Learning Adobe Indesign Cs3

Guided Computer Tutorials

Learning Adobe InDesign CS3 By Greg Bowden

PUBLISHED BY GUIDED COMPUTER TUTORIALS PO Box 311 Belmont, Victoria, 3216, Australia www.gct.com.au © Greg Bowden This product is available in Single or Multi User versions. Single-user versions are for single student or teacher use at any particular time, just as a single text book would be used. If you intend to use the notes with multiple students the single user version should be upgraded to the multi-user version. Multi-user versions allow the school or institution to print as many copies as required, or to place the PDF files on the school network, intranet and staff laptops. A certificate of authentication is provided with multi-user versions. Bookmarks provide links to all headings and sub-headings, and individual chapters are provided.

First published 2008 ISBN: Module 1 1 921217 55 3 Module 2: 1 921217 56 1

PDF document on CD-ROM

Every effort has been made to ensure that images used in this publication are free of copyright, but there may be instances where this has not been possible. Guided Computer Tutorials would welcome any information that would redress this situation.

Learning Adobe InDesign CS3 Module 1 Contents Chapter 1: Introduction to InDesign CS3 Starting an InDesign Document............................................................1-1 Looking at the InDesign Screen............................................................1-2 The Tools Panel........................................................................................1-5 The Panel Group......................................................................................1-5 Displaying Panels.................................................................................... 1-5 Adding or Removing Panels.................................................................. 1-6

Creating a Flyer.......................................................................................1-7 Laying out the Page................................................................................1-8 Setting the Ruler Units............................................................................ 1-8 Setting the Ruler Guides......................................................................... 1-9 Saving the Document............................................................................ 1-10

Entering the Heading...........................................................................1-10 Adding the Text..................................................................................... 1-10 Adding a Rectangle............................................................................... 1-12 Formatting the Rectangle..................................................................... 1-13 Changing the Text Colour.................................................................... 1-15

Inserting the Graphic............................................................................1-15 Aligning the Graphic............................................................................ 1-15 Placing the Graphic............................................................................... 1-16

Adding the Second Text Frame...........................................................1-18 Entering the Text.................................................................................... 1-18 Formatting the Text............................................................................... 1-20

Adding a Page Border..........................................................................1-22 Adjusting Objects Set Behind Others.................................................1-23 Spell Checking.......................................................................................1-23 Previewing the Document...................................................................1-24 Printing the Document.........................................................................1-25 Planning Pages......................................................................................1-26 Desktop Publishing Assignment 1...................................................1-27

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Learning Adobe InDesign CS3 Chapter 2: Creating Greeting Cards Starting a New Publication....................................................................2-1 Setting the Ruler Guides........................................................................2-2 Creating the Front Section.....................................................................2-3 Inserting the First Graphic..................................................................... 2-3 Inserting the Second Graphic................................................................ 2-4 Zooming in............................................................................................... 2-5 Adding the Text....................................................................................... 2-5 Centring the Image.................................................................................. 2-7 FRotating the Front Elements................................................................ 2-8

Completing the Inside of the Card.......................................................2-9 Adding a Border Around the Text Frames........................................2-13 Rounded Rectangles.............................................................................2-14 Printing...................................................................................................2-15 Extension Activity.................................................................................2-15 Desktop Publishing Assignment 2...................................................2-16

Chapter 3: Text Formatting Starting a New Document.....................................................................3-1 Setting Indents.........................................................................................3-1 Setting a First Line Indent...................................................................... 3-2 Setting a Hanging Indent....................................................................... 3-3 Changing Indents.................................................................................... 3-5 Adjusting Indents Using the Control Panel......................................... 3-5

Using Tab Stops.......................................................................................3-7 Setting the Heading Tabs........................................................................ 3-8 Setting the Right and Decimal Tabs...................................................... 3-9 Entering the Table Content................................................................... 3-11

Removing Tab Stops.............................................................................3-12 Creating a Contents Page.....................................................................3-13 Entering the Headings.......................................................................... 3-13 Setting the Leader Character............................................................... 3-14 Entering the Contents........................................................................... 3-15 Formatting the Contents....................................................................... 3-16 Adding Lines to Text............................................................................. 3-17

Dynamic Spell Checking......................................................................3-18 Desktop Publishing Assignment 3...................................................3-20

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Contents Chapter 4: Laying Out Pages Using Frames Starting the New Publication................................................................4-3 Setting the Ruler Guides........................................................................4-3 Adding the Frames.................................................................................4-4 The Heading Frames............................................................................... 4-4 The Body Frames..................................................................................... 4-5

Completing the Main Heading.............................................................4-7 Entering the Text...................................................................................... 4-7 Shading the Frame................................................................................... 4-8 Setting the Text Colour to White......................................................... 4-10

