Introduction To Power Point

Introduction to PowerPoint  This is an overview to introduce you to some PowerPoint basics.  It will take 10-15 minutes.

Exit

 Navigate using the buttons  Wherever you see this to the left. button there is a link to PowerPoint Help that will give you

Introduction to PowerPoint Table of Contents 1

2

Get to know PowerPoint Create your first presentation

3 4 Exit

5

Customize your first presentation Present your first

Getting to know PowerPoint PowerPoint Basics  Each “page” in a presentation is called a slide.  You can have as many slides in your presentation as you need.

Exit

Get to Know PowerPoint Page 1 of 9

Getting to know PowerPoint What can you create?  On screen presentations  Web pages for web use  Color and B&W overheads  Color and B&W paper printouts  35 mm slides Exit

Get to Know PowerPoint Page 2 of 9

 Audience handouts  Speaker notes

Getting to know PowerPoint Views  Views are ways of looking at and working on your presentation.  There are different views to work in… – Normal View – Slide Sorter View – Slide Show View Exit

Get to Know PowerPoint Page 3 of 9

View Buttons

1 2

 Move between views by clicking on the View buttons in the lower left part of the PowerPoint Lorem Ipsum window. Tincidunt ut Exerci tation Lorem Ipsum

•Delor sit amet • Nonummy nibh eui consectetuer –Nonummy nibh euismod •Tincidunt ut 3

Lorem Ipsum –Magna aliquam

4

Exerci tation •Nonummy euiconsectetuer adipiscing elit sed diam Delornibh sit amet Nonummy nibh euismod

Getting to know PowerPoint Views: Normal View. . . 3 views in 1  The text outline of your presentation is in the left pane. – Click here to learn more about the Outline Pane.

 The current slide with all your graphics and objects is in the right pane. Exit

Get to Know PowerPoint Page 4 of 9

– Click here to learn more about the Slide Pane.

 Notes appear in the small pane below the Slide Pane.Slide Outline Pane 1

Pane

Lorem Ipsum Tincidunt ut

2

Lorem Ipsum

Exerci tation

•Delor sit amet • Nonummy nibh eui consectetuer –Nonummy nibh euismod •Tincidunt ut 3

Lorem Ipsum –Magna aliquam

4

Exerci tation •Nonummy nibh eui

Delor sit amet consectetuer adipiscing elit sed diam Nonummy nibh euismod

Notes Pane

Getting to know PowerPoint Views: The Outline Pane

Back

 The outline pane shows your presentation text without any graphics.  Quickly type, edit and reorganize your text.  Resize the outline pane or click the Outline View button for a larger outline working area.

 Drag and drop slides or bullet points to rearrange them.

1

Lorem Ipsum Tincidunt ut

2

Lorem Ipsum •Delor sit amet consectetuer –Nonummy nibh euismod •Tincidunt ut

3

Lorem Ipsum –Magna aliquam

4

Exerci tation

Exit

Get to Know PowerPoint Page 5 of 9

Lorem Ipsum •Delor sit amet consectetuer •Nonummy nibh eui •Smoo

Outline View Button

Delor sit amet consectetuer adipiscing elit sed diam Nonummy nibh euismod Tincidunt ut Laoreet dolore Magna aliquam Exerci tation ullamcorper suscipit lobortis nisl ut aliquip ex ea com

Getting to know PowerPoint Views: The Slide Pane

Back

Exit

Get to Know PowerPoint Page 6 of 9

 This pane shows how each individual slide in your presentation looks.  Work in the slide pane to add graphics, text, charts and other objects.  Use the scroll bar to move to other slides in your presentation.

 Resize the slide pane or click the Slide View button for a larger slide working area. 1 Exerci tation 2

•Nonummy nibh eui

3 4

Slide View Button

Getting to know PowerPoint Views: Slide Sorter View  Click the Slide Sorter View button to move to the Slide Sorter View.  This view shows small thumbnail pictures of all the slides in your presentation.  Select one or more slides and rearrange by dragging and dropping to the desired location. Exit

Get to Know PowerPoint Page 7 of 9

Slide Sorter View button

Getting to know PowerPoint Views: Slide Show View

Exit

Get to Know PowerPoint Page 8 of 9

 Slide Show View is being used right now to view this presentation  Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.  Your presentation will run full screen with all animations and transitions.  Advance to the next slide with a mouse click, or move forward and backward using the cursor keys.

