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Advance Library Management Solution

HCL Infosystems Limited E- 4 , 5 , 6 , Sector XI , Noida – 201301 R Sunil, 9871176205, [email protected]

Complete Library Management Solution

Library Management Software

Digital Library Software

RFID Security & Circulation System

Advance Library Management Solution

Library Management Software

RFID Security & Circulation

Major Installations in India o National Library, Calcutta

-

(Lib S/w)

o University of Hyderabad

-

(Lib S/w)

o University of Law (NALSAR), Hyderabad

-

(Lib S/w + RFID)

o IIT, Chennai

-

(Lib S/w + RFID)

o IIM, Indore

-

(Lib S/w + RFID)

o Indian School Business , Hyderabad

-

(Lib S/w)

o JNTU, Hyderabad

-

(Lib S/w )

o Jawaharlal Nehru University, Delhi

-

(Lib S/w )

o University of Kashmir, Sri Nagar

-

(Lib S/w + 3rd party RFID)

Selected Customers – National Libraries

o Library of Alexandria (Egypt) o National Library of Switzerland o National Library of Malaysia o National Library of Indonesia o National Library of India o National Library of Catalunya (Spain) o National Library of Medicine (USA) o Union Catalogs of Poland, Catalan and Switzerland

Selected Customers – International o Middle East o

Agricultural Libraries – Egypt

o

KU & KISR – Kuwait

o

Ministry of Information - UAE

o Europe o

All French Swiss Library – Switzerland

o

RERO Consortium – Switzerland

o

UCL - Belgium

o Asia o

University of Brunei – Brunei

o

University of Hyderabad – India

o

Central Institute of Indian Languages - India

o

Tamkang University - Taiwan

Pain Areas in Library Management o Managing Materials :- Books , etc o Managing E-resources o Availability of Materials to users o Awareness - Technology o Tracking o Human Resources o Usage of Materials o Stealing of library resources o Not a single standard between libraries o There are many……(List can be long and different from Customer to Customer )

Library Management Modules - VTLS o Acquisition

o Reports

o Cataloguing

o Virtual Profiler

o Circulation

o Language Editor

o Serial Control

o On Line Help system

o Help

o Web OPAC

Company Profile - VTLS

o

ISO 9000 certified library management software company

o

Presence in more than 35 countries and has more than 2300 libraries around the world

o

Member of National Information Standards Organization – Developer of international standards for information

o

Fully support TCP/IP for communication and networking

o

Server Support UNIX/Linux, Windows is used on the client side.

Library Management Software – Features

o

Built on Z39.50 Protocol

o

Unicode Foundation – Server and Client

o

Dynamic Multilingual Capabilities o Do not have to logon for each language

o

Standards Based – Data Formats and Information Sharing

o

Extensive User Input in Screen Layouts, Workflow and Interface Design

o

Featuring the Chameleon iPortal Web Gateway and its flexible “skins” technology

o

Integration of Images

o

Hi Resolution Image Navigator

o

Digital Library Services

Database Features

o

Ability to share data across z39.50 compliant databases.

o

Oracle 10g is used for database for Stability and High Availability

o

Performs Bulk Updates (Database updates)

o

Fully Distributed Architecture (Database stored)

o

o

Multi-server Configuration

o

Distributed Data Storage

o

Mirrored Databases

Database stored in ISO 2709 format

Database Partner

Acquisition Features

o Ability to set up simple or very complex accounting structures o Support for multiple currencies o Streamlined direct workflow o orders >> receiving >> invoicing >> payments >>claiming without re-entering information o Drag and drop records for ordering o Immediate OPAC status updates o Flexible vendor record format o Hierarchical Accounts o Workflows Integrated with OPAC o Simplified Order Record Creation o Express Receiving & Invoicing o Permissions Matrix for Security

Acquisition Windows

Acquisition Windows

Cataloguing Features

Special MARC editors and Label Editors Bulk transfers and multi record editing Record validation - with user defined rules Direct cut and paste from authority files Integration and distribution of LC products Integrated Context Sensitive Help for MARC formats Extensive support for personalized workforms / worksheet Record import, export, and online updating Access to tools and resources from a unified set of screens Powerful options for customizing data entry templates Supports all industry standard record formats, character sets, and classification schemes o Powerful permissions and security features

o o o o o o o o o o o

Cataloguing Windows

Data entry work form / worksheet for cataloguing of books. MARC 21 format based entry Any number of fields or character can be added or deleted in the current form, without effecting the Parent Form Fields with data will ONLY be added to the database rest will be ignored.

Circulation Features

o o o o o o o o o o o o o

Easy to understand and operate Easy navigation, shortcuts, function keys Flexible circulation policies (patron, item, location) Receipt printing support Support for self checkout stations (VTLS & 3M), support for SIP/SIP2 protocol and RFID technology Flexible MARC based patron records Check-outs, Check-ins and Renewals, transaction logging and audit trails Holds, Recalls, Loans and Page Requests Disputed Returns and Patron Fines Grace/Amnesty Periods Systems Alerts and Blocks, Reserve List Circulation Control Reports Circulation Backup

Circulation Windows

Circulation Windows

Serial Control

o USMARC format for Holdings and Locations o Expected issues based on USMARC compliant prediction patterns or as "special" issues o Immediate update of holdings display at check-in o Issue-specific serial claiming available via system-generated or userdefined reminders o Copy-specific routing lists o Three tier links Bibs >> Holdings >> Items o Create & Save Patterns Unique to your Library o Only Library System Supporting MARC21 Holdings Format o Intuitive Receiving & Claiming