Entering the Sub-heading....................................................................4-10 Completing the Body of the Publication............................................4-12 Importing the Text................................................................................. 4-12 Threading the Text Through the Frames............................................ 4-13 Formatting the Text............................................................................... 4-14 Setting the Hanging Indents................................................................ 4-15 Formatting the Text............................................................................... 4-17 Formatting the Prices............................................................................ 4-18

Creating the Reply Coupon.................................................................4-19 Entering the Text.................................................................................... 4-19 Inserting the Lines................................................................................. 4-21 Adding a Border Around the Coupon............................................... 4-23 Aligning the Reply Coupon................................................................. 4-25

Adding a Page Border..........................................................................4-26 Desktop Publishing Assignment 4...................................................4-27

Chapter 5: Creating Menus Using Frames Starting a New Publication....................................................................5-3 Laying out the Page................................................................................5-3 Inserting the Column Guides................................................................ 5-3 Setting the Ruler Guides......................................................................... 5-4

Setting the Frames...................................................................................5-4 The Headings........................................................................................... 5-4 The Appertiser Items ............................................................................ 5-5 The Salads and Soups Section................................................................ 5-6 The Seafood Specialities Section............................................................ 5-7

Entering the Main Heading...................................................................5-9

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Learning Adobe InDesign CS3 Creating the Sub-headings...................................................................5-11 Entering the Appertisers Heading...................................................... 5-11 Copying the Appertisers Sub-Heading.............................................. 5-13 Copying Both the Image and Text....................................................... 5-14

Entering the Menu Details...................................................................5-15 The Appetizers....................................................................................... 5-15 The Salads and Soups........................................................................... 5-18 The Seafood Specialities....................................................................... 5-20

Inserting the Bottom Graphic..............................................................5-22 Adding a Page Border..........................................................................5-23 Printing...................................................................................................5-24 Desktop Publishing Assignment 5...................................................5-25

Chapter 6: Using Styles In Publications Starting a New Publication....................................................................6-1 Importing the Text...................................................................................6-1 Paragraph Styles......................................................................................6-2 Displaying the Paragraph Styles Panel................................................ 6-2 Formatting the Main Heading............................................................... 6-3 Creating the Sub-Heading Style............................................................ 6-3 Applying the Style . ................................................................................ 6-5 Adjusting the Styles................................................................................ 6-6

Creating the Numbered Points Style....................................................6-7 Defining the Style’s Formats.................................................................. 6-7 Creating the Style.................................................................................... 6-8 Applying the Style................................................................................... 6-9

The Lettered Point Style.......................................................................6-11 Defining the Style’s Formats................................................................ 6-11 Defining the Style.................................................................................. 6-11 Applying the Style................................................................................. 6-12

Duplicating Styles.................................................................................6-13 Deleting Styles.......................................................................................6-14 Copying Styles to Other Documents..................................................6-16 Character Styles.....................................................................................6-17 Formatting the Character..................................................................... 6-17 Applying the Style................................................................................. 6-18 Changing Character Styles................................................................... 6-19

Desktop Publishing Assignment 6...................................................6-21

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Contents Chapter 7: Multiple Page Newsletters The Front Page.........................................................................................7-1 Starting a New Publication....................................................................7-3 Formatting the Pages Panel...................................................................7-3 Laying out the First Page.......................................................................7-5 Inserting the Column Guides................................................................ 7-5 Setting the Ruler Guides......................................................................... 7-5

Inserting the Frames...............................................................................7-6 Creating The Heading............................................................................7-6 Entering the Text...................................................................................... 7-6 Adding Lines to the Heading................................................................ 7-8

Entering the Title of the Newsletter.....................................................7-9 Adding a Drop Shadow.......................................................................7-10 Completing the Page............................................................................7-12 Adding a Graphic..................................................................................7-14 Placing an Oval Around the Graphic.................................................7-15 Filling the Frame...................................................................................7-16 Adding a Page Border..........................................................................7-18 Producing Page 2...................................................................................7-19 Displaying Page 2.................................................................................. 7-21 Importing the Text................................................................................. 7-21 Formatting the Text............................................................................... 7-22 Inserting the First Graphic................................................................... 7-23 Wrapping the Text Around the Graphic............................................. 7-23 Manually Adjusting the Wrap............................................................. 7-24 Inserting the Second Graphic.............................................................. 7-25 Wrapping the Text Around the Graphic............................................. 7-26 Adding a Page Border........................................................................... 7-27

Printing the Pages.................................................................................7-28 Desktop Publishing Assignment 7...................................................7-29

Publishing Project 1 The Society of Architects .................................................................... P1-1

