Initial Sponsor Meeting V3

SPONSOR Meeting Attendees: Include the Lead Appraiser, Appraisal Team Members (if identified and available), Sponsor, selected Management, Stakeholders, Organizational Unit Coordinator Purpose – Formal Approval to Conduct the Appraisal • To identify sponsor and relevant stakeholders • To establish communication between Lead Appraiser and the organization • To agree on the objectives, constraints, scope, outputs/appraisal results, intended use of appraisal results, and pre-appraisal training Determine Appraisal Objectives 1. What are the business-needs for process improvement that drive the requirements for an appraisal? Samples of business related objectives include: a. Document a credible benchmark that reflects successful process improvement b. Evaluate areas of potential risk that may affect the performance of the organization. c. Involve members of the appraised organization in improving the performance of the process. d. Support specific decisions related to the direction of a new or existing improvement program. e. Motivate a supplier to focus on process issues that affect contract performance. Determine appraisal constraints 1. Which organizational entities are included in the appraisal? Which divisions, teams, or projects? 2. What constraints exist for this appraisal? Time, resources, location, budget constraints? 3. Agreement with confidentiality and non-attribution rules. Determine Appraisal Scope 1. Model (CMMI, CMMI Acquisition Module) 2. Representation (Staged or Continuous) 3. Which process areas (PA) are included in the appraisal? All process areas? Selected process areas?

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Sponsor Initial Meeting v3 - 12/2/2009

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Determine Appraisal Outputs 1. Determine the outputs of our appraisal – rating, final findings, statement of strengths and weaknesses (Note: the type of appraisal may dictate the outputs). 2. Understand the outputs – what they mean, how they will be presented, ownership, future use of outputs, etc. Determine Pre-Appraisal Training 1. Will Lead Appraiser offer pre-appraisal training to your organization? What, how, when and where? 2. Will Lead Appraiser educate Sponsor & Sponsor’s organization on purpose and role of appraisals, as well as how an appraisal is conducted? Miscellaneous 1. Appraisal Plan – review the whole document 2. SAS – register a. Evaluations 3. Confidentiality rules 4. Non-attribution Rule a. Projects b. People 5. ATMs work for Crest during Appraisal 6. SEI Report a. Appraisal Plan b. ADS c. Final Findings 7. DVD copies 8. SEI auditing 30 days 9. No perfection. No zero weaknesses. 10. Running as planned.

Crest Consulting

Sponsor Initial Meeting v3 - 12/2/2009

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