HiPath ProCenter Enterprise Empowered To Drive First-Contact Resolution
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Today’s Contact Center Challenges and Mandates
Improve Customer Satisfaction Drive Cost Efficiency Increase Revenues Enhance Productivity
First-Contact Resolution Is The Key Driver !
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Siemens Communications
First-Contact Resolution and Customer Satisfaction 90%
82%
80% 70%
83%
Avg. Calls to Resolve Inquiry: 1.2
60%
Avg. Calls to Resolve Inquiry: 1.5
65%
68%
50% 40%
High Customer Satisfaction
First Call Resolution
Avg. Customer Satisfaction
First Call Resolution
Avg. Calls to Resolve Inquiry: 1.9
53%
54%
Low Customer Satisfaction
First Call Resolution
Source: SQM Consulting Group Field Research, 2006 - Used with Permission
First-contact resolution is tightly correlated with customer satisfaction
Contact centers experiencing high customer satisfaction offer high firstcontact resolution rates
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Siemens Communications
First-Contact Resolution and Cost Efficiency Avg. Calls to Resolve
Contact Center Average
Annual Call Volume
Avg. Cost per Call
Operating Cost
Current Performance
1.5
2,250,000
$7.00
$15,750,000
1.4
2,100,000
$7.00
$14,700,000
$1,050,000
1.3
1,950,000
$7.00
$13,650,000
$2,100,000
1.2
1,800,000
$7.00
$12,600,000
$3,150,000
1.0
1,500,000
$7.00
$10,500,000
$5,250,000
Performance Improvement Example Savings
Source: SQM Consulting Group Field Research, 2006 - Used with Permission
First-contact resolution can have a great impact on operating costs
Improving first-contact resolution rate means lower total call volumes
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Siemens Communications
First-Contact Resolution and Revenue Generation 70% Source: SQM Consulting Group Field Research, 2006 Used with Permission
61%
60% 50% 39%
40% 30% 20% 10% 0% Percentage of Customers Who Accepted Offer
1 Call Resolution
2 Calls or More
61%
39%
Customers are more likely to accept offers when service issue is resolved on first-contact
Cross-sell, up-sell and follow-on offers are more likely to generate revenue
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Siemens Communications
The Impact of First-Contact Resolution Efficiency Impact “ … the absence of first call resolution has been found to account for up to of 30% of a call center’s operational cost …”
Loyalty Impact
Satisfaction Impact “ … the inability to reach the right person with the right information drives 60% of customer service dissatisfaction … “
“ … customers who experience problems that are dealt with quickly and easily have a repurchase intention rate of 89% …”
Why?
Why?
Why?
• Repeat Calls
• Dead/Blind Transfers
• Customer Catharsis
• Duplicate Media Contacts
• Transfers to Voicemail
• “I Can Count On You”
• Required callback(s)
• Re-queuing
• Trust = Customer Equity
• Misdirected Contacts
• “Promised” Callbacks
• Costly Escalations
• Partial/Unsatisfactory Responses
• Opportunity to Exceed Expectations
• “Muddling Through”
• Unresolved Problems
• “Wow” Factor • Issue is Resolved Sources: Call Center Manager’s Forum, Purdue University
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The HiPath ProCenter Enterprise Difference
Maximize First-Contact Resolution
Deploy Easily with Reduced Complexity
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Highly Usable, Visual End-User Interfaces
Siemens Communications
Empowered To Drive First-Contact Resolution Integrated, multimedia presence and collaboration tools
(((
Streamlined extended desktops for enterprise users Leverage “roaming experts” Advanced skills-based routing Accessibility by voice, Web, email, outbound, IVR self-service Automated contact scripting screen pop Contact wrap-up tracking and reporting Simultaneous mixed-media capabilities
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Empowered To Drive First-Contact Resolution Integrated, multimedia presence and collaboration tools
Rapidly identify available resources with the right skills and knowledge to assist in resolving on customer issues – in real-time
Streamlined extended desktops for enterprise users
Allow users across the enterprise to become part of the communication fabric of the contact center
Leverage “roaming experts” via VoWLAN
Leverage knowledge workers and experts regardless of their immediate location via Wireless
Advanced skills-based routing
Match specific contact type and requirements with the agent subject matter knowledge and skills Multimedia accessibility means customers can contact you by most effective media, anytime
Voice, Web, email, outbound, self-service accessibility Automated contact scripting screen pop Contact wrap-up tracking and reporting Simultaneous mixed-media capabilities Page 9
