Microsoft Powerpoint 2000 Readme File, June 1999

Microsoft PowerPoint 2000 Readme File June 1999 (c) Microsoft Corporation, 1999. All rights reserved. This document provides late-breaking or other information that is relevant to Microsoft PowerPoint 2000, and is current as of the date above. After that date, you may find more current information and resources on the Microsoft Office Update Web site, available from the Help menu by clicking Office on the Web. Additional information, including network and administration issues, can be found on the Office Resource Kit Web site at http://www.microsoft.com/office/ork/ For further technical information on PowerPoint, consult Support Online's collection of technical information, found on the Support Online Web site at http://support.microsoft.com/support/ -----------------------How to Use This Document -----------------------To view the Readme file on-screen in Windows Notepad, maximize the Notepad window. On the Edit menu, click Word Wrap. To print the Readme file, open it in Notepad or another word processor, and then use the Print command on the File menu. _________________________________________________________ CONTENTS INSTALLING MICROSOFT POWERPOINT 2000 Minimum System Requirements for Microsoft PowerPoint 2000 Disable Virus Protection Before Running Setup Some Features Switch Automatically to a Different Setting During a Custom Installation Installing Microsoft PowerPoint 2000 on a Network Downloading Euro Support Prompt for CD Key When Setting Up PowerPoint 2000 from Administrative Installation Installing PowerPoint 2000 Without Removing the Beta 2 Build of Office 2000 Unexpected Message During Installation PowerPoint 2000 Shortcut on the Programs Menu Varies According to Your Operating System Using Punctuation Characters in Folder Names During Setup May Cause Problems Installation Settings for Clip Gallery WORKING WITH MICROSOFT POWERPOINT 2000 Obtaining Microsoft Office 2000 Proofing Tools Editing Clips That Were Deleted from a Previous Version of Clip Gallery Incorrect ToolTip for the Security Dialog Box Unable to Insert Pictures from Scanner or Digital

Camera Under Windows NT Some Hyperlinks in HTML Files Published to a Root Directory Don't Work in Internet Explorer Version 3.02 Switching to PowerPoint to Clear Message Box After Inserting Sound and Motion Clips from Clip Gallery Saving a Presentation with Too Many Objects Per Slide in PowerPoint 4.0 Format Colors May Not Display Correctly on 256-Color Monitors MICROSOFT POWERPOINT 2000 HELP WebBot Components Not in Office 2000 Developer Edition PowerPoint 2000 Does Not Support Opening Lotus Freelance 4.0 for MS-DOS Presentations Correct Procedure for Starting Microsoft NetMeeting MULTILINGUAL ISSUES ISSUES FOR ASIAN LANGUAGE FEATURES Possible Display Problems when Using Multiple Asian Fonts ISSUES FOR RIGHT-TO-LEFT LANGUAGE FEATURES Updated Printer Drivers Required for Right-to-Left Text Install Add-In Program to Format English Design Templates for Right-to-Left Use Set Default Paragraph Direction to Right-to-Left After Upgrading MICROSOFT VISUAL BASIC FOR APPLICATIONS Activating Slide Pane Before Calling Associated Methods or Properties Name Property of Table Shapes Add-Ins Unloading Themselves Paste Method (TextRange Object) Context Property (CommandBar Object) Default Language for Visual Basic Editor and Microsoft Script Editor New Properties (VBA) Use F3 to Find Next Text Occurrence in the Code Window System Event Notification System HTML Reference Documentation Internet Explorer Versions and Editing HTML "Topic Not Found" Topic (Microsoft Script Editor) _________________________________________________________ INSTALLING MICROSOFT POWERPOINT 2000 Minimum System Requirements for Microsoft PowerPoint 2000 --------------------------------------------------------To use Microsoft PowerPoint 2000, you need: * PC with a Pentium 75 MHz or higher processor * Microsoft Windows 95 or later operating system, or Microsoft Windows NT Workstation operating system version 4.0 Service Pack 3 or later * For Windows 95 or Windows 98: - 16 MB of RAM for the operating system, plus an additional 4 MB of RAM for Microsoft PowerPoint * For Windows NT Workstation version 4.0 Service Pack 3 or later: - 32 MB of RAM for the operating system, plus an additional 4 MB of RAM for Microsoft PowerPoint

