Jan-2005

NOTICE OF A SPECIAL MEETING & WORI(SHOP OF THE GOVERNING BODY OF PELICAN BAY

Notice is hereby given that a wORKSHop of the Governing Body of the City oF PelicanBay will be held on the2gth day of January, 2005at 10:00A.M. in the City Hall at 1300PelicanCircle, pelicanBuy, Texas, at which time the following subjectswitt be discussed,to wit:

1. CALL TO ORDER. 2. ROLL CALL. 3. PLANNING AND BUDGETING WORKSHOP. 4. ADJOURNMENT. I, the undersigned authority, do hereby certify that the above Notice of A Special Workshop of the Governing Body of the City Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hail of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on January 26thr2005, at 10:00 O'clock A.M., and remained so posted continuously for at least 72 hours preceding the scheduled time of the meeting. Dated this the 26th day ofJanuary 2005.

PELICAN BAY FIRE DEPARTMENT CALL SHEET Jan.2005

TOTAL

3401-AssL Chlef R. Norman

3408"FF M. $tarke 3410-FF J. Brooke 3411-FF J.Lukcs UlT- IlF P.Ichinose 3413-FF J. Leavell 3414-FF W. Fox

3415- FF D.

TOTALHOURS 47:12

RT]LESA}.ID REGT"IIATION AI{ENDI\{EM TREFIGI{TERSTHAT LM OVERTWOAI.IDONEHALFMtr,ESFROMTIIE CITY LIMITS OF PELICA}IBAY MUSTSPENDA MINIMUM CITEIGITT HOIJRSA MONTI{AT TI{E IM,E STATION. THISTIME WILL BE SPENTON STATIONMAINTENANffi; WASHING\IEHICLES; EQUIPMENTI,TAINTENANCE; ORWHAT1IIE CHIEF DEEMSNECESSARY. REGULARffiAINING r0nLLNOTCOVERTIIIS EIGTII-HOI,RREQUIR$\'ENT. NMES WILL BE DOCUMENTED ONTRAININGSHEETS. JAN.2005

MORRIS

EITGII{EERS

January17,2005

TheHonorableMarlvn Hawkins City of PelicanBay 1300PelicanCircle PelicanBay,Texas76020-4500 RE:

ElevatedStorageTank - PelicanBay, Texas CaldwellTanks,Inc. Project Close'out

DearMayor Hawkins: Enclosedare a final paymentrequestandprojectclose-outdocumentsfor work completed on your 150,000gallon elevatedstoragetank. Our inspectionsindicatethat the work is completedin generalconformancewith the plans and specifications.The total value of work is $254,000.00.You havepreviouslypaid the Contractora total of $228,150.00. The Contractor hasrequested a final paymentin theamountof $25,850.00. This projectwasundertaken to correctstoragecapacitydeficienciesin PelicanBay's water systemthat havebeen cited by the TexasCommissionon EnvironmentalQuality. The timelycompletionof theprojecthasbeenof continuingconcernto PelicanBay because of its exposureto administrativeand civil penaltiesdueto the deficiencyin storagecapacity. Although the storagedeficiencywas eliminatedby the completionof the project, the exposureto penaltiesremains. Althoughthis exposureis not the sustainingbasis,it does lendsubstance to thebasisfor paymentdefinedin Article3.2.ofthe Agreement. Article 3.2. providesthat $200.00be deductedfrom the amountowing the Contractorfor eachday that passesafter October9,2004, until SubstantialCompletionis achieved,and that $50.00be deductedfrom the amountowing the Contractorfor eachday that passes after November8, 2004,until Final Completionis achieved On January11, 2005, you received laboratory reports that the bacteriologicaltests were satisfactory. That informationconfirmedthat the new tankwasreadyfor serviceon your systemandJanuary 11,2005is the datesubstantialandfinal completionwereachieved. My recordsreflectthat you calledmy office on November16,2004(I wason vacationthat week),aboutthe statusof the project. My staff contactedCaldwellTanks,Inc.on that date to determinethe project statusand, in so doing, remindedCaldwell Tanks about the provisionsof Article 3.2. At that time CaldwellTanksreportedthat all work on the tank exceptsite grading,filling the tank, and bacterialtestingwas completedon November4, 20A4. I advisedyou on November23,2004that the tank wasreadyto be filled. Pelican andcompleted Bay beganto fill the tank on November29,2004,followingThanksgiving the filling on December2l or 22, 2004. Following the Christmasand New Year's