Ensure agents receive situation-specific handling script as guidance, based on contact type Allow agents to capture contact resolution outcomes and provide management reporting Richer, multi-modal communications offer more information options to the customer Siemens Communications
Deploy Easily With Reduced Complexity Highly packaged and modular Unified, single application base Small to large, simple to sophisticated, TDM to IP Reduced implementation services complexity Automated upgrades and migration Available pre-built integrations
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Highly Usable, Visual End-User Interfaces
For Agents Innovative, easy-to-use desktop tools Best-of-breed agent feedback and productivity tools Convenient “tear-off-and-park” screen elements and toolbars Permission-based customizable desktops For Managers Unified, visual management tools Intuitive, workflow-style routing designer Flexible, visual reporting “Point-and-click” capabilities (no scripting) Page 11
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HiPath ProCenter Portfolio – Industry Expert Opinions
Deploy Easily with Reduced Complexity
Maximize First-Contact Resolution
Highly Usable, Visual End-User Interfaces
"Enterprises value contact center solutions that support appropriate levels of functionality and can be quickly and costeffectively extended with preintegrated, add-on or third-party applications. Siemens is providing a component-based, certified integration that helps enterprises meet today's customer requirements and opportunities."
"We continue to see the adoption of presence and collaboration tools in enterprise applications, and for the contact center, purpose-based presence capabilities are well aligned with the operational goals of first-contact resolution, productivity and customer satisfaction."
"Within HiPath ProCenter Enterprise's Manager desktop, the Design Center is the most sophisticated and usable tool we have found for allowing a business user to easily build sophisticated voice and multimedia routing strategies using visual drag and drag drop workflow tools.“
Drew Kraus, Gartner's Research Director for Contact Center Infrastructure
Ed Mier, president of Miercom, an independent product-test center and primary reviewer for Business Communications Review magazine.
Joe Outlaw, principal analyst of contact center solutions with Current Analysis.
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HiPath ProCenter Portfolio – Market Acceptance
Available globally in 70 countries and 6 languages
Over 1,600 contact center systems shipped in FY2005
Gartner Magic Quadrant “Leader” for Contact Center 2006 (EMEA)
Patented multimedia skills-based routing
Unique “Industry First” integrated presence and collaboration tools
Nearly a decade of global experience
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HiPath ProCenter Portfolio – Industry Recognition
Aug 2005
Miercom BCR Awards “Best Call-Flow Design, IP Contact Center” to HiPath ProCenter
HiPath ProCenter Solution Takes Second Place in Network Computing "IP Contact Center Round-up“ June 2005
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SAP Pinnacle Award
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Agent Desktop and Contact Handling
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Leadership in User Experience – Client Desktops Highly refined, highly usable GUI design Intuitive, visual agent tools Multiple enterprise user desktop options Flexible, “tear off and park” toolbars
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Leadership in User Experience – Agent Blended Agent Desktop for multimedia interaction handling Flexible and customizable for enhanced usability Multi-language support, changes between languages “on the fly” Agent State Controls Broadcaster “Ticker Tape”
Softphone Controls
Personal Performance Bar Speed Bar
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Team Bar
Feature Controls and Indicators
Media Controls
Siemens Communications
Streamlined Multimedia Contact Handling – Voice Intuitive softphone to streamline voice interaction handling Screen-pop with contact details and customer data synchronized with each incoming call Directory tab with data from an LDAP directory lookup Convenient access to Wrap-up reason codes that can be tracked and reported on
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Streamlined Multimedia Contact Handling – Email Intuitive blended desktop for handling email contacts Screen-pop with sender and contact details synchronized with each incoming email Directory tab with data from an LDAP directory lookup Convenient access to Wrap-up reason codes Page 19
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Streamlined Multimedia Contact Handling – Email Internal and external email forwarding and consultation Auto-suggest templates library Thread history for email interactions Additional “Client Search” functionality Enable agents and supervisors to understand the sequence of interactions leading to a satisfactory resolution Page 20