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Module 2 Contents Chapter 8: Creating Pamphlets The Page Layout......................................................................................8-2 Completing Side 1...................................................................................8-3 Setting the Frames................................................................................... 8-3 Completing the Top Frame.................................................................... 8-3 Adding the Graphic................................................................................ 8-5 Completing the Lower Frame................................................................ 8-6 Adding a Border Around the Frames................................................... 8-8

Completing Side 6.................................................................................8-10 Importing the Text................................................................................. 8-10 Formatting the Text............................................................................... 8-10 Adding Lines Around the Heading.................................................... 8-12

Setting Paragraph Styles......................................................................8-13 The Section Heading Style................................................................... 8-13 The CD Heading Style.......................................................................... 8-14 The CD Contents Style.......................................................................... 8-15

Completing Side 5.................................................................................8-17 Importing the Text................................................................................. 8-17 Formatting the Text............................................................................... 8-17 Placing Lines Around the Heading..................................................... 8-19

Completing Side 2.................................................................................8-20 Importing the Text................................................................................. 8-20 Formatting the Text............................................................................... 8-20

Completing Side 3.................................................................................8-21 Importing the Text................................................................................. 8-21 Formatting the Text............................................................................... 8-22 Placing Lines Around the Heading..................................................... 8-23

Completing Side 4.................................................................................8-24 Importing the Text................................................................................. 8-24 Formatting the Text............................................................................... 8-25 Placing Lines Around the Heading..................................................... 8-26

Adjusting The Columns.......................................................................8-26 Checking and Printing..........................................................................8-28 Desktop Publishing Assignment 8...................................................8-29

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Contents Chapter 9: Using Tables in Publications Loading the Sample File.........................................................................9-1 Inserting a Table......................................................................................9-1 Setting the Table Frame.......................................................................... 9-1 Setting the Table....................................................................................... 9-2 Adjusting the Column Width................................................................ 9-3 Changing the Row Heights.................................................................... 9-4

Completing the Table..............................................................................9-4 Formatting the Table...............................................................................9-5 Shading the First Column...................................................................... 9-5 Selecting the Whole Table....................................................................... 9-6 Vertically Centring the Text.................................................................... 9-7 Indenting the Text.................................................................................... 9-7

Cell Borders..............................................................................................9-8 Formatting the Heading.........................................................................9-9 Text Wrapping.......................................................................................9-10 Adding a Second Table.........................................................................9-11 Setting the Frame................................................................................... 9-11 Inserting the First Graphic................................................................... 9-12 Formatting the Table............................................................................. 9-13

Importing a Microsoft Word Table.....................................................9-15 Setting the Text Frame.......................................................................... 9-15 Wrapping the Table............................................................................... 9-17 Adjusting the Table .............................................................................. 9-18

Desktop Publishing Assignment 9...................................................9-19

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Learning Adobe InDesign CS3 Chapter 10: Table of Contents Table of Contents...................................................................................10-1 Loading the Sample File....................................................................... 10-1 Looking at the Styles Used................................................................... 10-2 Looking at the Styles Used................................................................... 10-2

Creating the Table of Contents............................................................10-4 Setting the Contents Heading.............................................................. 10-4 Including the Chapter Title Style........................................................ 10-5 Including the Sub Head Style.............................................................. 10-6 Including the Sub Head point Style.................................................... 10-7 Saving the Table of Contents Formats................................................ 10-7 Placing the Table of Contents............................................................... 10-8

Changing the Contents.........................................................................10-9 Formatting the Table of Contents.....................................................10-10 Creating PDF Documents..................................................................10-12 Setting Bookmarks..............................................................................10-14 Turning on the Bookmarks................................................................. 10-14 Exporting the PDF File........................................................................ 10-15

Desktop Publishing Assignment 10...............................................10-17

Chapter 11: Creating Magazines The Page Structure................................................................................11-1 Starting the File......................................................................................11-2 Master Pages..........................................................................................11-2 Creating the Left Master Page.............................................................11-3 Setting the Master Page........................................................................ 11-3 Adding a Header................................................................................... 11-4 Inserting the Footer Image................................................................... 11-6 Inserting Page Numbers....................................................................... 11-7

Creating the Right Master Page..........................................................11-9 Applying Master Pages...................................................................... 11-11 Deleting Master Pages........................................................................11-12 Editing Master Pages..........................................................................11-13 Completing Page 1..............................................................................11-14 Creating the Page Heading................................................................ 11-14 Saving the Style.................................................................................... 11-15 Adding the Body Text......................................................................... 11-16

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Contents Completing Page 2..............................................................................11-17 Creating the Page Heading................................................................ 11-17 Setting the Style................................................................................... 11-18 Inserting the Content.......................................................................... 11-19