* Available hard-disk space (Number indicates typical installation. Your hard-disk usage will vary depending on configuration. Choices made during Custom installation may require more or less hard-disk space): - Typical installation: 142 MB * CD-ROM drive * VGA or higher resolution monitor; Super VGA recommended * Microsoft Mouse, Microsoft IntelliMouse, or compatible pointing device Additional items or services required to use certain features: * 9600 baud modem; 14,400 or higher baud recommended * Multimedia computer required to access sound and other multimedia effects * Microsoft Exchange client or Microsoft Outlook required to run Office E-mail * 8 MB of additional memory required to run Office E-mail * Some Internet functionality may require Internet access and payment of a separate fee to a service provider Disable Virus Protection Before Running Setup --------------------------------------------------------Some virus protection programs, such as VSafe.com and Norton AntiVirus AutoProtect, can interfere with the Microsoft Office 2000 Setup program. If you use a virus protection program on your computer, disable it before running Setup. (Don't forget to re-enable the virus protection program after Setup is complete.) Some Features Switch Automatically to a Different Setting During a Custom Installation --------------------------------------------------------During a custom installation, if you set PowerPoint to "Not Available" and then change certain features of PowerPoint to something other than "Not Available," some additional features will also switch from "Not Available" to the new setting you chose. The features affected are: * * * * *

Help Tutorial Design Templates Genigraphics Wizard Pack and Go Wizard

If you are trying to save space on your disk, try setting PowerPoint or the individual feature to "Installed on First Use" instead. Installing Microsoft PowerPoint 2000 on a Network --------------------------------------------------------To create an administrative installation point for PowerPoint 2000, follow these steps: 1. Create a share on a network server for the administrative installation point. The network share must have at least 550 megabytes

(MB) of available disk space. 2. On a computer running Microsoft Windows 95/98 or Microsoft Windows NT that has write access to the share, connect to the server share. 3. On the Start menu, click Run, and then click Browse. 4. On Office Disc 1 in the CD-ROM drive, select setup.exe and click Open. 5. On the command line following setup.exe, type: /a data1.msi and click OK. For example: e:\setup.exe /a data1.msi 6. When prompted by Setup, enter the organization name that you want to define for all users who install Office from this location. 7. When prompted for the installation location, enter the server and share you created. For additional information about network and administration issues, see the Office Resource Kit Web site at: http://www.microsoft.com/office/ork Downloading Euro Support --------------------------------------------------------To download euro support, please go to the following addresses: * Windows 95 http://www.microsoft.com/windows95/downloads/contents/wur ecommended/s_wufeatured/w95europatch/ * Windows NT 4.0 http://www.microsoft.com/windows/downloads/contents/wuarc hive/nteuropatch/default.asp?site=ntw NOTE: Windows 98 includes built-in euro support, so no download is necessary. Prompt for CD Key When Setting Up PowerPoint 2000 from Administrative Installation --------------------------------------------------------When you set up PowerPoint 2000 on your computer from an administrative installation on a server, you might be prompted for a CD Key. This will occur if the system administrator who created the administrative installation did not enter the CD Key. To solve this problem, ask the system administrator to create a new administrative installation and enter the CD Key in the first dialog box. Once this is done, you will not be prompted for the CD Key when you run Setup from this new administrative installation.

Installing PowerPoint 2000 Without Removing the Beta 2 Build of Office 2000 --------------------------------------------------------When starting PowerPoint, you might receive the following message: Required registry information is missing and this application cannot run. Please rerun Setup to correct this problem. Or, after a few seconds, the program might quit. You might experience either of the above if you installed PowerPoint 2000 without removing the Beta 2 build (2221b) of Microsoft Office 2000. To solve this problem, do the following to remove the Beta 2 build of Office 2000: 1. Click the Start button on the taskbar, point to Settings, and click Control Panel. 2. Double-click the Add/Remove Programs icon. 3. In the list of installed programs, click Microsoft Office 2000 Premium Edition. (This is the Beta 2 version of Office 2000.) 4. Click Add/Remove. 5. Click Remove Office. 6. Click Yes to the prompt confirming that you want to remove. Unexpected Message During Installation --------------------------------------------------------If you get an unexpected message during PowerPoint setup, and you get the same message when you try setup again, you can create a log file that will be useful to Microsoft Product Support Services in troubleshooting the problem. Once you create the file, you will need to call Microsoft Product Support Services. To create the log file: 1. Click the Start button on the taskbar, and then click Run. 2. In the Open box, type: <path>\Setup.exe /L*v c:\Verboselog.txt where <path> is the location of Setup.exe. For example, if you are installing from a CD-ROM drive, then the text you would type might look like: d:\Setup.exe /L*v c:\Verboselog.txt 3. Click OK. Setup will start again and a log file called Verboselog.txt will be created at the root of your C: drive.