325 l]. ll()ust()n

Shcrrrran,'I'c-ras 75090

903-86U -1644

Honorable MarlynHawkins* January17.2005-Pase2 holidays,PelicanBay collectedbacteriological sampleson January3, 4, and 5, 2005. Bacteriologicaltestsresultswere reportedon January11,2005. Note that even though Pelican Bay filled the tank and collectedthe bacteriologicalsamplesas a matter of thoseactivitieswereassigned expediency, to the Contractor 14.3.2.15. by Specification During our meetingon January14,2005,you askedme to calculatethe paymentdeduction basedon a datehalf-waybetweenNovember23,2004,the dateI advisedyou that the tank could be filled, and Januaryll, 2005,the date bacteriologicaltestsconfirmedthe tank couldbe put in service.Thedateselected is Decemberl'1,2004. Theelapsed time relafive to substantialcompletionis 69 days. The elapsedtime relativeto final completionis 39 days.The amountof deductionfrom the final paymentthuscomputedis $15,750.00. I am alsoenclosing thefollowingclose-outdocuments lbr yourrecords. Engineer's Certificateof Completion Contractor'sCertificationandGuarantee Consentof Suretyto Final Payment Item 44 of the General Requirementsof the contract documentsprovides that the Contractorguaranteeall the work underthe contractto be free from faulty materialsand improperworkmanshipand agreeto replacewithout costto the Ownersuchwork as may be found to be improper. If the Contractorfails to correctdefectivework, Owner may, after sevendayswritten noticeto Contractor,correctand remedythe deficiencyand bill the Contractorfor expensesincurred. This guaranteecoversa period of one year and is documented by the Contractor'sCertificationandGuarantee. Pleasecall me if you haveany questionsor requireadditionalinformation.

rb Morris,P.E.

Enclosures c'.

(dencl.) Jessica Kaltenbach,Lawrence& Associates David Fincher,CaldwellTanks,Inc. (ilencl.) Contractfile (ilencl.)

PERIODIC F^STIMATE s.Yglll

No: ESTTMATE

ROJ E CTDE S Cz uP T ION : Cit v

OWNER: ADDRESS:

1 30 0

of

) - FINAL 1 5 0 ,O 0 0 q a l -]o n

Pelican

Pelic an

Cir c le.

Az le-

w ater

storacre

tank

Tx

'7 6 0 ) 0

Ins.

4000 T o w e r R o a d . L o u i s v i l l e .

Orisinal Contract Amount

el evated

Bav

CONTRACTOR: Caldwell tanks, ADDRE S S :

SHEET-OF-SHEETS

254 ,000 .00

Ky

4021q

Date of Contract Time Commencement

04/72/2004

Total Additions

0.00

Days Allowed in Contract

Total Deductions

0.00

Date of Substantial Completion

ro /o9 /2004

Date of Final Completion

Lr/oB/2OO4

Contract as Revised to Date

2 5 4 ,0 0 0 .0 0

Total Amount of Work Done to Date

254 ,000. 00

0-oo

Materials on Hand

Total Work and Materials AmountRetained( Cent

)Per

2 5 4 , O 0 O.O O

0.00

2 5 4 , OO0 .OO

Balance

2LO

CONTRACTOR's Certification: The undersigned CONTRACTOR certifies that (l) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied to dischargein full all obligations of CONTRACTOR incurre.d in connection with Work covered by prior Applications for Payment numbered I through 7 inclusive; and (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Paymnt will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such as coverel by Bond acceptableto OWNER). Caldwel-I

Less Previous Payments

Amount Due This Application

2 2 8 tr5 0 .O O

25 ,850. 0o

Sni

h,

C ontrol l er

ENGINEER's Recommendation: This application (with accompanying documentation) meets the requirements of the Contract Documents and payment of the abovg AMOUNT DUE THIS APPLICATION is recommended. S wL Jg6z*e *;f +**..-e_ f;r.l. Z 1r,* -{

| -

,-l

,z(r()s

CAIDWELI,

1 2/ 2r/ 2004

15OM D E

IIALT

CITY

JOB 1D :

1 3 O O P E IJICA N C IRC L E TX 76020

AZLE

-c-

S- 555307

APPL IC AT IO N

#:

PERToD

I

003

I BoNDs

004

I TRENCH/EXCAVATIoN/sAI I FoUNDATTON coNsrRucrl I FABRICATED

007

I

008

I FIELD

009

|

0 l- 0

I

011

I GRADE & SEED

|

F 'F '^

MATERIAL

I

I |

EKELTI UT\

r t Elu

|

PAINTING

6 , 3 s0 | 5 ,3 s0 I

6,35 0

1, 800 |

1,800 500

4 2 , OOO I 10?, 000 |
1 07, 000

3 2 ,0 0 0 |

32, 000

I

F'

53,000

soo I

500

|

4, 000

I

s0 0 |

| n ^ 6 h '^ 'r

42 , O00

4 , OOO I

|

- t EKM ZAt lVl\ I

ElELr nf LA!