Serial Control Windows

Serial Control Windows

Help & Documentation Manuals

o Online Help for Each Subsystem o Searchable via table of contents and index o Support of Hyperlinks o Context-Sensitive pop-up help via Right Mouse Click o Library can modify help files and add new ones o Online documentation search engine is provided o Printed Virtua User Reference Guides available for each subsystem and other functions

Online Help Options

Help Documentation & Manuals

Online Public Catalogue Access (OPAC)

o Access to catalogs worldwide through Z39.50 o Multiple Simultaneously Active Searches o Flexible Server based browsing, searching, filtering, and sorting o Library defined keyword indexing o Integrated Authority Control and Cross Reference Structure o Multi-connect and Multilingual capabilities o Print, Save and E-mail Capabilities

OPAC Window (Standard)

OPAC Window (Standard)

OPAC Window (Customized)

OPAC Window (Customized)

XBS – Extended Bibliography Services

o Integration with the Chameleon iPortal o Book Covers o Table of Contents o Summaries o Excerpts o Reviews o Author Notes o Links to External Resources

OPAC – XBS Window

Book Cover

OPAC – XBS Window

Table of Contents

OPAC – XBS Window

Annotation

OPAC – XBS Window

Excerpt

OPAC – XBS Window

Reviews

OPAC – XBS Window

Author Notes

OPAC – XBS Window

External Link

Web OPAC – Online Membership Form

o Online Library Membership form can also be filled initially by the new members which can be configured according to the libraries requirements o This will reduce the libraries to create / enter member details in database o Libraries can verify the details in presence of the member and grant him/her the membership

Web OPAC – Online Membership Form

Web OPAC – Online Membership Form

Web OPAC – Online Membership Form

Web OPAC – Online Membership Form

Digital Library Digital Library Management

Digital Library Management Solutions

o VTLS provide inbuilt feature of managing Digital Library o Digital library not only manages the scanned image files but also e-documents (pdf, doc, etc) and audio-visual format (avi, mpeg, etc)

Digital Library Management - Window

Digital Library Management - Window

Digital Library Management - Window

Digital Library Management - Window

Digital Library Management - Process

Contact Narendra Jani ([email protected]), 9810292363

Library Security RFID Based Library Management

RFID Hardware Partner

RFID / Biometric Based Security System

o VTLS support both RFID and Biometric based security system o Any Hardware in RFID which is compatible with SIP/SIP2 can be easily configured with VTLS o Smart Card can be used as plug and play, no specific requirement of customization or installation within VTLS

RFID - Theft Detection

Circulation Counter

RFID Components – Tagging & Verification

o Pasting of RFID Tags on Books, Periodicals, etc o Pasting of RFID Tags in secure location o Entering the details in Active RFID Tags like Unique Numbers, Location, etc o The above process is a part of Processing of Resources (Cataloguing)

RFID Components – Shelf Management

o Stock management o RFID can check the stock within few hours o Can also trace the missing books o Alert if the resource in wrong location o Reports can be generated on user specifications

RFID Components – Check-in Kiosk

o Users can return books, etc personally o Book Return Kiosk give check-in receipt to users o Real time update on the circulation list o Book Return Kiosk can be placed anywhere in the Campus o Book Return Kiosk is available for 24X7

RFID Components – Sorting

o Sorting station can sort according to user specification o Resources can be sorted and placed in different boxes for re-shelving

RFID Components – Re-shelving

o After the auto sorting or manual sorting the book can be manually placed in different shelves o RFID can used to verify the location of the book ? o Shelving can be 99% precise

RFID Components – Check-out Station

o Users can issue/check-out resource via Borrowing Satiation without the intervention of the Library Staff o These process are widely used where Library Card concept is used where the user’s card is read and the RFID tag of the book is matched with it. o These will also provide Check-in and Check-out receipts

RFID Components – Theft Detection

o Any books/resources which is taken out of the library without issue/check-out will ring the Alarm o The system deactivate the RFID tags once it is issued to the users, vice-versa. o Any kind of RFID system can be installed on VTLS Library Management Software o The location of the RFID gate will be very crucial for the theft detection process

RFID Components – Tags

o Have longer lifespans than barcodes. o Multi-read processing

abilities

o Utilizes low frequency.

cost

allow

batch

13.56

MHz

o Incorporates an anti-theft capability.

RFID Hardware – Check-out and Check-in

Self Check – Out

Shelf Check-in (Dropin Box)

RFID Hardware – RFID Gates & Hand Held Scanners

Theft Detection – EAS Gates

Stock Management Control

FASTRAC Patron Self-Service

Patrons initiate a transaction by identifying themselves

FASTRAC Patron Self-Service

Patrons are prompted to place items on the RFID scanner

FASTRAC Patron Self-Service Items are checked-out and confirmation is displayed on successful and unsuccessful transactions

FASTRAC Patron Self-Service Confirmation Screen with circulation receipt option

Case Study

NALSAR, Hyderabad

University of Law, Hyderabad Implemented by VTLS

NALSAR – a preview

o 7 Library professional including Librarian o Total 25,000 books, 15,000 journals + 10,000 other materials o 1000 books purchased every month o 120 Indian & Foreign Journals per month o 500 Law Students o 500 issues/returns Every Day o Expensive Law Books o Working hours 18 hours

NELSAR – a success story o VTLS’s installed Library Management Solution o Library automation in 3 months, Full Software Integration & Implementation o Students can access Web OPAC o After six month : o

Several books where missing or not traceable within the library walls

o

Successfully implemented RFID bases security and shelf rectification management solution

Thank you Contact Person: R Sunil, 9911576521, [email protected]

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