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Streamlined Multimedia Contact Handling – Web Collaboration Web chat interaction handling in one blended, intuitive agent desktop Screen-pop with contact details and data Directory tab with data from an LDAP directory lookup Convenient access to wrap-up reason codes
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Streamlined Multimedia Contact Handling – Web Collaboration Invite participants to collaborate with two or more parties in a session Automatically inserts agent standard greeting Provides library of standard phrases and push URLs by contact type Escorted browsing functionality enables agent to “guide” customer through a sequence of Web pages Page 22
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Streamlined Multimedia Contact Handling – Callback Actively reach out to your customers Agent initiated and web requested callback Automated callback on abandon in queue Integrated preview dialer Callbacks routed by matching agent skills and availability with call requirements Unified inbound/outbound queue helps improving agent utilization Page 23
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Streamlined Multimedia Contact Handling – Outbound Run campaigns or one-to-one marketing calls, execute customer surveys Outbound calls routed by matching agent skills and availability with call requirements Convenient access to configurable Wrap-up reasons to document the success of campaigns or the outcome of customer surveys
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But, The Agent Can’t Always Do It Alone State: unavailable
“… agents rely on assistance from others to resolve more than 25% of difficult, sensitive or urgent customer calls… “
States: available talking working Manager / Knowledge Worker
Subject Matter Experts
Contact Center Agent
Source: Siemens Communications / CRMxChange Survey, 2006
State: available Customer Caller
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Supervisor
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Leveraging the Knowledge and Expertise of The Extended Enterprise
Enterprise Users / Knowledge Workers Distributed / Remote Agents Web Collaboration
Voice over WLAN Collaboration
Contact Center Agents
Email Collaboration
Voice Collaboration
Allows users to view real-time availability, communicate and collaborate with team members across the enterprise, regardless of location or media Page 26
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Presence and Collaboration Tools Fully integrated in Agent or Associate E desktop
Unavailable
Visual icons communicate presence status Available
Availability reasons offer context information Automated user state changes where possible
Talking
View presence by job role, department, availability status One click to collaborate including shared customer contact data screen pop
Processing Email
Processing Web
Working
Logged Off Page 27
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Team List and Team Bar Visually monitor the immediate presence and availability of users across voice, email and Web media Instantly identify who is available to accept a call transfer or assist in a Web or email interaction “One-click to communicate” makes collaboration fast and easy across the enterprise Select user for collaboration based on area of expertise or readiness to communicate
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Speed List and Speed Bar Fast and easy retrieval of contact information for frequent internal and external contacts Add entries from and integrated LDAP Directory to the Speed List with just a mouse click One click to communicate via phone or email
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LDAP Directory Integration Access to unlimited LDAP data Convenient search functionality Add directory entries to the Speed List / Speed Bar Multimedia productivity beyond the boundaries of the contact center
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Manager Desktop
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Leadership in User Experience – Manager Desktop A consolidated, intuitive user interface Unified, visual management tools Best-of-breed, workflow-style routing designer Flexible, visual reporting “Point-and-click” capabilities
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HiPath ProCenter Manager – Design Center Drag-and drop Design Editor Visual design tool for multimedia routing and queue processing flows Unified access to all media Library of configurable, reusable components Strategies and flows checked and validated for completeness in real-time
