Learning Microsoft Word 2007 - Table Tools

Learning Microsoft Word 2007 By Greg Bowden

Chapter 13

Using the Table Tools

Guided Computer Tutorials www.gct.com.au

PUBLISHED BY GUIDED COMPUTER TUTORIALS PO Box 311 Belmont, Victoria, 3216, Australia www.gct.com.au © Greg Bowden This product is available in Single or Multi User versions. Single-user versions are for single person use at any particular time, just as a single text book would be used. If you intend to use the notes with multiple students the single user version should be upgraded to the multi-user version. Multi-user versions allow the school or institution to print as many copies as required, or to place the PDF files on the school network, intranet and staff laptops. A certificate of authentication is provided with multi-user versions. Bookmarks provide links to all headings and sub-headings, and individual chapters are provided.

First published 2008 ISBN: 1 921217 46 4 (Module 1) 1 921217 47 2 (Module 2) PDF document on CD-ROM

Every effort has been made to ensure that images used in this publication are free of copyright, but there may be instances where this has not been possible. Guided Computer Tutorials would welcome any information that would redress this situation.

Chapter

13

Using the Table Tools

In the last chapter you used TAB STOPS to create simple tables. When more detailed tables are required, Microsoft Word’s TABLE TOOLS can be used. Basically the TABLE feature is a simplified spreadsheet that can be inserted anywhere in a Word document. Its use can save you having to set margins and indents using the Ruler. Let’s create a simple roster to illustrate the use of the table tools.

Entering the Heading 1

Load Microsoft Word, or close the current file and start a NEW BLANK DOCUMENT.

2

Enter the heading: MAKE BELIEVE HIGH SCHOOL



and press the <enter> key twice to add some space after it.

3 Highlight the heading and set it to 14 POINT and BOLD.

Inserting the Table

1 Position the cursor on the blank line after the heading.



© Guided Computer Tutorials 2008

13-1

Learning Microsoft Word 2007

2 Open the INSERT tab of the RIBBON and click on the TABLE icon.

3 Move the pointer down 3 rows and across 2 columns to highlight a 3 x 2 table and click the mouse button.

4 A 2 x 3 table is inserted at the cursor position.

Changing Column Widths The widths of columns can be adjusted. 1 Move the pointer over the border at the centre of the table until it changes to a cross hair with horizontal arrows.

13-2

© Guided Computer Tutorials 2008

Using the Table Tools

13

2 Drag the border to the left so that COLUMN A is 4 cm wide.

3 COLUMN B is now much wider.

Merging Cells A heading will be entered in the top row, but it will need to extend across the top of the table, so the top two cells will be merged into one.

1 Drag the I-BEAM across the top two cells to highlight them.

2 Open the TABLE TOOLS - LAYOUT tab in the RIBBON and click on the MERGE CELLS icon to combine the two cells into one.



© Guided Computer Tutorials 2008

13-3

Learning Microsoft Word 2007

3 Click in the top cell and enter: Yard Duty Roster, 15 March 2009

4 Highlight the text and set it 12 POINT, BOLD and CENTRE to centre the text across the two columns.



NOTE:

13-4

You can click to the left of a row to highlight the whole row.

© Guided Computer Tutorials 2008

Using the Table Tools

13

Shading Cells Cells within the table can be shaded. 1 Open the TABLE TOOLS - DESIGN tab in the RIBBON.

2 Click on the SHADING icon and select a light colour to fill the top cell.

NOTE:

You can set the text in the top cell to a different colour if you wish using the HOME tab or the MINI TOOLBAR.

Row Heights You can change the height of rows. In this case it would look better to have the top row of the table larger than the others.

1 Move the pointer over the bottom border of ROW 1 until it changes to vertical arrows.

2 Drag the bottom border down by about half a centimetre to increase the ROW HEIGHT.



© Guided Computer Tutorials 2008

13-5

Learning Microsoft Word 2007

Vertical Alignment The vertical position of the text in a cell can be set to TOP, BOTTOM or CENTRE. Let’s vertically centre the text in ROW 1.

With the text selected click on the ALIGN CENTRE icon in the TABLE TOOLS - LAYOUT tab of the RIBBON.

NOTE:

The ALIGNMENT buttons in the ALIGNMENT group of the TABLE TOOLS LAYOUT tab also sets the horizontal alignments.

Completing the Table 1 Click in cell A2 and enter: Julie Etheridge, 7-1



13-6

2 Press the key to move the cursor to cell B2.

© Guided Computer Tutorials 2008