PowerPoint 2000 Shortcut on the Programs Menu Varies According to Your Operating System --------------------------------------------------------The PowerPoint 2000 shortcut on the Programs menu might have the following problems: 1. It does not self-repair the program. This problem occurs because your operating system does not support Windows Installer shortcuts. Only the following versions of Microsoft Windows support these shortcuts: * Windows 98 * Windows 95 with Internet Explorer 4.01, Service Pack 1, and Active Desktop installed * Microsoft Windows NT version 4 with Internet Explorer 4.01, Service Pack 1, and Active Desktop installed Note: If you install Internet Explorer 5 on a computer that has either Windows 95 or Windows NT version 4 and that has Internet Explorer 4.01, Service Pack 1, and Active Desktop installed, it will still support Windows Installer shortcuts. 2. It does not install the program on first use. This problem occurs because Installed on First Use is not an option for PowerPoint in the Selecting Features dialog box during setup. Installed on First Use is not an option because your operating system does not support Windows Installer shortcuts. The operating systems listed under 1. support Windows Installer shortcuts. 3. It does not display a path on the Shortcut tab of the Properties dialog box for the shortcut. This indicates that the shortcut is a Windows Installer shortcut. Windows Installer shortcuts do not directly reference the path of the shortcut target. Instead, they contain a token that the Windows Installer resolves to the path of the shortcut target. The operating systems listed under 1. support Windows Installer shortcuts. Using Punctuation Characters in Folder Names During Setup May Cause Problems --------------------------------------------------------Do not use a comma (,), single quotation mark ('), or exclamation point (!) in the name of the folder where you install Microsoft Office 2000, Microsoft Word 2000, Microsoft Excel 2000, Microsoft Outlook 2000, and Microsoft PowerPoint 2000. It is recommended that you use the default folder or use only letters and numbers in folder names. Installation Settings for Clip Gallery ---------------------------------------------------------

You may encounter problems running Clip Gallery if you set it to Run From Network or to Run From CD during a custom installation. For best results, leave Clip Gallery set to Run From My Computer. _________________________________________________________ WORKING WITH MICROSOFT POWERPOINT 2000 Obtaining Microsoft Office 2000 Proofing Tools --------------------------------------------------------Microsoft Office 2000 Proofing Tools is an add-in for Office 2000 that contains all the language tools Microsoft makes for more than 30 languages. It can be obtained from a licensed reseller. The part and SKU numbers in Help are incorrect. See http://www.microsoft.com/office/ for more information on obtaining Microsoft Office 2000 Proofing Tools. Editing Clips That Were Deleted from a Previous Version of Clip Gallery --------------------------------------------------------If, in a presentation, you double-click a clip that was deleted from a previous version of Clip Gallery, and then press ESC or click Cancel to exit Clip Gallery, the clip will be replaced. To keep the current clip, click Undo after exiting Clip Gallery. Incorrect ToolTip for the Security Dialog Box --------------------------------------------------------The ToolTip for the text at the bottom of the Security dialog box (Tools menu, Macro command) incorrectly states that the text "Tells if a virus scanner is installed on this computer." The text tells if a virus scanner is installed that Microsoft Office recognizes and uses when it opens files. Therefore, if you have a virus scanner installed on your computer, but it is one that Microsoft Office does not recognize or use, you will see the text "No virus scanner installed" in this dialog box. Unable to Insert Pictures from Scanner or Digital Camera Under Windows NT --------------------------------------------------------If you are running Windows NT 4.0 with Service Pack 4 with the High Security template, you cannot insert pictures from a scanner or digital camera (Insert menu, Picture submenu, From Scanner Or Camera command) if you are logged on as a user. Log on as an administrator or switch to a different security template to use this feature. For information about Windows NT security templates, see Windows NT documentation. Some Hyperlinks in HTML Files Published to a Root Directory Don't Work in Internet Explorer Version 3.02 --------------------------------------------------------Relative hyperlinks (hyperlinks whose paths are relative to the document they are contained in) will not display Web pages in Internet Explorer 3.02 if those Web pages have been published to a root directory. To avoid this problem, use a later version of Internet Explorer,