254 , OOO

TOTATS

2004- F IN AL

Ir

IToTAL

lUatenrar.s

IPRESENTLY lcounr,rr:eo & I (c/c) I lsroRED (Nor lsroRED To l r N D o R E ) I D A T E( D +E +F| )

I I I I I I I I I I

6,35 0

soo I

I

^ r n n '!

coMpr,ETEDWORK--->

lAPPLrcATroNs I ( D+ E)

I TANK-ENGR/DESIGN/DRA I

005

l.---

THI S

I FND-ENGR/DESIGN/DRAF I

006

EN D IN G D EC EM BER 20,

IF Ro M PREV.

o02

& rNsuRANcE

PER IO D :

72/27/2004

IN VOIC E D AT E:

07

I VALUE

001

TX

114F T H W L

- D-

OF WORKISCHEDULED DESCRTPTTON

NO

INC. Pa)tment

for

S- 5653

INVO IC E #:

BILLIN G

I

PELICAN BAY,

PROJECT:

OF PEI,ICAN BAY

TO : CITY

ENTRY

TANKS,

ApplicaEion

3 :45 P M

<

ecol

6,350 | 1

1Z,

a^nl

rnn

s o oI

loo

VVV I

rUU

r.0?, o0o |

rUU

32, OO O|

1OO

s o oI 4 , o o o|

100 1oo

5 0 0|

r.00

STATEMENT OP CONTRACT ACCOUNT:

1-

ORIGINAL

2.

APPROVED C}IANGES (NET)

3.

AD.fUSTED CONTRACT AMOUNT VAIUE

254, 000.00

CO}.ITRACT AMOUNT (ADD/DEDUCT)

s

7.

T OT A L (4 +5 +6)

$

2s4, 000.00

$

2s4, 000.00

.00

VALUE OF APPROVED C}IANGE ORDERS COMPLETED TO DATE MATERIAI, STORED ON SITE

.00

254,000.00

OF WORK COMPLETED TO DATE

$

.00

$

.00

TOTAI, LESS RETAINAGE

s

254, 000.00

I,ESS PREVIOUS APPI,ICATIONS

$

228, 150. 00

LESS AMOUNT RETAINED

11

AMOUNT OF THIS

L2.

BALANCE TO FINISH,

(COLUMN I)

APPLICATION

INCLUDING RETAINAGE

100

) J , U U UI

2s 4, 000

253,50 0

roo

1oo

25, 850 . 00

100

lBAr,ANcE l r o F r N rsH | (c-c)

IRETATNAGE

I

lcode = e

I |

CERTMCATE OF PROJECTCOMPLETION

Storaqe Tank

PROJECT

TCDPElevated

DATE OF ISSUANCE

JantaarY 12, 2005

of Pelican

Ray

OWNER

City

CONTRACI6p

Caldwell Tanks, Inc.

ENGINEEp

Morris Frgineers

This Certificate of Project Completion applies to all Work'ffiEr the Contract Documents or to the following specified parts thereof:

all

TO

Citv

specified

work

of Pel-ican Bav

OWNER And To

Cald^ell

lanks,

Inc.

CONTRACTOR

The Wbrk to which this Certificate applies has been insp€ct€dby authorized representativesof OWNER, CONTRACTORandENGINEER, and thatWork is herebydeclaredto be substantiallycompletein accordance with the ContractDocumentson

/-

/ / - - P{

DATE OF COMPLETION

betweenOWNERandCONTRACTORfor security,operatioq From thedateof Completiontheresponsibilities shall be as follows heat, insurance and warrantiesand guarantees utilities, "ety, maintenarce,

RESPONSIBILITIES: OWNER:

Security, operation, safety, naintenance,heat, utilities,

CONTRACTOR:

Warranties

insurance

and quarantees

The following documents are attachedto and made a part of this Certificate:

N/A

with the ContractDocumentsnor of work not in accordance This certificatedoesnot constitutean acceptance is it a releaseof CONTRACTOR's obligation to completethe Work in accordancewith the Contract Documents.

ExecutedbyENGINEER on

/ -

/t

CONTRACTOR'SCERTIFICATIONAND GUARANTEE Date: January 5, 2005 150r000 gallon

PfOjeCt:

Pefican Bay, TX

Owner:

City of Pelican Bay

Contractor:

Tanks, rnc.

caldwell

Date Of Contract:

elevated water storage tank

March 23,

2OO4

Date of Project Completiorlt November 8, 2oo4 Final Contract Amount:

$254,000. O0

The CONTRACTOR certifiesthat (1) all payrnents receivedfrom OWNER on accountof Work doneunderthe Contracthavebeenappliedto dischargein full ail obligationsof CONTRACTOR incurred in connectionwith Work; and (2) title to all materialsand equipmentincorporatedin said Work will passto OWNER at time of paymentfree and clear of all liens, claims, security interestsand encumbrances. The CONTRACTOR shall guaranteeall materials and equipment furnished and WORK performed for a period of one (1) year from the date of completion as evidencedby the Engineer'sFinal Certificate. The CONTRACTORwarrantsand guaranteesfor a period of one (1) year from the date of completionthat all work under the Contract is free frorn faulty materialsin every particular and free irom improper workmanship,and againstinjurv tiom proper and usual wear, and agreesto replaceor to re-executewithout cost to the OWNER such work as may be found to be improperor imperfectand to make good all damagecausedto the other work or materials,due to suchrequiredreplacementor re-execution. The OWNER will give notice of observed defects with reasonablepromptness. In the event that the CONTRACTOR shouldfail to makesuchrepairs,adjustments,or other work that may be made necessaryto such defects, the OWNER may do so and charge the CONTRACTOR the cost therebyincurred. The PERFORMANCE BOND shall remain in full force and effect through the guaranteeperiod.

CONTRACT

I T a n k s,

Smi th ,

pdff.

I

Jan

fnc.

C o ntrol l er

CONSENT OF SURETYCOMPANY TO FINALPAYMENT

OWNER ARCHITECT CONTRACTOR SUREry OTHER

! l ! E !

pROJECT: Sandy Beach Co Road 411,8, Pelican (name,address)

Bay,

AIA DOCUMENTG7O7

TX

TO (Owner)

I

Cit y Cit y 1300 A z l- e,

ARCHITECT'S PROJECT119. CTT # s-5653

o f Pe l i c a n Ba y HalI Pe l i c a n C i rc L e TX 76020

CONTMCT FOR: l -50,000 gal l on

el -evated

water storage

tank

CONTMCT DATE: 03/23/2OO4

|c*r*"roR:

caldwelr Tanks, *J.

ln accordancewith the provisionsof the Contractbetweenthe Owner and the Contractoras indicatedabove, the

(hereinsertnameand addressof Suretyas it appearsin the bond). Great

A me r ica n

580 Walnut

fn su r a n ce

Str e e t,

Co m p a n y

Cin cin n a ti,

OH 45202 on bond of (hereinsertnameand addressof Contractor) Ca1dwe11 4000

T a n ks,

Tower

Ro a d ,

, SURETYCOMPANY,

In c. L o u isvilIe ,

Ky 4 O2Ig

, CONTMCTOR, h91ebygpployes of the final paymentto the contractor,and agrees that final paymentto the Contractorshall not relievethe SuretyC-ompany of any of its obligationsto (here inserr nlmeandaddress orowner) Cit y o f Pe l i c a n B a y Cit y H a I1 , 1 3 0 0 Pe l i c a n C i rcl ,e A z 1e, T X 7 6 0 2 0 , OWNERS, as set forth in the said SuretyCompany'sbond. IN WITNESSWHEREOF. the SuretyCompanyhas hereuntoset its handthis

5th

American

Attest: (Seal):

D eborah

S.

20 05

JanuarY

dayof

fnsurance

P i nkerton,

Company

A ttorney-In-Fact

Title

NorE: This form is to be used as a companiondocumentto AIA DocuMENT G706,coNTMcroR's CLAIMS,CunentEdition

AFFIDAVIToF PAYMENToF DEBTSAND

AIA DOCUMENT G7O7' CONSENTOF SUREry COMPANY . AIA6} TO FINALPAYMENT. APRIL1970 EDTTION @ 1970. THEAMERICANINSTITUTE OF ARCHITECTS. 1735NEWYORKAVE.,NW.WASHINGTON, D.C.20006

ONEPAGE

GREATAMERICAN INSURANCE COMPANY@ AdministrativeOffice:

.

5E0WALNUTSTREET

The numberof personsauthorizedby this power of attorneyis not more than

CINCINNATI.OHIO 45202.

513-369-5000 o FAX 513-723-2740

Eight

No.o 17906 POWEROFATTORNEY KNOW ALL MEN BY THESE PRESENTS: That rheGREAT AMERICAN INSURANCECOMPANY a corporarionorganizedandexisting underandby virtueof thelawsof theStateof Ohio,doeshelebynominate,constitllteandappointthepersonor personsnamedbelowits trueandlawfulattorneyin-fact,for it andin its name,placeand steadto executein behalfofthe saidCompany,assurety,anyandall bonds.undeltakings andconh'acts ofsuretyship,or otherwritte no blig atio ns int henat r : l. et her . eof ; pt ov ided t h a t t h e l i a b i l i t y o f t h e s a i d C o m p a n y o n a n y s u c h b o n d . t r n d e r t a k i n g o r co n tl .a ct underthis autholityshallnot exceedthe limit statedbelow. Name Lany P. Schaeffer