Completing Page 3..............................................................................11-20 Creating the Page Heading................................................................ 11-20 Inserting the Content.......................................................................... 11-20

Completing Page 4..............................................................................11-22 Creating the Page Heading................................................................ 11-22 Inserting the Content.......................................................................... 11-23

Printing.................................................................................................11-23 Adding More Pages............................................................................11-24 Desktop Publishing Assignment 11...............................................11-26

Chapter 12: Magazine Covers Starting the Document..........................................................................12-1 Inserting the Background Image.........................................................12-2 Completing the Front Cover................................................................12-3 The Top Text ......................................................................................... 12-3 The Bottom Text..................................................................................... 12-5

The Back Cover......................................................................................12-6 Desktop Publishing Assignment 12.................................................12-7

Chapter 13: Creating Multimedia Products Loading the Prepared File....................................................................13-1 Naming the Page...................................................................................13-2 Inserting a Movie Clip..........................................................................13-3 The Movie Clip Settings.......................................................................13-4 Looking at the Movie Clip...................................................................13-5 Creating the Second Page....................................................................13-7 Duplicating Page 1................................................................................ 13-7 Naming the Page................................................................................... 13-8 Inserting the Movie Clip....................................................................... 13-8 Exporting to PDF................................................................................. 13-10

Adding a Third Page..........................................................................13-11

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Learning Adobe InDesign CS3 Setting Bookmarks..............................................................................13-12 Setting the Paragraph Styles.............................................................. 13-12 Creating a Table of Contents.............................................................. 13-14 Exporting to PDF................................................................................. 13-15

Using Buttons......................................................................................13-15 Opening the Master Page................................................................... 13-16 Adding a Button.................................................................................. 13-16 Adding Text to the Button.................................................................. 13-17 The Button States................................................................................. 13-18 Adding Text to the Other States........................................................ 13-18 Making the Button Interactive........................................................... 13-20 Testing the Button................................................................................ 13-21

Creating the Painting Button.............................................................13-22 Creating the Backgrounds Button.....................................................13-24 Formatting the Two Duplicated Buttons.........................................13-26 The Painting Button............................................................................ 13-26 The Backgrounds Button.................................................................... 13-27

Exporting to the PDF File...................................................................13-28 Desktop Publishing Assignment 13...............................................13-30

Chapter 14: Creating Books Loading the Sample Files.....................................................................14-1 Starting the Book...................................................................................14-2 Adding Documents to the Book..........................................................14-3 Adjusting the Page Numbers..............................................................14-4 Shuffling Book Documents..................................................................14-6

Removing Book Documents...................................................................... 14-7 Saving Books..........................................................................................14-8 Synchronising Styles and Swatches....................................................14-8 Printing Books.......................................................................................14-9 Exporting a Book to a PDF File.........................................................14-10 Including Bookmarks in the Book....................................................14-11 Formatting the Table...........................................................................14-13 Creating the PDF Document.............................................................14-14 Desktop Publishing Assignment 14...............................................14-16

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Contents Chapter 15: Useful Features The Command Bar................................................................................15-1 Library Items..........................................................................................15-2 Creating the Library File...................................................................... 15-2 Storing Text............................................................................................. 15-2 Storing Graphics.................................................................................... 15-4 Storing Photos........................................................................................ 15-6 Deleting Library Items.......................................................................... 15-7 Using the Library in Other Documents.............................................. 15-7

The Eyedropper Tool............................................................................15-8 Copying Text.......................................................................................... 15-8 Copying Graphics................................................................................ 15-10

Typing Text Along a Path...................................................................15-11 OpenType Fonts..................................................................................15-13 Embedding Files..................................................................................15-13

Publishing Project 2 Home Bodies......................................................................................... P1-1

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Chapter

1

Introduction to InDesign CS3

Desktop Publishing is the process of combining text and graphics on a computer screen to produce publications. It is used to product newsletters, greeting cards, restaurant menus, advertisements, pamphlets, books or catalogues and you will produce these types of publications as you progress through these tutorials. Programs such as Microsoft Word are useful programs when simple Desktop Publishing activities are required, however, when detailed publishing is desired, a specific page layout program is needed. The program you will use for this is called Adobe InDesign CS3 and it gives you total control over the appearance of pages. You will still use programs like Microsoft Word and graphics programs such as PhotoShop, but as support programs to the page layout program.

Starting an InDesign Document 1

Load Adobe InDesign and you should receive the InDesign Start Screen, which has the four labelled sections shown.

Create new Documents

Open Documents

Help files



Training Tips

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2 Click on DOCUMENT under CREATE NEW to start a new document.

3

When you start a new InDesign document the program needs to know the required page measurements.

