Managing Favorites Sap Gui 620
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Managing Favorites SAP GUI 620 (S000)
Purpose Use this procedure to organize menu selections according to the way the user works. Users can create and maintain folders for singular menu options, for groups of menu options, or for WEB (Internet/intranet) access. Trigger Perform this procedure when a user would like to create, change or delete a folder, transaction, file or website within the Favorites menu folder. Prerequisites Before beginning this task, obtain the following information: •
Security access to transaction(s)
•
Transaction name or menu path location
•
File location
•
Website name and address
Menu Path Use the following menu path(s) to begin this transaction: •
N/A
Transaction Code S000 Helpful Hints N/A
Procedure
1.
Start the process from the SAP Easy Access screen.
SAP Easy Access
2.
Perform one of the following:
If
3.
Then
Go To
Adding a subfolder to the Favorites Complete steps 3 - 4.1 folder of the SAP user menu
Step 3
Adding a transaction to the subfolder created
Complete steps 5 - 6.1
Step 5
Adding a transaction directly to the Complete steps 7 - 8.1 Favorites folder
Step 7
Deleting a transaction or subfolder Complete steps 9-9.1 from the SAP user menu
Step 9
Adding an Internet/intranet website Complete steps 10 - 11.3 using a subfolder that was previously created.
Step 10
User would like to change Complete steps 12 - 13.1 information regarding the website link created
Step 12
User would like to create specific Complete steps 14 - 14.2 settings for the SAP Easy Access menu, such as placement in the menu of the Favorites folder.
Step 14
User would like to log off the current SAP session.
Step 15
Complete step 15
Select Favorites Insert folder.
Creating a Folder in the Favorite List
The insert folder option creates file folder(s) to organize SAP transactions the way you want to work.
4.
As required, complete/review the following fields: Field Name Folder name
R/O/C/D R
Description The descriptive name of the folder. Example: Reports
4.1
Select the CONTINUE
SAP Easy Access
icon.
The system displays the message, "Folder entered in favorites list."
5.
Select the subfolder to add the transaction.
5.1
Select the following menu path to add Favorites Insert transaction.
Manual entry of a transaction
The Insert transaction option adds, changes and/or moves SAP transactions into a user's file folder(s).
6.
As required, complete/review the following fields: Field Name Transaction code
6.1
R/O/C/D
Description
R
A unique four-character (in most cases) identification assigned to each SAP transaction based on its purpose. Example: Y_DC1_32000447- PCARS Expenses
Select the CONTINUE
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
7.
Locate the transaction to be added to "Favorites" by using the menu path. Example: Accounting Financial Accounting Accounts Payable Master Records FK03 -Display
SAP Easy Access
7.1
Select the ADD TO FAVORITES
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
7.2
An additional way to add a favorite is to select the following menu path. Favorites Insert transaction
Manual entry of a transaction
8.
As required, complete/review the following fields: Field Name Transaction code
8.1
R/O/C/D R
Select the CONTINUE
Description Description of the Transaction code. Example: FBL3
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
9.
Select the transaction to be deleted.
Example:
9.1
Y_DC1_32000447- PCARS Expenses. Select the DELETE FAVORITES
icon.
An additional method of deleting an object is by right-clicking on the object and selecting Delete Favorite.
SAP Easy Access
The system displays the message, "Node deleted from favorites list."
10.
Select the subfolder to add the Internet/intranet website. Example: Work-related websites.
10.1
Select the following menu path to add Favorites Add other objects
Add additional objects
The Add other objects function allows user to enter websites and access them directly from SAP.
10.2
By default the system selects the "Web address or file" RADIO
10.3
Select the CONTINUE
icon.
Add a Web address or file path
11.
As required, complete/review the following fields:
button.