John F. Neace

Address all of

DeborahS. Pinkerton

Douglas A. Stough

Sharon L. Rose

JenniferK. Williams

Limit of Power all

Louisville,Kentucky

Unlimited

John A. Stough KathleenM. Stich This Powelof Attolncyrevokesall previouspowersissuedin behalfof the attorney(s)-in-fact namedabove. IN WITNESSWHEI{EOFtheCREAT AMEIIICAN INSURANCECOMPANYhascaused thesepresents to besignedandattested by itsappropliate

Bth

officers and its corporateseal heleunto affixed this Attest

Bth

2004

(513-412-4602\ DAVTD C. KTTCHTN

STATEOF OHIO.COUNTYOF'IIAMILTON- ss: On this

June ,

day of

GREATAMERICANINSUi{ANCECOMPANY

day of

June,

2004

. befole me personally appeared DAVID

C. KITCHIN.

to me known. being

ly sworn.deposes and saysthat he residesin Cincinnati,Ohio. thathe is the DivisionalSeniorVice Plesident of the Bond Divisionof CreatAmerican suranceCompany.theCompanydescribedin andwhich executedthe aboveinstrunentithathe knowsthe sealof thesaidCompanyithat the sealaffixedto the saidinsn'ument is suchcorporateseal;that it was so affixedby authorityo[ his olfice underthe By-Lawsof saidCompany,and that he signedhis name theretobv like authoritv.

This Powel of Attotney is granted by authority of the following resolutions adoptedby the Boald of Dilectols of Creat American InsuranceCompany by unan i m o u sw r i t t e n c o n s e n td a te d M a r ch l. 1 9 9 3 . RESOLVED: Tlrtt rlr Divi.sirsn Prsidetu.

t'ct,okctut\' .sutlt ttl\trtirtltnenl(tt (n.\, tinrc. R E S o L v E D F U RT ItER:T | m ttlte Co m p a n | se a l.a ttd t| lesi gnatureofutvoftheal restl i d

ofcer ud. tlte original

CERTIFICATION I. RONALD C. HAYES, Assistant Secretary of Gleat American Insurance Conrpany,do heleby certify that the foregoing Porverof Attorney and the Resolutions ol'the Board of Directors of March 1. 1993 have not been revoked and ale now in full force and effect.

Sienedand sealedthis

5th

dayof

JanuarY

2005

c T

D

TANI(s

TANKBUILDERSSINCE1887

FINAL RBLEASE OF LIENS AND CLAIMS ln connectionwith Caldwell Tanks,lnc.'s contractwith CITY OF PELICAN BAy (PELICAN BAY, TX) with alterationsand changeordersthereunderis known as CaldwellTanks,Inc.job numbers5-5653: construction of one (1) 150,000Gallon Elevatedwater StorageTank Caldwell Tanks,Inc. wanantsthat upon receiptof TWo HUNDRED FIFTY-FOUR THOUSAND DOLLARS AND 00/100($254,000.00)as paymentin full that all materialsusedand work and labor performedby the undersigned,its subcontracrors, workmen and Materialmenin said erectionand constructionat the above-namedlocation havebeenpaid in full and that thereareno clairnsdue and owing for materialsfumished or for wolk and labor worlcmanandlorMateliahnenand the undersignedirrevocably leleasesand waiversany and everylien which Caldwell Tanks,Inc., its subcontractors, workmen, and Materialmenmight or could have in connectionwith flre aboveconffact. Caldwell Tanks further warrantsthat upon paymentin full for all work and labor pertbrmedand materialsfurnishedin connectionwith the abovecontract,all liens and claittls of lier-rwhich Caldwell Tanks,lnc., its subcontractors, workmen, and Materialmen nrayhaveagainstthe plopertynreremisedandreleasedforever. CaldwellT

Stateof Kentucky

)

)S S Countyof StateAt Large ) Subscribedand swom to me

this 22

ay of December2004.

Lt4_1L Queen,Notary Public My commissionexpires:11 August2008

Ll +oooTowerRoad,Louisville,KY 4o21gl P.o. Box g5770,Louisville,KY 4o2g2l(502)964-3361I (502)966-8732FAX ! sz EastBroadstreet,Newnan,GA 30263/ P.O.Box608,Newnan,GA 30264| (770) 25g-g2g2 | (770)251-9253FAX

MINUTES OF MEETING OF THE GOVERNING BODY OF PELICAN BAY

On the llth dayof January,2005, theCouncilof theCity of PelicanBayconvened in a meeting, thesamebeingopento the public at the regular meeting place thereof, in the City Hall, and notice of said meeting having time, place and subject thereof, having been posted as prescribed in Article 6261-17V.S.C.S.

l.