Getting to know PowerPoint Summary  You can create electronic slide shows, web pages, overheads, speaker notes and audience handouts with PowerPoint.  Your presentation is made up of multiple slides all in a single file.  Views provide different ways to view and work on your presentation. Exit

Get to Know PowerPoint Page 9 of 9

Create your first presentation Contents 1

2 Exit

Create Your First Presentation Page 1 of 9

Click here if you you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard. Click here if you know what you want to say. Learn how to start your

Create your first presentation AutoContent Wizard

Exit

 Select AutoContent Wizard when you run PowerPoint for the first time  The AutoContent Wizard creates a presentation with a title slide and several additional topic slides.  It provides suggested content and organization for your presentation.

Create Your First Presentation Page 2 of 9

Select the AutoContent Wizard

Create your first presentation AutoContent Wizard

Exit

 Follow the step-bystep instructions in the Wizard.  When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides.

Create Your First Presentation Page 3 of 9

1 2

3 4

Market Summary Market Past, Present & Future Market Summary Review changes in market •Market players, Past, Present & share, leadership, Future market shifts,• costs, Review changes in market pricing, competition share, leadership, players, shifts, costs, pricing, Product Definition market competition Describe product/service being marketed Click to add notes

Create your first presentation AutoContent Wizard  Select the suggested text and replace it with your own words.  Use the scroll bar to advance to the next slide. Exit

Create Your First Presentation Page 4 of 9

1 2

3 4

Market Summary Market Past, Present & Future Background Market Summary Review changes in market share, leadership, players, •Market Past, Present & market shifts, costs, Future • Review changes in market pricing, competition share, leadership, players, Product Definition market shifts, costs, pricing, competition Describe product/service being marketed Click to add notes

Create your first presentation AutoContent summary  Use the AutoContent Wizard to create a new presentation if you don’t know how to get started.  Replace the suggested text with your own words.

Exit

Create Your First Presentation Page 5 of 9

Create your first presentation Contents 1

2 Exit

Create Your First Presentation Page 1 of 9

Click here if you you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard. Click here if you know what you want to say. Learn how to start your

Create your first presentation Start from scratch  Choose Design Template from the PowerPoint startup dialog to pick the look for your presentation.  Click on different designs to preview them in the preview window until you find the one you would like. Exit

Create Your First Presentation Page 6 of 9

Select Design Template

Create your first presentation Start from scratch  Next, pick a layout. PowerPoint’s AutoLayouts take care of alignment and placement of text and objects on the slide  Choose an AutoLayout that best matches the information you want to put on the new slide.

PowerPoint’s AutoLayouts

Scroll to see more AutoLayouts Exit

Create Your First Presentation Page 7 of 9

Create your first presentation Start from scratch  Follow the onscreen instructions to click and type your text into the placeholders on the slides

Title Placeholder

Click to add title • Click to add text

– Bullets appear automatically – Tab to indent (we call it demote)

Exit

 Select New Slide from the Insert Menu.

Create Your First Presentation Page 8 of 9

Bulleted Text Placeholder View Insert Format New Slide…

Ctrl+M

Insert New Slide

Create your first presentation Start from scratch summary  Pick a look for your presentation  Pick an AutoLayout that matches the information you want to put on the new slide.  Type your title and text into the placeholders on the slides  Add additional slides Exit

Create Your First Presentation Page 9 of 9

Customize your first presentation Contents

Exit

Customize Your Presentation Page 1 of 10

Here’s what is discussed in this section:  Choose a new look  Add drawings and diagrams  Add charts  Add clip art  Add your logo or make changes to every slide  Add pictures, tables, organization charts,

Customize your first presentation Choose a new look

Exit

 Design Templates are  Select Apply Design Template from the professionally Format Menu to preview designed looks that and select a new design you can apply to your for your entire presentation at any presentation. The content of your time. presentation does not  Each Design Template change. contains the master slides which control elements like background design, colors, fonts, bullet The same styles and font size. presentation with 4

Customize Your Presentation Page 2 of 10

different Design Templates applied

Customize your first presentation Choose a new look  A color scheme is a set of 8 coordinated colors for titles, text and graphics. – Each design template has several color schemes to choose from. – Select a new color scheme for some or all of the slides in your presentation.

Exit

The same design template with different color schemes applied.

Customize Your Presentation Page 3 of 10

Customize your first presentation Add a drawing or diagram  Use PowerPoint AutoShapes to create diagrams and drawings.  Click on the shape and type. Text is automatically attached to the shape. Just Exit

Customize Your Presentation Page 4 of 10

click

and

type

Customize your first presentation Add a chart  Insert a new slide and select a layout with a chart.  Double click the chart placeholder to create your chart.  Replace the sample data with your data.