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HiPath ProCenter Manager – Inbound Voice Workflow-style interface for voice routing strategies and queue processing flows Fully integrated IVR (HiPath ProCenter Call Director) Library of configurable, reusable components such as Time of day/day of week schedules Source/destination decisions Performance level decisions Data directed routing decisions
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Integrated IVR – HiPath ProCenter Call Director Fully integrated in Design Center workflow Auto-answer, greetings, intelligent messages and announcements Menus and caller navigation for “automated pre-routing” Digit collection and related screen pop External open database ODBC read / write access Custom components to execute virtually any routine or external application Dynamic, multi-format Numbers-to-Speech playback
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HiPath ProCenter Networking Workflow-style interface to define call networking between up to five contact center sites Distribute calls between sites with components like: Time of Day / Day of Week Schedules Local Performance and Distribution Decisions based on real-time statistics at site or queue level Best Site and Preferred Site Routing options
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Multi-site Networking Components
Schedules – Enable networking based on contact center business hours or “Follow-the-Sun” Routing Local Performance Decisions – Influence networking decisions based on local real-time operational statistics such as Number of Available Users, Service Level, Number of Enqueued Contacts, User Utilization at queue or site level Distribution Decisions – Influence networking decisions based on real-time operational statistics at the remote site (Number of Available Users, Service Level, Number of Enqueued Contacts, User Utilization at queue or site level) Network Selection – Network contacts based on Preferred Site or Service Level Decisions Keep Local – enables keeping all incoming contacts at the local site
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Multi-site Networking Benefits Define and view Networking flows in a visual, workflow-style interface Combine multiple criteria into one networking decision flow
Visual, Workflow-style Design Center
Use statistics of the local and remote site as a basis for networking decisions Make networking decisions based on statistics at the site, as well as queue level
Combine Multiple Networking Criteria AND
Number of Available Users
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AND
Current Service Level
AND Estimated Wait Time
Number of Calls in Queue
Siemens Communications
HiPath ProCenter Manager – Email Unified routing engine to categorize, route and queue email interactions Visual, workflow-style interface to define routing strategies and queue processing flows Email categorizations based on content analysis of subject line and body text Auto-acknowledgement, autoresponse and auto-suggest Enables closed loop tracking
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HiPath ProCenter Manager – Web Collaboration Unified routing engine to categorize, route and queue web collaboration interactions Visual, workflow-style interface to define routing strategies and queue processing flows Automatic Web page and text message push Escorted browsing and configurable library of message templates and push URLs Enables closed loop tracking
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HiPath ProCenter Manager – Web Collaboration Configurable, reusable components to streamline defining routing and queue processing strategies Time of Day / Day of Week Schedules Auto-push text messages Performance Messages based on real-time operational statistics (e.g. contacts in queue, current service level, estimated wait time) Auto-push URLs Page 41
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HiPath ProCenter Manager – Callback Use skills-based routing to match callbacks with the best qualified available agent Blend inbound/outbound calls to improve agent utilization Multiple callback queues for different types of callback interactions Intuitive interface for agent defined callbacks to ensure follow-up Automate defining callbacks for customer calls abandoned in queue Web interface for customer requested callbacks
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HiPath ProCenter Manager – Outbound Automatically import outbound campaign lists Load up to 10,000 calls outbound calls per list Pursue campaigns, make one-to one relationship marketing calls or execute customer surveys Match outbound call requirements with agent skills and availability Real-time and cumulative views to monitor outbound calling activity and campaign status in real-time Historical wrap-up reason reports to document campaign outcomes
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HiPath ProCenter Manager – Report Center “Point-and-click” to define and view a virtually unlimited number of reports Real-time and cumulative views, alerts and notifications Graphical and tabular historical reports Blended media or media-specific Real-time performance views for networked sites Integrated trend analysis and projection
