Little About Ms Word

SUPERIOR UNIVERSITY

COMPUTER

KHALID AZEEM MBA Professional Session 2007-09

Topic Discussed 1

 Page Setup  Copy  Paste  Mail Merge  Clip Board  Clip Art  Column  Hyper link  Boarder & Shading  Bullets & numbering  Formatting  Page Setup  Insert Menu Option

Page Setup 2

Page margins are the blank space around the edges of the page. In general, you insert text and graphics in the printable area inside the margins. However, you can position some items in the margins— for example, headers, footers, and page numbers. Microsoft Word offers several page margin options. You can: • •

Use the default page margins or specify your own. Add margins for binding. Use a gutter margin to add extra space to the side or top margin of a document you plan to bind. A gutter margin ensures that text isn't obscured by the binding.

Select page orientation

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1. On the File menu, click Page Setup, and then click the Margins

tab. 2. Under Orientation, click Portrait or Landscape.  Select the pages that you want to change to portrait or landscape orientation.  On the File menu, click Page Setup, and then click the Margins tab.  Click Portrait or Landscape.  In the Apply to box, click Selected text. Note Microsoft Word automatically inserts section breaks before and after the text with the new margin settings. If your document is already divided into sections, you can click in a section or select multiple sections and then change the margins.

Copy 1. To copy the item, click Copy on the Standard toolbar.

2. If you want to move or copy the item to another document, switch to the document. 3. Click where you want the item to appear. 4. Click Paste on the Standard toolbar. 5. To determine the format of the items that are pasted, click an option on the Paste Options button that appears just below your pasted selection.

Paste The Paste Options button appears just below your pasted selection after you paste text. When you click the button, a list appears that lets you decide how the information is pasted into your document. The available options depend on the type of content you are pasting, the program you are pasting from, and the format of the text where you are pasting

Mail Merge 4

If you need to stop working on a mail merge, you can save the main document and resume the merge later. Microsoft Word retains the data source and field information, and keeps your place in the Mail Merge task pane. 1. On the File menu, click Save As, and then name and save your

document as usual. 2. When you're ready to resume the merge, open the document. The text of the document, along with any fields you inserted, appears. 3. On the Tools menu, point to Letters and Mailings, and then click

Mail Merge. Word displays the Mail Merge task pane, opened to the step where you left off. 4. Continue the merge as usual.

Table A table is made up of rows and columns of cells that you can fill with text and graphics. Tables are often used to organize and present information.

Clip Art 5

The Microsoft Clip Organizer contains drawings, photographs, sounds, videos, and other media files — called clips — that you can insert and use in presentations, publications, and other Microsoft Office documents.

In an Office program, you can find, add, and organize media clips by using: •

Clip Art This command, found on the Insert menu, opens a task pane where you can search for clips. Although this task pane resembles the Office Basic File Search task pane, you use it to find media clips, not documents. You can search for media files based on descriptive keywords, file name, file format, and clip collections.

Insert Menu Option Date and Time

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1. Click where you want to insert the date or time. 2. On the Insert menu, click Date and Time. 3. If you want to insert the date or time in a different language format, then click the language in the Language box. The Language box includes a list of the enabled editing languages. Additional date and time options may also be available, depending on the language that you selected. 4. In the Available formats box, click a date or time format.

5. Select whether you want the date to automatically update or to remain as originally inserted. Do one of the following: o To insert the date and time as a field that's automatically updated when you open or print the document, select the Update automatically check box. o To maintain the original date and time as static text, clear the Update automatically check box. Insert a symbol You can use the Symbol dialog box to enter symbols that are not on your keyboard, as well as Unicode characters. If you’re using an expanded font, such as Arial or Times New Roman, the Subset list appears. Use this list to choose from an extended list of language characters, including Greek and Russian (Cyrillic), if available. Insert a comment 1. Select the text or item you want to comment on, or click at the end

of the text. 2. On the Insert menu, click Comment. 3. Type the comment text in the comment balloon. Add page numbers Microsoft Word provides two ways to add page numbers. In either case, the page numbers appear in the header or footer at the top or bottom of the page.

Column

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Text in newsletter-style columns flows from one column to the next on the same page.

1. On the Standard toolbar, click Columns

. 2. Drag to select the number of columns you want.

Hyper link

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Microsoft Word creates a hyperlink for you when you type the address of an existing Web page, such as www.microsoft.com, if the automatic formatting of hyperlinks has not been turned off. You can also create customized links.

Boarder & Shading

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1. On the Formatting toolbar (toolbar: A bar with buttons and

options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), do one of the following:

o

To add a border, click Character Border

o

To add shading, click Character Shading . To change scaling, click the arrow next to Character

o

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Scaling , and select the percentage you want. To set a scaling percentage that isn't listed, click More, and then type the percentage you want.

Bullets & Numbering

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Bulleted and numbered lists in Microsoft Word are easy to create. You can quickly add bullets or numbers to existing lines of text, or Word can automatically create lists as you type.If you like automatic lists, but find on occasion that you don't want text to be turned into a list, you can undo a list as it's being created by clicking the AutoCorrect Options button that appears near the list.

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Use the default bullet and numbering formats for lists, select other built-in formats, customize existing formats, or use List Styles. Format bullets or numbers differently than the text in a list. For example, click a number and change the number color for the entire list, without making changes to the text in the list. Make a list with just one level, or make an outline numbered list to add a more complex structure to lists. Create a picture bulleted list to add visual interest to a document or Web page

Macros

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If you perform a task repeatedly in Microsoft Word, you can automate the task by using a macro. A macro is a series of Word commands and instructions that you group together as a single command to accomplish a task automatically.

Here are some typical uses for macros: • •

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To speed up routine editing and formatting To combine multiple commands; for example, inserting a table with a specific size and borders, and with a specific number of rows and columns To make an option in a dialog box more accessible

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