Exit

 Click outside the chart on your slide to return to PowerPoint.  Double click on your chart to edit it again.

x

1 2 3 4 5

90 East 80 West North 70 60 50 40 30 20

Customize Your Presentation Page 5 of 10

10

A 20.4 42 30.6 45.9

B 27.4 38.6 46.9

C 90 34.6 45

D 20.4 31.6 43.9

Customize your first presentation Add clip art  Click the Insert Clip Art button to access the clip art collection.  Select from hundreds of images.  You can move and resize the clip art on your slide.  There are hundreds of clip art pictures on the Microsoft Office CD and on the Web. Exit

Customize Your Presentation Page 6 of 10

Customize your first presentation Add your logo or change every slide  Use the Slide Master when you want to add or change something on every slide.  Master slides hold the formatting information for the title, text, bullets, and background items which appear on every slide of your presentation. Exit

Customize Your Presentation Page 7 of 10

Customize your first presentation Add your logo or change every slide  On the View menu, choose Master, and then click Slide Master. Insert your company logo on the Slide Master where you would like it to appear. And the …and thelogo logo Aliquip Com Ea ut Nisl

Add your logo – Return to the master...

appearsslides on each when you are to your slide finished working on the master.  Suscipit lobortis Suscipit lobortis

Exerci tation ullamcorper suscipit Exerci tation ullamcorper Delor Consectetuer Magna aliquam suscipit 



Click to edit Master title style







Click to edit Master text styles 

Third level 

Exit

Sit amet adipiscing Ut tincidunt 





Fourth level Fifth level







Nonummy nibh euismod 





Elit sed diam

Delor sit amet consectetuer Lorum ipsum adipiscing elit sed diam 

Customize Your Presentation Page 8 of 10







Second level 

 Dolore laoreet Magna aliquam

euismod Lorem Ipsum Nonummy nibh Dolore laoreet 

Tincidunt ut Laoreet dolore

Magna aliquam

Exerci tation ullamcorper suscipit

Ut tincidunt

Customize your first presentation Add other graphics  Add a lot of other objects to your slides – – – – – Exit

Customize Your Presentation Page 9 of 10

Pictures Organization charts Tables WordArt drawing objects Multimedia • Movies and sounds • Narration

Customize your first presentation Summary

Exit

 Choose a new look for your presentation  Add drawings and diagrams, charts and clip art to your slides.  Add your logo or make changes to every slide.  Add pictures, organization charts, WordArt drawing objects, tables and multimedia.

Customize Your Presentation Page 10 of 10

Present your first presentation Contents Here’s what is discussed in this section:  On-screen slide show  Color and black and white overheads Exit

Present Your Presentation Page 1 of 7

 Handouts  Speaker Notes

Present your first presentation Slide Show

Exit

Present Your Presentation Page 2 of 7

 Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.  “Build” your bullet points one by one using animation.  Animate diagrams and charts.  Add transition effects between slides.  Play sounds and movies.

Present your first presentation Overheads and paper slides  Print in color, grayscale, or pure black and white  Black and white preview. – Preview what your black and white overheads and paper copies will look like Grayscale using Color the Grayscale Preview.

Exit

Present Your Presentation Page 3 of 7

Present your first presentation Handouts  Print handouts for your meeting attendees.  You can choose how many slides you would like to print per page.

Exit

Present Your Presentation Page 4 of 7

Present your first presentation Notes  Print your notes to refer to while you speak or to provide additional detail about the slide content.  Preview how your notes pages will print from the View menu. Image of slide

Exit

Present Your Presentation Page 5 of 7

Notes

Present your first presentation Publish on the Web  Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation.

Exit

Present Your Presentation Page 6 of 7

 Your colleagues can view the Web presentation using their Web browser.  Open the HTML files in PowerPoint to update or change whenever you need to.

Present your first presentation Summary

Exit

Present Your Presentation Page 7 of 7

 Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.  Print overheads in color or black and white  Create and print handouts for your audience  Use speaker notes to refer to while you speak  Publish your presentation on the Web

Where to get more information  Use the Office Assistant to get Help.

Exit

Extras Page 1 of 2

 The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®.  The Microsoft Office Update

Tutorial Extras  Open this presentation in PowerPoint and poke around to see what we did to create it.

Exit

Extras Page 2 of 2

 Look at the Notes pages for details on how we created this presentation.