CALL TO ORDER. The meetingwas called to order at 7:01 p.m. OPENING PRAYER.

J.

Alderman Davis gavethe openingprayer.

ROLL CALL. Alderman Keller, Alderman Hunter,Alderman Davis. Alderman Sparksand Alderman McElyea were present.

4. REVIEW AND CONSIDER APPROVAL OF THE CITY COUNCIL MINUTES FOR THE PREVIOUS MEETING. A motion was madeby AldermanDavis that was secondedby Alderman Hunter to approvethe minutesfrom the last council meeting. The motion passedby a vote of 5/FOR and O/OPPOSED. f.

6.

CITIZEN PARTICIPATION. Council.

l7 citizensattendedthe meeting. No concernswere brought beforethe

REVIEW AND CONSIDER APPROVAL OF ADDENDUM TO THE AGREEMENT FOR ADMINISTRATM SERVICES OF LAWRENCE & ASSOCIATES. A motion was madeby Alderman Keller to approvethe addendumto the agreementfor administrativeservicesby Lawrence& Associates.Alderman Hunter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

1. DISCUSSION AND CONSIDERATION OF APPROVAL OF REQUEST TO USE CITY HALL. Alderman Davis moved to award permissionto First Baptist Church to use City Hall on Sundaynights for the next six weeks. The motion was secondedby Alderman Hunter and passedby a vote of 4/FOR, 0/OPPOSEDand l/ABSTAINED.

8. DISCUSS AND APPROVE ORDINANCE I77 REGULATING THE MOVEMENT OF ALL MOBILE HOMES WITHIN THE CITY LIMITS. Alderman Sparksmoved to approveOrdinance177 regulatingthe movementof all mobile homeswithin the city limits. Alderman Hunter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED. 9.

PRESENTATION AND REVIEW OF THE AUDIT 200312004.Auditor Williams was unableto attend the meeting,thereforeAlderman Sparksmoved to table this item until a SpecialMeeting could be called prior to a workshop scheduledfor January15, 2005. Alderman Hunter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

10. ACCEPT THE RESIGNATION OF POLICE OFFICERS. Alderman Keller moved to acceptthe resignation of Officer Greenwood and Alderman Hunter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED. Alderman Sparksmoved to acceptthe resignationof Officer Parkerand Alderman Hunter secondedthe motion that passedby a vote of 3/FOR and 2/OPPOSED. Alderman Keller moved to accept the resignation of Officer Little from full-time paid statusto reserve statusand Alderman Sparkssecondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

MINUTES OF MEETING OF THE GOVERNINGBODY OF PELICAN BAY Continued- PageTwo.

I l. APPROVETHE FULL TIME EMPLOYMENT OF A POLICE OFFICER. AldermanSparksmoved

to approvethe fulltime employmentof Sgt.Chancellor.AldermanHuntersecondedthe motionthatpassed by a voteof 3/FORand2/OPPOSED.. AldermanSparksmovedto approvethe fulltime employmentof themotionthatpassed by a voteof 5/FORandO/OPPOSED. Cpl.Leavell.AldermanHunterseconded 12. REVIEW AND APPROVAL A CHANGE TO THE FIRE DEPARTMENT POLICY AND PROCEDURESREMOVING THE 2%l&IILE RESIDENTIAL REQUIREMENT. AldermanKeller fromtheFIreDepartment movedto removethe2ll2 mile residential requirement PolicyandProcedures, subjectto the definitionof the activitiesof thenon-residents. Themotionwassecondedby Alderman Sparksandpassedby a voteof 5/FORand0/OPPOSED. la lJ .

REVIEW AND APPROVE APPLICATIONSFOR NEW FIREFIGHTERS. AldermanKellermoved to tablethe reviewof applicationsfor newfirefightersuntil the nextcouncilmeeting.AldermanDavis seconded themotionthatpassed by a voteof 4/FOR,0/OPPOSED and l/ABSTAINED.

14. FIRE DEPARTMENT ACTIVITY REPORT. ChiefMitchellpresented theFire Department Report. 15. POLICE DEPARTMENT ACTIVITY REPORT. ChiefClarkpresented thePoliceDepartment Report.

at 7:50p.m. t6. ADJOURNMENT. Themeetingadjourned

PASSEDAND APPROVEDTHIS 8th DAY OF FEBRUARY. 2005.