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HiPath ProCenter Manager – Activity Reports Easy-to-use interface for detailed activity reports Examine the step-by-step progression of any incoming contact Review user activities for a specified time period Report on scheduled callbacks
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Reporting and Monitoring in a Networked Contact Center Environment Intuitive point-and-click interface for defining site-level reports Thresholds based on site-level real-time statistics such as Service Level or Estimated Wait Time Audio and visual alerts and notifications for any or all sites monitored Central Reporting Server provides historical reports for all networked sites
Real-Time Multi-Site Monitoring
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CRM Ready Integrations and Partners
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CRM Ready Integrations – SAP SAP Certified CRM integrations for my SAP CRM, SAP CIC and ICI Intelligent routing of Voice and Email (CIC only) media Single agent login Consolidated desktop functionality within the SAP interface Screen pop delivery to agent desktop
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CRM Ready Integrations – Siebel Siebel Validated integration with Siebel 7.8 Route voice calls to the most suitable agent with an associated screen pop Unified agent logon to a single Siebel desktop Unified softphone controls Real-time operational information delivered to agent desktops
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CRM Ready Integrations – Microsoft Dynamics CRM Microsoft Integration capability with Microsoft Dynamics CRM as an included feature Easy to implement screen-pop functionality using a fully integrated component in Design Center Identify and retrieve customer record based on ANI or inputted digits Push screen-pop to agent desktop synchronized with each incoming call
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Partners and Interfaces Siemens partners with many industry leading vendors HiPath ProCenter Enterprise is pre-integrated with: XML interface for Workforce Optimization (e.g. Blue Pumpkin) Interalia XMU + and SBX devices Spectrum wallboards It offers standard interfaces for: LDAP Directories Screen pop API 3rd party IVR API (HPRI) Read/write to ODBC compliant external databases Page 51
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HiPath ProCenter Enterprise on the HiPath 8000
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HiPath ProCenter Enterprise on the HiPath 8000 Provides full feature set on a HiPath 8000 SIP-based IP Communication Platform: Multimedia group-based or skills-based routing Intuitive single point of management and administration Powerful, flexible historical reporting Real-time and cumulative monitoring with alerts and notifications HiPath ProCenter Call Director: autoattendant and IVR functionality
HiPath 8000 users / SIP phone HiPath 8000
Attendant Console HiPath ProCenter Enterprise V7.0
Contact Center Users / Agent Desktop Extended Contact Center Users / SIP Phones
HiPath 8000 integration planned availability 4Q 2006 Page 53
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HiPath ProCenter Enterprise on the HiPath 8000 Client Desktops on HiPath 8000: Agent and Associate desktops for Contact Center and Enterprise users Attendant Console desktop Innovative Presence and Collaboration tools for Client desktops With LDAP directory integration, display device status for any user on HiPath 8000
HiPath 8000 integration planned availability 4Q 2006 Page 54
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HiPath ProCenter Enterprise Hosted Single Server Scenario: Business unit partitioning for the supervisor (routing, monitoring, reporting) Web-based reporting via HTML, Citrix client or SDK-enabled “browser-based” monitoring portal Multiple Server Scenario: Discreet multi-business unit support via multiple HiPath ProCenter servers Achieve High Scalability
HiPath 4000 or HiPath 8000*
HiPath ProCenter Server HiPath ProCenter Server
HiPath ProCenter Server
Up to 1,250 active agents per HiPath 4000 platform Over 2,000* active agents per HiPath 8000 platform
Local or distributed on IP network * HiPath 8000 integration planned availability 4Q 2006 Page 55
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HiPath ProCenter Attendant Console for HiPath 8000 Indicates the device status of every user on a HiPath 8000 One-click collaboration with transfer to user extension or voicemail Enhanced LDAP directory search Supports recall handling to avoid unsuccessful transfers Broadcaster “ticker tape” with real-time performance statistics for Attendant Groups Overflow routing rules as well as additional attendants Full contact center functionality for handling multimedia contacts
