Ibnu Features List
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IBNU – Features List Roles The following roles (job functions) affect and/or are affected by the system: 1. Public – people who visit the site to learn about the program 2. Student – a child who redeems tickets for rewards from a parent and who may also win a grand prize from the Sponsor 3. Parent – the parent of a child in the incentive program. 4. Sponsor – the organization who provides this program through schools 5. Staff – Customer personnel who set up sponsors, schools, etc. 6. School – an Elementary school, Jr. High, High School
School The school staff does not use the web site other than to refer parents and kids to it for exposure to the idea. IBNU staff will collect relevant information from the school when they sign up to be part of a Sponsor’s local incentive program. A minimum participation by the school of two years will be required to sign up for the program. 1. Supply information to IBNU staff during the setup process. 2. Receive a list of active students at the end of the academic year. Students on this list are shown in random order and must be academically pre-qualified by the school before they are announced as a winner of the grand prize.
Sponsor The sponsor (e.g. doctor) never uses the web site. He may give logo & setup data to IBNU staff to help create his account, or they may create the art as part of a related marketing effort. 1. 2. 3. 4.
Receive a monthly bill from IBNU based on how many Schools are sponsored. Pay for a grand prize given away at a school PR event Participate in school PR giveaway event Receive additional web site traffic through IBNU links
Parent The parent registers online and uses the site as an incentive tool for their student(s). 1. Register a. Enter parent profile i. First Name ii. Last Name iii. Zip Code iv. Phone Number v. Email Address b. Validate the parent’s email account by sending them a link that they have to click on. After clicking on the link, their account is “live” and they can add one or more Students to the account. Include the password used when emailing them their registration confirmation (second, Welcome email). c. Error: Email address already used (this school year) 11/14/2007
Dynamic Answers, Inc.
Page 1 of 5
IBNU – Features List 2. Login a. Email address and password are required to login. b. Recover my password using the “Forgot my password” link. Require only an email address match to retrieve their password and send it to them via email. 3. Add/Edit Child a. Enter child data i. First Name ii. Last Name iii. Grade Level iv. Gender (boy, girl) v. Select School (list based on distance from parent zip). vi. School selection is optional but without a school link, the child will not be eligible for a grand prize. A choice of “Other” will be available. vii. (no email address) b. Define the reward to be given i. Description ii. Points required (choose from options) iii. Reset points to zero (when starting a new goal) 4. Print Tickets a. Choose a child (if more than one) to print tickets for b. Ticket sheet is to contain two columns of 25 point tickets and two columns of 50 point tickets. This allows parents to vary the individual incentive points rewarded that lead to the larger goal awards. c. Each ticket must be unique and must identify the parent AND child. 5. View FAQ 6. Send email to IBNU support staff. Example: Parent registration entered with a wrong email address. The account validation email will not be received. IBNU staff will have to fix the email address and send out the confirmation link. 7. Receive an automated reminder email that encourages the parent to use the incentive system for their children. Email may contain parenting tips or other syndicated material. Parent may opt out of this email. 8. Receive a sponsor-branded email announcement containing information about the winner of the grand prize.
Student 1. Enter unused Ticket # a. Tickets are worth 25 or 50 points each. b. Student must accumulate a certain number of points to receive a reward. The number of points required is determined by the Parent and is established when the Parent sets up a new Student (child). c. The reward is automatic when the Student has enough points to receive one. d. When a reward is triggered, present a Celebration certificate that the student can print out and turn in for their reward. The certificate should be dated so that it can only be used once. e. Capture new ticket count in a Total Tickets Used field so that we retain this data after the tickets are purged at the end of the school year. This field should not be reset when the Parent resets the child account to start a new goal. f. Error: Invalid ticket number (based on ticket number algorithm) 11/14/2007
Dynamic Answers, Inc.
Page 2 of 5
IBNU – Features List 2. Enter used Ticket # a. Student uses this method to access their account again to see the points balance. The student does not have a login/password. 3. View Account points balance 4. Play special, pre-selected games from inside my account 5. Visit my School’s web site (if linked) 6. Visit the Sponsor’s web site
IBNU Staff Customer (IBNU) personnel set up sponsor and school accounts. They monitor the system’s operation through reports. 1. Add/Edit School Year a. Name (e.g. “2007-2008”) b. Closing Date 2. Set active School Year a. Only one school year can be active at a time. 3. Add/Edit Sponsor account a. Load an image of what the Sponsor is giving away (this school year). b. Enter a description of the giveaway item for the parents/students to read. c. Add zip code assigned i. Error: Zip code already assigned to another Sponsor 4. Delete Sponsor account a. Confirm this action. b. Disallow this action if schools have been assigned to this Sponsor. 5. Add/Edit School a. See screen mock-up for details. 6. Delete School a. Confirm this action. b. Disallow this action if Students have been registered for that School. 7. View Active Students List a. Printed for all schools at the same time. b. Start each school on a new page. c. Open in preview mode so that staff can print just one school page if desired. d. Sent to a school so that they can pick a prize winner. The school will evaluate students academically to make sure that they qualify. e. List Students that have been registered f. Student does not have to be an award-winner to be on the list g. Selection of students and the order of the list are random. h. Send a full page of names to make sure they can get a winner. i. Columns to show: i. Student Name, Grade, Parent Name, Parent Phone Number 8. View Participation Summary. This is a point-in-time snapshot of the total counts of various entities involved in the system. Counts shown: a. Sponsors b. Schools c. Schools per Sponsor (average) d. Parents 11/14/2007
Dynamic Answers, Inc.