APPROVED:

ATTEST:

Pastor -- Lee T. Sipe

1016 Boyd Rd. Azte, TX. 76020

'4o trnzrc{o+eand' mnke dfulrplt ol oa thz natian+ oa*fiztngtr,2rn fu; ulme o{ thz tl42 &on anrt &2 76aLJ.gpfulr" *toaohirrg. arur thztn to o$t";t art thnr J cwnmnndur gau; Gart4z} and Ia, J atn nqith gou alrrnqq clut ta the end. of uo egle. ,, Jynrt. 2g:/9_2o

January4,2005

City of PelicanBay, First BaptistChurchof Azle would like to be ableto usethe CommunityCenteron g:00pm., evenings 5:00pm _ January 30th March6th for "PurposeDriven Live" !:"aut studv. If you haveanyquestionsplease.uil Monday- Friday8am- 2pm.atg|7-444-492g -. Thankyou,

Jl*r* C-1,

N a_4Cr-l_

^ /{.;"

GlennaCole

,- fLl

Wd4

r*rrl^d/*,

lftil*o -gc-A+z,ea

%

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Frorn The Chiefs Desk

MEMO Officer J. Little ' 1.:

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January10,2oo5 As of toda-y,I aq requ-"P!"Sto changemy enrrent statusas a firll time paid employ-ee to be changedto full time non-pula for the City of p"ti*" "-ptoyee BayPoliceDept.

NOTICE OF A SPECIAL MEETING & WORI(SHOP OF THE GOVERNING BODY OF PELICAN BAY

Notice is hereby given that a SPECIAL MEETING & WORKSHOP of the GoverningBody of the City OF PelicanBay will be held on the 15th day of January, 2005 at 9:00 A.M. in the City Hall at 1300 Pelican Circle, PelicanBuy, Texas,at which time the following subjectswill be discussed, to wit:

1. CALL TO ORDER. 2. ROLL CALL. 3. PRESENTATION AND REVIEW OF'THE AUDIT 2OO3I2OO4. 4. EMPLOYER POLICIES AND PROCEDURESWORKSHOP. 5. ADJOURIIMENT. I, the undersigned authority, do hereby certify that the above Notice of A Special Workshop of the Governing Body of the City Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on January 12th,2005. at 10:00 O'clock A.M., and remained so posted continuously for at least 72 hours preceding the scheduled time of the meeting. Dated this the 12th day ofJanuary 2005.

NOTICE OF A SPECIAL WORI(SHOP OF'THE GOVERNINGBODY OF PELICAN BAY

Notice is hereby given that a SPECIAL WORI$HOP of the Governing Body of the City OF Pelican Bay will be held on the 15th day of January, 2005 at 9:00 A.M. in the City Hall at 1300 PelicanCircle, Pelican B"y, Texas, at which time the following subjects will be discussed, to wit:

1. CALL TO ORDER. 2. ROLL CALL. 3. EMPLOYER POLICIES AND PROCEDURESWORKSHOP. 4. ADJOURIIMENT. I, the undersigned authority, do hereby certify that the above Notice of A Special Workshop of the Governing Body of the City Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on January 12thr2005, at 10:00 O'clock A.M., and remained so posted continuously for at least 72 hours preceding the scheduled time of the meeting. Dated this the 12th dav ofJanuarv 2005.

MINUTES OF MEETING OF THE GOVERNING BODY OF PELICAN BAY

On the llth day ofJanuary,2005, the Council ofthe City ofPelican Bay convenedin a meeting,the same being open to the public at the regular meeting place thereof, in the City Hall, and notice of said meeting having time, place and subject thereof, having been posted as prescribed in Article 6261-17V.S.C.S.

1. CALL TO ORDER. The meetingwas calledto order at 7:01 p.m. OPENING PRAYER.

Alderman Davis gave the opening prayer.

ROLL CALL. Alderman Keller, AldermanHunter,AldermanDavis, Alderman Sparksand Alderman McElyea were present. 4.

REVIEW AND CONSIDER APPROVAL OF THE CITY COUNCIL MINUTES FOR THE PREVIOUS MEETING. A motion was madeby AldermanDavis that was secondedby Alderman Hunter to approvethe mimrtesfrom the last council meeting. The motion passedby a vote of 5,trOR and O/OPPOSED.

5.

CITIZEN PARTICIPATION. Council.

l7 citizensattendedthe meetins. No concernswere brousht beforethe

REVIEW AND CONSIDER APPROVAL OF ADDENDUM TO THE AGREEMENT FOR ADMINISTRATIVE SERVICES OF LAWRENCE & ASSOCIATES. A motion was made by Alderman Keller to approvethe addendumto the agreementfor administrativeservicesby Lawrence& Associates.Alderman Hunter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

7. DISCUSSION AND CONSIDERATION OF APPROVAL OF REQUEST TO USE CITY HALL. AldermanDavis moved to awardpermissionto First Baptist Churchto use City Hall on Sundaynights for the next six weeks. The motion was secondedby AldermanHunter and passedby a vote of 4/FOR, 0/OPPOSEDand I/ABSTAINED. 8.