HiPath 8000 integration planned availability 4Q 2006 Page 56
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HiPath ProCenter Attendant Console for HiPath 8000 Manager Application Allows Managing and Monitoring Console Groups: Real-time and cumulative views with trend analysis, alerts and notifications Detailed historical reports for console group performance
HiPath 8000 integration planned availability 4Q 2006 Page 57
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HiPath ProCenter Solution Customer Examples
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HiPath ProCenter Enterprise V7.0 Customer Profile Manufacturing HiPath Solutions Landscape: • HiPath ProCenter Enterprise V7.0 with Inbound Voice, Email, Outbound, Agent Desktops and CRM Integration (planning for Web Collaboration) • HiPath 4000 Real-Time IP System • HiPath Xpressions V4.0 Unified Messaging
• International company with headquarters in the US, remote contact center location in Canada • Desktop features for email routing are so easy to use agents required minimum assistance to handle the new media • 98% of agents are using Speed List and Team Bar to streamline contact handling • Broadcaster “ticker tape” displays key operational statistics in real-time, enabling agents to pace contact handling accordingly
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Customer Examples: Understanding Customer Needs Insurance
Banking
Banking
Healthcare
• Life Insurance company based in Nebraska
• Largest Independent Financial Institution in Michigan
• Serving 9 hospitals/medical facilities in Michigan
• 100 Agent Contact Center
• 750 Agent Contact Center with email, Outbound and Multi-Site IP Networking
• Urgent medical patient calls legally require triage nurse consultation
• HiPath ProCenter Prompt Response IVR (VoiceXML)
• Presence tools on Agent desktop identify available triage nurse, can initiate consultation
• Extended Contact Center to part-time agents and knowledge workers • New agents utilized Team Bar to collaborate with seasoned agents • Managed time better through scheduling ad hoc breaks
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• 4 departments use Team Bar to collaborate among Agents and across departments.
• Potential future scenario for Email presence and collaboration to confirm urgent or complex booking requests
Siemens Communications
Customer Examples: Understanding Customer Needs Insurance • Texas Association of School Boards: 108 Agents distributed over 4 office buildings • Intuitive agent tools streamline contact handling and increase agent productivity • “Contact Center agents found the Agent desktop so intuitive that they discovered features on their own.” • Supervisors can make changes on the fly using the workflow-style Design Center
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Government • The contact center handles 1.6 million calls that Staffordshire police receive each year • Enhanced the service delivered by four Public Service Desks - the solution allows the four desks to work as one virtual contact center • “... we have been recommended as offering best practice by the Home Office for having virtual sites...”
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HiPath ProCenter Enterprise Empowered To Drive First-Contact Resolution
HiPath ProCenter Enterprise V7.0 Published May 2006
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Backup
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HiPath ProCenter Portfolio
Multimedia Customer Access
Products
Partners
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Unified Routing and Reporting
TDM
Agent Feedback and Productivity Tools
IP
SIP
Communications Infrastructure
Presence and Collaboration
Services
Integration
Enhance Customer Satisfaction
Lower Operating Costs
Increase Agent Productivity
Improve Decision Making Siemens Communications
HiPath ProCenter Agile and Enterprise V7.0 Feature Summary
Product Positioning
Agile
Enterprise
Target Segment
SME Contact Center / Call Handling Groups
Mid-to-Large Contact Center
Target Channel
Indirect / Direct
Primarily Direct / Some Indirect
Telephony Platform(s)
HiPath 3000
HiPath 3000/4000/8000, Hicom 300 V6.6
Scalability
100 Active Agents (or platform limit)
2,000 + Active Agents
New
(HiPath 8000 w/Multiple Servers) Routing
Groups-based / Agents in Multiple-Groups
Groups or Skills-based, Multi-site New
Multimedia
Email, Callback, Integrated IVR
Email, Callback, Integrated IVR, New New Web Outbound
Integration
IVR API, Screen Pop API, MS CRM API,
IVR & Screen Pop API, MS CRM API,
Witness (Blue Pumpkin) XML
Witness (Blue Pumpkin) XML, SDK, New CRM Ready Integrations
Streamlined Options, with Seamless Upgrade Path New to HiPath ProCenter Enterprise
A La Carte
Packaging Options Page 65
New Siemens Communications