Introduction+to+microsoft+word+(version+2007)

Introduction to Word for MS Word 2007 How to Start Microsoft Word 1. Find on your desktop 2. Double click the icon to open Microsoft Word Note: If you do not have Microsoft Word icon on your desktop, try this:

1. 2. 3. 4.

Click on the bottom left side of your screen Select ALL PROGRAMS Select MICROSOFT OFFICE Click on MICROSOFT OFFICE WORD

Entering Text •

To enter text, simply start typing!

Exercise 1 TYPE: This is a computer class that I am taking to enhance my abilities to use the program Microsoft Word. This text will be used to demonstrate the different functions and capabilities that I can utilize with this program.

Deleting Text • •

To delete text to the left, tap the BACKSPACE button To delete text to the right, tap the DELETE key (located below the INSERT key)

Exercise 2 Delete a letter or word from your sentence using BACKSPACE and DELETE

Carriage Return Microsoft Word incorporates an auto-wrap feature so that you can continue to type until you reach the page margin and Word will automatically bring you to the next line. However, to move to the next line, hit the ENTER key

Saving a Document 1. Click the Microsoft Office Icon 2. in the top left portion of your window 3. Click SAVE AS Note: Notice there are two save options (SAVE, SAVE AS). The first is useful is you are updating a document you have already saves and you would like to save over the previous version. It’s a shortcut. When saving for the first time, use SAVE AS 4. Select the folder, or area of your computer you would like to save the file to using the drop down arrow to navigate between areas on your PC

Introduction to Word for MS Word 2007

Use this drop down arrow to navigate to the location you would like to save your file

Enter the name you would like to give your file here

5. Highlight the text located in the FILE NAME field and hit the DELETE key 6. Enter the name you would like to give the file 7. Click SAVE

Open a File 1. 2. 3. 4. 5.

Click the Microsoft Office Icon Select OPEN Using the drop down arrow, navigate to the location of your desired file Click on the file name Click OPEN

Print a File 1. Click the Microsoft Office Icon 2. Select PRINT Note: If you would like to see what the document will look like before it’s committed to paper, instead of choosing PRINT, hover over the word PRINT to reveal a menu on the right. From that menu select the PRINT PREVIEW option instead. If you like what you see, click the print icon to print the document as is 3. Review the print settings to make any changes necessary (changes could include printing only certain pages, number of copies, as well as scaling features) 4. Click OK

Highlighting Text 1. Position your mouse icon to the right of the text your would like to select 2. Hold down the left mouse button and slide your mouse across the text 3. Release the mouse button when all the text you would like to select has been selected

Introduction to Word for MS Word 2007 Note: A shortcut to select all the text in your document is to use CTRL + A Hint: You can also perform certain functions using keyboard shortcuts – I have placed them in parenthesis next to actions when they are available

Exercise 3 1. Practice highlighting text using both options 2. Try to highlight just one word, or just one line of text Important: You must get comfortable highlighting/selecting text so that you can perform more advanced functions with your text. Practice this skill until you feel comfortable.

Formatting Text 1. Locate the FONT QUICK MENU at the top of the window between CLIPBOARD and PARAGRAPH (the HOME tab must be selected) 2. Select the changes you would like to make, then click OK 3. For more formatting features, click the small arrow located in the bottom left area of the FONT QUICK MENU box Click here to access additional font editing features Note: Text formatting can be done before text is entered, as well as after. To format text that has already been entered, highlight the selected text you want to change and follow the steps above. Exercise 4 1. Highlight part or all of your text, and make the following changes: 2. Change the font VERDANA, select the font style as BOLD, change the color of text, and then click OK 3. Make a font change using the menu shortcut

Formatting Paragraphs 1. Locate the PARAGRAPH QUICK MENU at the top of the window between CLIPBOARD and PARAGRAPH (the HOME tab must be selected) 2. Select the changes you would like to make, then click OK 3. For more formatting features, click the small arrow located in the bottom left area of the PARAGRAPH QUICK MENU box

Paragraph justification buttons

Introduction to Word for MS Word 2007

Exercise 5 1. Change the line spacing to DOUBLE, change the alignment to CENTER and then click OK (Hint: need to use the additional editing features arrow) 2. Change the paragraph justification using the menu shortcut

Formatting a Page 1. Select the PAGE LAYOUT tab menu between INSERT and REFERENCES

2. Locate the PAGE SETUP QUICK MENU between THEMES and PAGE background

3. Select the changes you would like to make, then click OK Exercise 6 Change the left margin to 1.25”, add line numbering, and add a border to the document and click OK

Copy and Paste 1. Select COPY from the CLIPBOARD QUICK MENU located in the top left portion of the window (HOME tab must be selected) Note: You can also use the keyboard shortcut (CTRL + C) to copy

2. Place your cursor specifically where you would like to copy the selected text to (make the cursor is blinking in the place by clicking once with the left button) 3. Click PASTE from the CLIPBOARD QUICK MENU Note: You can also use the keyboard shortcut (CTRL+P) to paste

Introduction to Word for MS Word 2007 Exercise 7 Select the last word in the paragraph, copy the word and paste it BEFORE the first word in the paragraph so that it then becomes the first word

Cut and Paste 1. Select the text you would like to cut 2. Select CUT from the CLIPBOARD QUICK MENU located in the top left Note: You can also use the keyboard shortcut (CTRL + X) to cut 3. Place your cursor specifically where you would like to place the selected text to (make the cursor is blinking in the place by clicking once with the left button) 4. Click PASTE from the CLIPBOARD QUICK MENU Note: You can also use the keyboard shortcut (CTRL+P) to paste Exercise 8 Select the last word in the paragraph, cut the word and paste it BEFORE the first word in the paragraph so that it then becomes the first word

Create a Bulleted / Numbered List 1. Locate the PARAGRAPH QUICK MENU at the top of the window between CLIPBOARD and PARAGRAPH (the HOME tab must be selected) 2. Choose the type of list you would like Choose down arrow to access i. Faceted ii. Numbered additional features iii. Bulleted

3. Choose the down arrow next to the list you would like to make access additional list features such as choosing bullet and numbering types 4. Begin entering your text, and click ENTER to create the next item in the list 5. To end the list, click the BULLET LIST or NUMBER LIST icon located in the formatting menu at the top of the page (You can tell which to click because it will be the one that is shaded and has a blue trim around it Note: You can also create numbered and bulleted lists as well as remove them using the menu shortcuts located at the top of the page. Click on the type of list you would like to create to make a list. Highlight a list and click on the shaded corresponding shortcut icon to remove the list Exercise 9 Select the entire paragraph using the SELECT ALL option, then turn the paragraph into a numbered list (use whichever method you would like)

Introduction to Word for MS Word 2007 Undo Feature 1. Click swooping arrow next near the Microsoft Office icon to undo a particular edit

2. You can also use the keyboard shortcut (CTRL + Z) Note: Each time you use this feature it will undo the last change that was done. You can undo several sequential items in a row. Exercise 10 Undo the last edit that we performed, which should be creating the numbered/bulleted list

Spell Check 1. Click the REVIEW tab at the top of the page located between the MAILINGS and VIEW tabs Review tab 2. Select SPELLING AND GRAMMAR icon

Spelling and Grammer icon