publish Web pages to a directory other than the root directory, or delete the "./" at the beginning of each hyperlink in the documents you want to publish. Switch to PowerPoint to Clear Message Box After Inserting Sound and Motion Clips from Clip Gallery --------------------------------------------------------When you insert a sound clip or a motion clip from Clip Gallery that is in a format other than .WAV, .AVI, or animated .GIF, a message box asking if you want the clip to play automatically during the slide show appears behind Clip Gallery. If you try to insert another sound or motion clip before clicking Yes or No in the message box, you may get a message telling you that PowerPoint is busy or that an unspecified error has occurred in Clip Gallery. To avoid these problems, click Microsoft PowerPoint in the task bar after inserting the clip, click Yes or No in the message box, and then switch back to Clip Gallery to insert the next clip. Saving a Presentation with Too Many Objects Per Slide in PowerPoint 4.0 Format --------------------------------------------------------If you save a presentation in PowerPoint 4.0 format, you may not be able to open the presentation in PowerPoint or in the PowerPoint viewer if any slides contain too many objects. To avoid this problem, save the presentation in a different format or reduce the number of objects on the slides. To reduce the number of objects on a slide, select all the objects, cut them (Cut command, Edit menu), and then paste them as a single picture (Paste Special command, Edit menu, Picture option). Colors May Not Display Correctly on 256-Color Monitors --------------------------------------------------------After you view pop-up windows in Help topics, colors for some elements may no longer display correctly on 256color monitors. For example, the following elements may appear differently on the screen after you view pop-up windows: * * * *

Bitmaps Pictures embedded in files Office Assistant Hyperlinks

To fix the display problem, change the color palette for your monitor. To change the color palette: 1. Click Start on the Windows taskbar, point to Settings, and then click Control Panel. 2. Double-click the Display icon. 3. On the Settings tab, select an option other than 256 colors. Microsoft recommends that you choose more than 256 colors, if such an option is available.

_________________________________________________________ MICROSOFT POWERPOINT 2000 HELP WebBot Components Not in Office 2000 Developer Edition --------------------------------------------------------Some topics in Help erroneously state that Microsoft Office WebBot components and associated white papers are available in Microsoft Office 2000 Developer Edition. WebBot components are not available in this release of Office 2000 Developer Edition. PowerPoint 2000 Does Not Support Opening Lotus Freelance 4.0 for MS-DOS Presentations --------------------------------------------------------In the Help topic "Convert a Lotus Freelance presentation to PowerPoint 2000," the two mentions of Lotus Freelance 4.0 for MS-DOS should be deleted. PowerPoint 2000 supports opening and converting Freelance Graphics 1.02.1 for Windows presentations as described. Correct Procedure for Starting Microsoft NetMeeting --------------------------------------------------------The following Help topics contain incorrect information about how to start Microsoft NetMeeting: * Start an Impromptu Online Meeting * About Online Meetings * Start NetMeeting >>> To start NetMeeting: * On the Start menu in Windows, point to Programs, Accessories, Communications, and then click NetMeeting. _________________________________________________________ MULTILINGUAL ISSUES ISSUES FOR ASIAN LANGUAGE FEATURES Possible Display Problems When Using Multiple Asian Fonts --------------------------------------------------------If you install multiple Asian fonts on non-Asian versions of the Microsoft Windows NT version 4.0 operating system, you might experience display problems, such as very large text, blank text, or very large blank areas occurring in PowerPoint or in Windows NT. This is a known problem in Windows NT version 4.0 Service Pack 4 that will be fixed in an upcoming Service Pack release for Windows NT version 4.0. ISSUES FOR RIGHT-TO-LEFT LANGUAGE FEATURES Updated Printer Drivers Required for Right-to-Left Text --------------------------------------------------------Certain printers will require updated printer drivers to print right-to-left text. Please contact your printer manufacturer if you encounter problems printing right-toleft text.