4 Set the PAPER SIZE box to A4, turn off FACING PAGES, the ORIENTATION should be set to PORTRAIT (or normal) and select OK.

Looking at the InDesign Screen 1

Look at the labelled diagram at the top of the next page and refer to regularly until you are familiar the various sections of the InDesign screen.

2

At the moment you are looking at the FIT PAGE IN WINDOW screen. That is, the page has been reduced to fit the size of the screen.

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Introduction to InDesign CS3

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Control Panel

Tools Panel

Work Area

Panel Group

Zoom and Page Controls

3 The double arrows at the top of the TOOLS PANEL can be used to display the tools in two columns. Click on the double arrows to set the tools to two columns.

4



InDesign has numerous screen sizes which can be selected from the VIEW menu or by holding down the CTRL key on the Windows system, or the COMMAND key on the Macintosh system, and pressing a number.

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5 Press CTRL+ or COMMAND+ a few times to zoom in.

6

Press CTRL- or COMMAND- a few times to zoom out.

7

Hold down the CTRL or COMMAND key and press 1. The screen view will be changed to show the page in ACTUAL (or 100%) size.

8

Use the CTRL or COMMAND key to try the following screen sizes:



CTRL+5 or COMMAND+5 CTRL+1 or COMMAND+1 CTRL+2 or COMMAND+2 CTRL+4 or COMMAND+4 CTRL+0 or COMMAND+0

50% view 100% view 200% view 400% view Fit page in window

9 You can also select a zoom from the ZOOM CONTROLS at the bottom left of the screen.

NOTE:

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The ZOOM TOOL in the Tools Panel can be used to drag a frame around sections of your document and the screen will zoom in on that section. © Guided Computer Tutorials 2008

Introduction to InDesign CS3

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The Tools Panel Look at the TOOLS panel at the left of the screen. These tools allow you to create and control how objects are placed in a document.

1 Click in some of the tools and notice that sometimes the CONTROL panel at the top of the screen changes to show buttons associated with that tool. 2 Notice that some tools have a small arrow at their base. These tools have extra options associated with them. Try clicking and holding down the mouse button on the TYPE TOOL to see its options.

The Panel Group InDesign houses many of its functions in collapsed panels at the right of the screen. You can add or remove panels from the PANEL GROUP.

A Displaying Panels 1 Click on one of the panel icons in the PANEL GROUP to expand it.



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Click on the panel tab or panel label to collapse it.

3 Click on the DOUBLE ARROWS at the top of the PANEL GROUP to expand all the panels. 4

Click on the DOUBLE ARROWS again to collapse all the panels in the PANEL GROUP.

B Adding or Removing Panels 1 Drag one of the panel icons onto the work area. The panel becomes a floating palette.

2

The panel can then be closed using its CLOSE BOX (x). 3 Drag the panel by its label tab back into the PANEL GROUP and it should ‘dock’ into place.

NOTE:

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Panels that are not currently in the PANEL GROUP can be added to the screen by selecting them from the WINDOW menu. © Guided Computer Tutorials 2008

Introduction to InDesign CS3

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Creating a Flyer To illustrate how to create an InDesign document a simple flyer will be created. Flyers are advertisements or announcements. They can be very effective if you keep the design simple so that the message stands out. Flyers can announce, events, such as social outings, meetings and news, promotional events or special offers. Flyers usually include more, or simply larger, graphics than other publications. In this exercise you will create the following flyer:

Winchester Manor

Open Week 17 July to 24 July

Winchester Manor was built in the fifteenth century as a country retreat for the Duke of Winchester. Since then it has played host to numerous famous people including King Henry VIII and Sir Issac Newton. Now the 190 room manor has been painstakingly restored to its original glory and you can visit this exquisite English property, and its 10 hectare manicured gardens, during its annual open week. For information and bookings call 03 9856 1205 or visit the web site: www.winchestermanor.co.uk



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Laying out the Page You should have a blank page on the screen. If you don’t, follow the steps on page 1-1 to start a NEW DOCUMENT.

A Setting the Ruler Units You will be using the RULER at the top of the work area when laying out this publication so we will check that the units are in millimetres.

1 Display the EDIT menu, highlight PREFERENCES and select UNITS & INCREMENTS.

2 In the RULER UNITS frame set the HORIZONTAL and VERTICAL boxes to MILLIMETRES, then select OK.

NOTE:

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You can control most of InDesign’s settings from the PREFERENCES dialogue box.

The page margins can now be adjusted. Display the LAYOUT menu and select MARGINS AND COLUMNS.

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4 Set the MARGINS to 20 mm. You only need to set one if the MAKE ALL SETTINGS THE SAME icon is turned on. 5

Select OK to adjust the margins.