Field Name
R/O/C/D
Description
Text
R
Free form text for the document that contains explanations or notes that apply to the document as a whole. Example: Official Website for the Commonwealth of PA
Web address or file
R
The identifier that enables a user to find an Internet/intranet website or file on the network. Example: www.state.pa.us
Continuation
C
Additional text to identify and characterize an object or activity.
11.1
Select the CONTINUE
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
11.2
To verify the website works from the link created, double-click to select the website.
PA Powerpoint-Microsoft Internet Explorer
11.3
Select the CLOSE
icon to close the Internet/intranet window.
12.
Select the web address to be changed.
12.1
Right-click on the web address.
12.2
Select Change
Favorite
Change Web address or path
13.
As required, complete/review the following fields: Field Name
R/O/C/D
Description
Text
C
Free form text for the document that contains explanations or notes that apply to the document as a whole. Example: Commonwealth of PA
Web address or file
C
The identifier that enables a user to find an Internet/intranet website or file on the network. Example: www.state.pa.us
Continuation
C
Additional text to identify and characterize an object or activity.
13.1
Select the CONTINUE
icon.
SAP Easy Access
The system displays the message, "Node changed."
14.
To create specific settings for the SAP Easy Access menu, Select Extras Settings
Settings
Indicator
Action
Display favorites at end of list
Moves the Favorites folder and all contents to the end of the menu on the SAP Easy Access screen.
Do not display menu, only display favorites
Removes all folders, but the Favorites from the SAP Easy Access screen.
Do not display picture
When selected this indicator will remove the default SAP Easy Access screen picture.
Display technical names
When selected this indicator will show the transaction code as well as the name of the transaction on the SAP Easy Access menu.
14.1
Select the "Display favorites at the end of list"
14.2
Select the CONTINUE
icon.
CHECKBOX.
SAP Easy Access
15.
Select the EXIT
icon.
Log Off
16.
Select the YES
17.
You have completed the processes.
button to log off of the SAP system.
Result You have successfully completed the process to create, change or delete a folder, transaction, file or website within the Favorites menu folder. Comments Congratulations!
Purpose Use this procedure to organize menu selections according to the way the user works. Users can create and maintain folders for singular menu options, for groups of menu options, or for WEB (Internet/intranet) access. Trigger Perform this procedure when a user would like to create, change or delete a folder, transaction, file or website within the Favorites menu folder. Prerequisites Before beginning this task, obtain the following information: •
Security access to transaction(s)
•
Transaction name or menu path location
•
File location
•
Website name and address
Menu Path Use the following menu path(s) to begin this transaction: •
N/A
Transaction Code S000 Helpful Hints N/A
Procedure
1.
Start the process from the SAP Easy Access screen.
SAP Easy Access
2.
Perform one of the following:
If
3.
Then
Go To
Adding a subfolder to the Favorites Complete steps 3 - 4.1 folder of the SAP user menu
Step 3
Adding a transaction to the subfolder created
Complete steps 5 - 6.1
Step 5
Adding a transaction directly to the Complete steps 7 - 8.1 Favorites folder
Step 7
Deleting a transaction or subfolder Complete steps 9-9.1 from the SAP user menu
Step 9
Adding an Internet/intranet website Complete steps 10 - 11.3 using a subfolder that was previously created.
Step 10
User would like to change Complete steps 12 - 13.1 information regarding the website link created
Step 12
User would like to create specific Complete steps 14 - 14.2 settings for the SAP Easy Access menu, such as placement in the menu of the Favorites folder.
Step 14
User would like to log off the current SAP session.
Step 15
Complete step 15
Select Favorites Insert folder.
Creating a Folder in the Favorite List
The insert folder option creates file folder(s) to organize SAP transactions the way you want to work.
4.
As required, complete/review the following fields: Field Name Folder name
R/O/C/D R
Description The descriptive name of the folder. Example: Reports
4.1
Select the CONTINUE
SAP Easy Access
icon.
The system displays the message, "Folder entered in favorites list."
5.