DISCUSS AND APPROVE ORDINANCE I77 REGULATING THE MOVEMENT OF ALL MOBILE HOMES WITHIN THE CITY LIMITS. Alderman Sparksmoved to approveOrdinance177 regulatingthe movementof all mobile homeswithin the city limits. Aldennan Hunter secondedthe motion that passedby a vote of 5/FOR and O/OPPOSED.

9. PRESENTATION AND REVIEW OF THE AUDIT 2003/2004. Auditor Willianrs was unable to attend the meeting,thereforeAlderman Sparksmoved to table this item until a SpecialMeeting could be called prior to a workshop scheduledfor January15,2005. AldermanHunter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

10.ACCEPT THE RESIGNATION OF POLICE OFFICERS. Alderman Keller moved to acceptthe resignation of Officer Greenwood and Alderman Hunter secondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED. Alderman Sparksmoved to acceptthe resignation of Officer Parker and AldermanHunter secondedthe motion that passedby a vote of 3/FOR and 2/OPPOSED. Alderman Keller moved to acceptthe resignation of Officer Little from full-time paid statusto reserve statusand Alderman Sparkssecondedthe motion that passedby a vote of 5/FOR and 0/OPPOSED.

NOTICE OF MEETING OF THE GOVERNING BODY OF PELICAN BAY Notice is hereby given that a regular meetingof the GoverningBody of the abovenamedCity will be held on the llth day of January, 2005 at 7:00 P.M. in the City Hall at 1300PelicanCircle, PelicanBay, Texas,at which time the followingsubjectswill be discussed, to wit: OPENING PRAYER 1. CALL TO ORDER. 2. ROLLCALL. 3. REVIEW AND CONSIDER APPROVAL OF'THE CITY COUNCIL MINUTES FOR THE PREVIOUSMEETING. REVIEW AND CONSIDER APPROVAL OF ADDENDUM TO THE AGREEMENT FOR ADMINISTRATIVE SERVICES OF LAWRENCE & ASSOCIATES. 5.

DISCUSSIONAND CONSIDERATION OF APPROVAL OF REQUEST TO USE CITY HALL.

6. DISCUSSAND APPROVE ORDINANCE 177REGULATING THE MOVEMENT OF ALL MOBILE HOMES WITHIN THE CITY LIMITS. 7. PRESENTATION AND REVIEW OF THE AUDIT 2OO3I2OO4. 8. ACCEPT THE RESIGNATION OF POLICE OF'FICERS. 9. APPROVE THE FULL TIME EMPLOYMENT OF A POLICE OF'F'ICER. 10. REVIEW AND APPROVAL A CHANGE TO THE F'IRE DEPARTMENT POLICY AND PROCEDURESREMOVING THE 2%IMILE RESIDENTIAL REQUIREMENT. 11. REVIEW AND APPROVE APPLICATIONS F'ORNEW FIREFIGHTERS. 12. FIRE DEPARTMENT ACTIVITY REPORT. 13. POLICE DEPARTMENT ACTIVITY REPORT. 14. ADJOURNMENT. 15. CITIZEN PARTICIPATION. I, the undersigned authority,do herebycertifythat the aboveNoticeof Meetingof the Governing Bodyof the City of Pelican Bayis a trueandcorrectcopyofsaidNoticeandthatI posted a trueandcorrectcopyofsaidNoticeonthebulletin board, in the City Hall in PelicanBay, Texas,a place convenientand readily accessibleto the generalpublic at all times and saidnoticewas postedon January7th,2005,at 6:00O'clockP.M., and remainedso postedcontinuouslyfor at least72 hours precedingthe scheduledtime of the meeting. Dated this the 7th day of January 2005. City of Pelican Bay

NOTICE OF A SPECIAL WORKSHOP OF THE GOVERNING BODY OF PELICAN BAY

Notice is hereby given that a SPECIAL WORKSHOP of the Governing Body of the City OF PelicanBay will be held on the 8th day of January, 2005at 10:00A.M. in the City Hall at 1300PelicanCircle, PelicanB"y, Texas,at which time the following subjectswill be discussed, to wit:

1. CALL TO ORDER. 2. ROLL CALL. 3. EMPLOYER POLICIES AND PROCEDURESWORIGHOP. 4. ADJOURIIMENT. I, the undersigned authority, do hereby certify that the above Notice of A Special Workshop of the Governing Body of the City Pelican Bay is a true and correct copy of said Notice and that I posted a true and correct copy of said Notice on the bulletin board, in the City Hall of the City in Pelican Bay, Texas, a place convenient and readily accessibleto the general public at all times and said notice was posted on January sth, 2005, at 10:00 O'clock A.M., and remained so posted continuously for at least 72 hours preceding the scheduled time of the meeting. Dated this the Sth day ofJanuary 2005. (-'t'1":1

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