B Setting the Ruler Guides This publication is going to be a one-column document and we can set RULER GUIDES to assist with the placement of the text and graphics. 1

Set the screen view to FIT PAGE IN WINDOW by pressing CTRL+0 or COMMAND+0. This allows you to see the whole page.

2

Select the TYPE TOOL from the TOOLS panel. 3 Move the I-Beam into the top Ruler until it changes to a pointer. Hold down the mouse button and drag a RULER GUIDE down to be in line with 30 mm in the left Ruler.

NOTE: i A light blue line should be added to the document. This is where the first text block will be placed. We are leaving 10 mm from the top margin so that a border can be added.



ii RULER GUIDES can be moved at any time using the SELECTION TOOL and they will not print when the document is printed.

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4 Repeat steps 3 to drag ruler guides in line with 70 mm and 160 mm in the left Ruler. This is where the graphic and second text blocks will be placed.



C Saving the Document Once you have completed a page layout, it is a good idea to save it. 1

Display the FILE menu and select SAVE AS.

2

Access your STORAGE folder and create a NEW FOLDER called DTP.

3

Open the folder and enter the name: Chapter 1



then click on SAVE to save your document.

Entering the Heading The heading of the flyer will be placed at the top of the document. In this case we will place a rectangle over a text frame to enhance it.

A Adding the Text 1

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The TYPE TOOL from the TOOLS panel should be selected.

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2 Move the I-Beam to the intersection of the left margin guide and the first Ruler guide at 30 mm. The small bar at the bottom of the I-Beam should be on the RULER GUIDE.

3 Hold down the mouse button and drag a text frame across to the right margin guide then down to 70 mm in the left Ruler.

4

When you release the mouse button the text cursor (or insertion point) is placed at the top left corner of the frame.

5

Press CTRL+1 on the Windows system or COMMAND+1 on the Macintosh system to set the screen to ACTUAL SIZE. 6 Press <enter> or to leave a blank line then enter: Winchester Manor





<enter>

7 Highlight the line of text and in the CONTROL panel at the top of the screen click on the CHARACTER FORMATTING CONTROLS button (the button with an A in it).

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8 Set the FONT box to ARIAL or HELVETICA, the FONT SIZE box to 36 pt and the STYLE box to BOLD

9 Click on the PARAGRAPH FORMATTING CONTROLS button at the left of the CONTROL panel.

10 Select the ALIGN CENTRE button and the text should be centred across the page.

NOTE:

When the TYPE TOOL is selected the CONTROL PANEL has two sections. The CHARACTER FORMATTING CONTROLS for formatting the letters and the PARAGRAPH FORMATTING CONTROLS for formatting the paragraphs.

B Adding a Rectangle The text frame could be filled with a colour and set to have a border. However, to show you how to use the RECTANGLE tool we will had a rectangle over the text frame.

1 Click and hold the mouse button on the SHAPES tool in the TOOLS panel and select the RECTANGLE TOOL.

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Introduction to InDesign CS3

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2 Move the cursor (now a cross hair) in line with 40 mm in the top Ruler and 30 mm in the left Ruler (this is on the first RULER GUIDE). This coordinate is read as (40,30).

3 Drag the cursor across to 170 mm in the top Ruler then down to 60 mm in the left Ruler. This co-ordinate is read at (170,60).

NOTE: i The values are displayed at the top left of the CONTROL PANEL.

ii There are dotted lines in the rulers to help you position objects.



iii Your rectangle may be filled with a colour or have a coloured border.

C Formatting the Rectangle 1

The rectangle should have its ‘handles’ displayed, if not, select the SELECTION TOOL and click on it.

2

Expand the SWATCHES panel in the PANEL GROUP.

3 There are two boxes at the top left of the panel, the left box for FILL and the right box for STROKE. Click on the FILL box.



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4 Click on CYAN (or aqua) and set the TINT to 25% to lighten the shading.

5 Click on the STROKE box at the top left of the SWATCHES panel.

6

Expand the STROKE panel.

7 Set the WEIGHT box to 5 pt and the TYPE box to THICK THIN. This is a double line with the outside line thicker than the inside line.

8 Display the OBJECT menu, highlight ARRANGE and select SEND TO BACK to send the rectangle behind the text frame.

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D Changing the Text Colour The colour of the text in the heading can be altered. 1

Select the TYPE TOOL from the TOOLS panel. 2 Triple click on the heading text to highlight it.

3 Open the SWATCHES panel, check that the TEXT icon is selected at the top of the SWATCHES panel then set the SWATCHES panel to DARK BLUE. 4

Close or collapse the SWATCHES panel and resave the publication.

Inserting the Graphic A graphic will be placed at the second RULER GUIDE.