Page 3 of 5
IBNU – Features List e. Students assigned to a School f. Students not assigned to a School. Hyperlink to Unassigned Students view. g. Students (all) h. Students per Parent (average) i. Goals set up (regardless of achievement) j. Tickets entered k. Tickets per Student (average) l. Rewards given m. Rewards per Student (average) n. Tickets per Reward (average) 9. Unassigned Students view a. Analysis of students not assigned to a school b. Total Counts grouped by State, by Zip Code 10. View Monthly Billing report a. List of Sponsors, showing number of schools that they sponsor b. Show sign-up date of each school 11. Export Master Records (one type at a time): a. Sponsors b. Schools (show Sponsor) c. Parents d. Students (show School if assigned) 12. Export Participation Details a. Use export as a means of reducing report writing costs b. Some obvious filters for extracting subsets of data: i. Date Range (look at DateCreated for a given record) ii. Sponsor iii. School c. Data export types i. Parents 1. First Name 2. Last Name 3. Zip Code 4. Phone Number 5. Email Address ii. Students 1. Name 2. Birth Date 3. Age 4. Grade 13. View Web Site Usage report a. Standard web traffic stats should give us monthly stats on visitors to the home page, as well as interior page hits that are the result of ticket entries. 14. Receive email from Parent asking for help
11/14/2007
Dynamic Answers, Inc.
Page 4 of 5
IBNU – Features List 15. Archive a School Year a. Mark all registrations inactive b. Parents must re-register each year to participate c. Allow reuse of same email address and password d. All used tickets can be deleted during this process
Numbering Scheme The numbering scheme used for tickets, which will identify a parent and a student, should minimize the quantity of numbers to deal with and also minimize the quantity of characters that a student must type into the system. Here are the rules that must be satisfied with the numbering scheme. The phrase “within the IBNU system” is understood for each rule. 1. 2. 3. 4. 5.
Each Parent must have a number that is unique. Each Student must have a number that is unique for a given Parent. Each ticket must be unique for a given Student (previously unused). Ticket numbers must be difficult to calculate (fairly safe against fraud). Ticket numbers must be self-checking to overcome dyslexia.
Note: Use any generally useful and secure encoding scheme, but break up the resulting number in to easily typed groups like the four-digit breaks in a credit card number.
11/14/2007
Dynamic Answers, Inc.
Page 5 of 5
School The school staff does not use the web site other than to refer parents and kids to it for exposure to the idea. IBNU staff will collect relevant information from the school when they sign up to be part of a Sponsor’s local incentive program. A minimum participation by the school of two years will be required to sign up for the program. 1. Supply information to IBNU staff during the setup process. 2. Receive a list of active students at the end of the academic year. Students on this list are shown in random order and must be academically pre-qualified by the school before they are announced as a winner of the grand prize.
Sponsor The sponsor (e.g. doctor) never uses the web site. He may give logo & setup data to IBNU staff to help create his account, or they may create the art as part of a related marketing effort. 1. 2. 3. 4.
Receive a monthly bill from IBNU based on how many Schools are sponsored. Pay for a grand prize given away at a school PR event Participate in school PR giveaway event Receive additional web site traffic through IBNU links
Parent The parent registers online and uses the site as an incentive tool for their student(s). 1. Register a. Enter parent profile i. First Name ii. Last Name iii. Zip Code iv. Phone Number v. Email Address b. Validate the parent’s email account by sending them a link that they have to click on. After clicking on the link, their account is “live” and they can add one or more Students to the account. Include the password used when emailing them their registration confirmation (second, Welcome email). c. Error: Email address already used (this school year) 11/14/2007
Dynamic Answers, Inc.
Page 1 of 5
IBNU – Features List 2. Login a. Email address and password are required to login. b. Recover my password using the “Forgot my password” link. Require only an email address match to retrieve their password and send it to them via email. 3. Add/Edit Child a. Enter child data i. First Name ii. Last Name iii. Grade Level iv. Gender (boy, girl) v. Select School (list based on distance from parent zip). vi. School selection is optional but without a school link, the child will not be eligible for a grand prize. A choice of “Other” will be available. vii. (no email address) b. Define the reward to be given i. Description ii. Points required (choose from options) iii. Reset points to zero (when starting a new goal) 4. Print Tickets a. Choose a child (if more than one) to print tickets for b. Ticket sheet is to contain two columns of 25 point tickets and two columns of 50 point tickets. This allows parents to vary the individual incentive points rewarded that lead to the larger goal awards. c. Each ticket must be unique and must identify the parent AND child. 5. View FAQ 6. Send email to IBNU support staff. Example: Parent registration entered with a wrong email address. The account validation email will not be received. IBNU staff will have to fix the email address and send out the confirmation link. 7. Receive an automated reminder email that encourages the parent to use the incentive system for their children. Email may contain parenting tips or other syndicated material. Parent may opt out of this email. 8. Receive a sponsor-branded email announcement containing information about the winner of the grand prize.
