Management Orientation Duties

MANAGEMENT’S ORIENTATION DUTIES Management accountability. Line managers and supervisors must play an active and supportive role for orientation programs to be effective. Typically, the new employee’s supervisor is given a checklist of tasks to be done by a certain time. Once the checklist is completed, it is signed and returned to human resources. Generally the checklist is filed in the employee’s personnel file. In the event of a dispute, the checklist documents activities that may be very important. Some companies send follow-up checklists for management duties that occur in the future. CHECKLIST: Management orientation duties The following list is general and basic. Each company will have unique tasks that should be added or modified. ____ 1. Formally welcome the new employee to the work unit. ____ 2. Introduce the new employee to every coworker. If the employee will interface with other employees outside the work unit, introduce those individuals also. ____ 3. Show the new employee the work area, supplies, restrooms, lounge and any other areas of interest. ____ 4. Describe the job, work procedures, duties and responsibilities in full. ____ 5. Provide a copy of the job description, organization chart, company telephone book and any work manuals or written procedures (list those provided on the back of this checklist). ____ 6. Explain how the phone system works. ____ 7. If the new employee is a smoker, address any limitations on smoking in the building and related rules. ____ 8. Explain the photocopier and rules associated with its use. ____ 9. Discuss the use of company cars and travel rules if applicable to the job. ____ 10. Itemize training that has been scheduled. Advise employee of training options. ____ 11. Tour the work area. If applicable, assign locker, parking space, equipment and passwords. ____ 12. Discuss attendance, personal conduct and appearance standards. Provide

number for calling-in if absent. ____ 13. Review job and production standards and how each is applied to the new employee’s job. ____ 14. Explain how performance will be measured and evaluated. ____ 15. Describe the conditions of employment including work hours, pay periods and distribution, overtime requirements and notice, work rules and policies. ____ 16. Recap safety rules, how to report an emergency or violation and point out safety equipment, fire escapes, exits, first aid kits, etc. ____ 17. Arrange for the employee to be issued a security badge and discuss procedures associated with its use. ____ 18. Identify resources for the new employee to ask questions and consult with any work-related problems. ____ 19. In the event of the supervisor’s absence, discuss whom the employee should report to and how to handle issues and problems. ____ 20. Encourage the employee and offer help. Make arrangements so that the new employee will not eat lunch alone.