A Aligning the Graphic We want this graphic to be in line with the main heading. To assist with this, VERTICAL RULER GUIDES can be added to the screen.

1 Move the I-Beam into the left Ruler until it changes to a pointer.



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2 Drag a RULER GUIDE to the right so that it is in line with 40 mm in the top Ruler. This will allow us to align objects with the left edge of the rectangle.

3 Repeat steps 1 and 2 to add a VERTICAL RULER GUIDE in line with 170 mm in the top Ruler so that objects can be aligned with the right edge of the rectangle.

B Placing the Graphic When a graphic is inserted into InDesign the PLACE command is used. 1 Select the SELECTION TOOL from the TOOLS panel and click outside the text frame and rectangle so that neither is selected.



NOTE: i If you place a graphic with a frame selected the new graphic replaces the current content in the frame.

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ii If you place a graphic with the TYPE TOOL selected, the graphic will be placed as text and not be able to be moved around the page.

Display the FILE menu and select PLACE (or press CTRL+D or COMMAND+D).

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3 Access the IDcs3 SUPPORT FILES, open the CHAPTER 1 folder and select the MANOR image.

4 Click on OPEN or OK to insert the file.

5 Move the PLACE GRAPHIC marker to the intersection of the second HORIZONTAL RULER GUIDE and the first VERTICAL RULER GUIDE, that is, at (40,70).

6 Click the mouse button to place the graphic on the screen.

7 Drag the bottom right ‘handle’ of the graphic to the intersection of the VERTICAL RULER GUIDE at 170 mm and the HORIZONTAL RULER GUIDE at 160 mm, that is to (170,160). 8 The right edge of the graphic is in line with the right edge of the rectangle, but graphic does not fit in the frame now that the frame is reduced in size.



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Learning Adobe InDesign CS3

9 Display the OBJECT menu, highlight FITTING and select FIT CONTENT PROPORTIONALLY so that the image is resized to fit in the frame.

Adding the Second Text Frame The information in the flyer will be placed in a text frame below the graphic.

A Entering the Text

1 Add a fourth HORIZONTAL RULER GUIDE at 170 mm.



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Introduction to InDesign CS3

1

2 Select the TYPE TOOL from the TOOLS panel and position the small bar at the base of the I-Beam at the intersection of the fourth HORIZONTAL RULER GUIDE and the first VERTICAL RULER GUIDE, that is, at (40,170).



3 Hold down the mouse button and drag a text frame across to the second VERTICAL RULER GUIDE at 170 mm then down to the bottom of the page at 277 mm in the left Ruler. That is, to the co-ordinate (170,277).

4



Enter the text at the top of the next page, pressing the <enter> or key only when indicated.

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Learning Adobe InDesign CS3 Open Week <enter> <enter> 17 July to 24 July <enter> <enter> Winchester Manor was built in the fifteenth century as a country retreat for the Duke of Winchester. Since then it has played host to numerous famous people including King Henry VIII and Sir Issac Newton. Now the 190 room manor has been painstakingly restored to its original glory and you can visit this exquisite English property, and its 10 hectare manicured gardens, during its annual open week. <enter> <enter> For information and bookings call 03 9856 1205 or visit the web site: <enter> <enter>

www.winchestermanor.co.uk

5

<enter>

Resave the publication.

B Formatting the Text 1

Triple click on the first line ‘Open Week’ to highlight it.

2 Use the CHARACTER FORMATTING CONTROLS section of the CONTROL panel to set the FONT to a cursive font such as SCRIPT MT BOLD, EDWARDIAN SCRIPT ITC or ZAPF CHANCERY, the FONT SIZE to 48 pt and the STYLE to BOLD.

NOTE:

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You may need to adjust the FONT SIZE depending on the font you select. Some fonts do not have a BOLD style available.

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Introduction to InDesign CS3



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3 Hold down the SHIFT key and click at the end of the second line ‘17 July to 24 July’ to add the second line if text to the highlight then click on the PARAGRAPH FORMATTING CONTROL button in the CONTROL panel and click on the ALIGN CENTRE button to centre the text.

4 Highlight the paragraph and turn off the HYPHENATE button in the CONTROL panel to ensure that no words are hyphenated.



5 Click on the JUSTIFY WITH LAST LINE ALIGNED LEFT button in the CONTROL panel to set both the left and right sides of the paragraph to be straight, except for the last line.



6 Highlight the last two lines of text and use the ALIGN CENTRE button in the CONTROL panel to centre the text.



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Learning Adobe InDesign CS3

Adding a Page Border A border can be added around the publication. 1

Set the screen to FIT PAGE IN WINDOW (CTRL+0 or COMMAND+0) and select the RECTANGLE TOOL from the SHAPES TOOL in the TOOLS panel. 2 Move the cursor (cross hair) to (30,20). That is, 30 mm in the top Ruler and 20 mm in the left Ruler.