Install Add-In Program to Format Design Templates for Right-to-Left Use --------------------------------------------------------PowerPoint provides only design templates with left-toright layouts. The Presentation Direction add-in program, included with Arabic and Hebrew versions of Office, allows you to reverse the layouts to right-to-left. To load the add-in program, point to Toolbars on the View menu, and then click Customize. On the Commands tab, click Tools in the Categories list. In the Commands list, click COM Add-Ins and drag it to any toolbar. Close the Customize dialog box and click the new toolbar button for COM Add-Ins. Select the check box next to Presentation Direction and then click OK. The add-in program is now loaded. To run the add-in, click Presentation Direction on the Tools menu. Set Default Paragraph Direction to Right-to-Left After Upgrading --------------------------------------------------------When upgrading to a right-to-left language version of Office 2000 over PowerPoint 97, paragraph directions within new presentations will be left-to-right. To correct this, click Language on the Tools menu, select a right-to-left language in the list, and then click Default. Click Yes when prompted. This will not change paragraph direction in the current presentation, but all future presentations will have right-to-left paragraph direction by default. _________________________________________________________ MICROSOFT VISUAL BASIC FOR APPLICATIONS Activating Slide Pane Before Calling Associated Methods or Properties --------------------------------------------------------Because the slide pane in Normal view is synchronized to the outline pane during idle time, it is possible that a macro will navigate to a slide and attempt to call an associated method or property before the slide pane has been updated. After navigating to a new slide, you should explicitly activate a slide pane in Normal view before calling any associated methods or properties. Name Property of Table Shapes --------------------------------------------------------Because adding rows and columns to PowerPoint tables will change the Name property of the table shape, you should not use the Name property as a unique identifier or index for tables. Either maintain a variable that references the desired table, or give the table shape a unique tag to identify it. Add-Ins Unloading Themselves --------------------------------------------------------PowerPoint will crash if native add-ins (not COM Add-Ins) unload themselves in their Auto_Close() handlers. Paste Method (TextRange Object)

--------------------------------------------------------For TextRange objects, the Paste method does not return a TextRange object representing the pasted text as stated in the documentation. Context Property (CommandBar Object) --------------------------------------------------------This property returns an empty string and is otherwise unsupported. Default Language for Visual Basic Editor and Microsoft Script Editor --------------------------------------------------------The Visual Basic Editor and Microsoft Script Editor default to English if the current system code page does not support the user interface language. New Properties (VBA) --------------------------------------------------------The following are new properties that apply to class modules in standalone projects: * Instancing Property Sets a value that specifies whether you can create instances of a public class outside a project, and if so, how they will behave. Not available at run time. Settings The Instancing property has these settings: Setting

Description

1

Private (default). Other applications are not allowed access to type library information about the class and cannot create instances of it. Private objects are only for use within your component. The Instancing property default varies depending on the project type. Private is the default only for class modules in standalone projects.

2

PublicNotCreatable. Other applications can use objects of this class only if your component creates the objects first. Other applications cannot use the CreateObject function or the New operator to create objects from the class.

* Name Property Returns the name used in code to identify a class. Read-only at run time. Syntax

object.Name The object placeholder represents an object expression that evaluates to a class. Remarks An object's Name property must start with a letter and can be a maximum of 40 characters long. It can include numbers and underline (_) characters but can't include punctuation or spaces. Although the Name property setting can be a keyword, property name, or the name of another object, this can create conflicts in your code. Use F3 to Find Next Text Occurrence in the Code Window -----------------------------------------------------Press F3 to find the next occurrence of previously specified search text in the code window, not SHIFT+F4 as stated in the documentation. System Event Notification System --------------------------------------------------------For programmers writing to the System Event Notification System (SENS) and the IEventSubscription and IEventSystem interfaces, please see the documentation for these interfaces at MSDN Online (http://msdn.microsoft.com) or a version of the Platform SDK later than that which shipped with the April MSDN. HTML Reference Documentation --------------------------------------------------------The latest HTML, DHTML, and CSS documentation is available online from MSDN Online at http://msdn.microsoft.com. Internet Explorer Versions and Editing HTML --------------------------------------------------------Selection works differently in Microsoft Script Editor for sited elements depending on what version of Internet Explorer you have installed. A sited element is any element that has a height or width, such as BUTTON. With Internet Explorer 4.01, selection for sited elements works as follows: - The first click on an element allows you to edit the text within the element. - The second click on an element selects the element. - Double-clicking an element selects the text block within the element. With Internet Explorer 5.0, selection for sited elements works as follows: - The first click on an element selects the element. - The second click on an element allows you to edit the text within the element. - Double-clicking the element brings up the source code

for the element. Note: Selection for tables in Internet Explorer 5.0 is the same as it was in Internet Explorer 4.01. Also, Internet Explorer 5.0 preserves white space better than Internet Explorer 4.01 when switching between views in the editor. "Topic Not Found" Topic (Microsoft Script Editor) --------------------------------------------------------You do not need the MSDN Library or MSDN Library CD to view help topics for Microsoft Script Editor. If you encounter the "Topic Not Found" topic, try one of the following: - Reinstall Microsoft Script Editor from the Microsoft Office setup. - Insert the Microsoft Office CD into the CD-ROM drive.