Select the subfolder to add the transaction.
5.1
Select the following menu path to add Favorites Insert transaction.
Manual entry of a transaction
The Insert transaction option adds, changes and/or moves SAP transactions into a user's file folder(s).
6.
As required, complete/review the following fields: Field Name Transaction code
6.1
R/O/C/D
Description
R
A unique four-character (in most cases) identification assigned to each SAP transaction based on its purpose. Example: Y_DC1_32000447- PCARS Expenses
Select the CONTINUE
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
7.
Locate the transaction to be added to "Favorites" by using the menu path. Example: Accounting Financial Accounting Accounts Payable Master Records FK03 -Display
SAP Easy Access
7.1
Select the ADD TO FAVORITES
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
7.2
An additional way to add a favorite is to select the following menu path. Favorites Insert transaction
Manual entry of a transaction
8.
As required, complete/review the following fields: Field Name Transaction code
8.1
R/O/C/D R
Select the CONTINUE
Description Description of the Transaction code. Example: FBL3
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
9.
Select the transaction to be deleted.
Example:
9.1
Y_DC1_32000447- PCARS Expenses. Select the DELETE FAVORITES
icon.
An additional method of deleting an object is by right-clicking on the object and selecting Delete Favorite.
SAP Easy Access
The system displays the message, "Node deleted from favorites list."
10.
Select the subfolder to add the Internet/intranet website. Example: Work-related websites.
10.1
Select the following menu path to add Favorites Add other objects
Add additional objects
The Add other objects function allows user to enter websites and access them directly from SAP.
10.2
By default the system selects the "Web address or file" RADIO
10.3
Select the CONTINUE
icon.
Add a Web address or file path
11.
As required, complete/review the following fields:
button.
Field Name
R/O/C/D
Description
Text
R
Free form text for the document that contains explanations or notes that apply to the document as a whole. Example: Official Website for the Commonwealth of PA
Web address or file
R
The identifier that enables a user to find an Internet/intranet website or file on the network. Example: www.state.pa.us
Continuation
C
Additional text to identify and characterize an object or activity.
11.1
Select the CONTINUE
icon.
SAP Easy Access
The system displays the message, "Node added to favorites list."
11.2
To verify the website works from the link created, double-click to select the website.
PA Powerpoint-Microsoft Internet Explorer
11.3
Select the CLOSE
icon to close the Internet/intranet window.
12.
Select the web address to be changed.
12.1
Right-click on the web address.
12.2
Select Change
Favorite
Change Web address or path
13.
As required, complete/review the following fields: Field Name
R/O/C/D
Description
Text
C
Free form text for the document that contains explanations or notes that apply to the document as a whole. Example: Commonwealth of PA
Web address or file
C
The identifier that enables a user to find an Internet/intranet website or file on the network. Example: www.state.pa.us
Continuation
C
Additional text to identify and characterize an object or activity.
13.1
Select the CONTINUE
icon.
SAP Easy Access
The system displays the message, "Node changed."
14.
To create specific settings for the SAP Easy Access menu, Select Extras Settings
Settings
Indicator
Action
Display favorites at end of list
Moves the Favorites folder and all contents to the end of the menu on the SAP Easy Access screen.
Do not display menu, only display favorites
Removes all folders, but the Favorites from the SAP Easy Access screen.
Do not display picture
When selected this indicator will remove the default SAP Easy Access screen picture.
Display technical names
When selected this indicator will show the transaction code as well as the name of the transaction on the SAP Easy Access menu.
14.1
Select the "Display favorites at the end of list"
14.2
Select the CONTINUE
icon.
CHECKBOX.
SAP Easy Access
15.
Select the EXIT
icon.
Log Off
16.
Select the YES
17.
You have completed the processes.
button to log off of the SAP system.
Result You have successfully completed the process to create, change or delete a folder, transaction, file or website within the Favorites menu folder. Comments Congratulations!
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