3 Drag a rectangle to (180,260).

4 Expand the SWATCHES panel, click on the STROKE box at the top of the panel and set the stroke colour to DARK BLUE.

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Introduction to InDesign CS3 5

1

Display the OBJECT menu, highlight ARRANGE and select SEND TO BACK to place the rectangle behind the other elements of the publication.

Adjusting Objects Set Behind Others You can adjust objects that are set behind other objects. The CTRL or COMMAND key is used to select the required object. Let’s reduce the height of the rectangle around the main heading. 1 Select the SELECTION TOOL from the TOOLS panel, hold down the CTRL or COMMAND key and click on the rectangle behind the main heading.

2 Use the top and bottom size ‘handles’ to adjust to reduce the height of the rectangle a little.

Spell Checking 1

Set the screen to ACTUAL SIZE (CTRL+1 or COMMAND+1).

2 Select the TYPE TOOL from the TOOLS panel and click the I-Beam at the start of the second text block. That is, just before the ‘O’ in ‘Open Week’.

3



Display the EDIT menu, highlight SPELLING and select CHECK SPELLING.

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Learning Adobe InDesign CS3

4 Check the spelling of the whole story. SKIP any words that are spelt correctly and CHANGE any words that are spelt incorrectly with the correctly spelt word. 5

Click on DONE to close the SPELLING dialogue box once all the text has been checked.

Previewing the Document Before printing the document we can preview it on screen so that any obvious errors can be repaired. 1

Set the screen to FIT PAGE IN WINDOW (CTRL+0 or COMMAND+0).

2 Click on the PREVIEW button at the base of the TOOLS panel and all margin and guide lines will be turned of so that just the document is displayed.

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Introduction to InDesign CS3 3

1

Fix any part of the flyer that is not correct.

4 Click on the NORMAL VIEW MODE button at the base of the TOOLS panel to turn the margins and ruler guides back on.



Printing the Document 1

Display the FILE menu and select PRINT. 2 In the PRINT dialogue box click on SETUP at the left frame and check that the PAPER SIZE is set to A4 for the printer you are using.

3 Select PRINT to print the document.

4

Check the printout, make any necessary adjustments and reprint if you made any changes.

5

Ask your teacher to check your final printout.



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Learning Adobe InDesign CS3

Planning Pages With any form of Desktop Publishing, careful preparation can save you hours of work. Basically, four steps should ALWAYS be followed in any publishing process: 1

Create a sketch of the page layout on paper. This is called the THUMBNAIL SKETCH and it simply shows the rough positions of the text and graphics blocks. It’s convenient to use horizontal lines for the text blocks and crossed (or hatched) shading for the graphics. You can also estimate where to place ruler guides, what formats to apply to the text and the type of graphic that is required.

2

Create the page layout within InDesign.

3

Enter the text and graphics and format them.

4

Print a copy, make any necessary changes, reprint and re-check before final printing.

The following thumbnail sketch could be drawn for the Assignment publication on the next page. Remember that it is a planning diagram and the final product does not have to be exactly like it. As you produce the publication changes and improvement can be made to the initial design.

Guide at 70 mm

Guide at 120 mm Main Heading Times New Roman, Capitals, 18 pt, Bold, Centre Sub- Heading Times New Roman, 14 pt, Bold, Centre Text Line Times New Roman, 14 pt, Centre

Guide at 70 mm Graphic Find a graphic of a computer

Graphic Find a graphic about food Text Box Times New Roman, 16 pt, Bold, Centre

Guide at 120 mm Paragraph Times New Roman, 12 pt, full justified

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Introduction to InDesign CS3

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Desktop Publishing Assignment 1 Your task for this Assignment is to produce the following flyer. It should only cover half a page. 1

Refer to the thumbnail sketch on the previous page before laying out the page and use it as a guide.

2

Create the page layout on a new InDesign page

3

You can use fonts of your choice, but remember to have no more than two different types. The graphics can be found in the CHAPTER 1 folder of the IDcs3 SUPPORT FILES under the names COMPUTER and HAMBURGER. You may have better quality graphics than the ones shown, if so, they can be inserted instead of the sample ones.

4

Once the flyer is complete and checked, print it and ask your teacher to check it.

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Spreadsheets Communications Word Processing Computer Graphics Databases We explain each application and demonstrate the major products available to help you choose the best system for your needs. Please phone our Training Manager, Mr Graeme Leach for full details and to arrange an appointment. Phone: 03 9567 1268



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Learning Adobe InDesign CS3

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