Student 1. Enter unused Ticket # a. Tickets are worth 25 or 50 points each. b. Student must accumulate a certain number of points to receive a reward. The number of points required is determined by the Parent and is established when the Parent sets up a new Student (child). c. The reward is automatic when the Student has enough points to receive one. d. When a reward is triggered, present a Celebration certificate that the student can print out and turn in for their reward. The certificate should be dated so that it can only be used once. e. Capture new ticket count in a Total Tickets Used field so that we retain this data after the tickets are purged at the end of the school year. This field should not be reset when the Parent resets the child account to start a new goal. f. Error: Invalid ticket number (based on ticket number algorithm) 11/14/2007
Dynamic Answers, Inc.
Page 2 of 5
IBNU – Features List 2. Enter used Ticket # a. Student uses this method to access their account again to see the points balance. The student does not have a login/password. 3. View Account points balance 4. Play special, pre-selected games from inside my account 5. Visit my School’s web site (if linked) 6. Visit the Sponsor’s web site
IBNU Staff Customer (IBNU) personnel set up sponsor and school accounts. They monitor the system’s operation through reports. 1. Add/Edit School Year a. Name (e.g. “2007-2008”) b. Closing Date 2. Set active School Year a. Only one school year can be active at a time. 3. Add/Edit Sponsor account a. Load an image of what the Sponsor is giving away (this school year). b. Enter a description of the giveaway item for the parents/students to read. c. Add zip code assigned i. Error: Zip code already assigned to another Sponsor 4. Delete Sponsor account a. Confirm this action. b. Disallow this action if schools have been assigned to this Sponsor. 5. Add/Edit School a. See screen mock-up for details. 6. Delete School a. Confirm this action. b. Disallow this action if Students have been registered for that School. 7. View Active Students List a. Printed for all schools at the same time. b. Start each school on a new page. c. Open in preview mode so that staff can print just one school page if desired. d. Sent to a school so that they can pick a prize winner. The school will evaluate students academically to make sure that they qualify. e. List Students that have been registered f. Student does not have to be an award-winner to be on the list g. Selection of students and the order of the list are random. h. Send a full page of names to make sure they can get a winner. i. Columns to show: i. Student Name, Grade, Parent Name, Parent Phone Number 8. View Participation Summary. This is a point-in-time snapshot of the total counts of various entities involved in the system. Counts shown: a. Sponsors b. Schools c. Schools per Sponsor (average) d. Parents 11/14/2007
Dynamic Answers, Inc.
Page 3 of 5
IBNU – Features List e. Students assigned to a School f. Students not assigned to a School. Hyperlink to Unassigned Students view. g. Students (all) h. Students per Parent (average) i. Goals set up (regardless of achievement) j. Tickets entered k. Tickets per Student (average) l. Rewards given m. Rewards per Student (average) n. Tickets per Reward (average) 9. Unassigned Students view a. Analysis of students not assigned to a school b. Total Counts grouped by State, by Zip Code 10. View Monthly Billing report a. List of Sponsors, showing number of schools that they sponsor b. Show sign-up date of each school 11. Export Master Records (one type at a time): a. Sponsors b. Schools (show Sponsor) c. Parents d. Students (show School if assigned) 12. Export Participation Details a. Use export as a means of reducing report writing costs b. Some obvious filters for extracting subsets of data: i. Date Range (look at DateCreated for a given record) ii. Sponsor iii. School c. Data export types i. Parents 1. First Name 2. Last Name 3. Zip Code 4. Phone Number 5. Email Address ii. Students 1. Name 2. Birth Date 3. Age 4. Grade 13. View Web Site Usage report a. Standard web traffic stats should give us monthly stats on visitors to the home page, as well as interior page hits that are the result of ticket entries. 14. Receive email from Parent asking for help
11/14/2007
Dynamic Answers, Inc.
Page 4 of 5
IBNU – Features List 15. Archive a School Year a. Mark all registrations inactive b. Parents must re-register each year to participate c. Allow reuse of same email address and password d. All used tickets can be deleted during this process
Numbering Scheme The numbering scheme used for tickets, which will identify a parent and a student, should minimize the quantity of numbers to deal with and also minimize the quantity of characters that a student must type into the system. Here are the rules that must be satisfied with the numbering scheme. The phrase “within the IBNU system” is understood for each rule. 1. 2. 3. 4. 5.
Each Parent must have a number that is unique. Each Student must have a number that is unique for a given Parent. Each ticket must be unique for a given Student (previously unused). Ticket numbers must be difficult to calculate (fairly safe against fraud). Ticket numbers must be self-checking to overcome dyslexia.
Note: Use any generally useful and secure encoding scheme, but break up the resulting number in to easily typed groups like the four-digit breaks in a credit card number.
11/14/2007
Dynamic Answers, Inc.
Page 5 of 5
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