QMS: The Query Management System

……………………………….………………………………………………………………...……



Emails can be triggered for employee birthdays/anniversary/ confirmations etc.



Homepage Content can be customized



FAQ’s can be managed



Employee Policy documents or other forms etc. can be uploaded



Employee can post queries under different categories



Identified process owners will be responsible for query resolution



SLA Timelines can be configured for escalation

A Randstad company

www.minvesta.com

Minerva HR Suite : The Paperless View ……………………………….………………………………………………………………...……

A Randstad company

www.minvesta.com

Minerva HR Suite: The System Overview ……………………………….………………………………………………………………...…… 







Security component allows only valid users to access the system for defined activities HuRIS is the Core part of the System Each module is directly associated with HuRIS and dependent on Masters and cannot function without HuRIS Each module functions independently and there is no data flow between any two modules except dependency on HuRIS

A Randstad company

www.minvesta.com

Minerva HR Suite: Organization Structure Definition

……………………………….………………………………………………………………...…… The Purpose Define the organization attributes of the company such as Zone, Region, Locations, Departments, Designations etc. in the system

Usage 

Each user (Existing /New) in the system will be mapped to the above attributes, as applicable to every user



Employee Transition will be tracked as history transaction based on attributes only



Need for differentiation in any module based on the attributes. For example: Employees of one department may follow a different Note eligibility as compared to leave people to other • Thisbelonging is the core configuration item departments without which other system •

A Randstad company

configuration may not happen Process flows for each module remain same across the organization www.minvesta.com

Other Features ……………………………….………………………………………………………………...…… 

Reports, Letter Generations and Email Business alerts are general features encompassing all modules across the system



This proposal terms hold good for a single processor implementation only with one central database deployed in the web. Multiple implementations will require additional licenses and cost estimates



System will be able to handle multiple employee series

A Randstad company

www.minvesta.com

Groups and Access ……………………………….………………………………………………………………...……  



A Group is a set of users in a system who do specific activities in the system Groups are defined based on collections of activities that shall be done by a particular user in the system Ex: Generating offer letter/Relieving letter, scheduling training, Adding new employee are the activities of functional HR, so HR will be one Group in the system

Leave Module

Groups

Activity/Link

Employee

Reporting Manager

HR

Apply Leave

Yes

No

No

Approve Leave

No

Yes (Reportees)

Yes (For All)

View Balance/Transaction

Yes

Yes (Reportees)

Yes (For All)

Note – – –

Activities are defined for whole organization and are uniform across organization. Users belonging to particular group will be able perform activities belonging to that group only Its very critical to identify here if there are any differences based on organization attributes as it has lot of impact on system design. A Randstad company

www.minvesta.com

Minerva HR suite: The System Architecture ……………………………….………………………………………………………………...……

A Randstad company

www.minvesta.com

Minerva HR Suite : Deployment Requirements

……………………………….………………………………………………………………...…… Hardware Configuration Database & Application Server - Specification Minimum Processor Type and Number - Intel Xeon 3gHz + Dual Processor (Dual Core) Minimum RAM requirement - 4 GB Free Disk Space required - 40 GB







Software Configuration Server Software Requirement  –

 –

 –



Operating System Microsoft Windows Server 2005 Server edition, plus Service Pack 2 Database -Microsoft SQL Server 2005 Service Pack 2 Web server IIS (Internet Information Server 6.0 and above) Microsoft. Net framework 2.0 A Randstad company

www.minvesta.com

Minerva : The Implementation Methodology

……………………………….………………………………………………………………...……

Communication

Account Interface

Project Planning Requirements Analysis Design & Development

Defined Escalation Path Dedicated Team Deployment & Support

Production & User Support Quality Assurance/ Testing A Randstad company

www.minvesta.com

Third Party Integration Approach ……………………………….………………………………………………………………...……

Two approaches are followed after analyzing the technical feasibility of the interface requirements:

AUTOMATED APPROACH Interface API and designs are prepared to fully automate the data interactions between the Minerva HR Suite and any third party system

MANUAL APPROACH Define interface in Minerva HR Suite to extract the required information(data) from our system in specified format as required for third party tools and also provide the interface to upload data in specified format required for Minerva from third party software/DB

A Randstad company

www.minvesta.com

Why MinVesta? ……………………………….………………………………………………………………...……        

Comprehensive, customizable and scalable end-to-end solutions Dedicated Research team having researched Performance Enhancement, Utilization of multi-core processor architecture, Code Optimization & Profiling Component Based Architecture Approach Building Test Automation tool for performance analysis Efficient search and match technologies Evaluation and adoption of latest technologies Next Generation Rule Engine    

LE PEOP SS E C O PR UCT PROD

CMMI Level 3 compliant processes Standard UML Component based Product Architecture Approach All products has well defined interfaces with other components HM Revenue and Customs accreditation for payroll Software: in the offing

As part of an HR giant – rich functional as well as technical expertise  Resources experienced from top software companies and most reputed institutions in India  Technical Expertise across various platforms as well as domains A Randstad company www.minvesta.com 

IT Outsourcing from MinVesta ……………………………….………………………………………………………………...…… 









Extended Development Team – BBT- Lotus Notes Development – Synthesis Factory – DOTNET Development Remote Application Administration – Lotus Notes Administration Bespoke Software Development – CRB tracker – MORMS Web Portal Development and Management – Develop and Manage all web portal for Ma Foi and subsidiaries – Working on Latest web technologies ,like Silverlight and Web 2.0 to enhance user experience. Systems Integration Services – Data Mapping and Migration – Development of interfaces to integrate distinct systems – Analytics/Reporting using multiple data sources A Randstad company

www.minvesta.com

Our Customers ……………………………….………………………………………………………………...……

1st FinancialsBankUSA®

IAL-Oronite Sysnet

Vedior Interim, Belgium

Asia Pacific A Randstad company

www.minvesta.com

Support Services ……………………………….………………………………………………………………...…… CRM Driven Product Support  

Provide Customer portal for Problem logging, FAQ and User Support SLA Driven Support function • T1 – User Support with in 24 hours • T2 – Production Support with in 72 Hours • T3 – Sustenance, predefined protocol for escalation to development team

A Randstad company

www.minvesta.com

……………………………….………………………………………………………………...……

Thank You!

...................................................................... MinVesta Infotech Ltd Sales Offices Delhi | Mumbai I Bangalore | Chennai | Hyderabad | Kolkata I Pune I Ahmedabad | Baroda I Dubai | London | New Jersey|

............................................................... Development Centres Hyderabad 103, Aditya Trade Center, Ameerpet, Hyderabad- 500038, Andhra Pradesh. Phone: +91- 40 -23738071-76 Chennai 2nd and 3rd Floor, Ma Foi Towers, 244, Anna Salai, Chennai- 600 006, Tamil Nadu. Phone: +91 - 44 - 42188855 Email:[email protected]

A Randstad company

www.minvesta.com

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